ORD NO 15-2016 CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO. 15-2016
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS
AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE ALLOWING THE MAYOR TO CONTRACT WITH
MOORE CONTRACTING COMPANY, INC. FOR STREET
IMPROVEMENTS; WAIVING COMPETITIVE
BIDDING ; DECLARING AN EMERGENCY; AND FOR
OTHER PURPOSES.
WHEREAS, the Arkansas Missouri Railroad has contracted with Crawford Construction for improvements
to the area of Washington and 6th Street within the city limits of Van Buren,Arkansas;and
WHEREAS, the City of Van Buren is participating in the costs of said project; and
WHEREAS, Moore Contracting Company, Inc. is serving as a subcontractor for asphalt repairs;and
WHEREAS, while the contractor is mobilized and on site, improvements to South 6th and Knox Streets are in
the best interest of the city and will benefit the health, safety and welfare of the citizens of Van
Buren and are not included in the current contract; and
WHEREAS, the City Council has determined, pursuant to ARK. CODE ANN. § 14-58-303(b)(2)(B) that
exceptional circumstances exist, specifically the on-going nature of this project, which renders
the formal competitive bidding process impractical and/or unfeasible;and
WHEREAS, a state of emergency exists because the street repairs and improvements herein are needed
immediately to provide for the health, safety, and welfare of the citizens of Van Buren and to
preserve the property of the city.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION1: The City Council in accordance with the terms of ARK. CODE ANN § 14-58-
303(b)(2)(B),hereby waives the requirement of competitive bidding in this particular case,as
such procedure is not deemed feasible or practical,and hereby authorizes and directs the Mayor
to contract for the above described improvements.
SECTION 2: The Mayor is hereby duly authorized to contract in the amount of$27,834.21,with Moore
contracting Company,Inc.as appropriated herein,to be paid out of Municipal Highway
Funds, and to execute all documents,contracts,and agreements necessary to effectuate this
Ordinance.
SECTION 3: In order to contract repairs hereto, at the amounts herein, it is further found that there is an
immediate need and as such an emergency is declared to exist and this ordinance being
necessary for the preservation of the public health, safety, and welfare, shall take full
effect from and after its passage and approval.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of for and against the foregoing Ordinance at its regular
meeting held on the 19th day of September 2016.
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Robert D. F
Mayor
41
ATTESTED: APP' i $TO FORM:
4)1,. joincuLi
Ph 1 is Thomas
Candice A. Settle
City Clerk/Treasurer City Attorney
MOORE CONTRACTING CO, INC. Invoice
500 WEST HAMON
DATE INVOICE#
CONTRACTING CO.INC.
9/8/2016 1831
BILL TO
City of Van Buren
1003 Broadway
Van Buren,AR 72956
TERMS PROJECT
Due on receipt 6th&Washington
ITEM DESCRIPTION QUANITY RATE AMOUNT
Type 3 Surface 249.79 99.00 24,729.21
Milling 2,655.00 2,655.00
Tack Coat 225 2.00 450.00
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We appreciate your business!
Total $27,834.21