05 May 2015 Regular r
MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING MAY 26,2015
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Tuesday, May 26,
2015 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Parker, Petty,
Moore, Swaim, and Sparkman. City Clerk-Treasurer Barbie Curtis and City Attorney Candice
Settle were present. Alderman Dodd was absent.This made a total of eight(8)present. A
quorum was declared.
The invocation was given by Karli Tounzen, Van Buren High School's Senior Class
President.
Next, Mayor Freeman led the Pledge of Allegiance.
Next, Mayor Freeman asked to adopt the minutes of the Council Meeting on April 20,
2015. Alderman Parker made a motion to approve the minutes. Alderman Swaim seconded the
motion. On roll call, the following Council members voted aye: Alderman Swaim, Sparkman,
Parker, Petty and Moore. The following voted nay: none.
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID
OF MUNICIPAL PROPERTY PROGRAM PROPERTY INSURANCE. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
There was none. Alderman Swaim seconded by Alderman Petty moved that the
Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
—Alderman Swaim, Sparkman, Parker, Pettynd Moore.y NaY s—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-1-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 5 - I -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF MUNICIPAL
PROPERTY PROGRAM PROPERTY INSURANCE.
WHEREAS, the Mayor has advertised for bids for property insurance;and
WHEREAS, bids have been received and opened as advertised;and
WHEREAS, Municipal Property Program of North Little Rock,Arkansas,was the only
bid in the amount of$32,886.14.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The bid of Municipal Property Program is reasonable and is hereby
accepted. The Mayor is authorized to contract with the Municipal
Property Program for property insurance in the amount of$28,019.16
from general funds and$4,866.98 from street funds.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of 5 for and O against,the foregoing Resolution at its
regular meeting held on the 26th day of May 2015.
1
Robert D. reeman
Mayor
ATTESTED: APPROVED AS TO FORM:
1 Ler
Barbie Curtis W�`
City Clerk/Treasurer Candi�r Settle
City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO TRANSFER CERTAIN EQUIPMENT TO CRAWFORD COUNTY
EMERGENCY MANAGEMENT. The Clerk read the Resolution in its entirety.
Mayor Freeman asked if there was any discussion. There was none. Alderman Parker
seconded by Alderman Swaim moved that the Resolution be adopted. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Swaim, Sparkman, Parker,
Petty and Moore. Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-2-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.5 - -2015
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE EN[TILED:
A RESOLUTION AUTHORIZING 1'HI MAYOR TO TRANSFER
CERTAIN EQUIPMENT TO CRAWFORD COUNTY EMERGENCY
MANAGEMENT.
WHEREAS, the City of Van Buren has an existing radio tower at the former police station for which
the City needs no longer;and
WHEREAS, Crawford County Emergency Management is in need of said tower;and
WHEREAS, the City of Van Buren benefits from the services of Crawford County Emergency
Management and the CCEM facility is designated as an alternate facility for City
operations in case of disaster.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The Mayor is hereby authorized to transfer the excess radio tower at the old police station
to Crawford County Emergency Management.
SECTION 2: Crawford County Emergency Management is responsible for all costs of removal,
transport,and installation of said tower.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,
did pass,approve,and adopt,by a vote of 5 for and 0_against,the foregoing Resolution
at its regular meeting held on the 26th day of May,2015.
Robert D. eeuimr
Mayor
ATTESTED: AP' VED AS TO FORM:
.1„9,
Barbie Curtis .1. -- e -
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES
FOR THE CITY OF VAN BUREN,ARKANSAS,AND FOR OTHER PURPOSES.
The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. Alderman Swaim made the comment that these were all highly traveled bus
routes. Alderman Petty asked if this also included the cost for supervision of these
projects. Brett Peters with Hawkins Weir stated that this proposal was for design bidding
and that hourly contract would come after. Alderman Petty then asked that the resolution
be amended to reflect that this contract will not include project supervision. Mayor
Freeman stated that these projects will be funded out of our Municipal Highway Fund.
Alderman Petty seconded by Alderman Moore moved that the Resolution be adopted as
amended. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman
Swaim, Sparkman, Parker, Petty and Moore. Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-3-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 5j - -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING UM MAYOR TO ENTER
INTO A CONTRACT FOR ENGINEERING SERVICES FOR 1'HE
CITY OF VAN BUREN, ARKANSAS, AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren,Arkansas desires to make various street improvements within the
City;and
WHEREAS, in order to commence,the City is in need of professional engineering services for the
development of plans and designs,and cost estimates for said projects.
NOW, THEREFORE,BE IT RESOLVED BY ME CITY COUNCIL OF 1'HE CITY OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized to enter into a contract(Exhibit"A")with Hawkins-Weir
Engineers,Inc.to provide engineering services for the development of plans and designs,
and cost estimates for various street improvements.Payment for such engineering
services shall not exceed$74,000.00 plus reimbursable expenses.
IN WITNESS WHEREOF,theCi�of Van Buren, Arkansas, by its City Council, did pass,
approve,and adopt,by a vote of CCfor and against,the foregoing Resolution at its regular meeting
held on the 26th of May 2015.
Robert D.Free
Mayor
ATTESTED: -.`APP 0 D •S t ORM:
\
Barbie Curtis C:. .ice A.Se e
City Clerk/Treasurer City Attorney
i .
On the agenda next was to consider A RESOLUTION AUTHORIZING
PAYMENT TO APAC CENTRAL,INC. FOR ASPHALT FOR THE OVERLAY
OF STREETS WITHIN THE CITY OF VAN BUREN,ARKANSAS AND FOR
OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor Freeman
asked if there was any discussion. Mayor Freeman stated that this is not related to the
Hawkins Weir project that was just approved. These materials will be paid for out of our
Street Department reserves. Alderman Petty asked if there was a list of targeted streets.
Mayor Freeman replied yes. Alderman Parker seconded by Alderman Sparkman moved
that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes—Alderman Swaim, Sparkman, Parker, Petty and Moore. Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-4-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 5 - -2015
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING PAYMENT TO APAC
CENTRAL,INC.FOR ASPHALT FOR THE OVERLAY OF
STREETS WITHIN THE CITY OF VAN BUREN,
ARKANSAS AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren desires to continue with a program of street
repairs and improvements and as a part of that program the Street
Department will overlay portions of various other interior streets
within the City of Van Buren; and
WHEREAS, the Van Buren City Council approved funds in the 2015 budget for street repairs
and in-house projects;and
WHEREAS, ARK.CODE ANN.§14-58-104 waives the requirements for competitive bidding
for asphalt;and
WHEREAS, the City of Van Buren will purchase asphalt from APAC Central,Inc.in the
amount not to exceed$200,000.00 for said projects.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS:
SECTION 1: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to pay all invoices to APAC Central,Inc.from street funds relating
to these overlays and to execute all documents necessary to effectuate this
resolution.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of 5 for and 10 against,the foregoing Resolution at its
regular meeting held on the 26th day of May 2015. ip
la o .�
Robert D.Freeman
Mayor
ATTESTED: AP' • 1 1 . TO c • :
Barbie Curtis Candice ettle
City Clerk/Treasurer City Attorney
On the agenda next was to consider AN ORDINANCE TO AMEND ORDINANCE
NO. 7-1963 (VAN BUREN MUNICIPAL CODE NO. 14.04.01) FOR THE PURPOSE OF
REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN,ARKANSAS,
AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS,AND
FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim
moved that the rules be suspended and the Ordinance be placed on its second reading. The
motion was seconded by Alderman Parker. The council followed with a unanimous vote. The
Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Petty. The council followed
with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor
asked if there was any discussion. Alderman Peaty asked what his plans were for the house on
the corner as well as the mobile home and storage building. A gentleman from Rustic View, LLC
stated that the house on the corner is not part of this property, but they will be removing the
mobile home and storage shed.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Parker and seconded by Alderman Swaim to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Swaim, Sparkman, Parker, Petty
and Moore. Nays—none. The Mayor declared the motion carried as there were five (5) ayes and
(0) nays. Four(4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 7-2015
CITY OF VAN BUREN,ARKANSAS Legal Description:
ORDINANCE NO. q -2015 Lots 13-17,Block K of Rea's Addition to the City of Van Buren,Arkansas;
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN, Layman's Description&Parcel Numbers
ARKANSAS,AN ORDINANCE TO BE ENTITLED:
820 North 24th Street,Van Buren,Arkansas;700-05729-000&700-05728-000
AN ORDINANCE TO AMEND ORDINANCE NO.7-1963(VAN
BUREN MUNICIPAL CODE NO.14.04.01)FOR THE PURPOSE ;and
OF REZONING CERTAIN PROPERTY IN 171E CITY OF VAN
BUREN,ARKANSAS,AMENDING THE ZONING MAP OF THE WHEREAS, the proposed rezoning herein was recommended by a majority vote of the entire
CITY OF VAN BUREN,ARKANSAS,AND FOR OTHER Planning Commission,in accordance with A.C.A.§14-56-422.
PURPOSES.
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE
WHEREAS, the City of Van Buren,Arkansas,is duly incorporated under the law of the State CITY OF VAN BUREN,ARKANSAS,THAT:
of Arkansas,with all powers,authority and duties of a city of the first class;and
SECTION 1: The above-described property is hereby rezoned from R-2 to R-3 and the Van
WHEREAS, the City of Van Buren has adopted the Zoning Ordinance for the City of Van Buren Zoning Map is amended to reflect this rezoning.
Buren(Ordinance No.7-1963);and
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
WHEREAS, a request has been made by Lee Le represented by Rustic View,LLC.,to rezone pass,approve,and adopt,by a vote of 5 for and D against the foregoing Ordinance at its
certain property within the city limits of the City of Van Buren;and regular meeting held on the 18th day of May 2015.
WHEREAS, notice of a Public Hearing was duly published in the Press Argus Courier on April
18,2015,and a public hearing was conducted as required by law(A.C.A.§14-
56-422)on May 5,2015;and Robert D.Freeman
Mayor
WHEREAS, as a result of this hearing,the Planning Commission has recommended that
certain property within the city limits of the City of Van Buren be rezoned from ATTESTED: a FARM;
its previous classification to the following: �� `
Property Zoned ��a �,I
New Zoning Barbieiutis
City Clerk/Treasurer City•ttomey
R-2(Two-Family Residential District) R-3(Multi-Family Residential District)
Next on the agenda was Boards and Commissions. The Van Buren Planning Commission
recommended the reappointment of Jay White and Andy Dibble to another three year term.
Alderman Sparkman seconded by Alderman Petty made a motion to grant the nominations. The
Council followed with a unanimous vote. The Van Buren Historic District Commission
recommended the reappointment of Cathy Gifford to another three year term. Alderman Parker
seconded by Alderman Swaim made a motion to grant the nominations. The Council followed
with a unanimous vote. The Van Buren Library Board recommended the reappointment of Robin
Holt to another five year term. Alderman Parker seconded by Alderman Petty made a motion to
grant the nominations. The Council followed with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman Parker
and seconded by Alderman Swaim to appropriate the sum of$ 1,335,342.86 to pay expenses and
salaries for April 2015,presented by the City Clerk. The Council followed with a unanimous
vote.
5-12-2015 10:27 AM CITY OF VAN B URE N PAGE: 1
�� TRIAL-BA�.P.NCE
AS OF: APRIL 30TH, 2015
10 -General Fund
*** MONTH TO DATE •** •*• YEAR TO DATE *5*
ACCT# ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
"I ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 1,159.91 178,871.96
1020.01 Cash In Bank-Ins. Reimb. 0.00 0.00 '.
r 1020.03 Cash In Bank-ASP's&Walmart Gra 0.00 79.24 1 •*
1020.04 Veterans' Memorial-Act 934 0.00 10,298.16
1020.05 2009 Byrne Recovery Grant 0.00 4,200.00 1 ,071 ,788•11+
1020.06 2009 Byrne Grant 0.00 D.00 1 ,799-25+
1020.07 2007 Byrne Grant 0.00 0.00
104,188.06+o 18 • 6+
1020.08 Cash in Bank- Storm Damage 0.00 0.00 _
1020.09 District Cout Grant-Mediation 0.00 25.00 1 7 `J 23+
1020.10 Cash in Bank- HDC 563.92 1,512.69 1 ;642-28+
1020.11 Cash in Bank-KVBB 1,800.00 1,700.00 135,462•73+
1020.12 Emergency Management Fund 0.00 0.00
1020.13 Cash In Bank-ACT 833 2,870•20+
20,875.57 150,444.51
1020.14 Court Automation-District 1,496.48 78,098.72 007
1020.15 Cash in Bank-ACT 1314 0.00 0.00 1 ,3 3 5,3 4 2•Et6*
1020.16 AR Dept of Rural Services 0.00 0.00
1020.17 New Police Dept 0.00 1,476.18
1 1020.18 Cash in Bank- PD Co Tax 77,805.13 34,381.33
, 1020.19 Cash in Bank - FD Co Tax 47,656.85 84,297.19
1020.20 Cash In Bank-Erosion Control 350.00 16,800.00
1020.21 Cash in Bank-CPAcademy 0.00 101.19
,I 1020.22 Cash In Bank-PEG Grant 0.00 10,000.00
1 1020.27 Cash in Bank- Levee 0.00 9,245.26
1020.28 Marina Repairs 0.00 10,495.60
1020.29 Property Maintenance-Scrap 0.00
63.25
1020.30 Field of Dreams-Equipment 0.00 1,198.34
1020.31 Cash in Bank - Parks & Rec 3,836.17 4,836.17
1020.32 GIF 33,491.00 38,253.00
1020.33 Cash in Bank-Yard Waste 8,341.48 236,181.41
1020.51 Cash in Bank - Cemetery 87.17 3,923.57
1020.91 Cash in Bank- Cap Imp 33,925.96 1,609,594.92
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00
1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks & Rec 0.00 0.00
1040.51 Investments - Cemetery 0.00 38,752.59
1040.91 Investments - Cap Imp 159.23 375,123.05
1050 Fixed Assets 0.00 0.00
i 1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.48
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE
i.
.
Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance Reports
were presented for filing. There being no further questions or changes, the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. Mr. Wasson, a
representative of Clean Line Energy, made a short presentation to the council. There were also
sixteen citizens in attendance that voiced their opposition to the council regarding the Clean Line
Energy lines. Alderman Swaim recommended they take some time to review the material and
come back next month with a resolution to make a decision.
There being no further business, motion was made by Alderman Parker and seconded by
Alderman Swaim to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 7:50 p.m.
ATTESTED: • 'PR VED:
4;6.a/1,14 111116.
CITY CLERK-TREASURER MAYOR