12 December 2015 Regular MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING DECEMBER 21,2015
The City Council of the City of Van Buren, Arkansas met at 5:30 p.m. Monday,
December 21, 2015 at City Hall. The meeting was called to order by Mayor Freeman. On roll
call, the following Council members answered as their names were called: Alderman Parker,
Petty, Moore, Swaim, Dodd and Sparkman. City Clerk-Treasurer Barbie Curtis and City
Attorney Candice Settle were present. This made a total of nine (9)present. A quorum was
declared.
The invocation was given by Marion Perry of New Hope Baptist Church.
Next, Mayor Freeman then led the Pledge of Allegiance.
Mayor Freeman then asked to adopt the minutes of the Council Meeting on November
16, 2015. Alderman Parker made a motion to approve the minutes. Alderman Swaim seconded
the motion. On roll call, the following Council members voted aye: Alderman Dodd, Sparkman,
Parker, Petty, Moore and Swaim. The following voted nay: none.
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN
FIXED ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET
INVENTORY,BY SEALED BID, AUCTION OR OTHER METHODS
AUTHORIZED UNDER THE LAW,AND FOR OTHER PURPOSES. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Mayor Freeman explained that it was more cost efficient to buy a new plotter than it was
to fix the old one, so we are removing the plotter/scanner and then will re-add the scanner
and new plotter. Alderman Dodd seconded by Alderman Moore moved that the
Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
—Alderman Dodd, Sparkman, Parker, Petty, Moore and Swaim. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-1-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. - 1 -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS,A
RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE IHE MAYOR AND CITY CLERK TO
REMOVE AND DISPOSE OF CERTAIN FIXED ASSETS FROM THE CITY OF
VAN BUREN'S FIXED ASSET INVENTORY,BY SEALED BID,AUCTION OR
OTHER METHODS AUTHORIZED UNDER THE LAW,AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset Inventory List which are obsolete,
and/or beyond repair,and are no longer cost effective,so as to no longer be needed by the City;and
WHEREAS, after an inventory of fixed assets,it is therefore recommended by our State Auditor that said items or
item be removed from the City's Fixed Asset Inventory and disposed of by sealed bid,auction or as
otherwise authorized under Arkansas law.
NOW,THEREFORE,BE IT RESOLVED BY 1'HE CITY COUNCIL OF VAN BUREN,ARKANSAS,
THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets from the
Fixed Asset Inventory and to dispose of same by sealed bid,auction or other such methods authorized
under the law:
Department Amount Description of Inventory Control#
Engineering $23,952.00 HP Designjet T100ps Plotter/Scanner EG-19
MY8956CO4K/DK8814F01 M
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,approve,and
adopt,by a vote of ja for and b against the foregoing Res. . at its regular meeting held on the 2?day
of December 2015.
L. ..��
Robert D.F n an
Mayor
ATTESTED: App•‘119 .101111.i....*RM:
•
Barbie Curtis Candice A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES
FOR THE CITY OF VAN BUREN,ARKANSAS, AND FOR OTHER PURPOSES.
The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. Mr. Yancy with Hawkins Weir addressed the council stating that the plan is to
create a continuous path from Main Street up to the Drennen Scott house. Hawkins Weir
will come up with several options for the city to consider and present those to the Mayor.
Alderman Petty asked what the sub-consultant fees would be. Mr. Yancy stated that there
are no anticipated sub-consultant or geotechnical fees. Alderman Petty also asked if the
sidewalks would be built within the accessibility standards. Mr. Yancy said the biggest
challenge will be the railroad crossing, but everything will be built to code. Alderman
Swaim seconded by Alderman Petty moved that the Resolution be adopted. On the
Clerk's calling the roll, the following vote resulted: Ayes—Alderman Dodd, Sparkman,
Parker, Petty, Moore and Swaim. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-2-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.) - -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER
INTO A CONTRACT FOR ENGINEERING SERVICES FOR THE
CITY OF VAN BUREN, ARKANSAS, AM) FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren,Arkansas desires to make sidewalk improvements in the vicinity
of the Drennen-Scott House within the City;and
WHEREAS, in order to commence,the City is in need of professional engineering services for the
development of plans and designs,and cost estimates for said project.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized to enter into a contract(Exhibit"A")with Hawkins-Weir
Engineers,Inc.to provide engineering services for the development of plans and designs,
and cost estimates for the sidewalk improvements.Payment for such engineering services
shall not exceed$16,600.00 plus sub consultant fees and reimbursable expenses.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas, by its City Council, did pass,
approve,and adopt,by a vote of (0 for and against,the foregoing Resolution at its regular meeting
held on the 21st of December 2015.
Robert D.Freeman
Mayor
ATTESTED: • . • s D AS TO FORM:
ltP Cu m pi Mk
Barbie Curtis :''' ettle
City ClerklTreasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO PURCHASE CERTAIN REAL PROPERTY NECESSARY FOR
THE EXPANSION OF A PEDESTRIAN PARK,AND FOR OTHER PURPOSES.
The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. Alderman Petty asked if there were funds available. Mayor Freeman said we
have about $300,000 available for this project. Alderman Parker seconded by Alderman
Dodd moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes—Alderman Dodd, Sparkman, Parker, Petty, Moore and
Swaim. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-3-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 11X 3 -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING HIE MAYOR TO PURCHASE
CERTAIN REAL PROPERTY NECESSARY FOR THE
EXPANSION OF A PEDESTRIAN PARK, AND FOR O1'HER
PURPOSES.
WHEREAS, the City has determined that it desires to acquire,for the public good and benefit,certain
real property located within the Van Buren city limits,to expand the existing Pedestrian
Park;and
WHEREAS, upon the City's best,information,knowledge,and belief the appraised value and the fair
market value of said property is as listed below. The City,wishes to offer in good faith to
purchase said property for the amount listed below plus the closing costs.
Property Address Legal Description Appraised Value Purchase Price
12 Fayetteville Road Part of Lots 1-4 $15,000.00 $20,000.00
of Block I,Drennen Addition,
Van Buren,Arkansas.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF 1'IW CITY OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The City Council hereby authorizes the Mayor to purchase the afore described real
property for the amount listed above plus the closing costs utilizing Park Bond Funds.
SECTION 2: The Mayor is authorized and directed to execute such documents and instruments as may
be necessary to proceed with and finalize the purchase of said property,and the City
Clerk is hereby authorized and directed to attest same.
IN WITNESS WHEREOF,the City of Van Buren, kansas,by its City Council,did pass,
approve,and adopt,by a vote of 6 for and 0 against, -fore:oing Resolution at its regular meeting
held on the 21"of December 2015.
Robert D.Fre- ..
Mayor
ATTESTED: /� • • : •O 0,A10111/ O' :
d)3U2LQ, (."_ -
Barbie Curtis Candice A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF
RANDALL FORD FOR THE PURCHASE OF A'/4 TON PICKUP TRUCK FOR THE
VAN BUREN FIRE DEPARTMENT,AND FOR OTHER PURPOSES. The Clerk read the
Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman
stated that this bid was the only one of the four to meet the bid specifications. Alderman
Sparkman asked what color it would be. City Attorney Candice Settle replied that the bid says
fire department red. Alderman Petty asked if there were any local bids submitted. Mayor
Freeman stated that the other bids were from Rhodes Chevrolet, Smith Chevrolet and Breeden
Dodge. Rhodes Chevrolet came in higher than Randall Ford. Alderman Swaim asked if a vehicle
will be moving out of the department. Chief McAdoo explained that this truck will replace the
Battalion Chiefs current truck, which will move down to be a station truck, and in return we will
be able to get rid of an old police car. Alderman Petty again asked about the other bidders and
why they were not chosen. Mayor Freeman explained that Randall Ford was the next to lowest
bidder and was the only one to meet the specs. Battalion Chief Tim Arnold further explained that
the specifications such as leather seats, bucket seats and chassis requirements were not met with
the other bids as well as clarified to Alderman Petty that the specifications were outlined for each
bidder prior to the bids being submitted. Alderman Swaim seconded by Alderman Parker moved
that the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
—Alderman Dodd, Sparkman, Parker, Petty, Moore and Swaim.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-4-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.)2,A -2015
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF RANDALL FORD
FOR 1'HP,PURCHASE OF A 3/4 TON PICKUP TRUCK FOR THE
VAN BUREN FIRE DEPARTMENT, AND FOR O1'H.ER
PURPOSES.
WHEREAS, the City of Van Buren has advertised for bids for the purchase of a 3/4 ton pickup truck
for the Fire Department;and ,
WHEREAS, bids have been received and opened in accordance with Arkansas law and Randall Ford
was the lowest bidder meeting the bid specifications;and
WHEREAS, the City of Van Buren has determined that the bid of Randall Ford is the best bid.
NOW, !'HEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The City of Van Buren,Arkansas accepts the bid of$37,586.00 plus applicable sales tax •
as submitted by Randall Ford as set forth in"Exhibit A"attached hereto;and
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the purchase and to execute all
documents necessary to effectuate the agreement.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,
did pass,approve,and adopt,by a vote of (p for and d against,the foregoing Resolution
at its regular meeting held on the 21"day of December 2015.
I
__
Robert D.F'-'LTA
Mayor
ATTESTED: • TO FORM:
Barbie Curtis Candice A.Settle
City ClerklTreasurer City Attorney
On the agenda next was to consider A RESOLUTION ADOPTING A
PROPOSED BUDGET FOR THE FISCAL YEAR ENDING DECEMBER 31,2016.
The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. Alderman Petty asked if there were changes made since the budget meeting.
Mayor Freeman said the only changes made were the ones discussed in the meeting.
Alderman Sparkman seconded by Alderman Petty moved that the Resolution be adopted.
On the Mayor's calling the roll, the following vote resulted: Ayes—Alderman Dodd,
Sparkman, Parker, Petty, Moore and Swaim. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-5-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. V - -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE
FISCAL YEAR ENDING DECEMBER 31,2016.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The 2016 Proposed Expenditures of$ 12,449,425.00(Twelve Million,Four
Hundred Forty-Nine Thousand,Four Hundred Twenty-Five Dollars)is hereby
appropriated and a copy of said Budget is attached hereto and made a part
hereof.
SECTION 2: The appropriations made herein include additional pay for
Holidays for all agents,servants and employees of the City of Van
Buren including,but not limited to,uniformed employees,as
provided for by the laws of the State of Arkansas.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,
did pass,approve,and adopt,by a vote of for and O against,the foregoing Resolution
at its regular meeting held on the 21st day of December 2015.
L. II-MI:
Robert D. reernau --.4.-
Mayor .4.-
Mayor
ATTESTED: APPROVED AS TO FORM:
0/AILA.A9— 0,/,Ui , CgPik
Barbie Curtis Candice A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider AN ORDINANCE FOR COMPLIANCE WITH
ARK. CODE ANN. § 14-42-107,AUTHORIZING THE CITY TO CONDUCT BUSINESS
WITH AN OFFICIAL OR EMPLOYEE OF THE CITY OF VAN BUREN, DECLARING
AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its
entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its
second reading. The motion was seconded by Alderman Moore. The council followed with a
unanimous vote. The Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Moore. The council
followed with a unanimous vote. The Clerk then read the Ordinance the third and final time.
The Mayor asked if there was any discussion. Mayor Freeman explained that although we try not
to do this,this one slipped by and t-shirts were ordered for Citizens Fire Academy from Custom
Tees. We have received the invoice, but have not paid yet due to this ordinance needing to be in
place to do so. The invoice was for approximately $150.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Parker and seconded by Alderman Swaim to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Dodd, Sparkman, Parker, Petty,
Moore and Swaim Nays—none. The Mayor declared the motion carried as there were six(6)
ayes and(0)nays. Four(4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Sparkman, that the
emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
—Alderman Dodd, Sparkman, Parker, Petty, Moore and Swaim. Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 18-2015
CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO. -2015
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE FOR COMPLIANCE WITH ARK. CODE
ANN.§14-42-107,AUTHORIZING THE CITY TO CONDUCT BUSINESS
WITH AN OFFICIAL OR EMPLOYEE OF THE CITY OF VAN BUREN,
DECLARING AN EMERGENCY;AND FOR OTHER PURPOSES.
WHEREAS, A.CA§14-42-107 requires an ordinance be enacted specifically permitting the
conducting of any business between an official or employee of the city and the City of
Van Buren;and
WHEREAS, the City of Van Buren wishes to conduct business,on an ongoing basis,with Custom
Tees,which is partially owned by Chad Ewald,an employee of the Van Buren Fire
Department;and
WHEREAS, it is the desire of the Administration and the Van Buren City Council that compliance with
A.CA.§14-42-107 is satisfied for the conducting of all city business;and
WHEREAS, the purpose of this Ordinance is immediately necessary for preservation of the health,
safety and welfare of the inhabitants of the City of Van Buren,Arkansas and an
emergency exists which requires that this Ordinance become immediately effective and in
full force and effect
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION I: Custom Tees,which is partially owned by Chad Ewald,an employee of the Van Buren
Fire Department,is hereby authorized to conduct business with the City of Van Buren.
SECTION 2: This Ordinance being necessary for the financial continuity of the City of Van Buren,
Arkansas,and n- -ssary in providing for the immediate preservation of the public peace,
health,and safety,an emergency is declared to exist and this Ordinance shall take effect
and be in force after its passage and approval.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of (o for and ,O ag.'. the foregoing Ordinance at its regular
meeting held on the 21'day of December 2015.
Robert D..
Mayor
ATTESTED: AP••� I • ORM:
� ri►
Barbie Curtis Candi -.•
City Clerkrfreasurer rty Attorney
On the agenda next was to consider AN ORDINANCE GRANTING A LICENSE
AUTHORIZING LIMITED USE OF PORTIONS OF THE CITY OF VAN BUREN,
ARKANSAS'S RIGHTS-OF-WAY AND EASEMENTS TO VANTAGE TELECOM LLC
D/B/A NEWROADS TELECOM; PROVIDING FOR PAYMENT THEREOF;
DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the
Ordinance in its entirety. Alderman Parker moved that the rules be suspended and the Ordinance
be placed on its second reading. The motion was seconded by Alderman Swaim. The council
followed with a unanimous vote. The Clerk then read the Ordinance the second time.
Alderman Dodd moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Parker. The council
followed with a unanimous vote. The Clerk then read the Ordinance the third and final time.
The Mayor asked if there was any discussion. Alderman Sparkman asked for clarification.
Mayor Freeman explained that although Newroads Telecom does not service our area they are
using our right-of-ways to reach Fort Smith customers. Therefore, their franchise agreement is
for the use of our right-of-ways.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Parker and seconded by Alderman Dodd to adopt the Ordinance. On the Clerk's
calling the roll,the following vote resulted: Ayes—Alderman Dodd, Sparkman, Parker,Petty,
Moore and Swaim Nays—none. The Mayor declared the motion carried as there were six(6)
ayes and (0)nays. Four(4) votes being necessary for passage.
Motion was made by Alderman Parker and seconded by Alderman Swaim,that the
emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
—Alderman Dodd, Sparkman, Parker, Petty, Moore and Swaim. Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 19-2015
Cl'1'Y OF VAN BUREN,ARKANSAS SECTION 1: Vantage Telecom LLC d/b/a Newroads Telecom LLC which is conducting or
ORDINANCE NO. -2015 carrying on business in the City of Van Buren,Arkansas,shall pay a franchise
fee of Three Thousand Dollars($3,000.00)for each year or part thereof this
Franchise is in effect.The said amount will be paid by the Vantage Telecom
BE IT ENACTED BY THE COUNCIL,FOR THE CITY OF VAN BUREN, LLC at the time of execution of this franchise. The annual franchise fee shall
ARKANSAS,AN ENACTED
BY TO CITYBE ECOUNCIL,
be due by the tenth day of each subsequent annual period.
ED:
SECTION 2: Said Three Thousand Dollars($3,000)shall be paid in lieu of all other taxes,
licenses,charges,fees or impositions except general or special ad valorem
AN ORDINANCE GRANTING A LICENSE AUTHORIZING taxes which might be lawfully imposed by the City.
LIMITED USE OF PORTIONS OF THE CITY OF VAN BUREN,
ARKANSAS'S RIGHTS-OF-WAY AND EASEMENTS TO SECTION 3: As an incident to the privilege hereby taxed the Vantage Telecom LLC
VANTAGE TELECOM LLC D/B/A NEWROADS TELECOM; shall have the right to occupy present or future streets,highways,alleys,or
PROVIDING FOR PAYMENT THEREOF; DECLARING AN other public ways of the aforesaid municipality for the purpose of carrying on
EMERGENCY;AND FOR OTHER PURPOSES. its said business,subject to Ordinance 21-1973.
SECTION 4: Should any portion of this ordinance be unconstitutional or invalid and so
WHEREAS, Vantage Telecom LLC d/b/a Newroads Telecom,desires to construct, declared by a court of competent jurisdiction the remainder of this ordinance
maintain and operate fiber optic communication cable within the City of Van shall not be affected by such partial invalidity.
Buren,Arkansas for its private use;and
SECTION 5: Due to the need to raise more revenue and to have the same in effect
WHEREAS, the construction of said fiber optic communication cable necessitates the January 1,2016,an emergency therefore is declared and the Ordinance being
entering and/or crossing certain portions of City rights-of-way and easements; necessary for the preservation of the public peace,health and safety shall be in
and full force and effect from and after its passage and approval.
WHEREAS, the City Council of the City of Van Buren,Arkansas has determined that the
construction,maintenance and operation of the subject cable conduits by IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
Vantage Telecom LLC is not contrary to the public interest or inherently pass,approve,and adopt, vote of
inconsistent with the use of public rights-of-way or easements by the city or the its regularby a (.o for and 0 against,the foregoing Ordinance at
public;and meeting held on the 21"day of December 2015.
WHEREAS, the City is entitled to just and reasonable compensation from Vantage Telecom
LLC in the form of license fees for their use of those portions of the City
rights-of-way and easements;and Ro ert . reeman
WHEREAS, the parties agree that these information services are a telecommunications
Mayor
service and,therefore,a utility for which a written franchise agreement may be
entered pursuant to Ark.Code Ann.§14-200-201 or pursuant to the rights of
the City to control the subject public rights-of-way. ATTESTED: Ili AS TO FORM:
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE ``- t L �'
CITY OF VAN BUREN,ARKANSAS,THAT: ,,���
Barbie Curtis Candice A.Settle
City Cleric/Treasurer City Attorney
Next on the agenda was Boards and Commissions. The Van Buren Planning Commission
recommended the appointment of Sam McCain to fill the vacant position of Scott Morgan. •
Alderman Parker seconded by Alderman Moore made a motion to grant the nomination. The
Council followed with a unanimous vote. .
Next on the agenda was the Financial Statement. Motion was made by Alderman Dodd
and seconded by Alderman Swaim to appropriate the sum of$ 1,486,821.18 to pay expenses and
salaries for November 2015,presented by the City Clerk. The Council followed with a
unanimous vote.
•
12-10-2015 04:11 PM CITY OF VAN BUREN PAGE: 1
TRIAL BALANCE `,..---....-�
I AS OF: NOVEMBER 30TH, 2015
10 -General Fund
••. MONTH TO DATE "` '•' YEAR TO DATE •..
ACCTO ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
Ti
ASSETS
1000 Petty Cash 0.00 200.00
.1 1020 Cash in Bank 137,274.16 446,589.67
1020.01 Cash In Bank-Ins. Reimb. 0.00 28,418.03
1 1020.03 Cash In Bank-ASP's&Walmart Gra 0.00 79.24
1020.04 Veterans' Memorial-Act 934 600.00 10,898.16 0•*
1020.05 2009 Byrne Recovery Grant 0.00 0.00
1020.06 2009 Byrne Grant 0.00 0.00 1 s 1 3 9 s_1 6•0 9+
i
1020.07 2007 Byrne Grant 0.00 0.00 1 ,913•90+
1020.08 Cash in Bank- Storm Damage 0.00 0.00 171 ,995-48+
1020.09 District Cout Grant-Mediation 0.00 25.00
1 ,675•H+ _
1 1020.10 Cash in Bank - HDC 0.00 3,577.96
1020.11 Cash in Bank-KVBB 0.00 3,400.00 169,749•20+ ,
1020.12 Emergency Management Fund 0.00 0.00 2,067•9:0+
I1020.13 Cash In Bank-ACT 833 20,321.77 190,123.26 006
1020.14 Court Automation-District 2,127.50 76,307.52
1 '486:;21 .18 .
1020.15 Cash in Bank-ACT 1314 0.00 0.00
1020.16 AR Dept of Rural Services 0.00 0.00
1020.17 New Police Dept 0.00 1,476.18
1020.18 Cash in Bank- PD Co Tax 7,325.36 47,841.86
1020.19 Cash in Bank - FD Co Tax 12,216.14 112,076.97
1020.20 Cash In Bank-Erosion Control 125.00 18,175.00
1020.21 Cash in Bank-CPAcademy 0.00 0.00
1020.22 Cash In Bank-PEG Grant 0.00 10,000.00
(I 1020.27 Cash in Bank- Levee 650.00 7,739.93
1020.28 Marina Repairs 0.00 10,495.60
1020.29 Property Maintenance-Scrap 0.00 63.25
1020.30 Field of Dreams-Equipment 0.00 342.34
', 1020.31 Cash in Bank- Parks & Rec 0.00 136.72
1020.32 GIF 0.00 89.43
1020.33 Cash in Bank-Yard Waste 5,883.36 170,606.83
1020.51 Cash in Bank- Cemetery 17.79 94.04
1020.91 Cash in Bank- Cap Imp 90,690.84 619,029.60
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00
1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks & Rec 0.00 0.00
1040.51 Investments - Cemetery 0.00 38,752.59
1040.91 Investments - Cap Imp 159.70 376,224.11
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
I 1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
•
1520 Due from Street Fund 0.00 0.00
1540 Due From Library Fund 0.00 0.00
r. LIABILITIES AND FUND BALANCE
Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance Reports
were presented for filing. Therebeing no further questions or changes,the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. Mayor Freeman asked
the council members to mark their calendars for the fourth Monday of January and February for
council meetings since the third Monday of those months are holidays.
There being no further business, motion was made by Alderman Parker and seconded by
Alderman Swaim to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 6:10 p.m.
AT STED: • ' 'R e VED:
•
CITY CLERK-TREASURER MA OR