RES NO 10-04-2004 CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 1 0 "1-\ -2004
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO AN
AGREEMENT WITH THE ARKANSAS FORESTRY COMMISSION.
WHEREAS, The City of Van Buren has been awarded a 520,000 matching
grant by the Arkansas Forestry Commission for the purpose of
developing a street tree inventory, the development of city codes
and for promoting education regarding urban forestry; and
WHEREAS, The City of Van Buren must provide a minimum match of 520,000
in eligible cash purchases or in -kind contributions; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN, ARKANSAS, THAT:
SECTION l: The City will participate in accordance with its designated
responsibility in this project, which includes providing cash
purchases or in -kind contributions in the minimum amount of
$20,000.00.
SECTION 2: The Mayor or his designated agent is hereby authorized and
directed to execute all appropriate agreements and contracts
necessary to expedite this project.
PASSED AND APPROVED THIS 1 b it DAY OF OCTOBER, 2004.
APPROVED:
JOHi ir IGGS, ii "!i
ATTEST: A
CITY CLERK/TREASURER
GRANT AGREEMENT
BETWEEN
ARKANSAS FORESTRY COMMISSION
AND
City of Van Buren
7/01/2004 5/31 /2005
This Grant Agreement is hereby entered into by and between the Arkansas Forestry
Commission, hereafter referred to as 'AFC', and the City of Van Buren, hereafter referred
to as 'Grantee.'
All funds must be used for the purposes stated below. Any modification of purpose, final
product, grant award, or matching contribution must be requested in writing and approved
by the AFC. Grantee must raise the entire balance of funds necessary to complete the
budget as proposed, from non federal sources.
Purpose: Street tree inventory, development of city codes, and education
The $20,000 grant will be paid on a reim 'irsement basis upon submission of approved
cost records AND a project final report. .e amount paid will equal 50% of the approved
project costs, not to exceed either the grant amount or the out -of- pocket expenses. The
Grantee shall be responsible for a minimum match of $20,000 in eligible cash purchases or
in -kind contributions.
The Grantee shall be responsible for providing proof-of payment records for all purchases
and in -kind contributions. These include source documentation such as invoices, canceled
checks, paid receipts, payroll or time and attendance records, contract documents, and
valuation letters for third -party in -kind contributions. Cost records must be retained for
three years following conclusion of the project.
The Grantee shall submit a final project performance report, a financial summary with
supporting documentation, and a copy of any product developed through the grant within
30 days of project completion, or by May 31, 2005, at the latest.
The State Forester and the Comptroller General of the United States, or any of their
authorized representatives, shall have the right of access to any pertinent books,
documents, papers, or other records of the Grantee which are pertinent to the grant in
order to make audits, examinations, excerpts, and transcripts.
(For Tree Planting Projects Only) Trees must be maintained for three full years following
planting. The Grantee must replace any dead trees within the period of this three -year
period. Prior approval is required for substitutions.
The Grantee agrees to include in all promotion, publicity, programs, advertising, and in
any printed materials pertaining to all AFC Urban Forestry funded programs and /or
projects, the following credit line: "This project is supported in part by the Arkansas
Forestry Commission's Urban Forestry Program and the U. S. Forest Service."
if a Grantee materially fails to comply with any term of this award, as stated above, the
AFC may disallow all or part of the cost of the activity or action not in compliance, wholly
or partly suspend or tertinate the current award for the Grantee, withhold further awards
for the program, demand repayment of the grant, or take other legally available remedies.
The Grantee agrees not to discriminate against any employee, applicant for employment or
any person participating in any aspect of this grant on the basis of race, creed, color,
national origin, religion, sex, age or physical or mental disability.
The Grantee may terminate this entire Agreement, without cause, prior to the expiration
of the grant period, upon sixty (60) days written notice. Upon cancellation of this
Agreement and release of the unexpended grant funds, the Grantee is fully released of all
obligations under this Agreement.
if any part of this Agreement shall be deemed to be or shall, in fact, be invalid, inoperative,
or unenforceable as applied, such circumstance shall not have the effect of rendering any
other provision of this Agreement invalid, inoperative, or unenforceable to any extent
whatever.
We accept this grant subject to the terms and provisions stated above.
Name Name la talta
Date Date 0 ft Ass 0
Title Urban Forestry Coordinator Grantee
Arkansas Forestry Commission Organization