ORD NO 04-2015 CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO. -2015
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE AN AGREEMENT WITH JE SYSTEMS, INC. FOR
SECURITY UPGRADES AT THE VAN BUREN PUBLIC
LIBRARY, FOR THE APPROPRIATION OF FUNDS, AND FOR
OTHER PURPOSES.
WHEREAS, the City of Van Buren is in need of upgrades to the security system at the Van Buren
Public Library; and
WHEREAS, the City of Van Buren has previously partnered with the Crawford County Library
System for the installation and maintenance of the current security system JE Systems,
Inc.; and
WHEREAS, the attached proposal from the Crawford County Library System using JE Systems, Inc.
is for additional internal and external cameras, DVR, alarm button plus installation for
said equipment for the Van Buren Public Library; and
WHEREAS, the City Council has determined, pursuant to A.C.A. § 14-58-303(b)(2)(B)that
exceptional circumstances exist which render the competitive bidding process to not be
practical or feasible.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The City Council in accordance with the terms of A.C.A. §14-58-303(b)(2)(B),hereby
waives the requirement of competitive bidding in this particular case as such procedure is
not deemed feasible or practical and authorizes and directs the Mayor to enter into an
agreement with the JE Systems, Inc. for the above described services.
SECTION 2: The City Council authorizes to expend$30,189.42 plus applicable taxes of which
$19,658.52 will be paid by the Crawford County Library System for this security
upgrade and to execute all documents,contracts, and agreements necessary to effectuate
this Ordinance.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of (p for and Q .ga. st, the foregoing Ordinance at its regular
meeting held on the 26th day of February 2015.
1110
1111166' _
Robert D.Freeman
Mayor _
STED: APP'O t)D , 0 FORM:
•
OP.- OF
qIi1 At _' 0 ...1
Barbie Curtis Cans - Settle
City Clerk/Treasurer City Attorney
ti
1111 ,�"I Crawford County
111krAll Library System
1409 Main Street, Van Buren, Arkansas 72956
Phone 479-471-3226 Fax 479-471-3227—http://www.crawfordcountylib.org/
February 11, 2015
Bob Freeman, Mayor
City of Van Buren
1003 Broadway
Van Buren,Arkansas 72956
Dear Sir:
The Van Buren Library needs to update and expand our security camera system. In the past
few months we have several incidents that have shown us that we have a problem. Just this
last week someone set the front lawn on fire. We have had a homeless man living in the fenced
area around the dumpster. Someone kicked in the side of the library van. An employee's
convertible top was slit while it was in the parking lot. We have no cameras that cover the
outside of the library except one at the book drop. On the inside,the screens on the porch
have been vandalized. A cell phone and an expensive water bottle have been stolen. Our DVD's
are being stolen out of the cases. We have had teenagers misbehaving in the library with the
police being involved. This is all happening in areas that we have no cameras or where there
are blind spots. We would like to ask your help in expanding this system.
We would also like to continue to use the vendor for the present system, J. E. Systems, since
they are familiar with what is already here and know our problems. In order to do this, the City
Council will need to wave the need for competitive bidding since their bid is for more than the
bid limit. Could you please address this problem with them?
Thank you and the City Council in advance for helping us with this problem.
Sincerely,
jto
Cathy Wask resident
Crawford County Library Board
JE Systems,Inc. PrOPOS5l
P.O.Box 6246Proposal#
Fort Smith,AR 72906 943358
Corporate:(479)783-2756 Fax:(479)782-2800 Customer# Date
VA2432 1/13/2015
Service Type: 20 FIXED Page#:1
Proposal To: Service Address
CITY OF VAN BUREN CITY OF VAN BUREN
VAN BUREN LIBRARY VAN BUREN LIBRARY
1003 BROADWAY 1003 BROADWAY
VAN BUREN AR 72956 VAN BUREN AR 72956
(479)474-6045 Fax: (479)471-5034
Contact Valid up to Salesperson 1 Salesperson 2 Service Location
Danalene Porter 2/13/2015 STU RAPIER CCTV Upgrade Proposal
Type Item# Description UOM Qty Price Total Price
M 161482 DIVAR IP 7000 NVR 8TB MGT APPL EA 1 7,643.41 7,643.41
X Bosch VJM-4016-US Encoder 1 1,513.00 1,513.00
M 161387 NDN-932V03-IP Starlight HD 1080p,H EA 5 1,566.00 7,830.00
M 161295 WALL MOUNT FOR FLEXIDOME 1080p NDN- EA 5 57.86 289.30
M 161447 IP FlexiDome 2X,1/3 Inch,IVA Inst EA 5 1,100.84 5,504.20
M 161198 VDA-PMT-DOME PIPE MOUNT EA 2 52.27 104.54
M 300485 24/8 PR CMR SD NS GY CAT 5e HITACHI FT 3000 0.15 450.00
M 121860 CAT 5E 8C MODULAR PLUGS CRIMP-ON EA 50 0.44 22.00
M 180362 WEB SMART 28 PORT/24 POE/2GIGUP EA 1 549.91 549.91
X Misc Lift Rental 1 1,275.00 1,275.00
X Misc Mouse&Keyboard 1 85.00 85.00
L INLB INSTALL LABOR 80 47.25 3,780.00
Note:Price is for the items listed above only. Price also includes refocusing the existing cameras in the teen
area and halls.Price does not include conduit or high voltage connections.
Material 22,393.36
Type:
M Material
Labor 3,780.00
L-Labor Outside Costs 0.00
O-Outside Labor Miscellaneous 2,873.00
X-Miscellaneous 0.00
TOTAL MARKUP
Total $29,046.36 plus applicable taxes
Worker be performed:
•II material is guaranteed to be as specified.All work to be completed in a substantial workmanlike manner according to standard practices.Any alteration
or deviation from above specifications involving extra costs will be done only upon written orders,and will become an extra charge over and above the
estimate.All agreements contingent upon strikes,accidents or delays beyond our control.Our workers are fully covered by Workmen's Compensation
•CCEPTANCE OF PROPOSAL: Co Approval(Title)
he above prices,specifications and conditions are satisfactory and
i 1 re hereby accepted.You are authorized to do the work as Authorized Co.Rep
-pecified.Payment will be made as outlined above.
Signature(Title)
, -
JE Systems, Inc. Proposal
P.O. Box 6246 „
pit:5001g
• Fort Smith, AR 72906 943362
Corporate:(479)783-2756 Fax (479)782-2800 Custorner# Date
VA2432 1/14/2015
Service Type: 20 FIXED Page#: 1 ..
Proposal To:. : . - Service Address --
CITY OF VAN BUREN CITY OF VAN BUREN
VAN BUREN LIBRARY VAN BUREN LIBRARY
1003 BROADWAY 1003 BROADWAY
VAN BUREN AR 72956 VAN BUREN AR 72956
(479)474-6045 Fax: (479)471-5034
Contact Valid up to Salesperson 1 , Safesperson 2 Service Location
Danalene Porter 2/14/2015 STU RAPIER Holdup Button Addition
Type Item* ' Description 1.10M Qty Price Total Price
M 140256 D9127u POPIT II UL,LOW CURRENT EA 2 25.01 50.02
•
M 140880 HUB2B HOLD UP BUTTON LATCHING EA 2 18.84 37.68
X Bosch EN1235SF Single Button WRLS Button 1 87.86 87.86 ,
M 300235 22/4C PVC SECURITY WIRE ORANGE FT 250 0.09 22.50
L INLB INSTALL LABOR 20 47.25 945.00
Note:Add 2 hardwired latching holdup buttons underneath desks in designated offices and add 1 wireless
single button holdup button at front counter reception. Install, program and test when complete.
Type: Nlaterial 110.20
M Material Labor 945.00
L-LaborOutside Costs , 0.00
0-Outside Labor
X-Miscellaneous Miscellaneous 87.86
TOTAL MARKUP 0.00
-
Total • $1,143.06 plus applicable taxes
Work to be performed:
All material is guaranteed to be as specified.All work to be completed in a substantial workmanlike manner according to standard practices.Any alteration
or deviation from above specifications involving extra costs will be done only upon written orders,and will become an extra charge over and above the
estimate.All agreements contingent upon strikes,accidents or delays beyond our control.Our workers are fully covered by Workmen's Compensation
ACCEPTANCE OF PROPOSAL: Co Approval (Title)
The above prices,specifications and conditions are satisfactory and
are hereby accepted.You are authorized to do the work as Authorized Co. Rep
specified.Payment will be made as outlined above.
Signature(Title)
• ,