06 June 2003 Regular s
C
I
MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD JUNE 16, 2003
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, June 16, 2003, at City Hall. The
meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as
their names were called: Alderman Swaim, Parker, Moore, Dodd and Barker. City Attorney Candice Settle and City
Clerk Barbie Curtis were also present. Alderman Spoon was absent at this time but came in a little later before the
first Resolution. This made a total of eight(8)present. A quorum was declared.
The Invocation was given by Dr.Wendell Ross with Cornerstone Clinic.
Next the Mayor led the Pledge of Allegiance.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on May 19, 2003. Alderman
Parker made a motion to approve the minutes. Alderman Dodd seconded the motion. On roll call the following
Council members voted aye: Alderman Swaim, Parker, Moore, 'Dodd and Barker. The following voted nay: none.
On the agenda next was to consider A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY
OF VAN BUREN, CRAWFORD COUNTY TO UTILIZE FEDERAL—AID MONIES FOR THE
FOLLOWING CITY PROJECT. The Clerk read the Resolution in its entirety. The Mayor asked if there was any
discussion. There was none. Alderman Swaim seconded by Alderman Dodd moved that the Resolution be adopted.
The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted
aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6-1-2003
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On the agenda next was to consider A RESOLUTION REJECTING BIDS FOR INSURANCE AND
AUTHORIZING THE MAYOR TO CONTRACT WITH THE ARKANSAS MUNICIPAL LEAGUE FOR
PROPERTY INSURANCE. The Clerk read the Resolution in its entirety. The Mayor asked if there was any
discussion. Alderman Spoon asked if this was equal to the same coverage as Miller's Insurance bid. The Mayor said
it was about the same. The Mayor said that Municipal League would have all the specks for everything. Alderman
Swaim seconded by Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs
on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore,
Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6-2-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. -2003
A RESOLUTION REJECTING BIDS FOR INSURANCE AND AUTHORIZING
THE MAYOR TO CONTRACT WITH THE ARKANSAS MUNICIPAL LEAGUE
FOR PROPERTY INSURANCE.
WHEREAS, The Mayor has advertised for bids for property insurance;and
WHEREAS, Bids have been received and opened as advertised;and
WHEREAS, The lowest bid received was in the amount of$27,512.00;and
WHEREAS, The Arkansas Municipal League will provide insurance to the City
for$9,350.25;and
WHEREAS, The Arkansas Municipal League is exempted from the competitive
bidding requirement:
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS:
THAT, All bids received are rejected and the Mayor is authorized to
contract with the Arkansas Municipal League for property
insurance in the amount of$9,350.25.
PASSED AND APPROVED THIS b DAY OF JUNE,2003.
INA
M• OR
ATTESTED:
eal=,
CITY CLERK-TREASURER
On the agenda next was to consider A RESOLUTION ACCEPTING BIDS FOR THE PURCHASE OF(7)
SEVEN CITY VEHICLES THAT WERE PREVIOUSLY REMOVED FORM FIXED ASSETS. The Clerk
read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim
seconded by Alderman Spoon moved the Resolution be adopted. The question was put by Mayor Riggs on the
adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd,
Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6-3-2003
RESOLUTION NO. (2-3 -2003
A RESOLUTION ACCEPTING BIDS FOR THE PURCHASE OF(7)SEVEN
CITY VEHICLES THAT WERE PREVIOUSLY REMOVED FROM FIXED
ASSETS.
WHEREAS, The Mayor has advertised for bids for the sale of(7)seven city vehicles that
were previously removed from fixed assets upon the recommendation of the
auditors.
WHEREAS, Bids have been received and opened as advertised;and
WHEREAS, The Council feels that the bids as listed below are the best bids.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS:
THAT, The bid of$733.00 for the 1995 Chevrolet Lumina Sedan VIN#
2G1 WL52M3S9153682,which was removed from fixed assets,from Mike
Davidson is accepted;and
THAT, The bid of$1127.00 for the 1997 Ford Crown Victoria Sedan VIN#
2FALP71 W I VX161394,which was removed from fixed assets,from
Louis Wallman is accepted;and
THAT, The bid of$822.00 for the 1996 Ford Crown Victoria Sedan VIN#
2FALP71W2TX138817,which was removed from fixed assets,from
Glen Brasuell is accepted;and
THAT, The bid of$800.00 for the 1994 Ford Crown Victoria Sedan VIN#
2FALP71 W 1RX131544,which was removed from fixed assets,from
Louis Wallman is accepted;and
THAT, The bid of$683.00 for the 1993 Ford Crown Victoria Sedan VIN#
2FACP71W7PX157949,which was removed from fixed assets,from
Glen Brasuell is accepted;and
THAT, The bid of$50.00 for the 1993 Ford Crown Victoria Sedan VIN#
2FACP7 I W8PX159449,which was removed from fixed assets,from
Tim Young is accepted;and
THAT, The bid of$50.00 for the 1993 Ford Crown Victoria Sedan VIN#
2FALP71 W6PX159448,which was removed from fixed assets,from
Tim Young is accepted.
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PASSED AND APPROVED THIS I DAY OF JUNE,2003.
ATTESTED: tin
MA1LZR J s HN RIGG
44a/Lettit
CITY CLERK/TREASURER
On the agenda next was to consider an ORDINANCE LEVYING A TAX FOR THE CITY GENERAL
MUNICIPAL PURPOSES FOR THE YEAR 2003, AND FOR THE PUBLIC LIBRARY. The Clerk read the
Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its
second reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote
resulted: Ayes-Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion
carried as there were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read
the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote resulted:
Ayes -Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there
were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the
third and final time. The Mayor declared the Ordinance open for discussion.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker.
Motion was made by Alderman Swaim and seconded by Alderman Spoon, that the emergency clause be adopted
which motion on roll call carried by the unanimous vote of the Council. The Mayor then declared the Ordinance
duly passed and signed same in open Council, duly attested to by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 6-2003
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On the agenda next was to consider recommendations from Boards and Commissions. Mayor Riggs said the
Planning Commission recommended Frank Newman, Andy Dibble and Lou Wallman be appointed to another three
(3)year term. Mayor Riggs asked if there was motion to approve the recommendations. Alderman Swaim seconded
by Alderman Moore moved they accept the recommendations. The Council followed with a unanimous vote.
Mayor Riggs said they have a recommendation from the Van Buren Parks and Recreation Commission to approve
Derek Barlow to serve for another five (5)year term. Mayor Riggs asked if there was a motion to approve Derek
Barlow. Alderman Parker seconded by Alderman Moore made a motion to approve Derek Barlow. The Council
followed with a unanimous vote.
Mayor Riggs said they have a recommendation from the Van Buren Library Board to approve Jackie Wyatt to
serve for another five (5)year term. Mayor Riggs asked if there was a motion to approve Jackie Wyatt. Alderman
Swaim seconded by Alderman Dodd made a motion to approve Jackie White. The Council followed with a
unanimous vote.
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Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim and seconded by
Alderman Spoon to appropriate the sum of $740,625.71 to pay expenses and salaries for May 2003, presented by the
City Clerk Treasurer. The Council followed with a unanimous vote.
6-11-20,3 10:32 AM - 64 5,4 5 1 .5 9+ CITY OF VAN BUREN
54Tee't,--8 9, 1 7 6 2 5+ PAGE: 1
TRIAL BALANCE
LibrarlIy- 4,087.96+
10 -General Fund OO•R •- 1 ,9 0 9•9 1+ AS OF' MAY 31ST, 2003
7 4 0,6 2 5-7 1*:- *** MONTH TO DATE *** *** YEAR TO DATE
ACCT# ACCUUNi' Nnnc DEBITS ***
CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00
1020 Cash in Bank 200.00
97,859.51 153,906.44
1020.10 Cash in Bank - Sales Tax City 0.00
0.00
1020.18 Cash in Bank - PD Co Tax 5,576.90
19,548.76
1020.19 Cash in Bank - FD Co Tax 13,296.37
34,247.25
1020.27 Cash in Bank - Levee 0.00
57.17
1020.31 Cash in Bank - Parks & Rec 4,882.35
8,506.16
1020.51 Cash in Bank - Cemetery
185.99
6,065.16
1020.91 Cash in Bank - Cap Imp 106,738.94
429,322.35
1040 Investments 0.00
0.00
1040.10 Investments - Sales Tax City 0.00
0.00
1040.18 Investments - PD Co Tax 0.00 -
0.00
1040.19 Investments - FD Co Tax 0.00
0.00
1040.27 Investments - Levee 0.00
0.00
1040.31 Investments - Parks & Rec 0.00
0.00
1040.51 Investments - Cemetery 0.00
48,000.00
1040.91 Investments.- Cap Imp 0.00
901,923.39
1040.92 Capital Improvement CD 0.00
0.00
1050 Fixed Assets 0.00
0.00
1051 Accumulated Depreciation 0.00
0.00
1504 Due from Payroll 0.00 -
0.00
1505 Due From Other Funds 0.00
0.00
1520 Due from Street Fund 0.00
0.00
1540 Due From Library Fund 0.00
0.00
LIABILITIES AND FUND BALANCE
2000 Accounts Payable 0.00
0.00
2010 Municipal Health Ins. Payable 0.00
0.00
2030 Colonial Life Payable 0.00
0.00
2035 Credit Union-First Resource 0.00
0.00
2040 LOPFI Payable 0.00
0.00
2050 National Foundation Life Ins. 0.00
35.28
2080 Conseco Payable 0.00
0.00
2090 New York Life Ins. Payable 0.00
0.00
2100 Life Ins. of Georgia Payable 0.00
0.00
2130 Garnishments Payable 0.00
0.00
2135 R. Allen Trust #502355610 0.00 _
0.00
2140 United Way Payable 0.00
0.00
2150 Parks & Rec. P.O.D.
5.00 80.00
2160 Pre-Paid Legal Services 0.00
0.00
2170 F.O.P. 0.00
0.00
2175 Van Buren Fire Fighters Union 0.00
0.00
2176 Van Buren Firemen Contribution 0.00
0.00
2200 Wage Payable 0.00
0.00
2210 Federal Income Tax W/H 0.00
0.00
2220 Social Security Tax W/H 0.00
0.00
Next Police, Fire, Fire Marshall, Building Inspector, District Court and Engineer's Reports were presented for
filing.
Next was time for time for miscellaneous and general discussion. The Mayor said they were trying to remedy the
corridor problem on 28th street and the overpass. He said the state has come up with some ideas that would be
funded by the Federal Government. Brad Baldwin, City Engineer said they had made a proposal to the City after a
study was done in the industrial park area, Highway 59 south and 28th street. He said there had been a request for an
interchange at Highway 162 Kibler road. Brad Baldwin said the state had suggested that the interchange be turned
into a frontage road that connects highway 59 with 28th'Street and then possibly do the same thing on the south side
with some upgrading on the existing streets. Brad Baldwin, City Engineer said this would be a T type interchange.
He said it would give access to the City from both sides of the interstate. Mayor Riggs said the City needed to get a
letter to the state telling them that the City was interested in pursuing this matter. Alderman Swaim seconded by
Alderman Parker made a motion to give the Mayor the go ahead to pursue the matter. The Council followed with a
unanimous vote.
Mayor Riggs said the City of Van Buren was in the running to host the World Series for thirteen year olds ball
players. He said they were looking for anywhere from one million and a half to two million dollars to come into the
community from the games.
Mayor Riggs said on July 4, 2003 there would be a firework display at the Field of Dreams and everyone was
welcome.
There being no further business Alderman Swaim seconded by Alderman Spoon made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjourned at 7: 26 p.m.
APPROVED:
ATTESTED:
MAY@R 1111
CITY CLERK-TREASURER