RES NO 08-01-2016 CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. $- 1 -2016
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF ELITE ROOFING
FOR ROOF REPAIRS TO THE VAN BUREN MUNICIPAL
COMPLEX AND THE HOSPITALITY HOUSE AT THE FIELD
OF DREAMS SPORTS COMPLEX, AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren has advertised for bids for roof repairs to the Van Buren Municipal
Complex and the Hospitality House at the Field of Dreams Sports Complex;and
WHEREAS, bids have been received and opened in accordance with Arkansas law and Elite Roofing
was the only bidder; and
WHEREAS, the City of Van Buren has determined that the bid of Elite Roofing meets the bid
specifications and is an acceptable bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The City of Van Buren,Arkansas accepts the bid of$29,001.57 as submitted by Elite
Roofing as set forth in "Exhibit A"attached hereto;and
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the repairs and to execute all
documents necessary to effectuate the agreement.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,
did pass, approve, and adopt,by a vote of 5 for and 0 against,the foregoing Resolution
at its regular meeting held on the 22nd day of August 2016.
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Ro ert D.Freeman
Mayor
ATTESTED: ; �0,‘',1171p... '1;�� APP• ; AS TO FORM:
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Connie Hyatt . Ai;,<At l , %3 -: •ice ;.ett !I \
Deputy City Clerk ;�' �_ • City Attorney
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8/15/2016 Print Estimates
&MEM. COMMERCNL
11111101
ELITE ROOFING Elite Roofing
3407B Industrial Park Rd. Van Buren, AR 72956
1479 478.8668 Phone: (479) 478-8668
Fax: (479) 242-2379
Claim Information:
Customer Info: Other
Job #: N/A Company Representative:
Van Buren Municipal Complex -Van Buren, City of KENDALL HOGAN
1003 Broadway Street, (479) 462-7723
Van Buren, AR, 72956 eliteroofing_kendall@yahoo.com
(479) 474-1541-work Job Number: N/A
Van Buren Municipal Complex
Description
Remove Tear off, Laminated or equivalent.
Replace Roofing felt - 15 lb. » Economy
Replace Starter shingles
Replace Ice&water shield in Valleys
Replace Shingle-30 yr Laminated (Arch ) Match Existing » Tamko » Heritage » Rustic Cedar
R& R Flashing - pipe jack » 3 in 1"
R& R Flashing, split boot
R& R Continuous ridge vent, shingle-over style
Replace Ridge cap -dimensional shingles » Tamko » Hip & Ridge » Rustic Cedar or Match existing
ATTENION There is not enough Ventilation on this building & needs some type installed , ( ridge vents, low profiles,
turbines,turtle backs ) anything would help save the decking.
Total for all sections: $27,515.32
Tax: $1,486.25
Total: $29,001.57
The Customer Acknowledges:
1. That he or she has read this contract, has received a copy of this agreement and furthermore agrees that it is a legal
and binding contract.
2. Any surplus material shipped to jobsite belongs to the company. Customers will suppl electricity necessary to perform
work. Company will perform all work in a workman like manner according to the local building codes.
3. Upon completion of work, customer agrees to pay the balance of the contract. C.I.
4. If additional roofing layers are found during the roofing process, there will be an additional charge of$2S ed per
square. To allow for the removal and disposal of additional roofing. C.I.
5. Unless otherwise stated, no provision has been made to replace rotten or deteriorated decking. If such condition arises
there will be an additional charge of$ 3S't per 4x8 sheet. C.I.
6. Customer agrees that new shingles will take the shape of the existing decking structure which may or may not be
even. C.I.
7.Driveway waiver: customer agrees to allow the use of driveway for product delivery and disposal and agrees to hold
company and material suppliers harmless for any damage to such drives. C.I.
http://my.acculynx.com/UserControls/FlexSupport/PrintEsti mate.aspx?&Esti matelD=94da99e3-c002-481d-bfbf-70acdeb3bd39&JobID=8f4fffed-494a-4bf1-8483-... 1/2
8/15/2016 Print Estimates
8. The company is not responsible to repair/ replace any other items other than those listed above in the scope of work.
9. This written contract is binding. No oral terms or agreements supersede this written document.
10. The customer may cancel with Elite Roofing if done so IN WRITING within 3 days as long as work has not begun.
11.The company is not responsible for interior damage if incurred during the normal construction of roof replacement.
12. Job will be completed in 2 to 3 weeks depending on weather and/or material availability.
13. Customer acknowledges that Contractor WILL FILE A LIEN on property if not paid in full within 30 days and gives
written permission to allow contractor to do so.
7JR(1e"
Company Authorized Signatu� Date Customer Signature Date
Customer Signature Date
This estimate was last edited by KENDALL HOGAN ((479) 462-7723, eliteroofing_kendall@yahoo.com) on August 15,
2016. The estimate may be withdrawn if not accepted within days.
I
http://my.acculynx.com/UserControls/FlexSupport/Pri ntEstimate.aspx?&EstimatelD=94da99e3-c002-481 d-bfbf-70acdeb3bd39&JobID=8f4fffed-494a-4bf1-8483-... 2/2
8/15/2016 Print Estimates
RESIDENTIAL COMMERCIAL
Il����lil
ELITE ROOFING Elite Roofing
3407B Industrial Park Rd. Van Buren,AR 72956
(479) 478-8668 Phone: (479) 478-8668
V Fax: (479) 242-2379
Claim Information:
Customer Info: Other
Job #: N/A Company Representative:
Field of Dreams Hospitality Rm -Van Buren, City of KENDALL HOGAN
Toothaker Drive, (479)462-7723
Van Buren, AR, 72956 eliteroofing_kendall@yahoo.com
(479) 474-1541-work Job Number: N/A
Field Of Dreams Hospitality
Description Quantity Unit Price Total
Remove Tear off, shingles - Laminated or equivalent 13.17 SQ $0.00 $0.00
Replace Roofing felt- 15 lb. 13.17 SQ $0.00 $0.00
Replace Starter shingles 146 LF $0.00 $0.00
R& R Drip edge 146 LF $0.00 $0.00
Replace Shingle- Laminated- 30 yr Arch, Green . 14.6 SQ $0.00 $0.00
Replace Ridge cap -dimensional shingles 42 LF $0.00 $0.00
R& R Flashing - pipe jack 3 EA $0.00 $0.00
ATTENION Elite Roofing is Donating the Shingle Roof For the Hospilatity 0 SQ $0.00 $0.00
Room at the Field of Dreams
Field Of Dreams Hospitality total: $0.00
The Customer Acknowledges:
1. That he or she has read this contract, has received a copy of this agreement and furthermore agrees that it is a legal
and binding contract.
2. Any surplus material shipped to jobsite belongs to the company. Customers will suppl electricity necessary to perform
work. Company will perform all work in a workman like manner according to the local building codes.
3. Upon completion of work, customer agrees to pay the balance of the contract. C.I.
4. If additional roofing layers are found during the roofing process, there will be an additional charge of$ per
square. To allow for the removal and disposal of additional roofing. C.I.
5. Unless otherwise stated, no provision has been made to replace rotten or deteriorated decking. If such condition arises
there will be an additional charge of$ per 4x8 sheet. C.I.
6. Customer agrees that new shingles will take the shape of the existing decking structure which may or may not be
even. C.I.
7.Driveway waiver: customer agrees to allow the use of driveway for product delivery and disposal and agrees to hold
company and material suppliers harmless for any damage to such drives. C.I.
8. The company is not responsible to repair/ replace any other items other than those listed above in the scope of work.
9. This written contract is binding. No oral terms or agreements supersede this written document.
10. The customer may cancel with Elite Roofing if done so IN WRITING within 3 days as long as work has not begun.
http://my.acculynx.com/UserControls/FlexSupport/PrintEstimate.aspx?&EstimatelD=83bffa25-b067-4149-af3b-a5564acae768&JobID=4d06a48d-fdd4-48f8-b2fb... 1/2
8/15/2016 Print Estimates
11. The company is not responsible for interior damage if incurred during the normal construction of roof replacement.
12. Job will be completed in 2 to 3 weeks depending on weather and/or material availability.
13. Customer acknowledges that Contractor WILL FILE A LIEN on property if not paid in full within 30 days and gives
written permission to allow contractor to do so.
0 'g( tri/ii
qidi
Company Authorized Signa re Date Customer Signature Date
Customer Signature Date
This estimate was last edited by KENDALL HOGAN ((479) 462-7723, eliteroofing_kendall@yahoo.com) on August 15,
2016. The estimate may be withdrawn if not accepted within days.
http://my.acculynx.com/UserControls/FlexSupport/PrintEstimate.aspx?&Esti matelD=83bffa25-b067-4149-af3b-a5564acae768&JobID=4d06a48d-fdd4-48f8•b2tb... 2/2