03 March 2015 Regular t r
MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING MARCH 16, 2015
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, March
16, 2015 at City Hall. The meeting was called to order by Mayor Freeman. On roll call,the
following Council members answered as their names were called: Alderman Parker, Petty,
Moore, Swaim, Dodd, and Sparkman. City Clerk-Treasurer Barbie Curtis and City Attorney
Candice Settle were present. This made a total of nine (9)present. A quorum was declared.
The invocation was given by Mr. Earl Duty, Commander of VFW Post#1322.
Next, Mr. Duty led the Pledge of Allegiance.
Mayor Freeman introduced four of our newest firemen that just returned from academy in
Camden.
Next,Mayor Freeman asked to adopt the minutes of the Council Meeting on February 26,
2015. Alderman Parker made a motion to approve the minutes. Alderman Swaim seconded the
motion. On roll call,the following Council members voted aye: Alderman Petty, Moore,
Swaim, Dodd, Sparkman and Parker. The following voted nay: none.
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN
FIXED ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET
INVENTORY, BY SEALED BID, AUCTION OR OTHER METHODS
AUTHORIZED UNDER THE LAW,AND FOR OTHER PURPOSES. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Mayor Freeman explained that both were inoperable and uneconomical to repair.
Alderman Dodd seconded by Alderman Moore moved that the Resolution be adopted.
On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Petty,
Moore, Swaim, Dodd, Sparkman and Parker. Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3-1-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO._5 - -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS,A
RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO
REMOVE AND DISPOSE OF CERTAIN FIXED ASSETS FROM THE CITY OF
VAN BUREN'S FIXED ASSET INVENTORY,BY SEALED BID,AUCTION OR
OTHER METHODS AUTHORIZED UNDER THE LAW,AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset Inventory List which are obsolete,
and/or beyond repair,and are no longer cost effective,so as to no longer be needed by the City,and
WHEREAS, after an inventory of fixed assets,it is therefore recommended by our State Auditor that said items or
item be removed from the City's Fixed Asset Inventory and disposed of by sealed bid,auction or as
otherwise authorized under Arkansas law.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,ARKANSAS,
THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets from the
Fixed Asset Inventory and to dispose of same by sealed bid,auction or other such methods authorized
under the law:
Department Amount Description of Inventory Control#
Street Department $2,627.64 Ice Machine ST-271
SN#90913200010755
Street Department $1,950.00 Refrigerator ST-296
SN#1419918
IN WITNESS Ito_
the City of Van Buren,Arkansas,by its City Council,did pass,approve,and
adopt,by a vote of-�P for and against the foregoing .- . tion at its regular meeting held on the 16th
day of March 2015. I
Ro•- D.F
Mayor
ATTESTED: AP'' •' D AS 0 FORM:
&L/
Barbie Curtis Candice '`- e i
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING AND
DIRECTING THE MAYOR TO ADVERTISE FOR BIDS FOR PROPERTY
INSURANCE. The Clerk read the Resolution in its entirety. Mayor Freeman asked if
there was any discussion. There was none. Alderman Swaim seconded by Alderman
Parker moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes—Alderman Petty, Moore, Swaim, Dodd, Sparkman and
Parker.Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3-2-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 3 - .--2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING AND DIRECTING THE
MAYOR TO ADVERTISE FOR BIDS FOR PROPERTY
INSURANCE.
WHEREAS, the Mayor of Van Buren needs to advertise for bids on Property
Insurance,which expires June 17,2015.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized and directed to cause to be drafted a list of
needed insurance.
SECTION 2: After said list is prepared and incorporated into a Notice to Bidders,the
the Mayor's office is authorized and directed to advertise for bids for said
insurance.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of (p for and 0 against,the foregoing Resolution at its
meeting held on the 16t day of March 2015.
0
Robert D. APman
Mayor
ATTESTED: AP' t•`:AS TO FORM:
04144;_¢., ea,Ct
Barbie Curtis Canti,�-..Settle
City Clerk/Treasurer •ttomey
1
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO SUBMIT AN APPLICATION FOR GRANT FUNDS FOR
DRAINAGE IMPROVEMENTS. The Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. Mayor Freeman outlined the project map and
explained that the planning department went door to door surveying the area. Alderman
Petty seconded by Alderman Swaim moved that the Resolution be adopted. On the
Clerk's calling the roll, the following vote resulted: Ayes—Alderman Petty, Moore,
Swaim, Dodd, Sparkman and Parker. Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3-3-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 3 - ,3 -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO
SUBMIT AN APPLICATION FOR GRANT FUNDS FOR
DRAINAGE IMPROVEMENTS.
WHEREAS, the City of Van Buren is applying to the State of Arkansas for an Arkansas
Community and Economic Development Grant;and
WHEREAS, it is necessary that certain conditions be met as part of the application
requirements;and
WHEREAS, the City of Van Buren has conducted a public hearing as part of the application
process to receive and consider comments on community development and
housing needs,and proposed activities;and
WHEREAS, as a result of the public hearing,the City of Van Buren has identified and
prioritized the community development and housing needs.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized to submit an application to the State of Arkansas on
behalf of the City of Van Buren for the 40th Street Drainage Improvements.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of C0 for and 0 against,the foregoing Resolution at its
meeting held on the 16th day of March 2015.
Robert D.Free`
Mayor_
ATTESTED: •"P' 1 J'� � e . e • :
,(/),&;1,
Barbie Curtis Candice A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO DESIGNATE WESTERN ARKANSAS PLANNING AND
DEVELOPMENT DISTRICT,INC., AS PROJECT ADMINISTRATOR FOR THE
ARKANSAS COMMUNITY AND ECONOMIC DEVELOPMENT PROGRAM
GRANT. The Clerk read the Resolution in its entirety. Mayor Freeman asked if there
was any discussion. There was none. Alderman Parker seconded by Alderman Dodd
moved that the Resolution be adopted. On the Clerk's calling the roll,the following vote
resulted: Ayes—Alderman Petty, Moore, Swaim, Dodd, Sparkman and Parker. Nays—
none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3-4-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.3 -4 -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO DESIGNATE
WESTERN ARKANSAS PLANNING AND DEVELOPMENT
DISTRICT, INC., AS PROJECT ADMINISTRATOR FOR THE
ARKANSAS COMMUNITY AND ECONOMIC DEVELOPMENT
PROGRAM GRANT.
WHEREAS, the City of Van Buren,Arkansas is applying to the Arkansas Economic Development
Commission and anticipates being awarded an economic development grant;and
WHEREAS, the City of Van Buren,Arkansas recognizes the need for assistance in administering the
ACEDP grant in compliance with the Arkansas Economic Development Commission's
regulations and State and Federal Statues.
NOW,THEREFORE,BE TT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The City Council of Van Buren hereby authorizes the Mayor to designate the
Western Arkansas Planning and Development District,Inc.,as the project
administrator for the ACEDP grant,if awarded,subject to Arkansas Economic
Development Commission's approval,and enter into a contract for ACEDP
Administrative Services with such agency for project administrative services if
grant is awarded.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of for and 0 against the foregoing Resolution at its
regular meeting held on the 16th day of March 201 di
IOW
Robert D.F-- •'�i"'N,
Mayor
ATTESTED: APP 1 . TO ORM:
d41 .�. cam:.
Barbie Curtis Candice A Settle Pr Nikk.
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION SUPPORTING THE
CONTINUATION OF THE COUNTY ONE PERCENT SALES TAX. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Mayor Freeman explained that this one cent sales tax has enabled us to buy a new
pumper truck for the fire department, additional fire and police equipment, as well as
several other projects throughout the city. Alderman Petty asked what the perception
from residents were regarding the renewal of the tax with the recent addition of the
county jail tax. Mayor Freeman replied that it has been fairly quiet, but he anticipates it to
gear up within the next couple of months. Alderman Swaim seconded by Alderman
Sparkman moved that the Resolution be adopted. On the Clerk's calling the roll,the
following vote resulted: Ayes—Alderman Petty, Moore, Swaim, Dodd, Sparkman and
Parker.Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3-5-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.3 -5 -2015
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE EN I TILED:
A RESOLUTION SUPPORTING THE CONIINUATIONOF THE
COUNTY ONE PERCENT SALES TAX.
WHEREAS, the voters of Crawford County supported the implementation of a one percent
sales tax in 1999,and approved renewal of that tax in 2007;and
WHEREAS, the City of Van Buren,has used the funds raised from the imposition of that tax
for the services provided by the city and for capital improvements;and
WHEREAS, the City of Van Buren desires to continue to provide the services at the same
levels as are currently provided that are directly supported by the funds acquired
from that one cent tax; and
WHEREAS, in order to provide those services that are currently funded from the proceeds of
the one cent tax at the current levels it is necessary to continue to receive the
income from that tax in the future; and
WHEREAS, the City feels that the services supported by those tax dollars include the basic
services of streets,drainage,fire,police and utility improvements,which are
necessary for the effective and efficient operation of the City.
NOW,I'HEREFORE,BE IT RESOLVED BY IHE CITY COUNCIL OF I`HE CITY
OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The City hereby supports the continuation of the one-cent sales tax and encourages its
citizens to vote for the renewal and the continuation of the services on May 12,
2015.
IN WITNESS WHEREOF,the City of Van Buren,Arkan . = its City Council,did pass,
approve,and adopt,by a vote of (Q for and 0 against,the foregc '-solution at its regu meeting
held on the 23`d day of February 2015.
w. -
Ro.ert D.Free 41,1111111'
Mayor
ATTESTED: • _tA Mk..,y j, SRM:
Barbie Curtis Candi:-A.Settle
City Clerk/Treasurer City Attorney
Next on the agenda was Boards and Commissions. The Van Buren Civil Service
Commission recommended the reappointment of Sam Bradley to another six year term.
Alderman Moore seconded by Alderman Parker made a motion to grant the nominations.
The Council followed with a unanimous vote. .
Next on the agenda was the Financial Statement. Motion was made by Alderman
Dodd and seconded by Alderman Sparkman to appropriate the sum of$ 1,188,857.69 to
pay expenses and salaries for February 2015,presented by the City Clerk. The Council
followed with a unanimous vote.
3-05-2015 02:13 PM CITYOFVE N PA
�fi TRIAL BALANCE
t.....'''''''''''
" AS OF: FEBRUARY 28TH, 2015
�rI 10 -General Fund'
...MONTH TO DATE ... ••. YEAR TO DATE ••*
ACCTS ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
zl
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 1,912.91 325,684.18
1020.01 Cash In Bank-Ins. Reimb. 0.00 0.00 -
ii 1020.03 Cash In Bank-ASP's&Waimart Gra 0.00 79.24
1020.04 Veterans' Memorial-Act 934 0.00 10,298.16 0..*
1020.05 2009 Byrne Recovery Grant 0.00 0.00
1020.06 2009 Byrne Grant 0.00 0.00
0.:k
1020.07 2007 Byrne Grant 0.00 0.00
1020.08 Cash in Bank- Storm Damage 0.00
0.00
1020.09 District Coot Grant-Mediation' 0.00 25.00 989,148 58+
}
• 1020.10 Cash in Bank - HDC 0.00 2,482.05
1 ,867•69}
1020.11 Cash in Bank-KVBB 0.00 3,500.00
1020.12 Emergency Management Fund 0.00 0.00 107,063•32+
1020.13 Cash In Bank-ACT 833 0.00 129,568.94 88,222-74+
1020.14 Court Automation-District 1,809.76 78,405.64 2 j Fj:c)-16+
1020.15 Cash in Bank-ACT 1314 0.00 0.00 O_Q
1020.16 AR Dept of Rural Services 0.00 0.00
1020.17 New Police Dept 0.00
1,476.18 I '� 88'857.69*
1020.18 Cash in Bank- PD Co Tax 14,272.93 180;031.83
1020.19 Cash in Bank - FD Co Tax 11,031.18 123,902.66
1020.20 Cash In Bank-Erosion Control 200.00 16,250.00
1020.21 Cash in Bank-CPAcademy 0.00 101.19
1020.22 Cash In Bank-PEG Grant 0.00 10,000.00
1020.27 Cash in Bank - Levee 0.00 9,245.26
1020.28 Marina Repairs 0.00 10,495.60
1020.29 Property Maintenance-Scrap 0.00 63.25
1020.30 Field of Dreams-Equipment 0.00 1,198.34
1020.31 Cash in Bank - Parks & Rec 0.00 0.00
1020.32 GIF - 1,992.90 4,762.00
1020.33 Cash in Bank-Yard Waste 8,341.14 219,635.23
1020.51 Cash in Bank-Cemetery 439.95 2,597.69
1020.91 Cash in Bank -Cap Imp 21,067.14 1,114,278.83
1040 Investments 0.00 0.00
1 1040.10 Investments - Sales Tax City 0.00 0.00
i 1040.18 Investments - PD Co Tax 0.00 0.00
I 1040.19 Investments - FD Co Tax 0.00 0.00
0.00 0.00
1040.27 Investments - Levee
1040.31 Investments - Parks & Rec 0.00 0.00
f 1040.51 Investments - Cemetery 0.00 38,752.59
1040.91 Investments - Cap Imp 159.11 374,820.06
i 1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
i_ 1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 7.20 7.20
0.00
1540 Due From Library Fund 0.00
LIABILITIES AND FUND BALANCE
Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance Reports
were presented for filing. There being no further questions or changes, the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had a
request from First Baptist Church to close streets for their annual Vacation Bible School from
June 8-12, 2015. Motion was made by Alderman Swaim and seconded by Alderman Petty to
approve the request. The council followed with a unanimous vote.
Mayor Freeman reminded the council that the grand opening and ribbon cutting for the
new police station will happen rain or shine this Thursday, March 19th from 4:00-6:00 p.m. with
the ribbon cutting at 5:00 p.m.
There being no further business, motion was made by Alderman Parker and seconded by
Alderman Dodd to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 7:35 p.m.
ATTESTED: A'I'R I VED:
i1 I
CITY CLERK-TREASURER MAYOR `�