07 July 2003 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD JULY 21, 2003
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, July 21, 2003, at City Hall. The
meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as
their names were called: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. City Attorney Candice Settle
and City Clerk Barbie Curtis were also present. This made a total of nine (9)present. A quorum was declared.
The Invocation was given by Pepper Bourlen, Minister of Children and Education with First Baptist Church.
Next the Mayor led the Pledge of Allegiance.
Next James Griffin, Fire Marshall representing the Fire Department presented Jarod Bourlen a Certificate for
bravery. Jarod Bourlen spotted a fire, and by going into the house, he helped a lady out to safety and stayed with her
until the Emergency Personnel arrived. The Mayor then read Jarod a Resolution that a citation was in order for
saving the life of Wilma Howard and for his brave action in what could have been a tragic loss.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on June 16, 2003. Alderman
Swaim made a motion to approve the minutes. Alderman Parker seconded the motion. On roll call the following
Council members voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The following voted nay:
none.
On the agenda next was to consider A RESOLUTION APPROVING REPLAT OF TRACT A, LOTS 1,2
AND 3 IN THE RHYNES ADDITION#3 IN THE FIVE MILE JURISIDICTION OF THE CITY OF VAN
BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion.
There was none. Alderman Swaim seconded by Alderman Spoon moved that the Resolution be adopted. The
question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye:
Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay:none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-1-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. I-- I -2003
A RESOLUTION APPROVING REPLAT OF TRACT A, LOTS 1, 2 & 3 IN
RHYNES ADDITION #3 IN THE FIVE MILE JURISIDICTION OF THE CITY
OF VAN BUREN,ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in, Replat of Tract A, Lots 1, 2 & 3 in Rhynes Addition#3 in the
five mile jurisdiction of the City of Van Buren,is approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
PASSED AND APPROVED THIS to ( :1—DAY OF JULY,2003.
MAYOR Aac. JatIGGS- [4STS--)
ATTESTED:
CITY CLERK/T.
' ASURER
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF
FIXED ASSETS BY SEALED BIDS. The Clerk read the Resolution in its entirety. The Mayor asked if there was
any discussion. Alderman Swaim seconded by Alderman Moore moved that the Resolution be adopted. The
question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye:
Alderman Swaim, Parker, Moore, Dodd,,Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-2-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. -2003
A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF FIXED ASSETS BY SEALED
BIDS.
WHEREAS, The City of Van Buren has a vehicle which is beyond repair and
is no longer needed by the City;and
WHEREAS, After an inventory of Fixed Assets,it is recommended by
our State Auditor that this vehicle be removed from our
Fixed Asset Inventory;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
THAT, The Mayor is hereby authorized to dispose of the following
assets by sealed bids and is authorized to remove same
from the Fixed Asset Inventory:
Department Amount Description Control#
Police $13,432 White 1994 Ford Crown Vic Sedan PD-212
PASSED AND APPROVED THIS a,1 S DAY OF JULY,2003.
YOR JOHN GS
ATTE TED:
CITY CLERK/TREAS R
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim and seconded by
Alderman Moore to appropriate the sum of $762,499.46 to pay expenses and salaries for June 2003, presented by the
City Clerk Treasurer. The Council followed with a unanimous vote.
PAGE: 1
or, 698,006.70 t
CITY OF VAN BUREU
t- 80)353•73 + TRIAL BALANCE
•
�brsi y- 3, 154•08 + As OF: JUNE 30TH, 2003
K.O. 984•95 + . * MONTH TO DATE •• ••* YEAR TO DATE •'
762,499-46 T DEBITS CREDITS
DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 52,654.70 101,251.74
1020.10 Cash in Bank - Sales Tax City 0.00 0.00
1020.18 Cash in Bank - PD Co Tax 3,300.61 16,248.15
1020.19 Cash in Bank - FD Co Tax 6,695.20 40,942.45
1020.27 Cash in Bank - Levee 0.00 57.17
1020.31 Cash in Bank - Parks & Rec 1,515.43 10,021.59
1020.51 Cash in Bank - Cemetery 42.63 6,022.53
1020.91 Cash in Bank - Cap Imp 99,984.53 529,306.88
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00
1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks & Rec 0.00 0.00
1040.51 Investments - Cemetery 0.00 48,000.00
1040.91 Investments - Cap Imp 0.00 901,923.39
1040.92 Capital Improvement CD 0.00 0.00
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.00
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE
2000 Accounts Payable 0.00 0.00
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
2035 Credit Union-First Resource 0.00 0.00
2040 LOPFI Payable 0.00 0.00
2050 National Foundation Life Ins. 0.00 35.28
2080 Conseco Payable 0.00 0.00
2090 New York Life Ins. Payable 0.00 0.00
2100 Life Ins. of Georgia Payable 0.00 0.00
2130 Garnishments Payable 0.00 0.00
2135 R. Allen Trust *502355610 0.00 0.00
2140 United Way Payable 0.00 0.00
2150 Parks & Rec. P.O.D. 5.00 85.00
2160 Pre-Paid Legal Services 0.00 0.00
2170 F.O.P. 0.00 0.00
•
2175 Van Buren Fire Fighters Union 0.00 0.00
2176 Van Buren Firemen Contribution 0.00 0.00
2200 Nage Payable 0.00 0.00
2210 Federal Income Tax N/H 0.00 0.00
2220 Social Security Tax N/H 0.00 0.00
Next Police, Fire, Building Inspector and District Court Reports were presented for filing.
Next was time for miscellaneous and general discussion. Mayor Riggs said the City of Van Buren had been
accepted to host the Thirteen Year Old World Series next year. He said they were looking forward to this and it
should bring anywhere from $1,500,000 (one million and a half)to $2,000,000 (two million) dollars into the
community. Alderman Swaim said he would like to give the Mayor and Alan a round of applause for the volunteers
that they grouped around them in order to accomplish this. Everyone applauded.
Alderman Barker said they had all known for some time that the growth potential was real and would happen
someday on Hwy 64. He said Alma had announced on the news that Wal-Mart was planning on building a Super
Center on Hwy. 64. He said that there would probably be a large amount of growth on Hwy. 64 in the next two
years. He said hopefully Van Buren would try to move toward Alma and if they don't the City of Van Buren could
lose some revenue over the next thirty or forty years.
There being no further business Alderman Swaim seconded by Alderman Spoon made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjourned at 7: 12 p.m.
APPROVED:
ATTESTED:
eta:&. MAYOR
CITY CLERK-TREASURER