ORD NO 01-2004 J
CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. I -2004
AN ORDINANCE AUTHORIZING THE MAYOR TO PURCHASE SOFTWARE
TO UPGRADE AND MODERNIZE THE EMERGENCY DISPATCH SYSTEM
FOR THE POLICE DEPARTMENT, WAIVING BIDDING REQUIREMENTS
AND DECLARING AN EMERGENCY.
WHEREAS, The Police Department is in need of upgrading and modernizing
the Computerized Records Management System currently utilized
in the Police Department and adding an Integrated Computer
Aided Dispatch System to be used by the Police Department
Emergency Dispatch Center in order to allow easier and quicker
processing and dispatching of calls for assistance from citizens;
and
WHEREAS, Information Technologies, Inc., has offered to sell this software to
the City for the amount of $39,256.00; and
WHEREAS, Section 14 -58 -303 of the Arkansas Code Annotated provides that
"The governing body, by Ordinance, may waive the requirements
of competitive bidding in exceptional situations where such
procedure is deemed not feasible or practical"; and
WHEREAS, 1t is impractical to receive bids on this software because it
complements already existing software used by the Police
Department and obtaining software from a different company
would require the current software to be completely revised at
additional expense to the City.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN, ARKANSAS:
SECTION I: THAT the City Council waives the requirements of competitive
bidding in this particular case as such procedure is not deemed
feasible or practical.
SECTION 2: THAT the Mayor is authorized to enter into a purchasing
agreement for the purchase of Computer -Aided Dispatch Software
from Information Technologies, Inc., in the amount of $39,256.00.
The total cost of this software will be paid for from the federal
drug forfeiture account.
SECTION 3: THAT the purchase of the software immediately is necessary for
the immediate preservation of the public peace, health and safety,
in that the City will lose federal forfeiture funds if not used within
a limited time period and an emergency is declared and this
Ordinance shall take effect and be in full force after its passage and
approval.
PASSED AND APPROVED THIS 3 DAY OF FEBRUARY, 2004.
MAYORGOHN RI
ATTESTED:
CITY CLERK- TREASURER