03 March 2016 Regular •
MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING MARCH 21,2016
The City Council of the City of Van Buren, Arkansas met at 5:30 p.m. Monday, March
21, 2016 at City Hall. The meeting was called to order by Mayor Freeman. On roll call,the
following Council members answered as their names were called: Alderman Parker, Moore,
Swaim, Dodd and Sparkman. City Clerk-Treasurer Barbie Curtis and City Attorney Candice
Settle were present. Alderman Petty was absent. This made a total of eight (8)present. A
quorum was declared.
The invocation was given by the Red Oak Girl Scouts Color Guard.
Next, Mayor Freeman then led the Pledge of Allegiance.
Mayor Freeman then made his State of the City Address.
Mayor Freeman then asked to adopt the minutes of the Council Meeting on February 22,
2016. Alderman Parker made a motion to approve the minutes. Alderman Moore seconded the
motion. On roll call,the following Council members voted aye: Alderman Moore, Swaim,
Dodd, Parker and Sparkman. The following voted nay: none.
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN
FIXED ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET
INVENTORY,BY SEALED BID, AUCTION OR OTHER METHODS
AUTHORIZED UNDER THE LAW,AND OR OTHER PURPOSES. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
There was none. Alderman Swaim seconded by Alderman Sparkman moved that the
Resolution be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes
—Alderman Moore, Swaim, Dodd, Parker and Sparkman. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3-1-2016
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.3 - I -2016
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS,A
RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO
REMOVE AND DISPOSE OF CERTAIN FIXED ASSETS FROM 1'HE CITY OF
VAN BUREN'S FIXED ASSET INVENTORY,BY SEALED BID,AUCTION OR
OTHER METHODS AUTHORIZED UNDER THE LAW,AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset Inventory List which are obsolete,
and/or beyond repair,and are no longer cost effective,so as to no longer be needed by the City;and
WHEREAS, after an inventory of fixed assets,it is therefore recommended by our State Auditor that said items or
item be removed from the City's Fixed Asset Inventory and disposed of by sealed bid,auction or as
otherwise authorized under Arkansas law.
NOW,THEREFORE,BE IT RESOLVED BY 111E CITY COUNCIL OF VAN BUREN,ARKANSAS,
THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets from the
Fixed Asset Inventory and to dispose of same by sealed bid,auction or other such methods authorized
under the law:
Department Amount Description of Inventory Control#
Field of Dreams $1,885.73 Ice Machine DR-37
CMESO6AS-1D
Police Department $1,147.85 Compaq Laptop Computer PD-498
SN#2V17DZ8ZCO2N
Police Department $3,660.00 Everfocus Paragon DVR PD-734
SN#1HY030350077
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,approve,and
adopt,by a vote of for and O against the foregoing Res,. ..at its regular meeting held on the 211 day
of March 2016.
Robert D.
A STED:
APP' • /:% T I FORM:
ahLtia
Barbie Curtis
City Clerk/Treasurer City Attorney
1
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO PURCHASE CERTAIN REAL PROPERTY NECESSARY FOR
FUTURE DOWNTOWN REDEVELOPMENT,AND FOR OTHER PURPOSES.
The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. Mayor Freeman described the location of the property as the end of Main
Street just past the County Courthouse, where the old Darrel Thomas building was. He
noted two options for the city if they were to agree to this purchase: green space to block
out the industrial area just past the rail road tracks or sell it later on and have more control
over what goes in to downtown Van Buren. Alderman Swaim asked if the demolition of
the remaining building could be done in house. Mayor Freeman replied that it would
probably be out of our capabilities to do safely. Alderman Dodd seconded by Alderman
Parker moved that the Resolution be adopted. On the Clerk's calling the roll,the
following vote resulted: Ayes—Alderman Moore, Swaim, Dodd, Parker and Sparkman.
Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3-2-2016
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. .3 - 02.2016
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING 1'HE MAYOR TO PURCHASE
CERTAIN REAL PROPERTY NECESSARY FOR FUTURE
DOWNTOWN REDEVELOPMENT, AND FOR O111ER
PURPOSES.
WHEREAS, the City has determined that it desires to acquire,for the public good and benefit,
certain real property located within the Van Buren city limits for future downtown
redevelopment;and
WHEREAS, upon the City's best,information,knowledge,and belief the fair market value of said
property is as listed below. The City wishes to offer in good faith to purchase said
property for the amount listed below plus the closing costs.
Property Address Legal Description Valuation Offer Price
222 Main Street Block 6,Lots 4 through 10 $193,300.00 $150,000.00
of Block 7,Van Buren Original, •
Van Buren,Arkansas.
NOW,1•HEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF 1'HE CITY OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The City Council hereby authorizes the Mayor to offer to purchase the afore described
real property for the amount listed above plus the closing costs subject to appraisal.
SECTION 2: The Mayor is authorized and directed to execute such documents and instruments as may
be necessary to proceed with and finalize the purchase of said property,and the City
Clerk is hereby authorized and directed to attest same.
SECTION 3: The Mayor is further authorized to enter into an agreement with an appropriate financial
institution in order to finance payment of this purchase,pursuant to AMENDMENT 78,
SECTION 2 OF THE CONSTITUTION OF THE STATE OF ARKANSAS and ARK.
CODE ANN.§14-78-103.
IN WITNESS WHEREOF the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of for and 0 against,th oing Resolution at its regular meeting
held on the 21'day of March 2016.
Ro.ert D.Fre��'�—Td�
ayor
AT�ESTED: Ti:/ S TO FORM:
.A
Barbie Curtis Candice A.Settle
City C1erktTreasurer City Attorney
Next on the agenda was the Financial Statement. Motion was made by Alderman
Dodd and seconded by Alderman Swaim to appropriate the sum of$ 1,622,073.72 to pay
expenses and salaries for February 2016,presented by the City Clerk. The Council
followed with a unanimous vote.
%l 3-08-2016 12:51 PM CITY O V A N B URE N PAGE: 1
"^'1. e.....r.m...n
i) � TRIAL BALANCE
Tj
11 AS OF: FEBRUARY 29TH, 2016
1 10 -General Fund
d .`. MONTH TO DATE '.* *i• YEAR TO DATE `+r
ACCT# ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
I
1 ASSETS
FF 1000 Petty Cash 0.00 200.00
r 1020 Cash in Bank 60,509.44 248,069.61 0•*
Y,.
1020.01 Cash In Bank-Ins. Reimb. 0.00 28,418.03
1020.03 Cash In Bank-ASP's&Walmart Gra 0.00 79.24
i 1020.04 Veterans' Memorial-Act 934 1,700.00 12,598.16 0•
, 1020.05 2009 Byrne Recovery Grant 0.00 0.00
1020.06 2009 Byrne Grant 0.00 0.00
1 ,065,453•b3+
1020.07 2007 Byrne Grant 0.00 0.00
1020.08 Cash in Bank- Storm Damage 0.00 0.00 1 ,930•05+
E_ 1020.09 District Cout Grant-Mediation 0.00 25.00 4 2 7;7 2 5-2 0+
1020.10 Cash in Bank- HDC 0.00 4,575.46 4257000+
1020.11 Cash in Bank-KVBB 0.00 1,600.00
k • 6.,690• 64.-1020.12 Emergency Management Fund 0.00 0.00 �
k 1020.13 Cash In Bank-ACT 833 0.00 182,091.23
93,616•67+
1020.14 Court Automation-District 1,998.39 66,049.17 2,077•01 +
11020.15 Cash in Bank-ACT 1314 0.00 0.00 007
1 1020.16 AR Dept of Rural Services 0.00 0.00
i9522,073-72-<+
1020.17 New Police Dept 0.00 .1,476.18
1020.18 Cash in Bank- PD Co Tax 10,828.66 104,729.99
f;
1020.19 Cash in Bank- FD Co Tax 23,569.33 184,038.94
1 1020.20 Cash In Bank-Erosion Control 175.00 18,550.00
1020.21 Cash in Bank-CPAcademy 0.00 0.00
A 1020.22 Cash In Bank-PEG Grant 0.00 10,000.00
il
1020.27 Cash in Bank- Levee 0.00 7,739.93
1020.28 Marina Repairs 0.00 10,495.60
v.
1020.29 Property Maintenance-Scrap 301.81 365.06
1020.30 Field of Dreams-Equipment 5,000.00 5,342.34
2i 1020.31 Cash in Bank - Parks & Rec 0.00 136.72
11 1020.32 GIF 3,000.00 3,089.43
I; 1020.33 Cash in Bank-Yard Waste 4,676.92 183,740.91
f1020.51 Cash in Bank -Cemetery 29.18 599.52
1020.91 Cash in Bank - Cap Imp 78,066.31 611,297.51
1040 Investments 0.00 0.00
i`
1 1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
ji 1040.19 Investments - FD Co Tax 0.00 0.00
(i 1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks & Rec 0.00 0.00
1 1040.51 Investments - Cemetery 0.00 38,752.59
1040.91 Investments - Cap Imp 159.46 376,538.18
1050 Fixed Assets 0.00 0.00
„1„I 1051 Accumulated Depreciation 0.00 0.00
it 1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00 •
i 1520 Due from Street Fund 0.00 0.00
1I1540 Due From Library Fund 0.00 0.00
4I
11 LIABILITIES AND FUND BALANCE
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11
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4
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Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance Reports
were presented for filing. There being no further questions or changes, the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had several
street closings to consider. First, was a request from First Baptist Church to close streets for their
vacation bible school from June 6th-10th. Motion was made by Alderman Parker and seconded by
Alderman Swaim to approve the request. The council followed with a unanimous vote. Next, the
council had a request from Crawford County Sheriff s Department to close portions of Main
Street for their annual Pioneer Day Parade on May 28th. Motion was made by Alderman Parker
and seconded by Alderman Swaim to approve the request. The council followed with a
unanimous vote. Lastly, a request from The Old Town Merchants Association to close streets for
their various events this year. Motion was made by Alderman Swaim and seconded by Alderman
Dodd. The council followed with a unanimous vote.
Joe Hurst, City Planner, spoke to the council on the next phase of the sidewalk plan. He
noted the grant application is due by June 1St therefore we need to be evaluating where we want
the sidewalks. He also mentioned that it doesn't have to be new sidewalk construction. We can
apply for restoration of existing sidewalks as well as new construction of sidewalks on existing
streets.
Mayor Freeman then introduced James Johnson to the council as the individual who has
done a significant amount of clean up down by the marina. The Mayor stated that the current
marina structure is owned by Jay Stringfellow. Mr. Johnson and Mr. Stringfellow have been in
negotiations regarding a transfer of ownership of the structure, but Mr. Johnson needs to know if
the city will be willing to lease the location to him. Mayor Freeman said the city currently has no
lease in place for the property and he would like the council to seriously consider entering into a
lease agreement with Mr. Johnson if he secures the structure in his name from Mr. Stringfellow.
Mayor Freeman then stated that in order to evaluate progress of the clean-up and general up keep
of the property, he suggests a 2-3 year lease instead of a 10 year lease like in the past. The
council then consented to move forward with working on the lease with Mr. Johnson.
There being no further business, motion was made by Alderman Parker and seconded by
Alderman Dodd to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 6:42 p.m.
A TESTED: A ' '.I VED:
!ah&C-- 4
CITY CLERK-TREASURER MAY I '
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