07 July 2015 Regular l
MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING JULY 20,2015
The City Council of the City of Van Buren, Arkansas met at 5:30 p.m. Monday, July 20,
2015 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Parker, Petty,
Moore, Swaim, Dodd and Sparkman. City Clerk-Treasurer Barbie Curtis and City Attorney
Candice Settle were present. This made a total of nine (9)present. A quorum was declared.
The invocation was given by Pastor B.J. Keeter of First Church of the Nazarene.
Next, Mayor Freeman led the Pledge of Allegiance.
Next, Mayor Freeman asked to adopt the minutes of the Council Meeting on June 15,
2015. Alderman Parker made a motion to approve the minutes. Alderman Swaim seconded the
motion. On roll call,the following Council members voted aye: Alderman Sparkman, Parker,
Petty, Moore, Swaim and Dodd. The following voted nay: none.
Next, Mayor Freeman asked to adopt the minutes of the Special Council Meeting on June
30, 2015. Alderman Dodd made a motion to approve the minutes. Alderman Sparkman
seconded the motion. On roll call, the following Council members voted aye: Alderman
Sparkman, Parker, Petty, Moore, Swaim and Dodd. The following voted nay: none.
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO RENEW THE ANNUAL SOFTWARE SUBSCRIPTION AND
SUPPORT FOR THE POLICE DEPARTMENT. The Clerk read the Resolution in its
entirety. Mayor Freeman asked if there was any discussion. There was none. Alderman
Sparkman seconded by Alderman Swaim moved that the Resolution be adopted. On the
Clerk's calling the roll, the following vote resulted: Ayes—Alderman Sparkman, Parker,
Petty, Moore, Swaim and Dodd. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-1-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. I - i -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO
RENEW THM',ANNUAL SOFTWARE SUBSCRIPTION AND
SUPPORT FOR THE POLICE DEPARTMENT.
WHEREAS, the Police Department has been using Information Technologies,Inc.Records
Management software to draft and store police reports since 1998;and
WHEREAS, in 2007 the Van Buren City Council approved upgrading the software from the
Standard Edition to the Enterprise Edition;and
WHEREAS, the software subscription and software support payment is due for the annual
renewal.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized to renew the software subscription and software support
for the Enterprise Edition of Records Management at a price of$21,111.00.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,
did pass,approve,and adopt,by a vote of 6 for and 0 against,the foregoing Resolution
at its regular meeting held on the 20th day of July 2015.
DOA-
Robert D.Fre -• S
Mayor
ATTESTED: -•0.I^ - TO I • :
— 4FS
arbie Curtis • e A.Settle
City Clerk/Treasurer City Attorney
1
Next on the agenda was the Financial Statement. Motion was made by Alderman
Dodd and seconded by Alderman Parker to appropriate the sum of$ 1,897,117.60 to pay
expenses and salaries for June 2015,presented by the City Clerk. The Council followed
with a unanimous vote. .
7-14-2015 09:39 AM CITY OF VAN B URE N
PAGE: 1
TRIAL BALANCE
0T,20
' AS OF: JUNE I15
10 -General Fund
F *** MONTH TO DATE *** a** YEAR TO DATE ***
y ACCT# ACCOUNT NAME DEBITS CREDITS
DEBITS CREDITS
ASSETS
' 1000 Petty Cash 0.00
1020 Cash in Bank 200.00
70,798.50 197,915.14
1020.01 Cash In Bank-Ins. Reimb. 0.00
0.00 -P
1 1020.03 Cash In Bank-ASP's&Walmart Gra 0.00 79.24
O.*
I 1020.04 Veterans' Memorial-Act 934 0.00 10,298.16
- 1020.05 2009 Byrne Recovery Grant 0.00
1020.06 2009 Byrne Grant 0.00
0.00
1020.07 2007 Byrne Grant 0.00 1 876-00+
0.00
1020.08 Cash in Bank- Storm Damage 0.00 0.00 114,4768 r
1020.09 District Cout Grant-Mediation 0.00 0.00
144.53
1020.10 Cash in Bank - HDC 25.00 86,559•94+
959•38+
1,368.16 i �69�=?45•gp+
I 1020.11 Cash in Bank-KVBB 0.00 1,700.00
1020.12 Emergency Management Fund 0.00 0 05
s 0.00
1020.13 Cash In Bank-ACT 833 0.00 443.43 169,135.73 1 s y'7,1 1 7•60 s
1020.14 Court Automation-District
73,477.72
1020.15 Cash in Bank-ACT 1314 0.00 _
0.00
1020.16 AR Dept of Rural Services 0.00
0.00
r 1020.17 New Police Dept 0.00
1,476.18
1020.18 Cash in Bank - PD Co Tax 1,664.15 44,670.23
i{ 1020.19 Cash in Bank- FD Co Tax 4,856.20 112,774.42
fl 1020.20 Cash In Bank-Erosion Control 275.00 17,300.00
0.00
1020.21 Cash in Bank-CPAcademy
,! 101.19
Pj 1020.22 Cash In Bank-PEG Grant 0.00
10,000.00
1., 1020.27 Cash in Bank - Levee 2,244.67 11,489.93
ij 1020.28 Marina Repairs 0.00 10,495.60
''d 1020.29 Property Maintenance-Scrap 0.00
63.25
k1020.30 Field of Dreams-Equipment 1,000.00 198.34
i 1020.31 Cash in Bank- Parks 6 Rec 4,622.29
136.72
1020.32 GIF
1,622.58 25,000.42
1020.33 Cash in Bank-Yard Waste 87,689.43 157,584.30
+ 1020.51 Cash in Bank- Cemetery 2,184.67 6,285.24
I 1020.91 Cash in Bank - Cap Imp 529394.36 1,028,175.45
I 1040 Investments 0.00 0.00
tl 1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00
k1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks & Rec 0.00 0.00
.I 1040.51 Investments - Cemetery 0.00 38,752.59
!''. 1040.91 Investments - Cap Imp 159.36
375,436.57 -
Fj 1050 Fixed Assets 0.00
0.00
" 1051 Accumulated Depreciation 0.00 0.00
r
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 2.24 0.00
1540 Due From Library Fund 0.00 0.00
i
LIABILITIES AND FUND BALANCE
Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance Reports
were presented for filing. There being no further questions or changes, the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had a
request from Old Town Merchant's Association to close streets for a Steak Cook-off
Championship event from September 3rd to September 5th. Motion was made by Alderman
Sparkman and seconded by Alderman Petty to approve the request. The council followed with a
unanimous vote.
Mayor Freeman commented on a few items. First, he informed the council that the
Fairview Cemetery had been vandalized. They have a meeting scheduled for tomorrow morning
to discuss the damages. Next, he also has a meeting tomorrow with the Department of Labor in
Cass to discuss the job corps facility.
He then informed the council that the city has an active law suit open from TNT
regarding the final payment for the 16th Street and Pointer Trail project. City Attorney Candice
Settle is working on this.
Next, he said that he had a meeting with Arkansas Department of Emergency
Management and FEMA last week and they will be arriving soon for public assistance. FEMA
representatives are already here for individual assistance, however, the event on July 5th does not
qualify and that is when most of the damage occurred.
Mayor Freeman provided the council with an updated document from Hawkins-Weir on
the Peevehouse bridge project. He also noted that the city was awarded municipal aid for the
overlay project on South 28th Street. Alderman Petty asked what area will be overlayed. Mayor
Freeman replied that it will be from Highway 64 to Kibler Road and the south side of the railroad
tracks down to Highway 59,
There being no further business, motion was made by Alderman Parker and seconded by
Alderman Dodd to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 5:50 p.m.
ATTESTED: • 'PR I VED:
L6vtA;L_ evitre,a; El&
CITY CLERK-TREASURER MAYOR