ORD NO 02-2016 CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. -2016
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE AUTHORIZING THE MAYOR TO
CONTRACT AND TO PURCHASE AND INSTALL NEW
PLAYGROUND EQUIPMENT AT VAN ZANDT AND DR. LOUIS
PEER PARK THROUGH THE INTERLOCAL PURCHASING
SYSTEM AND THE TEXAS ARKANSAS PURCHASING SYSTEM
("TIPS/TAPS") COOPERATIVE PURCHASING PROGRAM;
DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren recognizes the need to provide for the recreational
needs of its residents; and
WHEREAS, in an effort to meet the recognized recreational needs, the Parks and
Recreation Commission recommends that the City purchases and installs
new playground equipment and at Van Zandt Park and Dr. Louis Peer
Park; and
WHEREAS, after a review of the various resources available,the City of Van Buren desires to
purchase the playground equipment from Heartland Park and Recreation, LLC
for the total price of$23,272.89; and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing
such equipment through a cooperative purchasing agreement such as the one
between the City of Van Buren and TIPS/TAPS,pursuant to ARK. CODE ANN.
§19-11-249; and
WHEREAS, the City has decided that it is in its best interest to purchase the above listed
equipment and installation via TIPS/TAPS,pursuant to the terms setforth in the
contract pricing worksheets attached hereto as Exhibit "A" and"B."
NOW,THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY
COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS, THAT:
SECTION 1: The City of Van Buren, Arkansas is in immediate need of certain equipment, as
set forth above.
SECTION 2: Said equipment is to be purchased from Heartland Park and Recreation, LLC for
the total price of$23,272.89.
SECTION 3: It is further found that due to the immediate need to acquire and install this
equipment to meet grant timing requirements an emergency is declared to exist
and this ordinance being necessary for the preservation of the public health,
safety, and welfare, it shall take effect immediately from and after its passage and
approval.
SECTION 4: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents, contracts, and agreements necessary to
effectuate this Ordinance.
SECTION 5: The various provisions and parts of this Ordinance are hereby declared to be
severable, and, if any section or part of a section, or any provision or part of a
provision herein, is declared to be unconstitutional, inappropriate, or invalid by
any court of competent jurisdiction, such holding shall not invalidate or affect the
remainder of this Ordinance and to that extent the provisions hereto are declared
to be severable.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of 5 for and Q against, the foregoing Ordinance at its
regular meeting held on the 25th day of January 2016.
4
Robert D. :- -
Mayor
ATTESTED: APPROVED TO FORM:
4pout
Barbie Curtis ' Candic- -mottle
City Clerk/Treasurer •ttorney
HR! ion INVOICE
L
PO Box 505
White Oak,Texas 75693-0505 866-388-1365
SOLD TO: City of Van Buren
1003 Broadway INVOICE NUMBER COVB1052016
Van Buren,AR 72956 INVOICE DATE January 5, 2016
OUR ORDER NO.
YOUR ORDER NO.
TERMS
SHIPPED TO: n SALES REP Rusty Peoples/Andy Bolin
Z SHIPPED VIA
F.O.B.
PREPAID or COLLECT COLL
Sales Tax Rate: 0.00%
QUANTITY DESCRIPTION UNIT PRICE AMOUNT
1 Arch Swing R5 $ 2,118.00 $ 2,118.00
1 Arch Swing R5,add-a-bay $ 1,395.00 $ 1,395.00
32 Border Timbers w/stake $ 45.00 $ 1,440.00
1 ADA Access Ramp $ 750.00 $ 750.00
50 Engineered Wood Fiber $ 38.40 $ 1,920.00
1 Full Bucket Up-Charge $ 98.00 $ 98.00
1 Half Bucket Up-Charge $ 53.00 $ 53.00
FREIGHT $ 795.00
TIPS/TAPS Disocunt $ (389.00)
.1
SUBTOTAL $ 8,180.00
INSTALL $ 2,570.00
TAX 796.84
DIRECT ALL INQUIRIES TO: MAKE ALL CHECKS PAYABLE TO: $ 11,546.84
Laken Finney Heartland Park&Recreation Pay this amount
903-680-0450 Attn:Accounts Receivable
email:Laken@heartlandplay.com PO Box 505
White Oak,Texas 75693-0505
THANK YOU FOR YOUR BUSINESS!
,31
iMitatil0
Part.S.Recreation,I I IN V O 1 c
PO Box 505
White Oak,Texas 75693-0505 866-388-1365
SOLD TO: City of Van Buren
1003 Broadway INVOICE NUMBER COVB01082016
Van Buren,AR 72956 INVOICE DATE January 8,'2016
OUR ORDER NO.
YOUR ORDER NO.
TERMS
SHIPPED TO: Van Zandt Park SALES REP Rusty Peoples/Andy Bolin
SHIPPED VIA
F.O.B.
PREPAID or COLLECT COLL
Sales Tax Rate: 0.00%
QUANTITY DESCRIPTION UNIT PRICE AMOUNT
1 Overlay/Resurfacing/Crack Filling I Striping $ 5,580.00 $ 5,580.00
FREIGHT $ 680.00
2 Pickleball Post w/nets $ 980.00 $ 1,960.00
1 Heavy Duty BbaII Pole,Backboard,Rim,Net $ 880.00 $ 880.00
FREIGHT $ 135.00
TIPS/TAPS Discount $ (372.00)
,r
SUBTOTAL $ 8,863.00
INSTALL $ 2,000.00
TAX 863.05
DIRECT ALL INQUIRIES TO: MAKE ALL CHECKS PAYABLE TO: $ 11,726.05
Laken Finney Heartland Park&Recreation Pay this amount
903-680-0450 Attn:Accounts Receivable
email:Laken@heartlandplay.com PO Box 505
White Oak,Texas 75693-0505
THANK YOU FOR YOUR BUSINESS!
zp3., 51