04 April 2003 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD APRIL 21, 2003
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, April 21, 2003, at City Hall. The
meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as
their names were called: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. City Attorney Candice Settle
and City Clerk Barbie Curtis were also present. This made a total of nine (9)present. A quorum was declared.
The Invocation was given by Judge Jerry Williams.
Next the Mayor led the Pledge of Allegiance.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on March 17, 2003.
Alderman Swaim made a motion to approve the minutes. Alderman Parker seconded the motion. On roll call the
following Council members voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The following
voted nay: none.
On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF BOWLIN TRACTS
I & II WITHIN THE FIVE MILE JURISDICTION OF THE CITY OF VAN BUREN, ARKANSAS. The
Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman
Swaim seconded by Alderman Spoon moved that the Resolution be adopted. The question was put by Mayor Riggs
on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore,
Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-1-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. "1^ I -2003
A RESOLUTION APPROVING FINAL PLAT OF BOWLIN TRACTS I & II
WITHIN THE FIVE MILE JURISDICTION OF THE CITY OF VAN BUREN,
ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in and that all requirements of the Planning Commission are met,
Bowlin Tracts I&II,within the five mile jurisdiction of the City of
Van Buren, are approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
PASSED AND APPROVED THIS o2I DAY OF APRIL,2003.
MAYOR JVGGS
ATTESTED:
6aAJLt L7
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR
TO ADVERTISE FOR BIDS ON PROPERTY INSURANCE. The Clerk read the Resolution in its entirety. The
Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Spoon moved
that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll
being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the
following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-2-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. — 02- -2003
A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO
ADVERTISE FOR BIDS ON PROPERTY INSURANCE.
WHEREAS, The Mayor of Van Buren needs to advertise for bids on Property
Insurance,which expires June 25,2003:
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS:
SECTION 1: THAT the Mayor is authorized and directed to cause to be
drafted a list of needed insurance.
SECTION 2: THAT after said list is prepared and incorporated into a
Notice to Bidders,the City Clerk is authorized and directed to
advertise for bids for said insurance.
PASSED AND APPROVED THIS 21sT DAY OF APRIL,2003.
aI
MA l ��
ATTESTED:
Ai
CITY CLERK-TREASURER
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO SELL
CERTAIN PROPERTY OWNED BY THE CITY OF VAN BUREN. The Clerk read the Resolution in its
entirety. Mayor Riggs said the City has a grant to build a park across the railroad tracks, north of the Depot. The
Mayor said once they surveyed the property they realized that Elmer's Cabinet Shop had four(4)feet on the front
side and went down to one(1)foot toward the back. He said they wanted to work out a solution to sell that part
behind the store. The Mayor said the City doesn't need that piece of the land. City Attorney Candice Settle said this
was just to correct an error that was made many years ago and that it was for a nominal transfer fee and was only to
satisfy legal requirements. Alderman Barker asked if that was the reason there wasn't a dollar amount? Attorney
Settle said they can 't donate or give it, because it does have to be an actual transfer. Alderman Swaim seconded by
Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the
motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and
Barker. And the following voted nay:none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-3-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. L-3 -2003
A RESOLUTION AUTHORIZING THE MAYOR TO SELL CERTAIN
PROPERTY OWNED BY THE CITY OF VAN BUREN.
WHEREAS, That the City Council desires to sell certain property owned by the
City of Van Buren;and
WHEREAS, That the City Council believes it to be in the best interest and
public welfare of the citizens and residents of Van Buren to sell
and transfer the real property described below, along with the
improvements thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS:
SECTION 1: THAT the City Council hereby authorizes the Mayor to sell and
transfer the following property to Lloyd Pursley:
Part of Block 1,Drennen Addition,Van Buren,Crawford County,Arkansas,
being more particularly described as follows:
Commencing at a paint mark marking the Southeast Corner of Block 1,
Drennen Addition,said point being on the West right of way line of Cane
Hill. Thence along the East line of said Block 1 and along said right of
way line,North 00 degrees 40 minutes 06 seconds East, 146.14 feet to
a set rebar on the Northerly right of way line of Burlington Northern
Railroad. Thence leaving the East line of said Block 1 and along said
Railroad right of way line,South 65 degrees 26 minutes 15 seconds West,
227.99 feet to a cut X on the West line of Lot 1,Block 1 and the East
right of way line of Fayetteville Street. Thence leaving said railroad right
of way line and along the West line of said Lot 1 and along Fayetteville
Street right of way line,North 00 degrees 40 minutes 06 seconds East,
94.37 feet to the Point of Beginning. Thence continue along said West
line and said right of way line,North 00 degrees 40 minutes 06 seconds
East,4.48 feet. Thence leaving said West line and said right of way line,
North 64 degrees 18 minutes 39 seconds East,77.09 feet. Thence South
00 degrees 40 minutes 06 seconds West,4.23 feet. Thence South 64
degrees 08 minutes 23 seconds West,77.21 feet to the Point of Beginning,
containing 0.01 of an acre and subject to any Easements of Record.
SECTION 2: That the Mayor is authorized to execute whatever documents
necessary to effectuate the sale and transfer of said real property
and the improvements situated thereon.
PASSED AND APPROVED THIS c2 1° DAY OF APRIL,2003.
�C
MAYOR OHV GRI Gg)
ATTESTED: 4-15 ;
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF EDWIN L. HART, SR
FOR THE PURCHASE OF TWO CITY VEHICLES THAT WERE REMOVED FROM FIXED ASSETS.
The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none.
Alderman Swaim seconded by Alderman Spoon moved that the Resolution be adopted. The question was put by
Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim,
Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-4-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 4- `T -2003
A RESOLUTION ACCEPTING THE BID OF EDWIN L. HART, SR. FOR THE
PURCHASE OF TWO CITY VEHICLES THAT WERE REMOVED FROM FIXED
ASSETS.
WHEREAS, The Mayor has advertised for bids for the sale of two(2)city vehicles that
were removed from fixed assets upon the recommendation of the
Auditors.
WHEREAS, Bids have been received and opened as advertised;and
WHEREAS, The Council feels that the bid of Edwin L.Hart,Sr.is the best bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
THAT, The Bids of $360.00 for the 1988 Chevrolet % Ton Truck, VIN
#1GCFC24HXJZ210924, and $325.00 for the 1985 Chevrolet Pick-up,
VIN#1GCDC1441FS145642, by Edwin L. Hart, Sr., both of which were
removed from fixed assets,are accepted.
tat
PASSED AND APPROVED THIS DAY OF APRIL,2003.
MAYO OI 4 RIG
ATTESTED:
18101i,b;?-12 2{/tAtai
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF DON MULLENS FOR
THE PURCHASE OF A CITY COMPUTER THAT WAS REMOVED FROM FIXED ASSETS. The Clerk
read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim
seconded by Alderman Dodd moved that the Resolution be adopted. The question was put by Mayor Riggs on the
adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd,
Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-5-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. - 5 -2003
A RESOLUTION ACCEPTING THE BID OF DON MULLENS FOR THE PURCHASE
OF A CITY COMPUTER THAT WAS REMOVED FROM FIXED ASSETS.
WHEREAS, The Mayor has advertised for bids for the sale of a computer that was
removed from fixed assets upon the recommendation of the Auditors.
WHEREAS, Bids have been received and opened as advertised;and
WHEREAS, The Council feels that the bid of Don Mullens is the best bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
THAT, The Bid of$25.00 by Don Mullens for the sale of a Computer that was
removed from fixed assets is accepted.
PASSED AND APPROVED THISC.�I DAY OF APRIL,2003.
MAYOI 4
O v' GGS
ATTESTED:
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION APPROVING A DECREASE IN THE CONTRACT
PRICE FOR MEYER DRIVE/COWDEN COURT STREET OVERLAY AND WATER SYSTEM
IMPROVEMENTS. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion.
Alderman Parker said she would like to complement the Harris Company and that it really looked nice. Alderman
Parker said she hopes they do more business with the City. Alderman Swaim said he would like to commend the
City Engineer, Brad Baldwin for doing a good job. Alderman Swaim seconded by Alderman Parker moved that the
Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called,
the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay:
none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-6-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. (o -2003
A RESOLUTION APPROVING A DECREASE IN THE CONTRACT PRICE FOR
MEYER DRIVE/COWDEN COURT STREET OVERLAY AND WATER SYSTEM
IMPROVEMENTS.
WHEREAS, The Mayor advertised for bids for the Meyer Drive/Cowden Court
Projects and the bid of Harris Company of Fort Smith, Inc. was accepted
by the Council; and
WHEREAS, The original contract price of$279,550.76 was previously approved by the
Council; and
WHEREAS, The final contract price for the construction has been determined to be
$266,731.91, leaving a credit balance of$12,818.85;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: That the decrease of$12,818.85 to the Contract with Harris Company of
Fort Smith for street overlay and water system improvements on the
Meyer Drive/Cowden Court Project is hereby accepted.
PASSED AND APPROVED THIS cA.,I- DAY OF APRIL,2003.
ill a AY'
MAYOWJ N.
t,
RIGGS
ATTESTED:
' LeSat/il &L}
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY
OF VAN BUREN TO UTILIZE AVAILABLE FEDERAL-AID MONIES FOR THE CONSTRUCTION OF
A TRAFFIC SIGNAL AND INTERSECTION MODIFICATIONS AT THE INTERSECTION OF U.S.
HIGHWAY 64 (BROADWAY)AND ARKANSAS HIGHWAY 59 SOUTH(4111 STREET). The Clerk read the
Resolution in its entirety. Mayor Riggs said Harold Beaver, with the Highway Department, and he had gone out and
looked at several things that could be done to improve the intersection. The Mayor said all the City would be
responsible for would be to maintain the signal lights. Alderman Swaim seconded by Alderman Moore moved that
the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being
called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following
voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-7-2003
RESOLUTION NO. N- - o2O0 3
A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY OF VAN BUREN
TO UTILIZE AVAILABLE FEDERAL-AID MONIES FOR THE CONSTRUCTION
OF A TRAFFIC SIGNAL AND INTERSECTION MODIFICATIONS
AT THE INTERSECTION OF U.S.HIGHWAY 64(BROADWAY)AND
ARKANSAS HIGHWAY 59 SOUTH(4Th STREET)
WHEREAS,the City of Van Buren understands that Federal-Aid Surface Transportation
funds may be available for a project to make improvements to the intersection of U.S.Highway
64(Broadway)and Arkansas Highway 59 South(41 Street)in the City of Van Buren,Crawford
County,State of Arkansas,and;
WHEREAS, the City of Van Buren understands that a feasibility study regarding
potential modifications at the subject intersection has been made and the study shows that,with
some acquisition of additional right of way, left-turn lanes could be accommodated, and
signalization of the intersection would be warranted,if the median on Highway 64 were removed
and left-turn lanes provided,and;
WHEREAS, the present routing of Arkansas Highway 59 follows portions of 3rd, 4d',
Webster,and Drennen Streets creates considerable traffic congestion,misdirection,and difficulty
for several large trucks that must pass through the intersection:
NOW,THEREFORE,BE TT RESOLVED by the City Council of the City of Van Buren,
Arkansas that:
SECTION 1: The City of Van Buren agrees to operate and maintain traffic signals at the
intersection upon their installation.
SECTION 2: The City of Van Buren agrees to the dropping from the State Highway
System of those portions of 3rd, 4th, Webster, and Drennen Streets now being used for the
additional routing of traffic,and to resume City maintenance of those portions.
SECTION 3: The City of Van Buren pledges its desire and commitment for the Arkansas
State Highway and Transportation Department to initiate action to construct said project.
This Resolution passed this CQ)S t day of Apr i L ,2003.
r4ks,
Mayor, ofVan Buie
ATTEST: OA/La— L 1..12, .al)
City Clerk
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A
CONTRACT WITH GOVERNMENT ACQUISTIONS, INC., FOR THE PURCHASE OF THIRTY-SEVEN
POLICE AND FIRE VEHICLES. The Clerk read the Resolution in its entirety. The Mayor asked if there was
any discussion. Alderman Swaim said he had too much respect for the Police Department and Fire Department to
have them chive around in clown cars. He said there may be other cities that want to do this and he said somewhere
down the line, two (2)or three (3)years from now our City may want to try it also. Alderman Swaim said we, the
City of Van Buren enjoys a good reputation and are held in high regard by the Municipal Government and Municipal
League. Alderman Swaim said he saw no reason for the City becoming a spectacle. Alderman Swaim said his
opinion was to oppose the Resolution. Mayor Riggs said they do have some discretion of what goes on the cars. He
said there would be no smoking or liquor advertising on these cars. Mayor Riggs said if they don't want one, they
don't have to pay for it. Mayor Riggs said they will ask for 37 vehicles and they may not get but one(1). He said if
we get one(1)that would be great. Mayor Riggs said the way the contract read was that the city had full control.
Alderman Parker asked if anyone had seen the cars. Chief Bell said there were numerous Cities that were involved
in this program and there were no cars in service at this time. Alderman Dodd asked if the Police Chief and Fire
Chief were in favor of this program. The Mayor said they were. Alderman Spoon asked if it was correct that they
have control over the purchases. City Attorney Candice Settle said it wasn't quite that simple but they have a large
degree of say. Attorney Settle encouraged the Council members to read the contract. Alderman Barker asked if
there were some sticky points in the contract. Attorney Settle said there were some errors in the contract but didn't
think that Government Acquisitions, Inc. was going to modify the contract for just the City of Van Buren. Alderman
Moore asked what part of the contract the City Attorney wasn't happy with. Attorney Settle said the contract was
very well written and thorough. She said there was something in the last part of the contract about using the City
Seal as a stamp on things such as toy cars and such. Police Chief Kenny Bell said they were not agreeing on signing
a contract but were authorizing the Mayor to negotiate the contract. Mayor Riggs said this was just one of the steps
they have to take to qualify. Alderman Parker said as good stewards of the tax-payers dollars they should look into
the contract. Alderman Moore seconded by Alderman Dodd moved that the Resolution be adopted. The question
was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman
Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: Alderman Swaim.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-8-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. l-g -2003
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT
WITH GOVERNMENT ACQUISITIONS, INC., FOR THE PURCHASE OF THIRTY-
SEVEN POLICE AND FIRE VEHICLES.
WHEREAS, Government Acquisitions, Inc.,a Delaware corporation,has developed a
vehicle procurement program for communities in response to the need for
additional homeland security;and
WHEREAS, Said program involves the company acquiring sponsors to fund the cost of
vehicles to be used locally for law enforcement, fire, rescue and other
government agencies and selling the vehicles to the locality for the sum of
one dollar($1.00)per vehicle;and
WHEREAS, The City Council feels this program would benefit the citizens of Van
Buren and desires to enter into an agreement with Government
Acquisitions,Inc.,for the purchase of thirty-two(32)police vehicles and
five (5) fire vehicles with sponsor endorsement for sum of one dollar
($1.00)per vehicle;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
THAT, The Mayor is authorized to enter into a contract with Government
Acquisitions, Inc.,to purchase thirty-seven police and fire vehicles with
sponsor endorsement for the sum of one dollar($1.00)per vehicle and to
execute whatever documents are necessary to cavy out the terms of the
agreement.
PASSED AND APPROVED THISi I'Sf DAY OF APRIL,2003.
MAYO�IJO( RIGG1
ATTESTED:
k>Ei;4iw CUi.
CITY CLERK/TREASURER
Mayor Riggs said Chief Bell and Lt. Staggs had been in an accident while in Missouri. Mayor Riggs said there
were four(4)accidents in the same spot on the same day. The Mayor said Chief Bell had found out that every-time it
rains there were accidents in that same spot. Mayor Riggs said the car had been totaled and that they were looking at
replacing it with another Impala. The Mayor said they were going to get around $14,000 from insurance. He said
they bought the car in September 2001 and paid $19,095 for the car and they were going to pay$200 more dollars
on a new one.
Next on the agenda was to consider an ORDINANCE AUTHORIZING THE MAYOR TO PURCHASE
A VEHICLE FOR THE POLICE DEPARTMENT, WAIVING BIDDING REQUIREMENTS AND
DECLARING AN EMERGENCY. The clerk read the Ordinance in its entirety. Alderman Swaim moved that the
rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman
Spoon. On the Clerk's calling the roll, the following vote resulted: Ayes— Alderman Swaim, Parker, Moore, Dodd,
Spoon and Barker. The Mayor declared the motion carried as there were six(6)ayes and(0)nays. Four(4)votes
being necessary for passage. The Ordinance was read the second time.
Alderman Spoon moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Swaim. On the Clerk's calling the roll, the following vote resulted:
Ayes—Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there
were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the
third and final time. The Mayor declared the Ordinance open for discussion.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor then declared the Ordinance duly
passed as there were six(6)ayes and(0)nays. Four(4)votes being necessary for passage.
Motion was then made by Alderman Swaim and seconded by Alderman Spoon that the emergency clause be
adopted which the motion on roll call carried by a unanimous vote of the Council. The Mayor then declared the
Ordinance duly passed and signed same in open Council, duly attested to by the City Clerk
THE ORDINANCE WAS GIVEN THE NUMBER 5-2003
it
;if
em &� �W Vic,. .�..aYrac �e °/avtui °'wa°' v - Irl–O y�,0�, a.:.a'''ic°7i `a+ :p �"—' �c ,p= _ N�
CI I +- zoo —'►� 11 v u .a ..a ti fi gj a rc aiti g >l _4
a� L gy�p++°c�.. t .�y. •. �� ;�'Et $a * .. 8 ,' Erggi t<a
' tZ. 3 — ia,a,
�z It' i ft t o ,..& P.. 5-F4 /v 'tom 1°1<.,„titvar'S €� & ,�22
>0
� �Es� �.§ t ..E. —..1 l; .,� dgg el A Ev dig B` 4,—
.1_ !SES
g oil i� _ ata 4 gigit. I§.ai i N n
Next on the agenda the Mayor asked for permission to advertise for bids, for proposed improvements for phase
VII. Alderman Swaim seconded Alderman Dodd made a motion to give the Mayor permission to advertise for bids
on Phase VII. The question was put by Mayor Riggs on the adoption of the motion and the roll being called the
following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Followed voted nay: none.
Alderman Barker asked if 40th from Kibler Road to Industrial Park was on any set of overlay projects. Alderman
Barker said 40th gets worse and worse and the traffic gets heaver everyday. Brad Baldwin, City Engineer said the
street was in part City and part County. Judge Williams agreed that it was part in City and part in the County. Judge
Williams said they were looking into that situation. He said they need to widen the street. Mayor Riggs asked the
Judge if there was anyway the Governor or the State could help them with the financial part. Judge Williams said
they have certain roads that are state aid qualified. Mayor Riggs asked about the Oliver Springs road. Judge
Williams said that was taken care of from 80%Federal money and 15% State Aid Money. The Mayor and the Judge
said they would check on the projects.
Alderman Barker said he had looked at some of the growth in the City and it seemed to be in housing. He said
one of the growth areas was on Kibler Road and he noticed they were allowing houses to be built right up against the
road. Alderman Barker said he felt it was part of the Council's duty to protect the homeowners. City Attorney,
Candice Settle said the Planning Commission could address that problem better and then bring it before the Council.
City Engineer, Brad Baldwin said that particular subdivision was subdivided prior to being in the City limits. He
said zoning requirements are not enforced in the county. He said since they were annexed into the City, construction
and building permits were issued and were in compliance with the City.
Next Mayor Riggs said there were some appointments to the Boards and Commissions. The Mayor said Civil
Service Commission recommended Gene Bell to another six(6)year term. Alderman Swaim seconded by Alderman
Spoon made a motion to accept their recommendation. The Council followed with a unanimous vote.
The Mayor said the Van Buren Municipal Utilities Commission recommended they appoint J.W. Floyd to another
eight(8)year term, expiring, January 2011. Alderman Swaim seconded by Alderman Dodd made a motion to accept
their recommendation. The Council followed with a unanimous vote.
The Mayor said the Housing Authority recommended Bernie Manard to serve another five(5)year term.
Alderman Moore seconded by Alderman Parker made a motion to accept their recommendation. The Council
followed with a unanimous vote.
The Mayor said next was his favorite board, The Tree City USA Board. He asked if there was a motion to
appoint Larry Weir, Ralph Irwin, Sandy Self, Mary McCutchen and Michael Johnston to serve on the Tree City USA
Board. Alderman Swaim seconded by Alderman Dodd made a motion to approve the Board members. The Council
followed with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim and seconded by
Alderman Dodd to appropriate the sum of $1,143,387.00 to pay expenses and salaries for March 2003, presented by
the City Clerk Treasurer. The Council followed with a unanimous vote.
4-15-2003 03:27 PP GX- 1 ,038,8 7 2• 1 3+ ITY OF VAN BUREN PAGE: 1
e FfNet -9 6,0 8 6•7 5+ TRIAL BALANCE
L.;bru.ry - 5,5 I 1 •73+ AS OF: MARCH 31ST, 2003
10 -General Fund 14.0.14,-2,9 1 6• 39+
004 *** MONTH TO DATE *** *** YEAR TO DATE *.*
ACCT# 1 , 1 4 3,33 8 7 •004+ DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00
200.00
1020 Cash in Bank 143,360.43 240,805.29
1020.10 Cash in Bank - Sales Tax City 0.00 0.00
1020.18 Cash in Bank - PD Co Tax 49,800.30 8,276.26
1020.19 Cash in Bank - FD Co Tax 15,827.40 75,362.00
1020.27 Cash in Bank - Levee 0.00
57.17
1020.31 Cash in Bank - Parks & Rec 281.06 1,334.59
1020.51 Cash in Bank - Cemetery 584.52 3,383.17
1020.91 Cash in Bank - Cap Imp 200,638.44 299,128.17
1040 Investments 0.00
0.00
1040.10 Investments - Sales Tax City 0.00
0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - PD Co Tax 0.00
0.00
1040.27 Investments - Levee 0.00
0.00
1040.31 Investments - Parks & Rec 0.00 0.00 F
1040.51 Investments - Cemetery 0.00 48,000.00
1040.91 Investments - Cap Imp 0.00 900,000.00
1040.92 Capital Improvement CD 0.00
0.00
1050 Fixed Assets 0.00
0.00 3
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.00
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE
2000 Accounts Payable 0.00 0.00
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
2035 Credit Union-First Resource 0.00
0.00
2040 LOPPI Payable 0.00
0.00
2050 National Foundation Life Ins. 0.00
35.28
2080 Conseco Payable 0.00 0.00
2090 New York Life Ins. Payable 0.00 0.00
2100 Life Ins. of Georgia Payable 0.00 0.00
2130 Garnishments Payable 0.00 0.00
2135 R. Allen Trust #502355610 0.00 0.00
2140 United Way Payable 0.00 0.00
4
2150 Parks & Rec. F.O.D. 5.00 70.00
2160 Pre-Paid Legal Services 0.00 0.00 ..
2170 F.O.P. 0.00 0.00
2175 Van Buren Fire Fighters Union 0.00 0.00
2176 Van Buren Firemen Contribution 0.00 0.00
2200 Wage Payable 0.00 0.00
2210 Federal Income Tax N/H 0.00 0.00
2220 Social Security Tax W/H 0.00 0.00
Next Police, Fire, Fire Marshall, Building Inspector, District Court and Engineer's Reports were presented for
filing.
There being no further business Alderman Swaim seconded by Alderman Spoon made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjourned at 7:50 p.m.
APPROVED:
ATTESTED:
1
MAYOR
CITY CLERK-TREASURER