09 September 2016 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING SEPTEMBER 19, 2016
The City Council of the City of Van Buren, Arkansas met at 5:30 p.m. Monday,
September 19, 2016 at City Hall. The meeting was called to order by Mayor Freeman. On roll
call,the following Council members answered as their names were called: Alderman Parker,
Petty, Moore, Swaim, Dodd and Sparkman. City Clerk-Treasurer Phyllis Thomas and City
Attorney Candice Settle were present. This made a total of nine (9)present. A quorum was
declared.
The invocation was given by Mr. Brian Boster of the Van Buren Fire Department.
Next, Mayor Freeman then led the Pledge of Allegiance.
Mayor Freeman then asked to adopt the minutes of the Council Meeting on August 22,
2016. Alderman Dodd made a motion to approve the minutes. Alderman Swaim seconded the
motion. On roll call,the following Council members voted aye: Alderman Moore, Swaim,
Dodd, Sparkman, Parker and Petty. The following voted nay: none.
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN
FIXED ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET
INVENTORY,BY SEALED BID,AUCTION OR OTHER METHODS
AUTHORIZED UNDER THE LAW, AND FOR OTHER PURPOSES. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Mayor Freeman stated the four vehicles are excess older vehicles no longer needed by the
department,the lawnmower is in disrepair,the old ladder truck was traded in and the
thermal imaging camera is obsolete. Chief Tim Arnold stated they were going to look at
donating the camera to a rural fire department. Alderman Swaim seconded by Alderman
Parker moved that the Resolution be adopted. On the Clerk's calling the roll,the
following vote resulted: Ayes—Alderman Moore, Swaim, Dodd, Sparkman, Parker and
Petty.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 9-1-2016
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. ( - / -2016
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS,A
RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE 1111, MAYOR AND CITY CLERK TO
REMOVE AND DISPOSE OF CERTAIN FIXED ASSETS FROM 1'131,CITY OF
VAN BUREN'S FIXED ASSET INVENTORY,BY SEALED BID,AUCTION OR
OTHER METHODS AUTHORIZED UNDER THE LAW,AND FOR 01H1✓R
PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset Inventory List which are obsolete,
and/or beyond repair,and are no longer cost effective,so as to no longer be needed by the City;and
WHEREAS, after an inventory of fixed assets,it is therefore recommended by our State Auditor that said items or
item be removed from the City's Fixed Asset Inventory and disposed of by sealed bid,auction or as
otherwise authorized under Arkansas law.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,ARKANSAS,
THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets from the
Fixed Asset Inventory and to dispose of same by sealed bid,auction or other such methods authorized
under the law:
Department Amount Description of Inventory Control#
Fire Department $11,626.00 1994 Chevy Truck 4x4 FD1-153
VIN#1 GCEK14Z4RZ177643
Fire Department $24,696.00 2000 Dodge Durango FD1-262
VIN#1 B4HS28N8YF 1895 5 8
Fire Department $2,278.50 2006 Poulan Lawn Mower FD1-325
VIN#020305B001295
Fire Department $20,304.00 2003 Crown Victoria/White FD1-377
VIN#2FAFP71 W03X188936
Fire Department $21,522.00 2002 Crown Victoria/White FDI-382
VIN#2FAFP71W82X151325
Fire Department $416,101.00 1997 E-One Fire Truck FD1-196
VIN#4EN3AAA86V 1007931
Fire Department $9,995.00 Thermal Imaging Camera FD1-291
SN#C1262-CH573
IN WTTNES$WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,approve,and
adopt by a vote of(a for and U against the foregoing R so.tion at its regular Bering held on the 19°i
day of September 2016.
Robert D.Free....
Mayor
ATTESTED: • h ''PRO D AS '5 e• :
Phylfis'Thomas Candice A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO PURCHASE CERTAIN VEHICLES FOR THE CITY OF VAN
BUREN POLICE DEPARTMENT, THROUGH THE STATE PURCHASE
CONTRACT; AND FOR OTHER PURPOSES. The Clerk read the Resolution in its
entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman stated this
will allow us to rotate three of the higher mileage vehicles out of the Police Department.
Alderman Parker asked if three vehicles would be going. Mayor Freeman clarified they
would be transferred out to other departments much like the older vehicles we are
removing from the Fire Department. Alderman Parker seconded by Alderman Sparkman
moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes—Alderman Moore, Swaim, Dodd, Sparkman, Parker and Petty. Nays—
None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 9-2-2016
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. (-02-2016
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED.
A RESOLUTION AUTHORIZING THE MAYOR TO
PURCHASE CERTAIN VEHICLES FOR 1'HH, CITY OF
VAN BUREN POLICE DEPARTMENT, THROUGH [HE
STATE PURCHASE CONTRACT; AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren is in need of certain police vehicles,for the safety of life
and protection of property by the City of Van Buren Police Department;and
WHEREAS, the City of Van Buren desires to purchase(3)2017 Ford Police Interceptor Utility
vehicles,for the price of$25,985.00 each as set forth in attachment"A"hereto;
and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing
such vehicles through the state purchase contract,pursuant to ARK.CODE ANN.
§ 19-11-249,and the City has decided that it is in its best interest to purchase the
above listed vehicles via the 2016 Arkansas State Contract,Award No.SP-16-
0001.
NOW, IBEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The Police Department of the City of Van Buren,Arkansas is in immediate need
of the vehicles set forth above.
SECTION 2: Said Ford Police Interceptors are to be purchased via the 2016 Arkansas State
Contract, Award No. SP-16-0001, from North Point Ford for the total sum of
$77,955.00 from Capital Improvement Funds.
SECTION 3: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents, contracts, and agreements necessary to
effectuate this action.
IN WITNESS WHEREOF,th9 City of Van Buren Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of for and O st,the foregoing Resolution at
its regular meeting held on the 19`"day of September 2016.
Robert D.Free a an -.Ilk
Mayor
ATTESTED: • ' 'RO 1 AS TO FORM:
n
11111111111,40111" �
PhfllYs Thomas Candice •.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION TO AMEND
RESOLUTION 02-05-2016 ADOPTING A REVISED BUDGET FOR THE YEAR
ENDING DECEMBER 31, 2015; AND FOR OTHER PURPOSES. The Clerk read
the Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor
Freeman explained this was an overlay project that was contracted and completed in
December of 2015 but not invoiced for until January 2016. Legislative Audit has
recommended we include that amount as a payable for 2015. We will not include this
amount in our 2016 budget. Alderman Swaim seconded by Alderman Sparkman moved
that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes—Alderman Moore, Swaim, Dodd, Sparkman, Parker and Petty.Nays—
None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 9-3-2016
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. [ - 3-.2016
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AMEND RESOLUTION 02-05-2016
ADOPTING A REVISED BUDGET FOR THE YEAR ENDING
DECEMBER 31,2015;AND FOR OTHER PURPOSES.
WHEREAS, the Van Buren City Council passed Resolution 02-05-2016 to adopt a revised
budget for the year ending December 31,2015;and
WHEREAS, an accounts payable to Foresgren,Inc.that was paid in January 2016 in the
amount of$457,255.62 should have been included in the 2015 revised budget for
the Street Fund.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The amount of the Street Fund in the 2015 Revised Budget that was passed by
Resolution 02-05-2016 is amended to read$2,071,193.04.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents necessary to effectuate this Resolution.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass
approve,and adopt,by a vote of for and 6 against,the foregoing Resolution at its regular meeting
held on the 19th day of September 2016.
4
Robert D.Free--��
Mayor
ATTESTED:
AP' •O &•S I .l '. :
Phyllis Thomas .. ace A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID
OF VERSALIFT SOUTHWEST L.L.C. FOR THE PURCHASE OF AN AERIAL
LIFT TRUCK FOR THE VAN BUREN STREET DEPARTMENT; AND FOR
OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor Freeman
asked if there was any discussion. Mayor Freeman explained the current lift truck we
have will not pass upcoming inspection without $25,000 of rehabilitation. Also, our
current lift truck is not tall enough to service our traffic signals. This lift truck is actually
one of the cheaper options and it meets our needs. Alderman Dodd seconded by
Alderman Parker moved that the Resolution be adopted. On the Clerk's calling the roll,
the following vote resulted: Ayes—Alderman Moore, Swaim, Dodd, Sparkman, Parker
and Petty. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 9-4-2016
CITY OF VAN BUREN,ARKANSAS N,c
RESOLUTION NO.(-q_2016
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF VERSALIFT SOUTHWEST
L.L.C.FOR THE PURCHASE OF AN AERIAL LIFT TRUCK FOR Hilt
VAN BUREN STREET DEPARTMENT;AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren has advertised for bids for the purchase of an aerial lift truck for
the Street Department;and
WHEREAS, one bid was received and opened in accordance with Arkansas law and Versalift
Southwest L.L.C.was the only bidder meeting the bid specifications.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The City of Van Buren,Arkansas accepts the bid of$86,067.00 plus applicable sales tax
as submitted by and Versalift Southwest L.L.C.as set forth in'Exhibit A"attached
hereto.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the purchase and to execute all
documents necessary to effectuate the agreement.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve,and adopt,by a vote of�D for and 0 against,the foregoing Resolution at its regular meeting
held on the 19th day of September 2016.
Robert D.F
Mayor
ATTESTED:
' ' VED AS TO FORM:
`hy a. oma, , •��c��
Ph is Thomas
City Clerk/Treasurer andice A. ettle
City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING AND
DIRECTING THE MAYOR TO ADVERTISE FOR A CONSULTANT TO
PREPARE A MARKET ASSESSMENT DOCUMENT. The Clerk read the
Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor
Freeman explained there is an approximate balance of$42,000 of federal funds which
was earmarked about 20 years ago for a port study. If the city doesn't use the funds we
will lose them. Mr. Mat Pitsch, Director of RITA and an Arkansas State Representative
stated that he has been working on this project for about six years with the Corps of
Engineers and they are now ready for us to proceed. Mr. Pitsch explained the funds will
be used as a marketing tool, to determine if any investors are interested. Alderman Swaim
seconded by Alderman Petty moved that the Resolution be adopted. On the Clerk's
calling the roll,the following vote resulted: Ayes—Alderman Moore, Swaim, Dodd,
Sparkman, Parker and Petty.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 9-5-2016
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. q _s _2016
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING AND DIRECTING THE
MAYOR TO ADVERTISE FOR A CONSULTANT TO PREPARE A
MARKET ASSESSMENT DOCUMENT.
WHEREAS, the Mayor of Van Buren and the Regional Intermodal Transportation Authority
desire to advertise for a consultant to prepare a Market Assessment Document for
a proposed Inland Port and Intermodal Project located near Van Buren,Arkansas.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized and directed to advertise for a consultant toprepare a
Market Assessment Document for a proposed Inland Port and Intermodal Project
located near Van Buren,Arkansas(Exhibit A).
SECTION 2: The cost of the advertisement will be paid the by Western Arkansas Planning and
Development District.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of Co for and 0 against,the foregoing Resolution at its
regular meeting held on the 19th day of September 2016.
Robert D. � -
Mayor
ATTESTED:
'PR. "EI)AS 't FORM:
Phyllis Thomas
City Clerk/Treasurer Candice A.Se e
City Attorney
On the agenda next was to consider AN ORDINANCE AUTHORIZING THE
ISSUANCE OF $6,880,000 WATERWORKS AND SEWER SYSTEM REVENUE
REFUNDING BONDS, SERIES 2016, BY THE CITY OF VAN BUREN,
ARKANSAS; AUTHORIZING A TRUST INDENTURE SECURING THE
BONDS; AUTHORIZING THE SALE OF THE BONDS AND THE EXECUTION
OF A BOND PURCHASE AGREEMENT; PRESCRIBING OTHER MATTERS
PERTAINING THERETO; AND DECLARING AN EMERGENCY. The Clerk read
the Ordinance in its entirety. Alderman Dodd moved that the rules be suspended and the
Ordinance be placed on its second reading. The motion was seconded by Alderman
Petty. The council followed with a unanimous vote. The Clerk then read the Ordinance
the second time.
Alderman Parker moved that the rules be further suspended and the Ordinance
placed on the third and final reading. The motion was seconded by Alderman Dodd. The
council followed with a unanimous vote. The Clerk then read the Ordinance the third and
final time. The Mayor asked if there was any discussion. Steve Dufresne of the Van
Buren Municipal Utilities pointed out this is basically a refinancing, with a savings of
over$50,000 per year, and a savings of over$500,000 for ten years.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Parker and seconded by Alderman Swaim to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Moore, Swaim, Dodd, Sparkman,
Parker and Petty. Nays—none. The Mayor declared the motion carried as there were six (6) ayes
and(0)nays. Four (4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Moore, that the
emergency clause be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes
—Alderman Moore, Swaim, Dodd, Sparkman, Parker and Petty. Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 11-2016
ORDINANCE NUMBER 11-2016 CONTINUED
City of Van Buren,Arkansas
ORDINANCE NO.11-2016
AN ORDINANCE AUTHORIZING THE ISSUANCE OF$6,880,000 WATERWORKS AND SEWER SYSTEM REV-
ENUE REFUNDING BONDS,SERIES 2016,BY THE CITY OF VAN BUREN,ARKANSAS; AUTHORIZING A
TRUST INDENTURE SECURING THE BONDS;AUTHORIZING THE SALE OF THE BONDS AND THE EXECU-
TION OF A BOND PURCHASE AGREEMENT; PRESCRIBING OTHER MATTERS PERTAINING THERETO;
AND DECLARING AN EMERGENCY
WHEREAS,the City of Van Buren,Arkansas owns a water and sewer system which is operated and
maintained as a single,integrated municipal undertaking (the"System") on behalf of the City by the
Van Buren Water and Sewer Commission(the"Commission");and
WHEREAS,pursuant to the Constitution and laws of the State of Arkansas,including particularly the Lo-
cal Government Capital Improvement Revenue Bond Act of 1985,as amended,the City is authorized to
issue its bonds to finance capital improvements to the System,to pledge the revenues of the System to
the repayment of the bonds,and to issue bonds to refund bonds issued for such purpose;and
WHEREAS,the City presently has outstanding its Waterworks and Sewer Capital Improvement Reve-
nue Bonds,Series 2007(the"Series 2007 Bonds")and its Waterworks and Sewer Capital Improvement
and Refunding Revenue Bonds,Series 2004(the"Series 2004 Bonds");and
WHEREAS,the City has determined that it can achieve significant interest savings by refunding the Ser-
ies 2007 Bonds by issuing its Waterworks and Sewer System Revenue Refunding Bonds,Series 2016,
dated as of their date of delivery(the"Bonds"),in the principal amount of$6,880,000;and
WHEREAS,the parity provisions relating to the Series 2004 Bonds have or will be met so that the Bonds
shall be issued on a parity of security with the Series 2004 Bonds;and
WHEREAS,the City has made arrangements for the sale of the Bonds to Raymond James&Associates,
Inc.(the"Underwriter"), pursuant to a Bond Purchase Agreement,which has been presented to and is
before this meeting;and
WHEREAS,the City desires to accept the Underwriter's offer to purchase the Bonds and to authorize
the issuance of the Bonds and the execution and delivery of various documents pertaining to the issu-
ance of the Bonds;and
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,
as follows:
Section 1.The issuance of the Bonds in the aggregate principal amount of$6,880,000 is'hereby author-
ized for the purpose of accomplishing the refunding of the Series 2007 Bonds,and the Mayor and City
Clerk are hereby authorized to execute,by manual or facsimile signature,and deliver the Bonds to or
upon the direction of the Underwriter.The Bonds shall be not general obligations of the City,but shall
be special obligations, payable from and secured by the revenues of the System on a parity of security
with the Series 2004 Bonds.The Bonds shall be dated as of their date of delivery,and shall be issued in
the form and denominations, shall be numbered, and shall be subject to optional redemption prior to
maturity all upon the terms and conditions set forth in the Bond Purchase Agreement and Trust Inden-
ture, which are identified and authorized below. The Bonds shall mature on the dates and in the
amounts and shall bear interest at the rates as follows:
Due December 1 Principal Amount Interest Rate .
2017 $555,000 2.000%
2018 565,000 2.000
2019 ' 575,000 2.000
2020 585,000 2.000
2021 600,000 2.500
2022 615,000 4.000
2023 640,000 3.000
2024 660,000 3.000
2025 675,000 3.000
2026 695,000 3.000
2027 715,000 3.000
Section 2.The Bonds shall be sold pursuant to the specific terms and conditions set forth in a Bond
Purchase Agreement, dated September 19,2016(the"Bond Purchase Agreement"), between the City
and the Underwriter, for the purchase price of 106.033% of the principal amount thereof
($7,295,040.00). The Mayor is hereby authorized and directed to execute the Bond Purchase Agree-
ment on behalf of the City in substantially the form submitted at this meeting.An executed copy of the
Bond Purchase Agreement shall be filed in the permanent records of the City and kept by the City
Clerk.
Section 3.To prescribe the terms and conditions upon which the Bonds are to be executed,authenticat-
ed,delivered,issued,accepted,held,and secured,the Mayor is hereby authorized and directed to exe-
cute and acknowledge a Trust Indenture,dated as of October 1,2016,by and between the City and Citi-
zens Bank&Trust Co.,as Trustee,and the City Clerk is hereby authorized and directed to execute and
acknowledge the Trust Indenture and to affix the seal of the City thereto,and the Mayor and City Clerk
are hereby authorized and directed to cause the Trust Indenture to be accepted, executed, and ac-
knowledged by the Trustee.The Trust Indenture is hereby approved in substantially the form submit-
ted at this meeting,and the Mayor and City Clerk are hereby authorized,upon the advice of bond coun-
sel,to confer with the Trustee and the Underwriter in order to complete the Trust Indenture with such
modifications as shall be approved by the Mayor and City Clerk,their execution to constitute conclu-
sive evidence of such approval.
ORDINANCE NUMBER 11-2016 CONTINUED
Section 4.There is hereby authorized and approved a Preliminary Official Statement of the City,includ-
ing the cover page and appendices attached thereto, relating to the Bonds. The Preliminary Official
Statement is hereby "deemed final" withthe meaning of U.S.Securities and Exchange Commission
Rule 15c2-12. The distribution of the Preliminary Official Statement is hereby ratified and approved.
The Preliminary Official Statement,as amended to conform to the terms of the Bond Purchase Agree-
ment, including Exhibit A thereto, and with such other changes and amendments as are mutually
agreed to by the City and the Underwriter, is herein referred to as the"Official Statement" and the
Mayor is hereby authorized to execute the Official Statement for and on behalf of the City. The Offi-
cial Statement is hereby approved in substantially the form of the Preliminary Official Statement sub-
mitted to this meeting,and the Mayor is hereby authorized to confer with the Trustee and the Under-
writer in order to complete the Official Statement in substantially the form of the Preliminary Official
Statement submitted to this meeting with such changes as shall be approved by such persons,the May-
or's execution to constitute conclusive evidence of such approval.
Section 5.All actions heretofore taken by the City and the Underwriter in connection with the offer and
sale of the Bonds are hereby in all respects ratified and approved.
Section 6.The City hereby calls for redemption prior to maturity on December 1,2017,the outstanding
Series 2007 Bonds and instructs the trustee for the Series 2007 Bonds to provide notice of the redemp-
tion.
Section 7.The Escrow Deposit Agreement dated as of October 1,2016,by an between the City and Citi-
zens Bank&Trust Co.as Escrow Deposit.Trustee, in substantially the formsubmitted at this meeting,
and the Continuing Disclosure Agreement of the City,dated as of October 1,2016,in substantially the
I.form attached to the Official Statement,in each case with such modifications as shall be approved by
the Mayor and the City Clerk by the person executing the documents,his or her execution to constitute
to conclusive evidence of such approval,are hereby authorized and directed to execute and deliver the
Escrow Deposit Agreement and the Continuing Disclosure Agreement,and to cause the Escrow Deposit
Agreement to be accepted and executed by the Escrow Deposit Trustee.
Section 8.The appointment of Citizens Bank&Trust Co.to serve as Trustee and Escrow Deposit Trust-
ee is hereby approved.
Section 9.The Mayor and City Clerk,for and on behalf of the City,are hereby authorized and directed
to do any and all things necessary to effect the execution and delivery of the Bonds,the Bond Pur-
chase Agreement, and the Trust Indenture; the execution, delivery, and distribution of the Official
Statement;the execution and delivery of such other papers and documents necessary to effect the is-
suance of the Bonds and the refunding of the Series 2007 Bonds,including, particularly, an undertak-
ing;to make available certain financial information and operating data upon request and to provide no-
tice of certain events;and the performance of all acts of whatever nature necessary to effect and car-
ry out the authority conferred by this Ordinance.The Mayor and the City Clerk are hereby further au-
thorized and directed,for and on behalf of the City,to execute all papers,documents,certificates,and
other instruments that may be required for the carrying out of such authority or to evidence the exer-
cise thereof.
Section 10.In order to secure lower interest rates on the Bonds,the Underwriter has proposed that the
City purchase a policy of municipal bond insurance from Assured Guaranty Municipal Corp.(the"Mu-
nicipal Bond Insurance Policy")with a portion of the proceeds of the Bonds which policy would guaran-
tee the payment of principal and interest on the Bonds when due. Additionally, the Underwriter has
proposed that the City purchase a debt service reserve insurance policy(the"Reserve Policy")from As-
sured Guaranty Municipal Corp.,which would substitute for the deposit of funds necessary to meet the
debt service reserve fund requirement Accordingly, the Mayor is hereby authorized to execute the
Municipal Bond Insurance Policy and the Reserve Policy commitments and to do any and all other
things necessary to accomplish the delivery the Municipal Bond Insurance Policy and the Reserve Poli-
cy with respect to the Bonds.
Section 11.The City Clerk shall maintain,as a part of the minutes of the meeting at which this Ordi-
nance is adopted,and in the permanent records of the City,for inspection by any interested person,a
copy of the Trust indenture,the Official Statement,and the Bond Purchase Agreement
Section 1L The City herebydeclares its expectation and intention that bonds Issued and to be Issued
by the City during calendar year 2016 will not in the aggregate exceed $10,000,000 in principal
amount, and the City hereby declares the Bonds to be"qualified tax-exempt obligations" within the
meaning of section 265(b)of the Internal Revenue Code of 1986,as amended.
Section 13. The provisions of this Ordinance are hereby declared to be severable, and if any section
phrase or provision shall for any reason be declared to be illegal or invalid,such declaration shall not
affect the validity or the remainder of the sections,phrases or provisions of this Ordinance.All ordinan-
ces,resolutions and parts thereof in conflict herewith are hereby repealed to the extent of such con-
flict
Section 14.The City Council hereby determines that the City can achieve significant interest savings
by refunding the Series 2007 Bonds;that an appropriate way to achieve such savings is by the issuance
of revenue bonds payable from revenues of the System as authorized by the Act and that this ordi-
nance shall be given immediate effect so that such savings may be secured as soon as possible.There-
fore,an emergency is hereby declared to exist and this ordinance, being necessary for the immediate
preservation of the public health,safety,and welfare,shall be in full force and effect from and after its
passage and approval.
ADOPTED:September 19,2016
By:Robert Freeman,Mayor
Attest Phyllis Thomas,City Clerk
Published in the September 24,2016 issue of the Press Argus-Courier.
•
On the agenda next was to consider AN ORDINANCE AUTHORIZING THE .
CITY OF VAN BUREN MUNICIPAL UTILITIES TO PROCEED WITH THE
PURCHASE AND REPLACEMENT OF THREE BAFFLE CURTAINS
LOCATED AT THE CITY'S MAIN (SOUTH) WASTEWATER TREATMENT
PLANT,DECLARING AN EMERGENCY AND WAIVING OPEN
COMPETITIVE BIDDING. The Clerk read the Ordinance in its entirety. Alderman
Moore moved that the rules be suspended and the Ordinance be placed on its second
reading. The motion was seconded by Alderman Petty. The council followed with a
unanimous vote. The Clerk then read the Ordinance the second time.
Alderman Dodd moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Aldeiuian Petty. The council followed
with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor
asked if there was any discussion. Steve Dufresne with Van Buren Municipal Utilities explained
the cost is approximately $150,000 for all three curtains, materials and installation. The life
expectancy of the three curtains is approximately 15-20 years. Once the ordinance is passed,the
work can begin in about two weeks.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Parker and seconded by Alderman Swaim to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Moore, Swaim, Dodd, Sparkman,
Parker and Petty.Nays—none. The Mayor declared the motion carried as there were six (6) ayes
and(0) nays. Four (4)votes being necessary for passage.
Motion was made by Alderman Moore and seconded by Alderman Dodd, that the
emergency clause be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes
—Alderman Moore, Swaim, Dodd, Sparkman, Parker and Petty. Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 12-2016
CITY OF VAN BUREN,ARKANSAS NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS,THAT:
ORDINANCE NO.1Z-2016
SECTION 1: The City Council hereby waives the requirements of competitive bidding for the
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,AN ORDINANCE TO BE ENTITLED: above described project,as such a procedure is not deemed to be feasible or
practical under the circumstances.
AN ORDINANCE AUTHORIZING THE CITY OF VAN BUREN
MUNICIPAL UTILITIES TO PROCEED WITH THE PURCHASE AND SECTION 2: The Mayor and City Clerk hereby authorize the City of Van Buren Municipal
REPLACEMENT OF THREE BAFFLE CURTAINS LOCATED AT THE Utilities to purchase materials and employ a contractor and to pay all expenses
CITY'S MAIN (SOUTH) WASTEWATER TREATMENT PLANT relating to this project.
DECLARING AN EMERGENCY AND WAIVING OPEN-COMPETTITVE
BIDDING. SECTION 3: The purchase of materials and employment of a contractor hereto is deemed and
found to be necessary for the immediate preservation of health,safety and welfare
WHEREAS, the City of Van Buren Municipal Utilities has identified that all three baffle of the City,and as such an emergency is hereby declared,and this Ordinance shall
curtains in the lagoon at the City's Main(South)Wastewater Treatment Plant take effect and be in full force upon and after its passage and approval.
have become damaged and are no longer functioning as designed;and -
and thoroughinspectionIN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
WHEREAS, a complete
has determined that all three baffle curtains pass,approve,and adopt,by a vote of(e for and O against,the foregoing Ordinance at its
cannot be repaired and should be replace;and Regular Meeting held on the 19'"day of September 2016.
WHEREAS, the replacement of all three baffle curtains is necessary
in order maintain the
proper flow and retention of wastewater in the Main(South)Plant's treatment
process;and -
Robert D.Free -
Mayor
WHEREAS, since the failure of the wastewater treatment process could cause adverse health
effects and the City to be in non-compliance with the NPDES Permits,it is
necessary to implement and complete replacement as soon as possible;and ATTEST: >'PR r,']'I y��1 ORM:
professional ! -
WHEREAS, a cost estimate has been prepared by JPS Industries and reviewed by _`
Q� Settle
engineers employed by the City of Van Buren Municipal Utilities Commission; p(�,luras -.ce A.Settle
and '
City Clerk/Treasurer City Attorney
WHERAS, it would be impracticable and unfeasible to bid this project at this stage and the
City needs to immediately begin construction of this project without any delays;
and
WHEREAS, the City of Van Buren Municipal Utilities Commission have by resolution,a copy
of which is attached hereto,recommended that the City Council waive
competitive bidding because of the urgent circumstances and authorize the City of
Van Buren Municipal Utilities to employ a contractor to proceed with necessary
purchase and replacement;and
WHEREAS, Section 14-58-303 of the ARKANSAS CODE ANNOTATED provides that"The
governing body,by Ordinance,may waive the requirements of competitive
bidding in exceptional situations where such procedure is deemed not feasible or
practical."
On the agenda next was to consider AN ORDINANCE FOR COMPLIANCE
WITH ARK. CODE ANN. § 14-42-107,AUTHORIZING THE CITY TO
CONDUCT BUSINESS WITH AN OFFICIAL OR EMPLOYEE OF THE CITY
OF VAN BUREN, DECLARING AN EMERGENCY; AND FOR OTHER
PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Sparkman moved
that the rules be suspended and the Ordinance be placed on its second reading. The
motion was seconded by Alderman Swaim. The council followed with a unanimous
vote. The Clerk then read the Ordinance the second time.
Alderman Dodd moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Moore. The council
followed with a unanimous vote. The Clerk then read the Ordinance the third and final time.
The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Swaim and seconded by Alderman Moore to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Moore, Swaim, Dodd, Sparkman,
Parker and Petty.Nays—none. The Mayor declared the motion carried as there were six (6) ayes
and (0)nays. Four (4)votes being necessary for passage.
Motion was made by Alderman Parker and seconded by Alderman Petty,that the
emergency clause be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes
—Alderman Moore, Swaim, Dodd, Sparkman, Parker and Petty. Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 13-2016
CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO. -2016
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE FOR COMPLIANCE WITH ARK. CODE
ANN.§14-42-107,AUTHORIZING THE CITY TO CONDUCT BUSINESS
WITH AN OFFICIAL OR EMPLOYEE OF THE CITY OF VAN BUREN,
DECLARING AN EMERGENCY;AND FOR OTHER PURPOSES.
WHEREAS, A.C.A§14-42-107 requires an ordinance be enacted specifically permitting the
conducting of any business between an official or employee of the city and the City of
Van Buren;and
WHEREAS, the City of Van Buren wishes to conduct business,on an ongoing basis,with Arkansas
Mill Supply Company,where Mr.Mike Richmond is employed and he is also the brother
of Ms.Phyllis Thomas,Van Buren City Clerk-Treasurer,and
WHEREAS, it is the desire of the Administration and the Van Buren City Council that compliance with
A.C.A.§14-42-107 is satisfied for the conducting of all city business;and
WHEREAS, the purpose of this Ordinance is immediately necessary for preservation of the health,
safety and welfare of the inhabitants of the City of Van Buren,Arkansas and an
emergency exists which requires that this Ordinance become immediately effective and in
full force and effect.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY 173E CITY COUNCIL OF
TILE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION I Arkansas Mill Supply Company,where Mr.Mike Richmond is employed and he is also
the brother of Ms.Phyllis Thomas,Van Buren City Clerk-Treasurer,is hereby authorized
to conduct business with the City of Van Buren.
SECTION 2: This Ordinance being necessary for the financial continuity of the City of Van Buren,
Arkansas,and necessary in providing for the immediate preservation of the public peace,
health,and safety,an emergency is declared to exist and this Ordinance shall take effect
and be in force after its passage and approval. 'f
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of (A for and () a_•ainst,the foregoing Ordinance at its regular
meeting held on the 19th day of September 2016.
RobertD.F _.. .-
Mayor
AIIBSTED: APPROVED.vt. !'':t:
Phy Thomas Th� Can.7 A.Settle
City Clerk/Treasurer City Attorney
•
On the agenda next was to consider AN ORDINANCE TO ABANDON A
PUBLIC ALLEYWAY IN THE MCGEE ADDITION,INSIDE THE CITY OF
VAN BUREN, CRAWFORD COUNTY,ARKANSAS. The Clerk read the Ordinance
in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be
placed on its second reading. The motion was seconded by Alderman Moore. The
council followed with a unanimous vote. The Clerk then read the Ordinance the second
time.
Alderman Swaim moved that the rules be further suspended and the Ordinance
placed on the third and final reading. The motion was seconded by Alderman Moore.
The council followed with a unanimous vote. The Clerk then read the Ordinance the
third and final time. The Mayor asked if there was any discussion. City Attorney
Candice Settle stated she cannot recommend the passage of this ordinance until the city
has obtained utility easements. City Planner, Joe Hurst stated he assumed the owner
would re-file the plat, and he has the necessary easement documents ready to file. Andy
Greenwood, the property owner, stated he has gone through all the re-platting steps and it
has been amended, and has made copies available. He also said the proposed easements
are ready to be signed. There was discussion between Joe Hurst and City Attorney Settle
about the utility easements. Based upon Joe Hurst's explanation of the replatting and the
utility easements, City Attorney Settle accepted the explanation and the council moved
forward.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Parker and seconded by Alderman Swaim to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Moore, Swaim, Dodd, Sparkman,
Parker and Petty. Nays—none. The Mayor declared the motion carried as there were six (6) ayes
and (0) nays. Four(4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 14-2016
CITY OF VAN BUREN,ARKANSAS
NOW,II4RREFORE,BE IT ORDAINED BY 111E CITY COUNCIL OF 111E CITY OF
ORDINANCE NO.I 1-2016 VAN BUREN,ARKANSAS,THAT:
BE TT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,AN ORDINANCE TO BE ENTITLED:
SECTION 1: The City of Van Buren,Arkansas,hereby releases,vacates,and abandons all its rights,
AN ORDINANCE TO ABANDON A PUBLIC ALLEYWAY IN THE together with the rights of the public generally,in and to the public alleyway specifically
MCGEE ADDITION,INSIDE THE CITY OF VAN BUREN,CRAWFORD described above.
COUNTY,ARKANSAS.
SECTION 2: A copy of this Ordinance bearing original signatures and duly certified by the City Clerk
WHEREAS, a petition has been filed with the City Council of Van Buren,Arkansas,by Andy shall be filed in the Miscellaneous Records of the Circuit Clerk of Crawford County,
Greenwood to vacate and abandon the public alleyway along certain lots inside the
McGee Addition more particularly described as follows:
Description of Existing 20.00 Foot Alleyway
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
Part of a certain Alleyway lying between Lot 7,Block 2,Edgewood place and approve,and adopt,by a vote of 6 for and() against the foregoing Ordinance at its regular meeting
Lots 1 and 2,Block 27 and the West 40.00 feet of Lot 3,Block 27,McGee held on the 19'"day of September 2016.
Addition to the City of Van Buren,Crawford County,Arkansas being more
particularly described as follows:
Beginning at the Southwest corner of Lot 7,Block 2,Edgewood Place.Thence
along the South line of said Lot 7,South 86 degrees 06 minutes 56 seconds East, Robert D.
140.00 feet to the Southeast corner of Lot 7. Thence South 03 degrees 53 Mayor
minutes 04 seconds West,20.00 feet to the North line of Lot 3,block 27,McGee
Addition.Thence along said North line and along the North line of Lots 2 and 1
of said McGee Addition,North 86 degrees 06 minutes 56 seconds West,140.00 ATTESTED: ••• D AS ii '+RM:
feet to the Northwest corner of Lot I of said McGee Addition. Thence North 03
degrees 53 minutes 04 seconds East,20.00 feet to the Point of Beginning
Nim
= e �►i
'and Phyllis Thomas u: .ice A.Settle
City Clerk/Treasurer City Attorney
WHEREAS, after due notice as required by law,the Council has heard all persons desiring to be heard
on the question of abandoning the alleyway in the hereinabove subdivision,and has
ascertained that the public alleyway hereinabove designated has therefore been dedicated
to the public use as a public alleyway and that the same has not been used for a period of
more than five(5)years preceding this date;and that the owners of the property abutting
the public alleyway to be abandoned have filed with the City Council or have expressed
their consent to such abandonment and the public interest and welfare are not adversely
affected by abandonment of said public alleyway;and
WHEREAS, the City Council of Van Buren,acting under the authority of A.C.A.14-199-103 and
A.C.A.14-301-302,has the authority to abandon public alleyways or segments thereof.
On the agenda next was to consider AN ORDINANCE ALLOWING THE
MAYOR TO CONTRACT WITH MOORE CONTRACTING COMPANY,INC.
FOR STREET IMPROVEMENTS; WAIVING COMPETITIVE BIDDING;
DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read
the Ordinance in its entirety. Alderman Dodd moved that the rules be suspended and the
Ordinance be placed on its second reading. The motion was seconded by Alderman
Moore. The council followed with a unanimous vote. The Clerk then read the
Ordinance the second time.
Alderman Parker moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Dodd. The council followed
with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor
asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Parker and seconded by Alderman Petty to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Moore, Swaim, Dodd, Sparkman,
Parker and Petty.Nays—none. The Mayor declared the motion carried as there were six (6) ayes
and (0) nays. Four (4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Petty, that the
emergency clause be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes
—Alderman Moore, Swaim, Dodd, Sparkman, Parker and Petty. Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 15-2016
`-••+"+' `'"r`uuxar.,einr.,u.oeW SECTION 3: In order to contract repairs hereto,at the amounts herein,it is further found that there is an
ORDINANCE NO. -2016 immediate need and as such an emergency is declared to exist and this ordinance being
necessary for the preservation of the public health,safety,and welfare,shall take full
effect from and after its passage and approval.
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS
AN ORDINANCE TO BE ENTITLED:
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
AN ORDINANCE ALLOWING THE MAYOR TO CONTRACT WITHlu
approve,and adopt,by a vote of for andZ against the foregoing Ordinance at its regular
MOORE CONTRACTING COMPANY, INC. FOR STREET meeting held on the 19th day of September 2016.
IMPROVEMENTS; WAIVING COMPETITIVE
BIDDING; DECLARING AN EMERGENCY; AND FOR
OTHER PURPOSES.
WHEREAS, the Arkansas Missouri Railroad has contracted with Crawford Construction for improvements Robert D.F
to the area of Washington and 6ih Street within the city limits of Van Buren,Arkansas;and Mayor
WHEREAS,the City of Van Buren is participating in the costs of said project;and
WHEREAS,Moore Contracting Company,Inc.is serving as a subcontractor for asphalt repairs;and ATTESTED: APP' TO FORM:
116,WHEREAS, while the contractor is mobilized and on site,improvements to South 6°i and Knox Streets are in
the best interest of the city and will benefit the health,safety and welfare of the citizens of Van Ph`yl is Thomas Candice A.Settle
Buena and are not included in the current contract;and City Clerk/Ireasurer City Attorney
WHEREAS, the City Council has determined,pursuant to ARK.CODE ANN.§ 1458-303(b)(2)(B)that
exceptional circumstances exist,specifically the on-going nature of this project,which renders
the formal competitive bidding process impractical and/or unfeasible;and
WHEREAS, a state of emergency exists because the street repairs and improvements herein are needed
immediately to provide for the health,safety,and welfare of the citizens of Van Buren and to
preserve the property of the city.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY Flit CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION1:The City Council in accordance with the terms of ARK.CODE ANN§14-58-
303(b)(2)(B),hereby waives the requirement of competitive bidding in this particular case,as
such procedure is not deemed feasible or practical,and hereby authorizes and directs the Mayor
to contract for the above described improvements.
SECTION 2: The Mayor is hereby duly authorized to contract in the amount of$27,834.21,with Moore
contracting Company,Inc.as appropriated herein,to be paid out of Municipal Highway
Funds,and to execute all documents,contracts,and agreements necessary to effectuate this
Ordinance.
Next on the agenda was Boards and Commissions. The Housing Authority Board
recommended the appointment of Wendall Westfall to fill Kevin Clifton's vacated
position. Alderman Petty seconded by Alderman Sparkman made a motion to grant the
nominations. The Council followed with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman
Dodd and seconded by Alderman Moore to appropriate the sum of$ 1,316,758.31 to pay
expenses and salaries for August 2016,presented by the clerk. The Council followed
with a unanimous vote.
it 9-06-2016 01:16 PM CITY OF VAN B URE N PAGE: 1
TRIAL BALANCE'
AS OF: AUGUST 31ST, 2016
10 -General Fund
li *** MONTH TO DATE *** *** YEAR TO DATE ***
I'' ACCTM ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
II ASSETS .•
[I 1000 Petty Cash 0.00 200.00 0-00G+
A 1020 Cash in Bank 4,744.01 147,010.81
1020.01 Cash In Bank-Ins. Reimb. 0.00 115,615.22 _
1 1020.03-Cash In Bank-ASP's6Walmart Gra 0.80 79.24
i 1020.04 Veterans' Memorial-Act 934 0.00 11,848.16 1 ' 00 8 ,7 0 1 . 32 .
• 1020.05 2009 Byrne Recovery Grant 0.00 0.00 1 ' 9 00 • 1 2
1020.06 2009 Byrne Grant 0.00 0.00 199 , 254 ,06' 254 '06
1020.07 2007 Byrne Grant 0.00 0.00
I! 1020.08 Cash in Bank- Storm Damage 0.00 0.00 0•00 +
1.
I 1020.09 District Cout Grant-Mediation 0.00 25.00 4 4 0•0 0
I1020.10 Cash in Bank- HOC 4,149.57 1,443.03 900 .00 T
j 1020.11 Cash in Bank-KVBB 0.00 5,100.00
1 0•00 +
I 1020.12 Emergency Management Fund 0.00 0.00
1020.13 Cash In Bank-ACT 833 0.00 85,516.49 101 , 763-22 +
', 1020.14 Court Automation-District 13,271.75 52,706.44 3 ,799- 59
1,1 1020.15 Cash in Bank-ACT 1314 0.00 0.00 1 `3 1 6 ' ':5 8* 3 1 G A
1020.16 AR Dept of Rural Services 0.00 0.00
I.
1020.17 New Police Dept 0.00 0.00
I 1020.18 Cash in Bank- PD Co Tax 17,458.22 48,505.13 0•00G+
�T 1020.19 Cash in Bank - FD Co Tax 25,409.30 178,438.54
II 1020.20 Cash In Bank-Erosion Control 150.00 20,650.00
1020.21 Cash in Hank-CPAcademy 0.00 0.00
1020.22 Cash In Bank-PEG Grant 0.00 10,000.00 •
1. 1020.27 Cash in Bank- Levee 0.00 9,789.93
1020.28 Marina Repairs 0.00 10,495.60 _
1020.29 Property Maintenance-Scrap 0.00 365.06
1020.30 Field of Dreams-Equipment 1,875.00 5,502.96
1020.31 Cash in Bank - Parks & Rec 0.00 136.72
1020.32 GIF 0.00 89.43
1020.33 Cash in Bank-Yard Waste 2,832.36 207,109.59
1020.51 Cash in Bank - Cemetery 2,226.80 8,406.51
1020.91 Cash in Bank -Cap Imp 189,348.71 1,063,970.85
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00
1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks & Rec 0.00 0.00
1040.51 Investments - Cemetery 0.00 38,752.59
1040.91 Investments - Cap Imp 160.30 377,637.68
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00 •
1520 Due from Street Fund 0.46 0.00
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE
Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance Reports
were presented for filing. There being no further questions or changes, the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had several
requests for street closings to consider. First, a request from First Baptist Church to close streets
for their fall festival on October 23, 2016. Motion was made by Alderman Swaim and seconded
by Alderman Parker to approve the request. The council followed with a unanimous vote.
Second, a request from TOTMA to close streets for their carnival on Webster Street on October
7-9, 2016. Motion was made by Alderman Dodd and seconded by Alderman Parker to approve
the request. The council followed with a unanimous vote. Also from TOTMA, a request to close
streets for their cruise/car show on October 22, 2016. Motion was made by Alderman Dodd and
seconded by Alderman Swaim to approve the request. The council followed with a unanimous
vote. Lastly, a request from King Elementary to close streets for their Run with the Knights 5K
on February 25, 2017. Motion was made by Alderman Petty and seconded by Alderman Swaim
to approve the request. The council followed with a unanimous vote.
Mrs. Melissa Nuckolls presented a cellphone video of the South 40th drainage
ditch issue. Mayor Freeman confirmed the Terry Street ditch is documented on the Terry
Addition plat. There was discussion between Mrs.Nuckolls, Mayor Freeman and Wayne
Sandusky of the Van Buren Street Department regarding Cox Communication lines, and
access to a fence. Mr. Sandusky will be meeting with Cox next Monday, September 26th,
regarding the cable line. Alderman Petty stated he did drive by and observe the ditch in
question. Mayor Freeman stated once the cable line is moved, then work can begin on
cleaning the ditch in question. Mrs. Nuckolls also stated she is a second grade teacher,
and she passed out some drawings and work done by her second grade students.
Rebecca Kaszubowski, whose address is 1106 Vista Ridge Drive, Alma, Arkansas
appeared at the council meeting, representing a group of people who are concerned about
animals in Van Buren. She gave a presentation of information regarding River Valley
Animal Coalition, and stated she has received a$68,000 grant from PetSmart in the past,
to help with her organization's cause. She would like to see "Animal Control" changed
to "Animal Welfare", and her proposal will benefit the dogs, as well as the people of Van
Buren. Ms. Kaszubowski asked the City of Van Buren to help her organization provide a
solution to the euthanizing of adoptable pets.
Mayor Freeman stated the city is in favor of this, and he added that about half of
the dogs are returned to their owners, and some go to the Sebastian County Humane
Society. The city has sent 72 dogs to the Humane Society this year. The Mayor also
pointed out that all dogs must be spayed or neutered before they can be adopted from the
animal shelter, according to Arkansas state law. This creates an issue with the expense of
spaying and neutering. Ms. Kaszubowski assured the city that every animal would be
spayed or neutered. She explained the costs can be offset by adoption fees, fundraisers
and possibly grants.
Alderman Swaim asked Ms. Kaszubowski what she needed from the City of Van
Buren. She proposed a partnership between her organization and the City of Van Buren.
She would like to start with the city's animal facility, and build and expand from there.
Her goal is to establish a program that can be rejuvenated and continue for years after we
are all gone.
Alderman Petty asked what happens when the volunteer base disappears, and how
does she propose dealing with liability issues, such as dog bites. Ms. Kaszubowski stated
there are a lot of details to be ironed out, involving training, forms to be signed,
screenings, grant applications, etc.
Alderman Swaim asked how many dogs have been picked up this year. Officer
Steve Gunter of Code Enforcement quoted the following information: 386 dogs were
picked up in 2015, with 154 of those being returned to their owners. 287 dogs have been
picked up as of August this year, and 146 have been returned to their owners.
Alderman Petty proposed establishing a task force to study this proposal. Mayor
Freeman agreed, and stated we must keep this on a volunteer basis. Otherwise, the city
would have to cut services elsewhere in order to fund this proposal. The Mayor added
that the volunteer organization can also work with the Sebastian County Humane Society.
He stated the city is more than willing to help, if Ms. Kaszubowski can pull the volunteer
organization together. Alderman Dodd thanked Ms. Kaszubowski for coming to the
meeting.
Alderman Swaim and Dodd commented that the city's volunteer application was
very nice. Alderman Parker stated it is much appreciated. Alderman Parker also
commended the yard pick up crew for picking up limbs and leaves.
Mayor Freeman stated that the city needs to provide information to the city's property
owners regarding lawn debris pickup. There will be information inserted with the customer's
water bills, as well as door hangers explaining the procedures to follow.
There being no further business, motion was made by Alderman Parker and seconded by
Alderman Dodd to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 6:57 p.m.
ATTESTED: PR VED:
1/4/24,1-(4-t2i)ofoc-a-- dll
CIfY CLERK-TREASURER MAYOR