02 February 2015 Regular MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING FEBRUARY 26, 2015
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Thursday,
February 26, 2015 at City Hall. The meeting was called to order by Mayor Freeman. On roll
call,the following Council members answered as their names were called: Alderman Parker,
Petty,Moore, Swaim, Dodd, and Sparkman. City Clerk-Treasurer Barbie Curtis and City
Attorney Candice Settle were present. This made a total of nine (9)present. A quorum was
declared.
The invocation was given by Pastor Doug Young of Community Bible Church.
Next, Mayor Freeman led the Pledge of Allegiance.
Mayor Freeman then made his State of the City Address.
Next, Mayor Freeman asked to adopt the minutes of the Council Meeting on January 26,
2015. Alderman Parker made a motion to approve the minutes. Alderman Swaim seconded the
motion. On roll call,the following Council members voted aye: Alderman Parker, Petty,
Moore, Swaim, Dodd and Sparkman. The following voted nay: none.
On the agenda next was to consider A RESOLUTION ADOPTING 1, The Clerk
REVISED BUDGET FOR THE YEAR ENDING DECEMBER
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Mayor Freeman explained our yearly budget is only an estimate of that year's expenses
and this revised budget records the actual dollars spent in the previous year. The revised
budget is required by our state auditors to be done by the second month of the calendar
year. Alderman Petty asked if this ever changes after the audit is complete. Mayor
Freeman and City Clerk-Treasurer Barbie Curtis both replied no,these numbers are
actual spent and will not change. Alderman Dodd seconded by Alderman Parker moved
that the Resolution be adopted. On the Clerk's calling the roll,the following vote
resulted: Ayes—Alderman Parker, Petty, Moore, Swaim, Dodd and Sparkman.Nays—
none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-1-2015
General Fund-$12,067,667.69(which include Capital
CITY OF VAN BUREN,ARKANSAS Improvements Money in the amount of$1,073,442.44(One Million,
Seventy-Three Thousand,Four Hundred Forty-Two Dollars and Forty-
RESOLUTION NO. c2- 1 -2015 Four Cents)(City Attorney-$1,114.00;Administration-$18,266.14;
Police Department-$22,164.07; Fire Department-$246,180.60; Street
Department-(In House)-$161,739.75,(Street and Drainage)-
E DING DECEMBER
ADOPTINGER 31, A REVISED BUDGET FOR THE YEAR $222,188.44;Water and Sewer-$240,000.00;Rena Road-$16,537.08;
ENDING DECEMBER 31,2014. Parks&Recreation-$36,268.91;Senior Inn-$28,269.45; Intermodal
Port-$50,000.00;Cemetery-$22.834.00; King Opera House-
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN $7,880.00);
BUREN,ARKANSAS:
THAT,2014 Current year's revenues of$15,742,463.83(Fifteen &Court Clerk Ret.Fund-$21,119.32;
Million,Seven Hundred Forty-Two Thousand,Four Hundred Sixty- MunicipalnJudge- &Court Cl
Three Dollars and Eighty-Three Cents)are appropriated and a copy of SFederal Fund-$1,4eiture-,214.2.;
said Budget is attached hereto and made a part hereof; State Forfeiture-$1,335.45;
LOPFI Fund-$746,456.78;
THAT,Transfers from General Fund to the King Opera House LOPFI Grant 746 456.-$789.91;
Fund in the amount of$17,100.00(Seventeen Thousand,One Hundred Flood Drainage( -Ike 2-$5,89.91;;
Dollars)are approved;and ACEDP Grant(Experian)-$1,446.06;
King Opera House Fund-$28,703.43;and
THAT,2014 Current year's expenditures of$14,300,382.91
(Fourteen Million,Three Hundred Thousand,Three Hundred Eighty- THAT,all expenditures are approved and a copy of the Revised
Two Dollars and Ninety-One Cents)including expenditures from prior Budget attached hereto and made a part hereof.
year's balances are appropriated as follows:
PASSED AND APPROVED THIS o4e.`DAY OF FEBRUARY,2015.
ATTESTED:t
STr
`I D � 1.
CITY CLERK-TREASURER
On the agenda next was to consider A RESOLUTION ADOPTING A PARKS
AND RECREATION MASTER PLAN FOR THE CITY OF VAN BUREN,
ARKANSAS,AND FOR OTHER PURPOSES. The Clerk read the Resolution in its
entirety. Mayor Freeman asked if there was any discussion. Alderman Swaim
commended the Parks Commission for all the great work they've done on this. Mayor
Freeman agreed with Alderman Swaim. Alderman Petty reiterated that this is just a
guideline not a set plan. City Planner Joe Hurst agreed and mentioned that public input is
not over. Alderman Swaim seconded by Alderman Dodd moved that the Resolution be
adopted. On the Clerk's calling the roll,the following vote resulted: Ayes—Alderman
Parker,Petty,Moore, Swaim, Dodd and Sparkman.Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-2-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. - -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ADOPTING A PARKS AND
RECREATION MASTER PLAN FOR THE CITY OF VAN
BUREN,ARKANSAS,AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren, Arkansas desires to make parks and recreation
improvements within the City, and in order to commence the projects the City
Council approves the development of a Parks and Recreation Master Plan;and
WHEREAS, the citizens of Van Buren,Arkansas participated in the development of the Master
Plan through meetings of the Van Buren Parks and Recreation Commission, by
responding to an online survey, and through other public meetings and
community events held at various stages of the plan development;and
WHEREAS, the completed Master Plan will serve as a framework for guiding improvements
and developments of the parks and recreation facilities in the City of Van Buren,
Arkansas,and as a guide for budgeting for improvements on an annual basis,and
for the application of grants through various sources;and
WHEREAS, the Parks and Recreation Commission has recommended that the City Council
adopt the Parks and Recreation Master Plan dated January 2015.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Parks and Recreation Master Plan,dated January 2015,is hereby adopted by
the City of Van Buren to be used as a framework for guiding the improvements
and development of the parks and recreation facilities in the City of Van Buren,
- Arkansas.
IN WITNESS WHEREOF, the City of Van B jom
kansas, by its City Council, did pass,
approve,and adopt,by a vote of for and Q against, a g Resolution at its regular meeting
held on the 26th of February 2015. .
Robert D. -- san
Mayor
ATTESTED: ' ' •0 0 FORM:
a' 0Barbie Curtis Candi - •#
City Clerk/Treasurer 1 Attorney
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN
FIXED ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET
INVENTORY,BY SEALED BID,AUCTION OR OTHER METHODS
AUTHORIZED UNDER THE LAW,AND FOR OTHER PURPOSES. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Mayor Freeman explained that the mosquito sprayer was in need of major repair and new
parts were not available. It has already been replaced. Also, the floor scrubber was traded
in for a newer model and the vent hood was demolished with the Senior Inn. Alderman
Parker seconded by Alderman Petty moved that the Resolution be adopted. On the
Clerk's calling the roll,the following vote resulted: Ayes—Alderman Parker, Petty,
Moore, Swaim, Dodd and Sparkman.Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-3-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. -3 -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS,A
RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE 111h MAYOR AND CITY CLERK TO
REMOVE AND DISPOSE QF CERTAIN FIXED ASSETS FROM THE CITY OF
VAN BUREN'S FIXED ASSET INVENTORY,BY SEALED OTHER METHODS BID,
AUTHORIZED UNDER THE LAW,AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset Inventory List which are obsolete,
and/or beyond repair,and are no longer cost effective,so as to no longer be needed by the City;and
WHEREAS, after an inventory of fixed assets,it is therefore recommended by our State Auditor that said items or
item be removed from the City's Fixed Asset Inventory and disposed of by sealed bid,auction or as
otherwise authorized under Arkansas law.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,ARKANSAS,
THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets from the
Fixed Asset Inventory and to dispose of same by sealed bid,auction or other such methods authorized
under the law:
Department Amount Description of Inventory
Control#
Street Department $8,564.65 Clarke
1Grizzly
z ly Mosquito Sprayer ST-213
SN#101642
Property Maintenance $2,656.80 17" Clarke Vantage
ntge Floor Scrubber PM-19
SN#
2060
Senior Inn $2,663.28 Industrial Vent Hood
SI-3
its
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,byCity Council,did
adopt,by a vote of for and° against the foregoing :-so •tion at its regular meetipass,approve,and
meeting held on the 266
day of February 2015. eh\
.1 :
Robert .F-:„ an \
Mayor
ATTE •O#41
�'rO�+
A �. r�,
STED:
Barbie Curtis dim
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ADOPTING PHASE I
OF A REVITALIZATION MASTER PLAN FOR THE CITY OF VAN BUREN,
ARKANSAS,AND FOR OTHER PURPOSES. The Clerk read the Resolution in its
entirety. Mayor Freeman asked if there was any discussion. Alderman Petty explained
that as citizens we have neglected the older parts of town. He also stated that although no
city money will be required and his companies will not benefit, he will abstain from the
vote due to his involvement. Alderman Sparkman seconded by Alderman Swaim moved
that the Resolution be adopted. On the Clerk's calling the roll,the following vote
resulted: Ayes—Alderman Parker, Moore, Swaim, Dodd and Sparkman. Alderman Petty
abstained.Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-4-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. a_ 4-2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ADOPTING PHASE I OF A REVITALIZATION
•
MASTER PLAN FOR 111E CITY OF VAN BUREN,ARKANSAS,
AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren,Arkansas desires to have a vision and plan for the community
to refer to when addressing potential uses and impacts from the revitalization of
properties and the development of the vacant parcels in the City; and
WHEREAS, the City of Van Buren, Arkansas currently does not have a document that addresses
such needs; and
WHEREAS, although the City Council is aware of the need for a Comprehensive Revitalization
Master Plan the Council also recognizes that the attached plan which focuses on the south
side of the City will serve as an initial framework for providing to public and private
decision makers, property owners, organizations, and residents, guidance for the
development and revitalization of properties within the City of Van Buren,Arkansas;and
WHEREAS, this Plan will be used to further develop a comprehensive redevelopment plan for the City
with input and direction from the City Council, City Planning Department, Planning
Commission,public and private developers,housing agencies,and other citizen groups as
well as the business community.
I NOW,THEREFORE,BE IT RESOLVED BY 117W CITY COUNCIL OF 1H1 CITY OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Southside Revitalization Plan,dated January 2015 is hereby adopted by the City of
Van Buren to be used as a framework for guiding revitalization of properties and the
development of the vacant parcels in the City of Van Buren,
Arkansas.
IN WITNESS WHEREOF,the City of Van Buren, Arkansas,by its City Council, did pass,
approve,and adopt,by a vote of ,y for and 0 against, o going Resolution at its regular meeting
held on the 26th of February 2015. I
-..ir,f--
Robert D.Free 'i
Mayor
ATTESTED: 040T?T? FO' :
Barbie Curtis Candice A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION EXPRESSING THE
WILLINGNESS OF THE CITY OF VAN BUREN,ARKANSAS TO UTILIZE
STATE AID STREET MONIES FOR THE 28TH STREET OVERLAY PROJECT,
AND FOR OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. Mayor Freeman said the state aid program is
not new, but rather it went into limbo for several years due to lack of funding. Alderman
Parker seconded by Alderman Petty moved that the Resolution be adopted. On the
Clerk's calling the roll, the following vote resulted: Ayes—Alderman Parker, Petty,
Moore, Swaim, Dodd and Sparkman.Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-5-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. eC.- 5 -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS,
A RESOLUTION TO BE ENTITLED:
A RESOLUTION EXPRESSING I'HE WILLINGNESS OF THE CITY
OF VAN BUREN,ARKANSAS TO UTILIZE STATE AID STREET
MONIES FOR THE 28111 STREET OVERLAY PROJECT,AND FOR
OTHER PURPOSES.
WHEREAS, the City of Van Buren,Arkansas understands that State Aid Street Program funds are available
for certain city projects at the following participating ratios:
Work Phase State Aid% City%
Reconstruction/Resurfacing Preliminary Engineering 100% -0-
Construction of City Projects Right-of-Way -0- 100%
Utilities -0- 100%
Construction 100% -0-
Construction Engineering 100% -0-
City projects programmed, All Phases -0- 100%
but not let to contract
NOW,THEREFORE,BE rr RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The City will participate in accordance with its designated responsibilities in this project.
SECTION 2: The Mayor is hereby authorized and directed to execute all appropriate agreements and contracts
necessary to expedite the construction of this city project
SECTION 3: The City agrees upon completion of the project to assume the maintenance of the right-of-way by
City Forces and/or others including utilities and individuals in accordance with the prevailing
Arkansas State Highway and Transportation Department regulations.
SECTION 4: The City pledges its full support and hereby authorizes the Arkansas State Highway and
Transportation Department to initiate action to implement this project
IN WITNESS WHEREOF,the City of Van Buren,Ar • • by its City Council,did pass,approve,and
adopt,by a vote of 6 for and 0 against the foregoing r . tion at its regular meeting held on the 26th
day of February 2015. '
Ro.-rtD. .,
Ma
A STED: "?' 1 `/ 1 �. , • F I ' :
Barbie Curtis •u dice A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES
FOR THE CITY OF VAN BUREN,ARKANSAS,AND FOR OTHER PURPOSES.
The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. Mayor Freeman stated that as of right now they will only be obtaining cost
estimates on the Rena Road Sidewalk and South 40th Street Drainage projects because
those figures are needed for grant applications. Hawkins Weir will not be doing complete
engineering on those two projects at this time. Alderman Petty seconded by Alderman
Swaim moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes—Alderman Parker, Petty, Moore, Swaim, Dodd and
Sparkman.Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-6-2015
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. oc - N -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING 1'Hr. MAYOR TO ENTER
INTO A CONTRACT FOR ENGINEERING SERVICES FOR THE
CITY OF VAN BUREN, ARKANSAS, AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren,Arkansas desires to make various improvements within the City
to include:
- The Rena Road Sidewalk Project
- South 40th Street Drainage Project
- Drennen-Scott Sidewalk Project
- 2015 Street Overlay Project
;and
WHEREAS, in order to commence the projects and to seek grant funding,the City is in need of
professional engineering services for the development of plans and designs,cost
estimates,and supervision for said projects.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized to enter into a contract(Exhibit"A")with Hawkins-Weir
Engineers,Inc.to provide engineering services for the development of plans and designs,
cost estimates,and supervision for the above listed projects. Payment for such
engineering services and reimbursable expenses shall not exceed$50,000.00.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas, by its City Council, did pass,
approve,and adopt,by a vote of b for and Q against,the foregoing Resolution at its regular meeting
held on the 261 of February 2015.
rr- � —
Ro ert D. r
Ma or
ATTESTED: ( • 'P:�1 VED •S '• FORM:
Barbie Curtis Candice A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
RENEWAL OF SOUTHWEST EMS'S EXCLUSIVE FRANCHISE TO PROVIDE
EMERGENCY AND NON-EMERGENCY SERVICES WITHIN THE
CORPORATE CITY LIMITS OF VAN BUREN,AND FOR OTHER PURPOSES.
The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. Mayor Freeman said that the original contract started in 2007 and since that
time we've also had a lawsuit that was awarded in our favor last year for the exclusive
franchise with Southwest EMS. He also stated that we have no reason at this point to not
renew this contract. Alderman Dodd seconded by Alderman Parker moved that the
Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
—Alderman Parker, Petty, Moore, Swaim, Dodd and Sparkman.Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-7-2015
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. d.- 9 -2015
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE RENEWAL OF
SOUTHWEST EMS'S EXCLUSIVE FRANCHISE TO PROVIDE
EMERGENCY AND NON-EMERGENCY SERVICES WITHIN
THE CORPORATE CITY LIMITS OF VAN BUREN,AND FOR
OTHER PURPOSES.
WHEREAS, Van Buren Ordinances No. 27-2011 and 36-2011 authorized the City to award an
"exclusive franchise"for emergency,and non-emergency ambulance services, within
the corporate city limits,in accordance with the ARKANSAS MUNICIPAL AMBULANCE
LICENSING ACT,Ark.Code Ann.§14-266-102 et seq.;and
WHEREAS, the City, at the recommendation of the Van Buren Ambulance Advisory Board,
awarded the exclusive franchise to Southwest EMS of Mena("Southwest EMS"),
and entered into a Contract For Ambulance Service ("Contract"), dated December
21,2011 to be in effect from January 1, 2012 through,December 31 ,2014;and
WHEREAS, the Contract, in Section IV,authorized and provided for the City Council to extend
said agreement for a period of two years,after the initial term,for a period of up to
six years.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS, THAT:
SECTION 1: The City of Van Buren,in accordance with Van Buren Ordinances No.27-2011 and
36-2011, and Section IV of the Contract for Ambulance Service,hereby renew the
Southwest EMS's exclusive franchise for a period of two years as it is in the best
interest of the city of Van Buren and its citizens.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of_la for and a against,the forego'•: 'esolution at its regular meeting
held on the 26th day of February 2015.
A _
Ro.e P.Fre-'. - ------41111111111k.
Mayor
• _ TED: , 1•P• .tel J0 TO FORM:
11
V ,! _� . . . BSK_
Barbie Curtis C. ett e
City Clerk/Treasurer omey
On the agenda next was a public hearing for abandoning an alley in Grandview Addition.
There were no issues heard.
On the agenda next was to consider AN ORDINANCE TO ABANDON A PUBLIC
ALLEY IN THE GRANDVIEW ADDITION, INSIDE THE CITY OF VAN BUREN,
CRAWFORD COUNTY,ARKANSAS. The Clerk read the Ordinance in its entirety.
Alderman Petty moved that the rules be suspended and the Ordinance be placed on its second
reading. The motion was seconded by Alderman Parker. The council followed with a
unanimous vote. The Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Petty. The council followed
with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor
asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Dodd and seconded by Alderman Sparkman to adopt the Ordinance. On the Clerk's
calling the roll,the following vote resulted: Ayes—Alderman Parker,Petty, Moore, Swaim,
Dodd and Sparkman.Nays—none. The Mayor declared the motion carried as there were six(6)
ayes and (0) nays. Four(4)votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 3-2015
CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO. -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO ABANDON A PUBLIC ALLEY IN THE
GRANDVIEW ADDITION, INSIDE THE CITY OF VAN BUREN,
CRAWFORD COUNTY,ARKANSAS.
WHEREAS, a petition has been filed with the City Council of Van Buren,Arkansas,by Charles Raef
and Glenda Schaefer to vacate and abandon the public alley along certain lots inside the
Grandview Addition more particularly described as follows:
Description of Existing 20.00 Foot Alley
All that portion of a 20.00 foot alley lying between Lots 1,2,3,and the North 12.50 feet of Lot 4
and Lots 12,13,14,and the North 12.50 feet of Lot 11,Block 2,Grandview Addition to the City
of Van Buren,Arkansas;and
WHEREAS, after due notice as required by law,the Council has heard all persons desiring to be heard
on the question of abandoning the alley in the hereinabove subdivision,and has
ascertained that the public alley hereinabove designated has therefore been dedicated to s _
the public use as a public alley and that the same has not been used fora period of more
than five(5)years preceding this date;and that the owners of the property abutting the
public alley to be abandoned have filed with the Council or have expressed their consent
to such abandonment and the public interest and welfare are not adversely affected by
abandonment of said public alley;and
WHEREAS, the City Council of Van Buren,acting under the authority of A.C.A.14-199-103 and
A.C.A.14-301-302,has the authority to abandon public alleyways or segments thereof.
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: The City of Van Buren,Arkansas,hereby releases,vacates,and abandons all its rights,
together with the rights of the public generally,in and to the public alley running along
Lots 1,2,3,and the North 12.50 feet of Lot 4 and Lots 12,13,14,and the North 12.50
feet of Lot 11,Block 2,Grandview Addition to the City of Van Buren,Arkansas,more
specifically described above.
SECTION 2: A copy of this Ordinance bearing original signatures and duly certified by the City Clerk
shall be filed in the Miscellaneous Records of the Circuit Clerk of Crawford County,
Arkansas.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of for and 0 against,the foregoing Ordinance at its regular meeting
held on the 26a day of February 2015.
Ro err .Frev ��
Mayor
ATTESTED:'''tai D SO FORM:
Barbie Curtis Candice A ettle
City Clerk/Ireasurer City Attorney - -
On the agenda next was to consider AN ORDINANCE TO WAIVE COMPETITIVE
BIDDING AND AUTHORIZE AN AGREEMENT WITH JE SYSTEMS,INC. FOR
SECURITY UPGRADES AT THE VAN BUREN PUBLIC LIBRARY, FOR THE
APPROPRIATION OF FUNDS,AND FOR OTHER PURPOSES. The Clerk read the
Ordinance in its entirety. Alderman Parker moved that the rules be suspended and the Ordinance
be placed on its second reading. The motion was seconded by Alderman Petty. The council
followed with a unanimous vote. The Clerk then read the Ordinance the second time.
Alderman Parker moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Petty. The council followed
with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor
asked if there was any discussion. Mayor Freeman explained that there are certain areas in the
library that are not monitored and as of right now there is only one exterior camera. He believes
it is in everyone's best interest if we move forward with these upgrades.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Parker and seconded by Alderman Sparkman to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Parker, Petty, Moore, Swaim,
Dodd and Sparkman.Nays—none. The Mayor declared the motion carried as there were six(6)
ayes and (0)nays. Four(4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 4-2015
CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO.1-2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE AN AGREEMENT WITH JE SYSTEMS,INC.FOR
SECURITY UPGRADES AT THE VAN BUREN PUBLIC
LIBRARY,FOR THE APPROPRIATION OF FUNDS,AND FOR
OTHER PURPOSES.
WHEREAS, the City of Van Buren is in need of upgrades to the security system at the Van Buren
Public Library;and
WHEREAS, the City of Van Buren has previously partnered with the Crawford County Library
System for the installation and maintenance of the current security system JE Systems,
Inc.;and
WHEREAS, the attached proposal from the Crawford County Library System using JE Systems,Inc.
is for additional internal and external cameras,DVR,alarm button plus installation for
said equipment for the Van Buren Public Library;and
WHEREAS, the City Council has determined,pursuant to A.C.A.§14-58-303(bX2)(B)that
exceptional circumstances exist which render the competitive bidding process to not be
practical or feasible.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The City Council in accordance with the terms of A.C.A.§14-58-303(b)(2XB),hereby
waives the requirement of competitive bidding in this particular case as such procedure is
not deemed feasible or practical and authorizes and directs the Mayor to enter into an
agreement with the JE Systems,Inc.for the above described services.
SECTION 2: The City Council authorizes to expend$30,189.42 plus applicable taxes of which
$19,658.52 will be paid by the Crawford CountyLibrary System for this security
upgrade and to execute all documents,contracts,and agreements necessary to effectuate
this Ordinance.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of (P for and 0 st,the foregoing Ordinance at its regular
meeting held on the 26th day of February 2015.
Ro D.Free=
Mayor
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0. . a FORM:
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Barbie Curtis .�,. Settle
City Clerkareanaer City Attorney
Next on the agenda was the Financial Statement. Motion was made by Alderman Dodd
and seconded by Alderman Parker to appropriate the sum of$ 1,235,133.66 to pay expenses and
salaries for January 2015,presented by the City Clerk. The Council followed with a unanimous
vote. Alderman Petty asked if they could have a brief study session for the newly elected
alderman so that they could better understand how the numbers work. Mayor Freeman asked if
April would be ok and said he would schedule a meeting for them all then.
2-12-2015 10:44 AM CITY OF VAN B URE N PAGE: 1
`INCE
"----^-,--za
_ _ AS OF: JANUARY 31ST, 2015
. 10 -General Fund
***MONTH TO DATE *** *** YEAR TO DATE ***
ACCT* ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
i. 1000 Petty Cash 0.00 200.00
1020 Cash in Bank 123,217.20 323,771.27
l 1020.01 Cash In Bank-Ins. Reimb. 0.00 0.00
,l
' 1020.03 Cash In Bank-ASP's&Walmart Gra 0.00 79.24
, 1020.04 Veterans' Memorial-Act 934 0.00 10,298.16
1020.05 2009 Byrne Recovery Grant 0.00 0.00 1 ,012,581 •05+
1020.06 2009 Byrne Grant 0.00 0:00
1020.07 2007 Byrne Grant 0.00 0.00 2,088" 7j}
1020.08 Cash in Bank- Storm Damage 0.00 0.00 12 =-Q?9•�F 3+
' 1020.09 District Cout Grant-Mediation 0.00 25.00 93,532•91+
1020.10 Cash in Bank-HDC 0.00 2,462.05
2851 .54+
1020.11 Cash in Bank-MVBB 0.00 3,500.00
049
1020.12 Emergency Management Fund 0.00 0.00
'. 1020.13 Cash In Bank-ACT 833 0.00 129,568.94 1 ,235,133-66*
1020.14 Court Automation-District 1,480.35 80,215.40
1020.15 Cash in Bank-ACT 1314 0.00 0.00
1020.16 AR Dept of Rural Services 0.00 0.00
1 1020.17 New Police Dept 0.00 1,476.18
�i� 1020.18 Cash in Bank- PD Co Tax 19,585.63 194,304.76
'il 1020.19 Cash in Bank- FD Co Tax 2,430.22 134,933.84
1020.20 Cash In Bank-Erosion Control 200.00 16,050.00
+I'! 1020.21 Cash in Bank-CPAcademy 0.00 101.19
1020.22 Cash In Bank-PEG Grant 0.00 10,000.00
I
'd. 1020.27 Cash in Bank- Levee 0.00 9,245.26
11.
91 1020.28 Marina Repairs 0.00 10,495.60
I:i 1020.29 Property Maintenance-Scrap 0.00 63.25
`�. 1020.30 Field of Dreams-Equipment 0.00 1,198.34
1020.31 Cash in Bank- Parks & Rec 0.00 0.00
1020.32 GIF 0.00 6,754.90
1020.33 Cash in Bank-Yard Waste 9,031.32 211,294.09
,ii 1020.51 Cash in Bank- Cemetery 427.33 3,037.14
l' 1020.91 Cash in Bank-Cap Imp 104,595.56 1,093,211.69
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
:''; 1040.19 Investments - FD Co Tax 0.00 0.00
F'°, 1040.27 Investments -Levee 0.00 0.00
P.
1040.31 Investments - Parks 4 Rec 0.00 0.00
1040.51 Investments - Cemetery Y 0.00 38,752.59
1040.91 Investments -Cap Imp 159.03 374,660.95
il.
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
�. 1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00 - --
1520 Due from Street Fund 2.45 0.00
1540 Due From Library Fund 0.00 0.00
I
1
LIABILITIES AND FUND BALANCE
1
Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance Reports
were presented for filing. There being no further questions or changes, the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had a
request from Old Town Merchant's Association to close streets for various downtown events this
year. Motion was made by Alderman Dodd and seconded by Alderman Petty to approve the
request. The council followed with a unanimous vote.
Van Buren Farmer's Market gave their annual update and requested to stay open until
December. Mayor Freeman stated they would take a look at the ordinance and bring to the
council any changes that need to be changed. In the meantime, they are clear to open in March as
usual.
There being no further business, motion was made by Alderman Dodd and seconded by
Alderman Swaim to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 8:40 p.m.
ATTESTED: AP' 'O D:
(A-Zi
CITY CLERK-TREASURER MAYOR `�