05 May 2003 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD MAY 19, 2003
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, May 19, 2003, at City Hall. The
meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as
their names were called: Alderman Parker, Moore, Dodd, Spoon and Barker. City Attorney Candice Settle and
Deputy City Clerk Connie Hyatt were also present. Alderman Swaim was absent. This made a total of eight(8)
present. A quorum was declared.
Mayor Riggs said.Alderman Swaim had not missed a regular meeting in fifteen(15)years. The Mayor said he
missed one (1)special called meeting, but had made up for it long before, by attending several meetings before he
was elected.
The Invocation was given by Jody Rhodes owner of Memories by Jody.
Next the Mayor led the Pledge of Allegiance.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on April 21, 2003.
Alderman Parker made a motion to approve the minutes. Alderman Spoon seconded the motion. On roll call the
following Council members voted aye: Alderman Parker, Moore, Dodd, Spoon and Barker. The following voted
nay: none.
✓ On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF SCOTT FARM,
LOTS 1-51, WITHIN THE FIVE MILE JURISDICTION OF THE CITY OF VAN BUREN, ARKANSAS.
The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none.
Alderman Moore seconded by Alderman Dodd moved that the Resolution be adopted. The question was put by
Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Parker,
Moore, Dodd, Spoon and Barker. And the following voted nay:none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-1-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. $ / -2003
A RESOLUTION APPROVING FINAL PLAT OF THE SCOTT FARM, LOTS 1-
51,WITHIN THE FIVE MILE JURISDICTION OF THE CITY OF VAN BUREN,
ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in and that all requirements of the Planning Commission are met,
the Scott Farm, Lots 1-51, within the five mile jurisdiction of the
City of Van Buren is approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
PASSED AND APPROVED THIS th DAY OF MAY,2003.
MAYOR4OI)RIGGS
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ATTESTED:
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cc1w1o4
CITY CLERK/TREASURER
100-44.441tj C eA
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF WILSON BROTHERS
CONSTRUCTION COMPANY, INC. FOR THE PHASE VII STREET IMPROVEMENTS. The Clerk read
the Resolution in its entirety. The Mayor asked if there was any discussion. Alderman Barker said he knew they had
trouble in the past with core samples and he had seen a new device called Road Tec. He said from what he could tell
it heated up the asphalt to a certain temperature. Brad Baldwin, City Engineer said he thought the new machine was
for long straight streets, not short ones, but he would check on the machine. Alderman Parker seconded by Alderman
Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion
and the roll being called, the following voted aye: Alderman Parker, Moore, Dodd, Spoon and Barker. And the
following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-2-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 5'?.. -2003
A RESOLUTION ACCEPTING THE BID OF WILSON BROTHERS CONSTRUCTION
COMPANY,INC.FOR THE PHASE VII STREET IMPROVEMENTS.
WHEREAS, The Mayor has advertised for bids for the Phase VII Street Improvements;
and
WHEREAS, Bids have been received and opened as advertised;and
WHEREAS, The Council feels that the bid of Wilson Brothers Construction Company,
Inc.,is the best bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
THAT, The Bid of$373,813.60 by Wilson Brothers Construction Company, Inc.
is accepted.
THAT, The Mayor is authorized and directed to pay for all expenses relating to
the Project out of the Street Fund.
PASSED AND APPROVED THIS I 1 h DAY OF MAY,2003.
I \ \�
MAYOR��H ' GGS
ATTESTED: ,�I, ,
l V 'c CW
CITY CLERK/TREASURER
��. +y C teril,
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF
FIXED ASSETS BY SEALED BIDS. The Clerk read the Resolution in its entirety. The Mayor asked if there was
any discussion. There was none. Alderman Parker seconded by Alderman Spoon moved the Resolution be adopted.
The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted
aye: Alderman, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-3-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. S-3 -2003
A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF FIXED ASSETS BY SEALED
BIDS.
WHEREAS, The City of Van Buren has items which are beyond repair
and are no longer needed by the City;and
WHEREAS, After an inventory of Fixed Assets,it is recommended by
our State Auditor that these items be removed from our
Fixed Asset Inventory;and
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
THAT, The Mayor is hereby authorized to dispose of the following
assets by sealed bids and is authorized to remove same
from the Fixed Asset Inventory:
Department Amount Description Control#
Police $14,975 White 1995 Chevrolet Lumina PD-238
Police $19,100 White 1997 Ford Crown Victoria PD-350
City Inspector $12,098 White 1993 Ford Crown Victoria CI-69
City Inspector $18,435 White 1996 Ford Crown Victoria CI-67
City Inspector $12,098 White 1993 Ford Crown Victoria CI-54
City Inspector $12,098 White 1993 Ford Crown Victoria CI-64
City Inspector $11,775 White 1994 Ford Crown Victoria CI-68
PASSED AND APPROVED THIS int
q DAY OF MAY,2003.
MA]K[][Zg��HN jj11
RIGI�
ATTESTED:
Cmc `1
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO PARTICIPATE
IN APERS AND AUTHORIZING THE CITY CLERK TO BUY BACK THE MAYOR'S SERVICE TIME
WITH THE CITY. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion.
Alderman Spoon asked if this would affect any previous employee. City Attorney Candice Settle said this resolution
affects only the Mayor and any other employees would have to be brought before the Council on a new resolution.
Alderman Spoon seconded by Alderman Parker moved that the Resolution be adopted. The question was put by
Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman, Parker,
Moore, Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-4-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 6---1/ -2003
A RESOLUTION AUTHORIZING THE MAYOR TO PARTICIPATE IN APERS
AND AUTHORIZING THE CITY CLERK TO BUY BACK THE MAYOR'S
SERVICE TIME WITH THE CITY.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT the current Mayor of the City of Van Buren, and all
subsequent Mayors, are authorized to participate in the Arkansas
Public Employees Retirement System.
SECTION 2: THAT the City Clerk is hereby authorized to pay $55,730.62 out
of the general fund over a period of four(4) years to buy back the
current Mayor's service time with the City.
SECTION 3: THAT the City Clerk is hereby authorized to enroll the Mayor
with the Arkansas Public Employees Retirement System and report
the Mayor with service credit from the time he took office in
January, 1995.
PASSED AND APPROVED THIS I"I46DAY OF MAY,2003.
MAYO J NRIG
ATTESTED:
b
CITY CLERK/TREASURER
ejti CIS
On the agenda next was to consider recommendations from Boards and Commission. Mayor Riggs said the
Planning Commission recommended Sue Moore to take the place of Sherri Mason who resigned because she moved
out of town. Mayor Riggs asked if there was motion to approve Sue Moore. Alderman Parker seconded by
Alderman Dodd moved they accept Sue Moore. The Council followed with a unanimous vote.
Mayor Riggs said they have a recommendation from the Van Buren Historic Commission to approve Martin
Duckworth to serve for another three (3)year term. Mayor Riggs asked if there was a motion to approve Martin
Duckworth. Alderman Spoon seconded by Alderman Moore made a motion to approve Martin Duckworth. The
Council followed with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman Parker and seconded by
Alderman Moore to appropriate the sum of $910,349.12 to pay expenses and salaries for April 2003, presented by
the City Clerk Treasurer. The Council followed with a unanimous vote.
U• A
.F.
5-08-2003 09:22 "-'1 8 1 6 , 1 1 2. 1 5+ CITY OF VAN BIIREN PAGE: 1
5}Yeei-'8 6 , 1 8 8 . 76+ TRIAL BALANCE
/1^-�/;wAf y-j 5 , 5 3({ •0 I + AS OF: APRIL 30TH, 2003
10 -General Fund Il•0, '-,2 , 5 1 4 • 20+
0 0 4 *** MONTH TO DATE *** *** YEAR TO DATE •**
ACCT# 9 1 0 ,3 4 9 • 12*+ DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 10,900.06 251,705.35
1020.10 Cash in Bank - Sales Tax City 0.00 0.00
1020.18 Cash in Bank - PD Co Tax 5,695.60 13,971.86
1020.19 Cash in Bank - FD Co Tax 54,411.12 20,950.88
1020.27 Cash in Bank - Levee 0.00 57.17
1020.31 Cash in Bank - Parks & Rec 2,289.22 3,623.81
1020.51 Cash in Bank - Cemetery 2,496.00 5,879.17
1020.91 Cash in Bank - Cap Imp 23,455.24 322,583.41
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00
1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks & Rec 0.00 0.00
1040.51 Investments - Cemetery 0.00 48,000.00
1040.91 Investments - Cap Imp 1,923.39 901,923.39
1040.92 Capital Improvement CD 0.00 0.00
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.00
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE
2000 Accounts Payable 0.00 0.00
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
2035 Credit Union-First Resource 0.00 0.00
2040 LOPFI Payable 0.00 0.00
2050 National Foundation Life Ins. 0.00 35.28
2080 Conseco Payable 0.00 0.00
2090 New York Life Ins. Payable 0.00 0.00
2100 Life Ins. of Georgia Payable 0.00 0.00
2130 Garnishments Payable 0.00 0.00
2135 R. Allen Trust #502355610 0.00 0.00
2140 United Way Payable 0.00 0.00
2150 Parks & Rec. F.O.D. 5.00 75.00
2160 Pre-Paid Legal Services 0.00 0.00
2170 F.O.P. 0.00 0.00
2175 Van Buren Fire Fighters Union 0.00 0.00
2176 Van Buren Firemen Contribution 0.00 0.00
2200 Nage Payable 0.00 0.00
2210 Federal Income Tax N/H 0.00 0.00
2220 Social Security Tax N/H 0.00 0.00
Next Police, Fire, Fire Marshall, Building Inspector, District Court and Engineer's Reports were presented for
filing.
Alderman Parker said on the Engineers report that City Engineer, Brad Baldwin, had a great idea, by putting a
time limit on any one street that would by under construction. The Mayor said he agreed.
There being no further business Alderman Spoon seconded by Alderman Parker made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjourned at 7:16 p.m.
APPROVED:
ATTESTED:
MAYO
&ZZ6:5;--
CITY CLERK-TREASURER
•
1