ORD NO 05-2015 i `.
CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO. ✓ -2015
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE AN AGREEMENT WITH SAFETY COM, INC.
FOR THE PURCHASE OF A VORTEX SIREN, FOR THE
APPROPRIATION OF FUNDS,AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren is in need of an emergency warning system at Fire Station Number
Four; and
WHEREAS, Crawford County Emergency Management has previously contracted with Safety Com,
Inc. for the maintenance of the current warning system within the city; and
WHEREAS, the attached proposal from Safety Com, Inc. is for a Vortex siren, control cabinet, radio
and installation for said equipment for Fire Station Number Four; and
WHEREAS, the City Council has determined, pursuant to A.C.A. § 14-58-303(b)(2)(B)that
exceptional circumstances exist which render the competitive bidding process to not be
practical or feasible.
NOW, THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The City Council in accordance with the terms of A.C.A. §14-58-303(b)(2)(B),hereby
waives the requirement of competitive bidding in this particular case as such procedure is
not deemed feasible or practical and authorizes and directs the Mayor to enter into an
agreement with Safety Com, Inc. for the above described equipment.
SECTION 2: The City Council authorizes the Mayor to expend$24,911.04 from Capital Improvement
funds for said equipment to be reimbursed by a General Improvement Fund grant of the
same amount designated by Senator Terry Rice and to execute all documents, contracts,
and agreements necessary to effectuate this Ordinance.
IN WITNESS WHEREOF, the City of Van Bure Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of 14 for and p a the foregoing Ordinance at its regular
meeting held on the 20`h day of April 2015.
Robert D.Freem.
Mayor
ATTESTED: AP'ROVED • ! a F 1 ' :
•
•
_`` 1 !u ,
Barbie Curtis CandiceTettle
City Clerk/Treasurer City Attorney
1 ;►
ouse Way
Safety Com inc. North Li112 ttle hRock,AR 72114 Quotation
Phone:(888)375-6355
Fax:(501)372-2221
DATE ESTIMATE NO.
2/2/2015 VB020215SM
NAME/ADDRESS
Van Buren
Jerry McAdoo
PROJECT NAME
DESCRIPTION QTY COST TOTAL
Vortex(4)Siren and Control Cabinet, 129 dBc 1 12,150.00 12,150.00T
Narrow Band Radio,Two-Way, DTMF VHF High Band for the VORTEX. 1 1,730.00 1,730.00T
Please supply frequency with order.
Speaker Pole Top Bracket 1 465.00 465.00T
Solar Power Option (New Siren) 1 3,000.00 3,000.00T
One Pair Of Batteries 1 150.00 150.00T
Class II,55'Penetrate Utility Pole 1 1,500.05 1,500.05T
SafetyCom Standard Installation: Includes,Class II,55'utility pole, pole top 1 3,000.00 3,000.00T
bracket,batteries,lightning arrestor,materials and labor.
Shipping&Handling 1 600.00 600.00T
Sales Tax 10.25% 2,315.99
TOTAL $24,911.04