RES NO 10-03-2015 CITY OF VAN BUREN,ARKANSAS
RESOLUTION NOV - ' -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO
ENTER INTO A CONTRACT FOR ENGINEERING
SERVICES AND CONSTRUCTION MANAGEMENT FOR
THE 2015 STREET IMPROVEMENT PROJECT FOR THE
CITY OF VAN BUREN, ARKANSAS, AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren, Arkansas desires to make various street improvements;
and
WHEREAS, the City is in need of engineering oversight and management of the construction
of said improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS, THAT:
SECTION 1: The Mayor is authorized to enter into a contract(Exhibit "A") with Hawkins-Weir
Engineers, Inc. to provide engineering services and construction management for
the 2015 Van Buren Street Improvement Project — Phase I in the amount not to
exceed$35,200.00 plus reimbursable expenses.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of 5 for and D against, t•- • -going Resolution at its regular meeting
held on the 19th day of October 2015.
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Robert D. • -eman
Mayor
ATTESTED: P' . I I A 0 FORM:
4)&1-Lk, 6.1A, C,L
Barbie Curtis Candi-77'ettle
City Clerk/Treasurer City Attorney
HAWKINS IWEIR
ENGINEERS , I N C .
Engineering Client Success
•
October 9, 2015
Honorable Bob Freeman, Mayor
City of Van Buren
1003 Broadway
Van Buren, Arkansas 72956
Re: 2015 Van Buren Street Improvements Project
Construction Management Proposal — Phase I
HWEI Project No. 2015032
Dear Mayor Freeman:
We appreciate the opportunity to submit this proposal to perform engineering services
associated with the construction of Phase I improvements for the 2015 Van Buren Street
Improvements Project. The Phase I improvements include the following streets: Northridge
Drive, Poplar Street, and Alma Boulevard.
Enclosed, please find a scope of services task list detailing the Basic Services proposed
for this project. In summary, our services will consist of providing Construction Administration
services including periodic inspection services.
Our fee for Basic Services will be invoiced based on our Standard Hourly Billing Rates
as compensation for services and expenses of principals and employees of Hawkins-Weir
Engineers. The not to exceed fee for these services is $35,200.00 plus Reimbursable
Expenses. Additional services will be provided only upon receipt of written authorization, and
these additional services will be invoiced at our standard hourly rates.
Reimbursable Expenses, including subconsultant fees, incurred in connection with all
Basic and Additional Services will be charged based on the actual cost. We recommend that
you budget an additional $4,000.00 for quality assurance testing, which we will coordinate on
behalf of the City of Van Buren.
We will invoice you monthly for Basic Services and Reimbursable Expenses.
Reimbursable Expenses will be invoiced in full as they are incurred.
We will commence this work immediately upon your approval of this proposal and
authorization to proceed. Our construction administration fee is based on a construction
contract time of 180 calendar days. If there are changes in scope or protracted construction
delays for reasons beyond our control, we would expect to negotiate with you an equitable
adjustment of our compensation taking into consideration the impact of such changes and
delays.
no So. 7th Street • P.O. Box 648 • Van Buren, AR 72957 • Ph: (479) 474-1227 • (479) 474-8531
211 Natural Resources Drive • Little Rock,AR 72205 • Ph: (501) 374-4846 • Fax: (501)374-4886
www./iQnUkins-u7L',r.co in
2015032/BF100915BM.docx
Honorable Bob Freeman, Mayor
Page 2
October 9, 2015
If the terms of this proposal for engineering services are acceptable, we will prepare a
formal contract amendment for your review and execution. If you have any questions, or require
additional information, please do not hesitate to call.
Sincerely,
HAWKINS-WEIR ENGINEERS, INC.
BANC ormick, P.E.
BKM/cnc
Enclosures: Scope of Services
cc: Lisa Huckelbury
www.hawkins-weir.co rn
2015032/BF 100915BM.docx
Scope of Construction Administration Services
2015 Van Buren Street Improvements Project— Phase I
HWEI Project No. 2015032
October 9, 2015
The following outlines the Scope of Services for the construction phase of the referenced
project. All work defined under the Construction Phase will be rendered by the Engineer and
Consultant in accordance with the original Agreement for Professional Engineering Services
between City of Van Buren, Arkansas and Hawkins-Weir Engineers, Inc., dated May 27, 2015.
Construction Phase
1. Conduct preconstruction conference with the Contractor and Owner.
2. Provide full-time inspection of critical phase construction work including placement of
asphalt overlay and placement of Portland cement concrete for pavement flatwork and
drainage structures. Provide periodic (part-time) observation of all other work including
site preparation, asphalt milling, pavement patching, pavement striping, and site
restoration.
3. Prepare, review and coordinate the dissemination of construction documentation
including material submittals, testing results, field orders, and change orders as directed
by the Owner.
4. Coordinate and observe all quality assurance testing on behalf of the Owner.
5. Review the Contractor's constructed quantities and prepare monthly pay requests for the
Owner's approval.
6. Coordinate and conduct a final inspection with the Contractor and the Owner, and
prepare a punch list of deficient construction items for the Contractor to address.
7. Prepare record drawings of the completed project and provide one (1) reproducible hard
copy for the Owner's archive.
Hawkins-Weir proposes to solicit a minimum of two (2) proposals from local geotechnical testing
firms (Consultant) to provide quality assurance (QA) testing during construction. The
construction documents require the Contractor to provide all other quality control testing for their
work.
2015032/B F 100915 B M.d o cx