02 February 2016 Regular r r
MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING FEBRUARY 22, 2016
The City Council of the City of Van Buren, Arkansas met at 5:30 p.m. Monday, February
22, 2016 at City Hall. The meeting was called to order by Mayor Freeman. On roll call,the
following Council members answered as their names were called: Alderman Parker, Petty,
Moore, Swaim, Dodd and Sparkman. City Clerk-Treasurer Barbie Curtis, Deputy City Clerk
Connie Hyatt and City Attorney Candice Settle were all present. This made a total of ten(10)
present. A quorum was declared.
The invocation was given by Pastor Britt Brooks of First Assembly of God.
Next, Mayor Freeman then led the Pledge of Allegiance.
Mayor Freeman then asked to adopt the minutes of the Council Meeting on January 25,
2016. Alderman Parker made a motion to approve the minutes. Alderman Swaim seconded the
motion. On roll call, the following Council members voted aye: Alderman Parker, Petty,
Moore, Swaim, Dodd and Sparkman. The following voted nay: none.
On the agenda next was to consider A RESOLUTION TO ACCEPT FROM
THE GANT FAMILY A DONATION OF REAL PROPERTY WITHIN THE
CITY OF VAN BUREN,ARKANSAS. The Clerk read the Resolution in its entirety.
Mayor Freeman asked if there was any discussion. There was none. Alderman Dodd
seconded by Alderman Sparkman moved that the Resolution be adopted. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Parker, Petty, Moore,
Swaim, Dodd and Sparkman. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-1-2016
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. a - 1 -2016
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO ACCEPT FROM THE GANT FAMILY
A DONATION OF REAL PROPERTY WITHIN THE CITY
OF VAN BUREN,ARKANSAS.
WHEREAS, the Gant family desires to donate to the City of Van Buren real property located
in the Drennen Addition,provided no unanticipated issues preclude them from the
closing of the property and provided they have assurances from the City Council
that the City will accept the donation;and
WHEREAS, the Gant family is placing no restrictions on the use of said property;and
WHEREAS, the owners have asked to be informed of the City Councils willingness to accept
the property prior to the closing and the City desires to accommodate that request
subject to the property having a clear title.
NOW,THEREFORE,BE IT RESOLVED BY 1'HL+ CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:.
SECTION 1: The City Council agrees to accept the donation from the Gant family of a house and
vacant lots and the Council expresses gratitude to the family for the donation.
SECTION 2: The acceptance of the property is subject to the issuance of a clear title for the City.
SECTION 3: The Mayor and City Clerk shall be authorized to execute any agreements and other
documents on behalf of the City to include IRS Form 8283,to effectuate the acceptance,to
pay applicable closing costs and upon the request of the donor to make minor adjustments
to the provisions derived from this Resolution so long as the essential purposes of the
Resolution remain unchanged.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of ja for and® ..-'• the foregoing Resolution at its
regular meeting held on the 22nd day of February 2016. do. I
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ATTESTED: APP . �Wt�O FORM:
\-Aatiu_t_.'
Barbie Curtis uandice A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR TO PROVIDE FINANCIAL ASSISTANCE TO THE REGIONAL
INTERMItODAL TRANSPORTATION AUTHORITY FOR REGIONAL
ECONOMIC DEVEOPMENT. The Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. There was none. Alderman Swaim seconded
by Alderman Parker moved that the Resolution be adopted. On the Clerk's calling the
roll,the following vote resulted: Ayes—Alderman Parker, Petty, Moore, Swaim, Dodd
and Sparkman. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-2-2016
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.2-.2016
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR TO PROVIDE
FINANCIAL ASSISTANCE TO THE REGIONAL INTERMODAL
TRANSPORTATION AUTHORITY FOR REGIONAL
ECONOMIC DEVELOPMENT.
WHEREAS, the City of Van Buren,Arkansas recognizes the need for regional economic development
cooperation;and
WHEREAS, the Regional Intermodal Transportation Authority(RITA)was formed in August of 2009
by the cities of Van Buren and Fort Smith and the counties of Crawford and Sebastian to
work toward improving the area's effectiveness in transporting goods while enhancing
the potential for economic development in the region;and
WHEREAS, funding is necessary to continue the operations of RITA and all members of RITA are
asked to share equally in the operational cost of the entity;and
WHEREAS, the City of Van Buren budgeted funds in the 2016 city budget for such operations.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1. The City of Van Buren,Arkansas fully supports RITA and wishes to continue to support
RITA and the economic development of our region.
SECTION 2. The Mayor of the City of Van Buren,Arkansas is hereby authorized and directed to make
payment in the amount of$40,000.00 as the city's equal share for continued operations of
RITA.
IN WITNESS WISIERET,the City of Van Buren,Arki,nsas, by its City Council,did pass,
approve,and adopt,by a vote of k2 for and O against,the for,:. _•Resolution at its regular meeting
held on the 22nd day ofFeb ruary 2016.
Robert'.
Mayor
ATTESTED: AS ORM:
Alum
Barbie Curtis :STA
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES
FOR THE CITY OF VAN BUREN, ARKANSAS,AND FOR OTHER PURPOSES.
The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. Mayor Freeman noted that we will receive a$300,000 grant to help offset the
cost of this project. The city will be responsible for 100% of the engineering costs and the
construction cost will be split 80% federal grant and 20% city funds. Alderman Swaim
seconded by Alderman Sparkman moved that the Resolution be adopted. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Parker, Petty, Moore,
Swaim, Dodd and Sparkman. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-3-2016
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. .2 --3 -2016
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING 111L MAYOR TO ENTER
INTO A CONTRACT FOR ENGINEERING SERVICES FOR THE
CITY OF VAN BUREN, ARKANSAS, AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren,Arkansas desires to construct sidewalks along Rena Road within
the City;and
WHEREAS, in order to commence,the City is in need of professional engineering services for the
development of plans and designs,and cost estimates for said projects.
NOW, 1'Hr.REFORE,BE IT RESOLVED BY .1Hl,CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized to enter into a contract(Exhibit"A")with Hawkins-Weir
Engineers,Inc.to provide engineering services for the development of plans and designs,
and cost estimates for said sidewalks.Payment for such engineering services shall not
exceed$55,000.00 plus reimbursable expenses.
IN WITNESS WHEREOF,F,the City of Van Buren,Arkansas, by its City Council, did pass,
approve,and adopt,by a vote of for and 0 against,the foregoing Resolution at its regular meeting
held on the 22nd of February 2016.
Robert i.
Mayor
ATTESTED: AP• •OVED AS TO FORM:
&LC.CUAZ4sL
Barbie Curtis
.-ttle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES
FOR THE CITY OF VAN BUREN, ARKANSAS, AND FOR OTHER PURPOSES.
The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. Mayor Freeman said that we advertised for professional services and Hawkins
Weir was the only one to respond. Alderman Petty asked how we track that we only
spend$25,000 if TAP doesn't open back up. Mayor Freeman replied that Hawkins Weir
will bill us as work is done and we will pay them on an hourly basis. Alderman Parker
seconded by Alderman Petty moved that the Resolution be adopted. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Parker, Petty, Moore,
Swaim, Dodd and Sparkman.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-4-2016
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. - '1-2016
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER
INTO A CONTRACT FOR ENGINEERING SERVICES FOR THE
CITY OF VAN BUREN, ARKANSAS, AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren,Arkansas desires to make various improvements within the City
to include streets,drainage,bridges and sidewalks;and
WHEREAS, in order to commence the projects and to seek grant funding,the City is in need of
professional engineering services for the development of plans and designs,cost
estimates,and supervision for said projects.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized to enter into a contract(Exhibit"A")with Hawkins-Weir
Engineers,Inc.to provide engineering services for the development preliminary
engineering and designs,and cost estimates for the above listed projects. Payment for
such engineering services and reimbursable expenses shall not exceed$25,000.00.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas, by its City Council,did pass,
approve,and adopt,by a vote of 1p for and ()against, -foregoing Resolution at its regular meeting
held on the 22°"of February 2016.
Robert D.Fre .
Mayor
ATTESTED: APPR 14 I AS TO FORM:
t f -
Barbie Curtis •owe -
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ADOPTING A
REVISED BUDGET FOR THE YEAR ENDING DECEMBER 31, 2015. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Alderman Petty asked if we are required to adjust our budget. Mayor Freeman said that
we are required by state law and state auditors to revise our yearly budget to reflect the
actual dollars. Alderman Petty also asked if the $309,108.50 from Storm Disaster
Recovery was net of any insurance proceeds. Mayor Freeman replied no that that amount
is only expenditures. We have received about $179,000 from insurance proceeds and we
still have yet to receive any money from FEMA. He also noted that the majority of this is
from storm number one in May and includes very little if any at all from storm number
two in December. Alderman Parker seconded by Alderman Swaim moved that the
Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
—Alderman Parker, Petty, Moore, Swaim, Dodd and Sparkman. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-5-2016
CITY OF VAN BUREN,ARKANSAS General Fund-$13,859,051.18(which include Capital
Improvements Money in the amount of$2,757,862.80(Two Million,
RESOLUTION NO. -2016 Seven Hundred Fifty-Seven Thousand,Eight Hundred Sixty-Two
Dollars and Eighty Cents)(Administration-$29,788.66;Police
A RESOLUTION ADOPTING A REVISED BUDGET FOR THE YEAR Department-$660,714.87;Storm Disaster Recovery-$309,108.50;
ENDING DECEMBER 31,2015. Street Department—(In House)-$112,459.58,(Street and Drainage)-
$230,938.79;Water and Sewer-$240,000.00;Rena Road-$34,890.00;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN Parks&Recreation-$73,156.51;Senior Inn-$977,576.05; Intermodal
BUREN,ARKANSAS: Port-$37,025.00; Library—30,341.35;Cemetery-$19,963.49; King
Opera House-$1,900.00);
THAT,2015 Current year's revenues of$16,715,368.22(Sixteen
Million,Seven Hundred Fifteen Thousand,Three Hundred Sixty-Eight Municipal Judge and Court Clerk Ret Fund-$22,838.14;
Dollars and Twenty-Two Cents)are appropriated and a copy of said Street Fund-$1,613,937.42;
Budget is attached hereto and made a part hereof;
Federal Forfeiture-$42,281.21;
THAT,Transfers from General Fund to the King Opera House State Forfeiture-$4,809.09;
Fund in the amount of$19,350.00(Nineteen Thousand,Three Hundred LOPFI Fund-$1,292,876.59;
Fifty Dollars)are approved;and ACEDP Grant(Experian)-$482.02;
ACEDP Grant(Oxane)-$1,113.71;
King Opera House Fund-$26,811.02;and
•
THAT,2015 Current year's expenditures of$16,864,200.38
(Sixteen Million,Eight Hundred Sixty-Four Thousand,Two Hundred
Dollars and Thirty-Eight Cents)including expenditures from prior THAT,all expenditures are approved and a copy of the Revised
year's balances are appropriated as follows: Budget is attached hereto and made a part hereof.
PASSED AND APPROVED THIS 02.2- DAY OF FEBRUARY,2015.
ATTESTED:
CITY CLERK-TREASURER
On the agenda next was to consider AN ORDINANCE TO WAIVE COMPETITIVE
BIDDING AND TO AUTHORIZE THE REIMBURSEMENT OF CRAWFORD
COUNTY FOR BRIDGE REPLACEMENT COSTS ON PEVEHOUSE ROAD;
DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the
Ordinance in its entirety. Alderman Dodd moved that the rules be suspended and the Ordinance
be placed on its second reading. The motion was seconded by Alderman Moore. The council
followed with a unanimous vote. The Clerk then read the Ordinance the second time.
Alderman Dodd moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Parker. The council
followed with a unanimous vote. The Clerk then read the Ordinance the third and final time.
The Mayor asked if there was any discussion. Mayor Freeman stated that this was the first
FEMA grant mitigation for bridges in the State of Arkansas as well the first project Judge John
Hall and he had looked at doing together.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Swaim and seconded by Alderman Moore to adopt the Ordinance. On the Clerk's
calling the roll,the following vote resulted: Ayes—Alderman Parker, Petty, Moore, Swaim,
Dodd and Sparkman. Nays—none. The Mayor declared the motion carried as there were six (6)
ayes and(0)nays. Four(4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Petty,that the
emergency clause be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes
—Alderman Parker, Petty, Moore, Swaim, Dodd and Sparkman. Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 3-2016
CITY OF VAN BUREN,ARKANSAS NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
VAN BUREN,ARKANSAS,THAT:
ORDINANCE NO. 3 -2016
BE IT ENAC.1 hU BY THE CITY COUNCII,FOR THE CITY OF VAN BUREN, SECTION 1. The City Council in accordance with the terms of ARK.CODE ANN.§14-58-
303(bx2)(B),hereby waives the requirement of competitive bidding.
ARKANSAS,AN ORDINANCE TO BE ENITTLED:
SECTION 2. The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
•
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND TO Buren to reimburse Crawford County,from capital improvement funds,$100,000.00 for
AUTHORIZE THE REJMBURSMENT OF CRAWFORD COUNTY its share of improvements made to the Pevehouse Road Bridge.
FOR BRIDGE REPLACEMENT COSTS ON PEVEHOUSE ROAD;
DECLARING AN EMERGENCY;AND FOR 0 1'liltR SECTION 3:This Ordinance being necessary for the financial continuity of the City of Van
PURPOSES. Buren, Arkansas,and nwww.aty in providing for the immediate preservation of
the public peace,health,and safety,an emergency is declared to exist and this
WHEREAS, the.Pevehouse Road bridge lies on the border of the City of Van Buren and Ordinance shall take effect and be in force after its passage and approvaL
unincorporated Crawford County as a result of which the two entities have historically
split the cost of repairs and maintenance to said bridge;and IN TESTIMONY WHEREOF,the City of Van Buret,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of.6_for and Q against,the foregoing Ordinance at its
WHEREAS, said bridge was in need of replacement for the health,safety,and welfare of the citizens of Regular Meeting held on the 22nd day of February 2016.
the community;and
WHEREAS, replacement of said bridge was competitively bid by the Crawford County Judge with the
low bid of$1,251,591.79 from Lentz Construction Company;and Robert D.Fr
Mayor
WHEREAS, the City Council has determined,pursuant to ARK.CODE ANN.§14-58-
303(bX2)(B)that exceptional circumstances exist,which render the competitive ATTESTED: a'a't O FORM:
bidding process on the part of the City of Van Buren to not be practical;and
P HBe nn ,
WHEREAS the Arkansas Department of Emergency Management committed$701,250.00 to said &X ii D-u-✓'�-�� •� _
project;and Barbie Curtis Candice-7—eGle
City Clerkrreasurer City Attorney
WHEREAS, replacement of said bridge being completed,the City of Van Buren has the obligation to
reimburse 8100,000.00 to Crawford County for its share of replacement costs.
On the agenda next was to consider AN ORDINANCE AUTHORIZING THE
MAYOR TO CONTRACT FOR CERTAIN LEVEE REPAIRS, WAIVING BIDDING
REQUIREMENTS, DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES.
The Clerk read the Ordinance in its entirety. Alderman Parker moved that the rules be
suspended and the Ordinance be placed on its second reading. The motion was seconded by
Alderman Dodd. The council followed with a unanimous vote. The Clerk then read the
Ordinance the second time.
Alderman Parker moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Dodd. The council followed
with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor
asked if there was any discussion. Wayne Sandusky with the Van Buren Street Department
explained that the city had Goodwin& Goodwin come in and run a camera down into these
levee pipes. These two pipes, constructed in 1943, showed significant corrosion and it is only a
matter of time before the levee breaks through that pipe and clogs the flow of water back out into
the Arkansas River. Also, while they are here,they are going to replace the flapper gates
attached at the bottom of the pipes since we do not have the proper training by OSHA standards
to do that in house. Alderman Petty asked if that was included in this price. Both Mr. Sandusky
and Mayor Freeman replied that they hope this price will include that, but they will not know for
sure until they arrive. Mr. Sandusky also mentioned that this company came recommended by
the Corps of Engineers as they do work for them on several other levee systems. The Mayor then
put the question, "Shall the Ordinance pass?" Motion was made by Alderman Sparkman and
seconded by Alderman Dodd to adopt the Ordinance. On the Clerk's calling the roll,the
following vote resulted: Ayes—Alderman Parker, Petty, Moore, Swaim, Dodd and Sparkman.
Nays—none. The Mayor declared the motion carried as there were six (6) ayes and (0)nays.
Four(4)votes being necessary for passage.
Motion was made by Alderman Parker and seconded by Alderman Swaim,that the
emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
—Alderman Parker, Petty, Moore, Swaim, Dodd and Sparkman. Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 4-2016
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS,THAT:
CITY OF VAN BUREN,ARKANSAS • SECTION 1: The City Council hereby waives the requirements of competitive bidding for the
ORDINANCE NO. -2016 above described repairs as such aprocedure is not deemed to be practical under
BE IT ENACIhD!BY THE CITY COUN the circumstances.ARKANSAS,AN ORDINANCE TO BE ENTITLED:FOR THE CTT Y OF VAN BURIN,
SECTION 2: The Mayor and City Clerk are hereby authorized to enter into an agreement
(Exhibit"B')with Cambridgemoen LLC.of Gladewater,Texas,for the repairs to
AN ORDINANCETHE MAYOR TO the levee drainage and to make necessary payments from Capital Improvement
CONTRACT FOR CERTAIN
LEVEE REPAIRS,WAIVING
BIDDING REQUIREMENTS, DECLARING AN funds.
EMERGENCY,AND FOR OTHER PURPOSES. SECTION 3: The repairs hereto are deemed and found to be necessary for the
WHEREAS, the city of Van Buren contains within its corporate limits approximately 1.5 miles immediate preservation of health,safety and welfare of the city,and as such an
of Crawford County's 22 miles of flood control levees,built by the U.S.Army emergency is hereby declared,and this Ordinance shall take effect and be in full
Corps of Engineers in 1943 to protect the town from the devastation of flood force upon and after its passage and approval.
waters;and IN WITNESS WHEREOF,the City f Van Buren,Arkansas,by its City Council,
WHEREAS, the annual inspections of the flood control levee system conducted by the City did pass,approve,and adopt,by a vote of (for and O against,the foregoing Ordinance
under the direction of the U.S.Army Corps of Engineers have generally found that at its regular meeting held on the 22nd day of February : 6.
the system remains in good condition;and
WHEREAS, the most recent inspection of the levee revealed pipe erosion in under levee
drainage system(Exhibit"A");and _
Robert a.F--
WHEREAS, the U.S. Army CorpsMayor
of Engineers has used Cambridgemoen LLC. of
Gladewater, Texas, for similar repairs to the levee drainage in Corps ATTESTED: i. •aI AS TO FORM:
maintained levee systems with good results;end
WHEREAS, it would be impracticable to bid the repairs and the city needs to immediately a�/�j(). �� � I
begin repairs without any delays or any further action by the City Council;and Barbie Cu ""LC.9J
Candice A.Settle
WHEREAS, section 14-58-303 of the Arkansas Code Annotated provides that"The governing City Clerk/Treasurer City Attorney
body,by Ordinance,may waive the requirements of competitive bidding in
exceptional situations where such procedure is deemed not feasible or practical."
,
Next on the agenda was the Financial Statement. Motion was made by Alderman Dodd
and seconded by Alderman Parker to appropriate the sum of$ 1,788,532.55 to pay expenses and
salaries for January 2016,presented by the Deputy City Clerk. The Council followed with a
unanimous vote.
2-12-2016 01:16 PM CITY �0 F F, VA NN BUREN PANG. 1
TRIAL BALANCE •
AS OF: JANUARY 31ST, 2016
N 10 -General Fund
`*` MONTH TO DATE "' '•' YEAR TO DATE '•*
ACCTS ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
2 1000Petty Cash 0.00 200.00 Q
ilj
1020 Cash in Bank 32,965.21 308,579.05
1020.01 Cash In Hank-Ins. Reimb. 0.00 28,418.03 1 a 10b'992.59+
1020.03 Cash In Bank-ASP's6Walmart Gra 0.00 79.24 1 ,924•704
1020.04 Veterans' Memorial-Act 934 0.00 10,898.16 502,604. 31-
E$ 1020.05 2009 Byrne Recovery Grant 0.00 0.00
?: 1020.06 2009 Byrne Grant 0.00 0.00 604 94+
1020.07 2007 Byrne Grant 0.00 0.00
92'233.53+
1020.08 Cash in Bank- Storm Damage 0.00 0.00 2 i 1 l7
7
11020.09 District Cout Grant-Mediation 0.00 25.00 005
1020.10 Cash in Bank- HDC 0.00 4,575.46
I ' izh 3 532':7-.'-
1020.11 Cash in Bank-KVBB 0.00 1,600.00
1020.12 Emergency Management Fund 0.00 0.00
1020.13 Cash In Bank-ACT 833 0.00 182,091.23
1020.14 Court Automation-District 4,578.21 64,050.78
1 1020.15 Cash in Bank-ACT 1314 0.00 0.00
1020.16 AR Dept of Rural Services 0.00 0.00
1
1111 1020.17 New Police Dept 0.00 1,476.18
1 1020.18 Cash in Bank- PD Co Tax 22,313.43 93,901.33
t 1020.19 Cash in Bank- FD Co Tax 23,545.47 160,469.61
B 1020.20 Cash In Bank-Erosion Control 100.00 18,375.00
A 1020.21 Cash in Bank-CPAcademy 0.00 0.00
4 1020.22 Cash In Bank-PEG Grant 0.00 10,000.00
L 1020.27 Cash in Bank -Levee 0.00 7,739.93
9 1020.28 Marina Repairs 0.00 10,495.60
1020.29 Property Maintenance-Scrap 0.00 63.25
V
,1 1020.30 Field of Dreams-Equipment 0.00 342.34
i 1020.31 Cash in Bank - Parks & Rec 0.00 136.72
1020.32 GIF 0.00 89.43
.,I 1020.33 Cash in Bank-Yard Waste 4,707.30 179,063.99
1020.51 Cash in Bank-Cemetery 468.05 628.70
1020.91 Cash in Bank-Cap Imp 46,098.94 689,363.82
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
a 1040.18 Investments - PD Co Tax 0.00 0.00
j 1040.19 Investments - FD Co Tax 0.00 0.00
11I 1040.27 Investments - Levee 0.00 0.00
11 1040.31 Investments - Parks s Rec 0.00 0.00 .
1040.51 Investments - Cemetery 0.00 38,752.59
1040.91 Investments - Cap Imp 0.00- 376,378.72
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
9
1520 Due from Street Fund 0.00 0.00
;`i 1540 Due From Library Fund 0.00 0.00
ii LIABILITIES AND FUND BALANCE
i7
It__
Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance Reports
were presented for filing. There being no further questions or changes, the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. Terri Thomas, President
of the Van Buren Farmer's Market, introduced the newly elected officers and noted that they
would be opening on April 2nd. She then asked if there was any way they could open up early
this year. Mayor Freeman replied that in order to open up early,the resolution would have had to
come to the council during this meeting. Mrs. Thomas then asked about the possibility of having
the Farmer's Market open year round once the new park is open. Mayor Freeman said that we
will do some research and it can be discussed closer to the time the park is ready to open.
Alderman Petty asked what kind of items would be available if the market was open early or
year round. Mrs. Thomas replied that there would be some vendors with hot house plants,
tomatoes, cabbages and garden starter plants.
Mayor Freeman stated that he would be doing the State of the City report next month.
Also, he provided the council with copies of the Legislative Audit report, recapping that the only
reoccurring remark is the segregation of duties.
Mayor Freeman then said that the Williamson, Yeager, and Kilgore families will be
paying for the city fireworks display again this year. He mentioned that initially they had
committed to three years which would have ended last year, but called and told him they'd like
to do it again this year.
There being no further business, motion was made by Alderman Parker and seconded by
Alderman Dodd to adjourn. The Counculfollowed with a unanimous vote. The meeting
adjourned at 6:10 p.m.
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