08 August 2003 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD AUGUST 18, 2003
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, August 18, 2003, at City Hall.
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered
as their names were called: Alderman Swaim, Parker, Moore, Dodd, and Spoon. City Attorney Candice Settle and
City Clerk Barbie Curtis were also present. Alderman Barker came in later. This made a total of eight(8)present. A
quorum was declared.
The Invocation was given by Drew Deffenbaugh, Loan Officer with Citizens Bank.
Next the Mayor led the Pledge of Allegiance.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on July 21, 2003. Alderman
Swaim made a motion to approve the minutes. Alderman Parker seconded the motion. On roll call the following
Council members voted aye: Alderman Swaim, Parker, Moore, Dodd and Spoon. The following voted nay: none.
On the agenda next was to consider A RESOLUTION SETTING A PUBLIC HEARING TO CLOSE A
PORTION OF WOOD STREET. The Clerk read the Resolution in its entirety. The Mayor asked if there was any
discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted. I
The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted
aye: Alderman Swaim, Parker, Moore, Dodd, and Spoon. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
i
THE RESOLUTION WAS GIVEN THE NUMBER 8-1-2003
CITY OF VAN BUREN, ARKANSAS
RESOLUTION No: g- r2OO 3
WHEREAS, Du-All Construction, Inc. has filed a Petition with this Council
seeking to vacate the following described street:
All that portion of Wood Street (platted as Line Street) lying
generally South of Lots 8,9, 10 and 11,Block 52,Original Town of
Van Buren,Arkansas.
AND,WHEREAS, applicable law requires the City Council to fix a day certain
for the hearing of said Petition.
NOW, THEREFORE, BE IT RESOLVED that the City Clerk of Van Buren,
Arkansas,is hereby directed to give notice that said Petition to Vacate and Close Street
will be heard by this Council on the 19TH day of SEPTEMBER , 2003, at the
regularly scheduled September meeting of the Van Buren City Council. Said notice shall
further provide the name of Petitioner herein and the name of the portion of the street
to be closed.
PASSED AND ADOPTED this i 0 day of .41. 0,1 ! , 2003.
\M CMAA4O
VAN BUREN CITY CLERK
On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF YOUNG TRACTS 1
& 2 WITHIN THE FIVE MILE JURISDICTION OF THE CITY OF VAN BUREN, ARKANSAS. The Clerk
read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim
seconded by Alderman Dodd moved that the Resolution be adopted. The question was put by Mayor Riggs on the
adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd,
and Spoon. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-2-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. g -2003
A RESOLUTION APPROVING FINAL PLAT OF YOUNG TRACTS 1 &2
WITHIN THE FIVE MILE JURISDICTION OF THE CITY OF VAN BUREN,
ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are
put in and that all requirements of the Planning Commission are
met,Young Tracts 1 &2,within the five mile jurisdiction of the
City of Van Buren,are approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
PASSED AND APPROVED THIS 18TH DAY OF AUGUST,2003.
mN
ATTESTED:
AtAi4;'1— C(AA*e2
CITY CLERK-TREASURER
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF SILCO
CONSTRUCTION, INC. FOR THE 2003 STREET IMPROVEMENTS/ INDUSTRIAL PARK ROAD. The
Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman
Swaim seconded by Alderman Dodd moved that the Resolution be adopted. The question was put by Mayor Rims
on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore,
Dodd, and Spoon. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-3-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. g'3 -2003
A RESOLUTION ACCEPTING THE BID OF SILCO CONSTRUCTION,INC.
FOR THE 2003 STREET IMPROVEMENTS/INDUSTRIAL PARK ROAD.
WHEREAS, The Mayor has advertised for bids for 2003 Street Improvements to
Industrial Park Road;and
WHEREAS, Bids have been received and opened as advertised;and
WHEREAS, The Council feels that the bid of Silco Construction,Inc.,is the
best bid:
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS:
THAT, The Bid of$67,261.00 by Silco Construction,Inc., is accepted.
THAT, The Mayor is authorized and directed to pay for all expenses
relating to the Project out of the Street Fund.
PASSED AND APPROVED THIS 18 DAY OF AUGUST,2003.
AYOR
ATTESTED;
' I
CITY CLERK-TREASURER
On the agenda next was to consider A RESOLUTION FOR THE SALE OF (1)POLICE VEHICLE THAT
WAS PREVIOUSLY REMOVED FROM FIXED ASSETS. • The Clerk read the Resolution in its entirety. The
Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Parker moved
that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll
being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, and Spoon. And the following voted
nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-4-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 8 9 -2003
A RESOLUTION FOR THE SALE OF(1)POLICE VEHICLE THAT WAS
PREVIOUSLY REMOVED FROM FIXED ASSETS.
WHEREAS, The Mayor has advertised for bids for the sale of(1)one city vehicle that
was previously removed from fixed assets upon the recommendation of the
auditors.
WHEREAS, Bids have been received and opened as advertised;and
WHEREAS, The Council feels that the bid as listed below is the best bid.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS:
THAT, The bid of$537.00 for the 1994 Ford Crown Victoria Sedan,VIN#
2FALP71 W5RX132311,which was removed from fixed assets,from
Glen Brasuell is accepted.
PASSED AND APPROVED THIS I b DAY OF AUGUST,2003.
MAIkOR JOHN IES
ATTESTED:
CITY CLERK/TREASURER
Alderman Barker came in at 7:11p.m. This made a total of nine(9)present for the quorum.
On the agenda next was to consider A RESOLUTION APPROVING ADDENDUM TO RESOLUTION NO.
3-1-2003. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There was
none. Alderman Swaim seconded by Alderman Spoon moved that the Resolution be adopted. The question was put
by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim,
Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-5-2003
CITY OF VAN BUREN, ARKANSAS
Addendum to Resolution No. 3-1-2003
ReSo�tk:k0R N'o. 6- 5-D-003
RESOLUTION OF THE CITY OF VAN BUREN CERTIFYING LOCAL GOVERNMENT
ENDORSEMENT OF BUSINESS TO PARTICIPATE IN THE TAX BACK PROGRAM(AS
AUTHORIZED BY SECTION 15-4-2706(d) OF THE CONSOLIDATED INCENTIVE ACT
OF 2003).
WHEREAS,the City of Van Buren passed Resolution No.3-1-2003 on the 17th day of March
2003; and
WHEREAS, said endorsement provided benefits under the Enterprise Zone Program of 1993,
which was obsolete at the time the resolution was passed;and
WHEREAS,the Tax Back incentive under the Consolidated Incentive Act of 2003 provides the
sales tax refunds as provided in the Enterprise Zone Program of 1993; and
WHEREAS, said endorsement must be made on specific form available from the Arkansas
Department of Economic Development;and
WHEREAS, Allen Canning Company located at 700 South 13th Street has sought to
participate in the program and more specifically has requested benefits accruing from
construction of the specific facility;and
WHEREAS,Allen Canning Company has agreed to furnish the local government all necessary
information for compliance.
NOW THEREFORE BE IT RESOLVED BY THE CITY OF VAN BUREN,ARKANSAS,
THAT:
1. Allen Canning Company be endorsed by the City of Van Buren for benefits from the
sales&use tax refunds as provided by Section 15-4-2706(d)of the Consolidated
Incentive Act of 2003.
2. The Department of Finance and Administration Elis; His not
authorized to refund local sales and use taxes to Allen Canning
Company.
3. This addendum shall take effect immediately.
Title ofliead 'vce�lm8-omod
Y
Date Passed: U ( LS ` I )-0(13
Attest: 6J..ti
City Clerk-Treasurer
On the agenda next was to consider an ORDINANCE REPEALING ORDINANCES NO.14-1991, NO. 8-
1992, NO. 8-1993, NO. 19-1993, NO. 20 -1993 AND NO. 1-2002, ADOPTING NEW SUBDIVISION
REGULATIONS FOR THE CITY OF VAN BUREN, AND FOR OTHER PURPOSES. The Clerk read the
Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its
second reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote
resulted: Ayes— Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion
carried as there were six (6) ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read
the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote resulted:
Ayes— Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there
were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the
third and final time. The Mayor declared the Ordinance open for discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker.
Motion was made by Alderman Swaim and seconded by Alderman Moore, that the emergency clause be adopted
which motion on roll call carried by the unanimous vote of the Council. The Mayor then declared the Ordinance
duly passed and signed same in open Council, duly attested to by the City Clerk.
Alderman Parker said she appreciated their efforts and would like to comment on the amount of work that the
Planning Commission along with the City Engineer and City Inspector, David Martin had put into the Ordinance.
THE ORDINANCE WAS GIVEN THE NUMBER 7-2003
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Next on the agenda was a recommendation by the Civil Service Commission for John Bell to fill the un-expired
term of Gene Bell. who resigned due to illness. Motion was made by Alderman Spoon and seconded by Alderman
Swaim to accept the recommendation. The Council followed with a unanimous vote.
Next on the agenda was a recommendation by the Municipal Auditorium Commission to re-appoint Carole
Williamson to another five (5)year term. Motion was made by Alderman Swaim and seconded by Alderman Dodd
to accept the recommendation. The Council followed with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim and seconded by
Alderman Moore to appropriate the sum of $1,127,033.56 to pay expenses and salaries for July 2003, presented by
the City Clerk Treasurer. The Council followed with a unanimous vote.
GF 970.952. 54+ CITY O F V A N B U R E N
PAGE: 1
TRIAL BALANCE
IrfNek -.1150,705- 58+
-1,rai- -- •3,6 4 0 1 1+ AS OF: JULY 31ST, 2003
-Q.ld. 1 .735•33+
**.. .. ***
+ MONTH TO DATE * * YEAR TO DATE
004 .0 4DEBITS CREDITS
1 ,1 2 7 ,0 3 3.5 6*+ NAME DEBITS CREDITS
ASSETS
0.00 200.00
1000 Petty Cash
121,670.79 223,022.53
1020 Cash in Bank
1020.10 Cash in Bank - Sales Tax City
0.00 0.00
1020.18 Cash in Bank - PD Co Tax
20,785.94 17,034.09
1020.19 Cash in Bank - FD Co Tax
16,797.99 47,740.44
2,100.00 2,157.17
1020.27 Cash in Bank - Levee
998.50 9,023.09
1020.31 Cash in Bank - Parks & Rec
33.92 1,352.61
1020.51 Cash in Bank - Cemetery
35,000.94 65,334.04
1020.91 Cash in Bank - Cap Imp
0.00 0.00
1040 Investments
0.00 0.00
1040.10 Investments - Sales Tax City
0.00 0.00
1040.18 Investments - PD Co Tax
0.00 0.00
1040.19 Investments - FD Co Tax
0.00 0.00
1040.27 Investments - Levee
1040.31 Investments - Parks E. Rec
0.00 0.00
0.00 48,444.44
1040.51 Investments - Cemetery
1040.91 Investments - Cap Imp
1,957.02 903,880.41
0.00 0.00
1040.92 Capital Improvement CD
0.00 0.00
1050 Fixed Assets
0.00 0.00
1051 Accumulated Depreciation
1504 Due from Payroll
0.00 0.00
0.00 0.00
1505 Due From Other Funds
0.00 0.00
1520 Due from Street Fund
0.00 0.00
1540 Due From Library Fund
LIABILITIES AND FUND BALANCE
2000 Accounts Payable
0.00 0.00
0.00 0.00
2010 Municipal Health Ins. Payable 0.00
0.00
2030 Colonial Life Payable 0.00
0.00
2035 Credit Union-First Resource 0.00
0.00
2040 LOPFI Payable 35.28
0.00
2050 National Foundation Life Ins. 0.00
0.00
2080 Conseco Payable 0.00
0.00
2090 New York Life Ins. Payable 0.00
0.00
2100 Life Ins. of Georgia Payable 0.00
0.00
2130 Garnishments Payable 0.00
0.00
2135 R. Allen Trust #502355610 0.00
0.00
2140 United Way Payable 90.00
5.00
2150 Parks & Rec. F.O.D. 0.00
0.00
2160 Pre-Paid Legal Services 0.00
0.00
2170 F.O.P. 0.00
0.00
2175 Van Buren Fire Fighters Union 0.00
0.00
2176 Van Buren Firemen Contribution 0.00
2200 Wage Payable 0.00
2210 Federal Income Tax W/H
0.00 0.00
2220 Social Security Tax W/H
0.00 0.00
t
j
Next Police, Fire, Building Inspector and District Court Reports were presented for filing.
Next was time for miscellaneous and general discussion. The Mayor said they were going to put off the
condemnation until September. He said the Council did not get the Resolution for this month.
Alderman Spoon said Gene Bell, who had resigned from the Civil Service Commission, had done a fine job all
the many years he had served on the Civil Service Board. Mayor Riggs said they were going to miss him.
There being no further business Alderman Swaim seconded by Alderman Dodd made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjourned at 7: 20 p.m.
APPROVED:
ATTESTED:
e?,u2.,÷6.;z_d. MAYOR
CITY CLERK-TREASURER