RES NO 04-05-2017 CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. y - 5 - 2017
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF N.E.C. INC.
FOR THE RENA ROAD SIDEWALK IMPROVEMENT
PROJECT, AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren has advertised for bids for the Rena Road Sidewalk
Improvement Project; and
WHEREAS, bids have been received and opened in accordance with Arkansas law and
N.E.C. Inc. was the lowest bidder meeting the bid specifications; and
WHEREAS, the City of Van Buren has determined that the bid of N.E.C. Inc. is the best bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF VAN BUREN, ARKANSAS, THAT:
SECTION 1: The City of Van Buren, Arkansas accepts the bid of$234,100.00 as
submitted by N.E.C. Inc. as set forth in "Exhibit 1" attached hereto.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the Rena Road Sidewalk
Improvements and to execute all documents necessary to effectuate the
agreement.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council,
did pass, approve, and adopt, by a vote of (,r for and O against, the foregoing Resolution
at its regular meeting held on the 17th day of April 201
10
Ro.ert D.
Mayor
ATTESTED: PR! AS TO FORM:
lb'� A
sigPh l 2 T lis Thomas Candice A. Settle
City Clerk/Treasurer City Attorney
T
Engineering Client Success
March 29, 2017
Honorable Bob Freeman, Mayor
City of Van Buren
1003 Broadway
Van Buren, Arkansas 72956
Re: Rena Road Sidewalk Improvements
HWEI Project No. 2015121
Dear Mayor Freeman:
Nine (9) bids were received on Tuesday, March 21, 2017, for the referenced project.
Enclosed is a copy of the certified bid tabulation. The low bid was submitted by N.E.C., Inc. for a
total contract price of $234,100.00. This low bid is less than the engineer's estimate of
$348,775.00. Therefore, we recommend that a construction contract for the referenced project
be awarded to the low bidder, N.E.C., Inc., for a total contract price of$234,100.00.
Also enclosed for your use is the TAP Certification Letter that must be submitted to the
AHTD for their concurrence of the project award.
If you have any questions or comments, please do not hesitate to call.
Sincerely,
HAWKINS- EIR ENGINEERS, INC.
Larry E. Yey, P.E.
‘-r.i;:::
LEY/gch
Enclosures: Certified Bid Tabulation
Certification Letter
110 So. 7th Street . P.O.Box 648 " Vast Buren,AR 72957 Ph: (479) ..74-1227 Fax: (479)
211 Natural_Resources Drive Little Rock,AR 72205 Ph: (501)374-4846
438 East IViilisaRoad
p Suite 107 c Fayetteville,AR 72703 Ph: (479)455-2206
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ARKANSAS STATE HIGHWAY
AND
TRANSPORTATION DEPARTMENT
Scott E. Bennett,P.E. s' P.O.Box 2261
Director rD I Little Rock,Arkansas 72203-2261
Telephone(501)569-2000 ! Telefax(501)569-2400
Voice/TTY 711 14
6'4 j1g° www.arkansashighways.com
April 7, 2017
The Honorable Bob Freeman
Mayor of Van Buren
1003 Broadway
Van Buren, AR 72956
Re: Job 040707
F.A.P. TAPC-9429(12)
Rena Road Sidewalks (Van Buren)
(TAP-15)(S)
Crawford County
Dear Mayor Freeman:
We have received your request for concurrence in award, the bid tabulations, and the 1% administration
fee for the referenced project. The Department concurs in the award of the project in the amount of
$234,100 to the low bidder, N.E.C., Inc., of Rogers, based on a review of the bid tabulations and the
City's certification that the project was advertised and bids were received in accordance with the
regulations governing Federal-aid projects and all other applicable state and federal regulations. The
maximum approved Federal-aid amount for this project is $294,016.
Once the contract is executed, you may issue a work order to begin construction, The LPA Report of
Daily Work Performed (Attachment K of the Agreement of Understanding) must be submitted with each
request for reimbursement and the LPA Final Acceptance Report (Attachment L of the Agreement of
Understanding) must be submitted at the completion of the project. The forms must be submitted to
John Sharum, the Department's Resident Engineer in Barling, who can be contacted at (479)452-1301.
Also, John must be invited to attend the pre-construction conference for this project. You must submit all
change orders to the contract to John for review and approval for program eligibility.
Sincerely,
-¢Kev prion
ssistant Chief l;ngin er—Planning
c: Deputy Director and Chief Engineer
Program Management
Construction
Transportation Planning and Policy
District 4
Resident Engineer#42
•
Job 040707 'C'File (w/copy of incoming&bid tabs)
Mr.Joe Hurst, City of Van Buren
KDT/CAM/cam
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Attachment H
CERTIFICATION LETTER
REQUESTING CONCURRENCE IN AWARD OF THE CONTRACT
DATE
Mr. Emanuel Banks
Deputy Director and Chief Engineer
Arkansas State Highway and Transportation Department
P. O. Box 2261
Little Rock, AR 72203
Re: Job #
Job Name
County
Dear Mr. Banks:
The following documents are submitted concerning the referenced project:
1. One set of bid tabulations.
2. A check in the amount of 1% of the low bid as the AHTD administration fee.
3. Justification of award (if low bid amount is greater than 10% over the estimate).
I certify that the referenced project was advertised and bids were received in accordance with the
regulations governing Federal-aid projects and all other applicable state and federal regulations,
and that this process has been reviewed and approved by the Sponsor's Attorney. Additionally, I
certify that the bid is being awarded to the lowest responsive and qualified bidder and that there
has not been, nor will there be, any negotiations with the contractor or other bidders regarding
the amount bid.
Your concurrence in the award of this contract to (INSERT CONTRACTOR NAME) is
requested.
Sincerely,
Sponsor's CEO
Sponsor's Attorney
Enclosures