09 September 2015 Regular MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING SEPTEMBER 21,2015
The City Council of the City of Van Buren, Arkansas met at 5:30 p.m. Monday,
September 21, 2015 at City Hall. The meeting was called to order by Mayor Freeman. On roll
call,the following Council members answered as their names were called: Alderman Parker,
Moore, Swaim, Dodd and Sparkman. City Clerk-Treasurer Barbie Curtis and City Attorney
Candice Settle were present. Alderman Petty arrived at 5:35 p.m. This made a total of nine (9)
present. A quorum was declared.
The invocation was given by Terry Ring, Pastor of Family Worship Center.
Next, Mayor Freeman led the Pledge of Allegiance.
Next, Mayor Freeman asked to adopt the minutes of the Council Meeting on August 17,
2015. Alderman Parker made a motion to approve the minutes. Alderman Swaim seconded the
motion. On roll call, the following Council members voted aye: Alderman Moore, Swaim,
Dodd, Sparkman and Parker. The following voted nay: none.
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPSOSE OF CERTAIN
FIXED ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET
INVENTORY, BY SEALED BID,AUCTION OR OTHER METHODS
AUTHORIZED UNDER THE LAW,AND FOR OTHER PURPOSES. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Mayor Freeman noted that this vehicle was totaled and we have received the insurance
proceeds already. Alderman Sparkman seconded by Alderman Dodd moved that the
Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
—Alderman Petty, Moore, Swaim, Dodd, Sparkman and Parker. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 9-1-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. -I-2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS,A
RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO
REMOVE AND DISPOSE OF CERTAIN FIXED ASSETS FROM THE CITY OF
VAN BUREN'S FIXED ASSET INVENTORY,BY SEALED BID,AUCTION OR
OTHER METHODS AUTHORIZED UNDER THE LAW,AND FOR O1H1,R
PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset Inventory List which are obsolete,
and/or beyond repair,and are no longer cost effective,so as to no longer be needed by the City;and
WHEREAS, after an inventory of fixed assets,it is therefore recommended by our State Auditor that said items or
item be removed from the City's Fixed Asset Inventory and disposed of by sealed bid,auction or as
otherwise authorized under Arkansas law.
NOW,1'HEREFORE,BE IT RESOLVED BY 1111,CUT COUNCIL OF VAN BUREN,ARKANSAS,
THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets from the
Fixed Asset Inventory and to dispose of same by sealed bid,auction or other such methods authorized
under the law:
Department Amount Description of Inventory Control#
Police Department $25,700.00 2006 Chevrolet Impala PD-606
V1N#2G1 WU581369288130
IN WITNESSWHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,approve,and
adopt,by a vote of la for and ®against the foregoing Rest • at its regular meeting held on the 21a day
of September 2015.
Robert!. da
Ma .
ATTESTED: • ' 1: _ 0 FORM:
Barbie Curtis Candice A.Settle
City Cleric/Treasurer City Attomey
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO PURCHASE CERTAIN VEHICLES FOR THE CITY OF VAN
BUREN POLICE DEPARTMENT,THROUGH THE STATE PURCHASE
CONTRACT; AND FOR OTHER PURPOSES. The Clerk read the Resolution in its
entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman discussed
the differences of the sedan versus the sports utility vehicle and noted that the larger
vehicles will help accommodate our taller and larger officers. The Ford Fusion will be
purchased with insurance proceeds and Federal Forfeiture funds. A correction was made
on the location where the Ford Fusion will be purchased. Alderman Swaim seconded by
Alderman Parker moved that the Resolution be adopted as amended. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Petty, Moore, Swaim,
Dodd, Sparkman and Parker. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 9-2-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 7 -2-2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED.
A RESOLUTION AUTHORIZING THE MAYOR TO
PURCHASE CERTAIN VEHICLES FOR THE CITY OF
VAN BUREN POLICE DEPARTMENT, THROUGH THE
STATE PURCHASE CONTRACT; AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren is in need of certain police vehicles,for the safety of life and
protection of property by the City of Van Buren Police Department;and
WHEREAS, the City of Van Buren desires to purchase(3)2016 Ford Utility Police Interceptors,for
the price of$25,480.00 each,and(1)Ford Fusion,for the price of$16,496.50 as set forth
in attachment"A"hereto;and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing such
vehicles through the state purchase contract,pursuant to ARK.CODE ANN.§19-11-
249,and the City has decided that it is in its best interest to purchase the above listed
vehicles-via the 2015 Arkansas State Contract,Award No.SP-10-0001.
NOW,THEREFORE,BE IT RESOLVED BY 1HE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The Police Department of the City of Van Buren,Arkansas is in immediate need of
the vehicles set forth above.
SECTION 2: Said Ford Police Interceptors are to be purchased via the 2015 Arkansas State Contract,
Award No.SP-10-0001 from Landers Ford for the total sum of 76,440.00 from Capitol
Improvement Funds.
SECTION 3: Said Ford Fusion is to be purchased via the 2015 Arkansas State Contract,Award No.
SP-10-0001 from North Point Ford for the total sum of$16,496.50,using insurance
proceeds of$6,389.33 and Federal Forfeiture Funds of$10,107.17.
SECTION 4: The Mayor and City Clerk are hereby authorized by the City Council for the City of
Van Buren to execute all documents,contracts,and agreements necessary to
effectuate this action.
IN WITNESS WHEREOF,the City of Van Buren Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of 6 for and D ,against,the foregoing Resolution at its
meeting held on the 21"day of September 2015.
RolSert D. I'l��a-7.
m
Mayor
ATTESTED: APPROVED:S T• •
vak
1.
hip
Bar ie Curtis Can.ice A.Settl-jAP
City Clerk/Treasurer City .•.m r
On the agenda next was to consider A RESOLUTION AWARDING A
SERVICE SIDEARM TO CORPORAL CLETUS HUDSON UPON HIS
RETIREMENT. The Clerk read the Resolution in its entirety. Mayor Freeman asked if
there was any discussion. There was none. Alderman Dodd seconded by Alderman
Swaim moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes—Alderman Petty, Moore, Swaim, Dodd, Sparkman and
Parker.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 9-3-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.0\ - -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AWARDING A SERVICE SIDEARM TO
CORPORAL CLETUS HUDSON UPON HIS
RETIREMENT.
WHEREAS, Van Buren Police Corporal Cletus Hudson is retiring from the City on October 17,2015
after 18 years of service;and
WHEREAS, Corporal Cletus Hudson has demonstrated his dedication to duty and to the
citizens of the City of Van Buren;and
WHEREAS, upon regular service retirement under honorable circumstances,the City wishes to
recognize Corporal Cletus Hudson's service as a police officer,and award to him his
issued sidearm carried by him at the time of his retirement from service.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: The City Council for the City of Van Buren adopts this resolution awarding this service
Sidearm,a Glock 22 Generation 4.40 caliber pistol,Serial Number SZE023 to Corporal
Cletus Hudson upon his retirement October 17,2015.
IN WITNESS WHEREOF,the City of Van Buren,Arkan ._ by its City Council,did pass,
approve,and adopt,by a vote of (p for and 0 against,the foreg, •'esolution at its regular meeting
held on the 21si day of September 2015.
Robert D. reem -
Mayor
ATTESTED: AP a VED AS TO ORM:
0/ Lim, Lb. �):
Barbie Curtis ‘.4/1.
• e A.Settled
City Clerk/Treasurer City Attorney
On the agenda next was to consider AN ORDINANCE ESTABLISHING RATES TO
BE CHARGED FOR THE SERVICES OF THE SEWER SYSTEM OF THE CITY OF
VAN BUREN,ARKANSAS: REPEALING PRIOR ORDINANCES FOR SUCH
SERVICES: AND PRESCRIBING OTHER MATTERS PERTAINING THERETO. The
Clerk read the Ordinance in part. Alderman Parker moved that the rules be suspended and the
Ordinance be placed on its second reading. The motion was seconded by Alderman Swaim.
The council followed with a unanimous vote. The Clerk then read the Ordinance the second
time.
Alderman Dodd moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Moore. The council
followed with a unanimous vote. The Clerk then read the Ordinance the third and final time.
The Mayor asked if there was any discussion. Steve Dufresne with the Van Buren Municipal
Utilities mentioned that part of this increase is directly related to the Arkansas Department of
Envirnmental Quality regulations and part of it is keeping the sewer system going since portions
of it were installed as early as the 1940s. He added that the average residential user will see
about a$5.00 increase.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Petty, Moore, Swaim, Dodd,
Sparkman and Parker. Nays—none. The Mayor declared the motion carried as there were six (6)
ayes and (0)nays. Four(4)votes being necessary for passage.
Motion was made by Alderman Parker and seconded by Alderman Dodd, that the
emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
—Alderman Petty, Moore, Swaim, Dodd, Sparkman and Parker. Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 12-2015
ORDINANCE NUMBER 12-2015 CONTINUED
ORDINANCE NO.12-2015
ORDINANCE ESTABLISHING RATES TO BE CHARGED FOR THE SERVICES OF THE SEWER SYSTEM OF
THE CITY OF VAN.BUREN,ARKANSAS: REPEALING'PRIOR ORDINANCES FOR SUCH SERVICES: AND
PRESCRIBING OTHER MATTERS PERTAINING THERETO.
WHEREAS,the City of Van Buren,Arkansas(the"City")owns and operates sewer collection and treat-
ment facilities(the"Sewer System)and has determined that certain betterments and improvements to
the Sewer System,and to the operation and maintenance of the Sewer System,are necessary to make
the Sewer System adequate to serve the needs of,and to protect the health,lives,and property of,the
City and its inhabitants in accordance with United States Environmental Protection Agency and Arkan-
sas Department of Environmental Quality regulations;and
WHEREAS,present sewer rates are established by Ordinance No.15-2005 of the City adopted and ap-
proved August 15,2005;and
WHEREAS, the City of Van Buren Municipal Utilities Commission, after a complete study and review
has recommended the rate increase hereinafter set forth to the City Council as being in the best inter-
est of the City and its inhabitants.
NOW,THEREFORE,BE IT ORDAINED by the City Council of the City of Van Buren,Arkansas:
SECTION 1. Effective on the first day of January 1,2016,the following monthly minimum charges and
volume charges are established as the rates for all City of Van Buren Sewer System customers:
Size of Meter(Inches) Monthly Minimum Charge Volume Charges/1000 Gal.
3/4" $8.06 $4.14
1" $14.20
1 1/2" $19.87 $4.14
$4.14
2" $58.81
$4.14
3" $295.17
4" $394.18 $4.14
$4.14
6" $590.18
$4.14
The charges for customers outside the City limits shall be one and one-half(1 lfe)times the rates for
customers inside the City limits.
SECTION 2. Billed sewer usage shall be determined as follows:
(a)Residential customers billed sewer usage shall be based on an averaged winter consumption calcu-
lated from monthly water consumption for the immediately preceding months of November, Decem-
ber,January,February,and March. As to new residential customers who have not used the system for
the winter months,billed sewer usage will be estimated based on available water consumption data,if
water consumption data is not available,billed sewer usage will be the same as billed water consump-
tion until an averaged winter consumption is calculated the following April,with the exception that;
should a new customers summer water consumption be higher than normal due to outdoor usage,the
customer may request a reduction in billed sewer usages such billing adjustments will be calculated on
a case by case basis.Multifamily residential dwellings billed sewer usage shall be the same as the bil-
led water consumption.
(b)Commercial, Institutional, Industrial customers billed sewer usage shall be based upon actual dis-
charge into the sewer system where a properly installed,approved, and maintained flow meter is in-
stalled,by the customer,in the sewer service line so as to monitor actual sewer discharge. Where cus-
tomers do not install a flow meter to monitor actual sewer discharge, billed sewer usage shall be the
same as the billed water consumption, or an estimated amount where technical data,provided by the
customer,demonstrates that such amounts of sewer are not discharged.
SECTION 3. That vacant property not actually using the Sewer System may not be subject to sewer
charges. The burden of showing non-use,and request for temporary omission of sewer charges, rest
on the owner of the property.:
SECTION 4.That the provisions of this ordinance are separable, and if a section, phrase,or provision
shall be declared invalid, such declaration shall not affect the validity of the remainder of the ordi-
nance.
SECTION 5.That the provisions of this ordinance establish the monthly charges for sewer services pro-
vided by the City of Van Buren,Arkansas. All ordinances or part thereof in conflict or which have previ-
ously established such rates and charges are hereby repealed.
SECTION 6.It is hereby ascertained and declared that there is immediate need in order to procure suffi-
cient revenue to operate andmaintain the City of Van Buren,Arkansas Sewer System in accordance
with United States Environmental Protection Agency and Arkansas Department of Environmental Quali-
ty regulations, and protect the health,lives,and property of the inhabitants of the City of Van Buren,
Arkansas,to charge and collect the charges hereinabove set out.It is therefore declared that this ordi-
nance is necessary for the health,safety,and welfare of the City and its inhabitants,and that this ordi-
nance shall take effect and be in force from and after the date of its passage.
PASSED this 21st day of September,2015.
Approved:Robert D.Freeman,Mayor
Attest:Barbie Curtis,City Clerk
Published in the September 26.2015 issue of the Press Argus-Courier.
On the agenda next was to consider AN ORDINANCE ESTABLISHING RATES
FOR WATER SERVICES SUPPLIED BY THE CITY OF VAN BUREN AND
REPEALING PRIOR RATES FOR SUCH SERVICES. The Clerk read the Ordinance in
part. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its
second reading. The motion was seconded by Alderman Pettty. The council followed with a
unanimous vote. The Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Sparkman. The council
followed with a unanimous vote. The Clerk then read the Ordinance the third and final time.
The Mayor asked if there was any discussion. Steve Dufresne with the Van Buren Municipal
Utilities said that the average residential user will see about$1.50 increase on their bill.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Parker and seconded by Alderman Swaim to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Petty, Moore, Swaim, Dodd,
Sparkman and Parker. Nays—none. The Mayor declared the motion carried as there were six (6)
ayes and (0) nays. Four(4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Petty, that the
emergency clause be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes
—Alderman Petty, Moore, Swaim, Dodd, Sparkman and Parker. Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 13-2015
ORDINANCE NUMBER 13-2015 CONTINUED
ORDINANCE NO.13-2115
ORDINANCE ESTABLISHING RATES FOR WATER SERVICES SUPPLIED BY THE CITY OF VAN BUREN AND
REPEALING PRIOR RATES FOR SUCH SERVICES.
WHEREAS,the City of Van Buren,Arkansas(the"City")owns and operates a potable water distribution
system and
WHEREAS,the City must recover through rates charged to the customers of the system,the cost associ-
ated with the operation and maintenance of the system together with the cost of certain betterments
and improvements to the system which are necessary to make the system adequate to serve the needs
of the City and its inhabitants;and
WHEREAS,existing water rates and charges established by Ordinance No.30-2011 of the City adopted
and approved October 12,2011 are not sufficient to meet the requirements of the system and
WHEREAS, it is necessary that Ordinance No.30-2011 be repealed in order to increase rates charged
for the services of the system;and
WHEREAS, the City of Van Buren Municipal Utilities Commission, after a necessary and complete re-
view,has recommended the rate increase to the City Council as being in the best interest of the City
and its inhabitants;and
WHEREAS,when used in this Ordinance,the term"Water for Resale"shall refer to water purchased by
Van Buren contract water users. The contract water users of Van Buren's system are Oak Grove Water
Users Association and Sequoyah County Water Users Association.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED,by the City Council of the City of Van Buren,Arkan-
sas that:
Section 1. Effective January 1,2016,the following monthly minimum charges and volume charges are
established as the rates for customers of the Van Buren Municipal Utility Water system of Van Buren.
Meter Size Minimum Volume Charges per 1,000 Gallons
Residential Monthly Charge
3/4" $4.75 $4.39
1" $7.75 $439 ,
11/2" $15.65 $4.39
2" $27.50 $4.39
Meter Size Minimum Volume Charges per 1,000 Gallons
Commercial Monthly Charge
3/4" $ 4.75
1" $ 8.95 $3.81
1 1/2" $19.75 $3.81
2" $29.65 $3.81
3" $65.50 $3.81
4" $125.75 $3.81
Meter Size Minimum Volume Charges per 1,000 Gallons
Industrial Monthly Charge
3/4" $ 7.85 $3.54
1" $11.85 $3.54
1 1/2" $19.75 $3.54
• 2" $29.65 $3.54
3" $65.50 $3.54
4" $175.75 $3.54
6" $260.85 $3.54
Meter Size Minimum Volume Charges per 1,000 Gallons
Water for Resale Monthly Charge
2" $ 29.65 $2.69
3" $ 65.50 $2.69
4" $175.75 $2.69
6" $260.85 $2.69 •
Fire Protection Minimum Yearly Charge per Sprinkler Head
All Sizes Monthly Charge
$4.00 $0.30 divided by 12 to obtain montly charge
The charge for customers outside the city limits shall be one and one-half(1 y)times the rates for cus-
tomers inside city limits.
Section 2. In addition to the rates and charges established by this ordinance,the Van Buren Municipal
Utilities Commission, through its authorized representatives, is authorized and directed to cause the
$0.30 per active water meter service per month charge mandated by Act 292 of 2007,or as amended,
to be collected and to cause the sums collected to be paid to the Arkansas State Health Department
pursuant to Act 292 of 2007.
Section 3. The provisions of this ordinance establish the monthly charges for water service by the City
of Van Buren. All ordinances or parts of ordinances which have previously established such rates and
charges are hereby repealed.
Section 4. Emergency Clause. It is determined that the providing of a safe and sufficient supply of
treated water is essential to the well being of the City and its inhabitants and that an emergency is de-
clared to exist in that the water rates and charges contained in this Ordinance are necessary to provide
adequate funds for the operation,maintenance and financing of the water system of the City of Van Bu-
ren. Therefore,due to this emergency and as this Ordinance is necessary to preserve the health,safe-
ty,and welfare of the City and its inhabitants this ordinance shall be in full force and effect as of the
date of its adoption and shall be implemented as of the dates set forth in this Ordinance.
PASSED AND APPROVED THIS 21st day of September,2015.
Approved:Robert D.Freeman,Mayor
Attest Barbie Curtis,City Clerk
Published in the September 26,2015 issue of the Press Argus-Courier. • ,
Next on the agenda was Boards and Commissions. The Van Buren Housing Authority
recommended the appointment of Lelsie Spangler to fill the vacant position. Alderman Petty
seconded by Alderman Parker made a motion to grant the nomination. The Council followed
with a unanimous vote. The Van Buren Advertising and Promotion Commission recommended
the appointment of Melissa McGuire to fill the vacant restaurant/hotel position. Alderman Parker
seconded by Alderman Moore made a motion to grant the nomination. The Council followed
with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman
Dodd and seconded by Alderman Parker to appropriate the sum of$ 1,351,387.38 to pay
expenses and salaries for August 2015,presented by the City Clerk. The Council
followed with a unanimous vote.
I. 9-02-2015 03:07 PM CITY OF VAN BUREN PAGE: 1
TRIAL BALANCE
*t-------" AS OF: AROG =F
_l C +2015 `.-----..-_x
10 -General Fund
! *** MONTH TO DATE *** *** YEAR TO DATE ***
ACCT# ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00 ,
1020 Cash in Bank 93,395.49 359,399.60
1020.01 Cash In Bank-Ins. Reimb. 0.00 0.00
I. 1020.03 Cash-In Bank-ASP's6Walmart Gra 0.001.
79.24 0'*
1020.04 Veterans' Memorial-Act 934 0.00 10,298.16
1020.05 2009 Byrne Recovery Grant 0.00 0.00
1 ,135,147-57+
1020.06 2009 Byrne Grant 0.00 0.00
1020.07 2007 Byrne Grant 0.00 0.00 1 '887•06+
H 1020.08 Cash in Bank- Storm Damage 0.00 0.00 100,778•93+
1020.09 District Cout Grant-Mediation 0.00 25.00 108,572•t2+
1020.10 Cash in Bank- HDC 0.00 1,123.41 482•02+
1020.11 Cash in Bank-KVBB 0.00 3,400.00 1 =11 3 7 1 +
1020.12 Emergency Management Fund 0.OD 0.00
1020.13 Cash In Bank-ACT 833 22,269.12 170,514.12 3,404•37+
1020.14 Court Automation-District 3,795.60 70,843.48 007
1020.15 Cash in Bank-ACT 1314 0.00 0.00 1 :,351 9387.:-..',B*
1020.16 AR Dept of Rural Services 0.00 0.00
1020.17 New Police Dept 0.00 1,476.18
1020.18 Cash in Bank- PD Co Tax 492.89 39,833.58
1020.19 Cash in Bank- FD Co Tax 22,304.34 114,151.86
1020.20 Cash In Bank-Erosion Control 225.00 17,725.00
1020.21 Cash in Bank-CPAcademy 0.00 101.19
1020.22 Cash In Bank-PEG Grant 0.00 10,000.00
1020.27 Cash in Bank - Levee 0.00 9,039.93
1020.28 Marina Repairs 0.00 10,495.60
1020.29 Property Maintenance-Scrap 0.00 63.25
1020.30 Field of Dreams-Equipment 47.40 342.34
1020.31 Cash in Bank - Parks & Rec 0.00 136.72
1020.32 GIF 0.00 89.43
1020.33 Cash in Bank-Yard Waste 4,317.69 167,948.26
1020.51 Cash in Bank-Cemetery 765.07 2,861.59
1020.91 Cash in Bank- Cap Imp 40,452.53 979,450.60
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00
1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks 6 Rec 0.00 0.00
1040.51 Investments - Cemetery 0.00 38,752.59
1040.91 Investments - Cap Imp 159.50 375,750.36
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.49 0.00
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE
Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance Reports
were presented for filing. There being no further questions or changes,the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had several
street closing requests: First, from Sparks Medical Center to close streets on October 24th starting
at 8:00 a.m. for a 5K; second,to close Main Street for the Van Buren Veteran's Day Parade on
November 11th; and lastly, from King Elementary School to close streets on February 27,2016
for their annual 5K. Motion was made by Alderman Swaim and seconded by Alderman
Sparkman to approve the requests. The council followed with a unanimous vote.
Brett Peters with Hawkins-Weir was present to give an update for the drainage project on
6th Street. Their engineer estimated that this project would cost$567,735.00. They collected six
bids and the lowest bid came in from AJ Greenwood at $540,721.00. Arkansas/Missouri
Railroad asked the city to delay awarding the contract until after they have their board meeting.
Mr. Peters said they will bring the contract amount back to the council at next month's council
meeting. Alderman Dodd asked when the project will be started. Mr. Peters explained that the
project will be to move the drainage away from and abandon the old box culvert. He did not have
a start date as of yet.
Mr. Peters also updated the council on the 2015 Overlay Projects. Phase I planning is
ready for bidding and he will be bringing those back to the council to award a contract at the
October council meeting. Phase II is nearing planning completion. He said discussions for
bidding out Phase II will happen after we look at the city's budget following Phase I. Also, all
planning costs from Hawkins-Weir have come in significantly lower than originally expected.
Joe Hurst, City Planner, spoke to the council about sidewalks and Veteran's Park.
Mayor Freeman canceled next week's special council meeting. He said the big item on
that agenda was health insurance discussion, but the health board does not meet until October
16th. He will bring all numbers to discuss at the regular October council meeting.
Mayor Freeman informed everyone that the Senior Center opened today and is serving
meals. They asked to delay any open house or ribbon cutting until they were completely moved
in and settled.
There being no further business, motion was made by Alderman Swaim and seconded by
Alderman Parker to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 6:49 p.m.
ATTESTED: 'PR 1 VED:
(11-tA.± 1 '
CITY CLERK-TREASURER MAYOR