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03 March 2003 Regular MINUTES OF THE VAN BUREN, ARKANSAS 1 CITY COUNCIL MEETING HELD MARCH 17, 2003 The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, March 17, 2003, at City Hall. The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered i. as their names were called: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. City Attorney Candice Settle and City Clerk Barbie Curtis were also present. This made a total of nine (9) present. A quorum was declared. I The Invocation was Given by Ed Huffstetler. a Gidion and member of First Assembly of God Church. Mr. IIuffstetler sang the Lord's Prayer. Next the Mayor led the Pledge of Allegiance. Mayor Riggs thanked Mr. Huffstetler for the great song, and he said especially now since President Bush was speaking tonight, giving forty-eight(48) hours of notice before war with Iraq. Mayor Riggs said we need to keep our soldiers in our prayers and also pray for the safety of our country. On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on February 24, 2003. Alderman Swaim made a motion to approve the minutes. Alderman Parker seconded the motion. On roll call the following Council members voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The following voted nay: none. Next on the agenda was to consider an ORDINANCE ADOPTING THE INTERNATIONAL FIRE CODE, APPENDICES AND AMENDMENTS THERETO. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote resulted: Ayes — Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there were six(6) ayes and(0)nays. Four (4) votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim moved that the rules he further suspended and the Ordinance placed on the third and fmal reading. The motion was seconded by Alderman Dodd. On the Clerk's calling the roll, the following vote resulted: Ayes — Alderman Swaim. Parker, Moore, Dodd. Spoon and Barker. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4)votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. Alderman Swaim said in section 3 the I Ordinance implies there is as a need for the emergency clause. He said this item does not need an emergency clause. Alderman Parker asked if this was only for new sprinkler systems and what kind of cost there would be. Fire • Marshall, James Griffin said the code requires that when a building is required to have a sprinkle system the fire alarm would also be necessary. He said the alarm would go off whenever the sprinkler is set off. Mr. Griffin said I there are some industries that have 200.000 square feet and are required to have a sprinkler system but not the fire alarm system because the number of employees does not meet 500. Mr. Griffin said from now on businesses will be required to have a fire alarm also. He said the fire alarm is for life safety. Alderman Swaim said he had no problem with that, he just wanted to make sure all the ones already working on a fire safety system would not have to tear down what they already started. Engineer, Brad Baldwin said he believed the ordinance came with a recommendation from the Planning Commission to the Council without an emergency clause to allow a thirty (30) day transition period. Alderman Swaim agreed. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance as amended with no emergency clause. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor then declared the Ordinance duly passed and signed same in open Council, duly attested to by the City Clerk. THE ORDINANCE WAS GIVEN THE NtiMBER 2-2003 (TWO WW ' O`� O OCd1 ay',�i CN yw hC OwA �= '� DW _ N� It enzmZ xT,-, e��w¢a�...,2. ,t, e— =f ..r,,„moo§,B,_2°e j0 ce..4 �HLLetaA�oF-�'{y mc`pC�"!Fsm'Nv$p °'eyCaa e`e �o� '° HBO �rN a. N0.2WmCeLla '� ...��"'NpCt $ 8�„Z�_ SNCL WC> ' ` _ $ _ s OQO_SO "ma c �'FgigIP e+'a W o— ill ,:-..7 .:t aly m -..,,=.,. .J., 9 7 F . 2 Z . ��E�yC�pv. . 0 L�. 9F��Q —� On � .2�6216.12 . CaW� � .+IyC ��i'$CYY ,�YlONV.F+NCC eirj.C�� " '& LL�7 O !till C 7 D ;j1 C O F_O- $ I'f�$I a e0 I e�!lit +s+ l_Z... : 101,.-- -04.�J1 1 ZOO=Offit-- z '4. 11 U.g.-pub . • •• . -g - ' "?. � r ”" M O Z O W W T O C p.�r'O SC._ �- O E O W i O O O�d Cr 1" e1� U8itge�c�/vra P42473�'ca ott rMulm b a grvN 8.81,91gA-V54c - maav�i' 01 1 4 i I-' . F E Next on the agenda was to consider an ORDINANCE .ADOPTING THE INTERNATIONAL BUILDING t CODE AND APPENDICES. 'the Clerk read the Ordinance in its entirety. .Alderman Swami moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote resulted: Ayes — Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there were six(6) ayes and (0) nays. Four (4)votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and fmal reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote resulted: Ayes — Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there were six (6) ayes and(0) nays. Four (4)votes being necessary for passage. The Clerk then read the Ordinance the third and fmal time. The Mayor declared the Ordinance open for discussion. Alderman Swaim recommended they amend the Ordinance and take out emergency clause. I The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance as amended with no emergency clause. Or the Clerk's calling the roll, the following vote resulted: Ayes Alderinan Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor° then declared the Ordinance duly passed and signed same in open Council, duly attested to by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 3-2003 t7-i Wu+- -- aiTao.o`8,0 tc�cs a'"is�t>ta>ocLi c at �4a a mi Z4 t-I-a4 a4iccro =2c4'i°Lroo cm «L,502`10-aero > Wta ca-o Lam'--� c . yy.' ,da xac++n roE o ere cm Wr '401--'401--z LL5W Nw'. L... U� NQNO —'. V�.Sak . ro C , aQ.�, oce Eya cC..-,00-d4ft7czaforoF2wf" O ¢2 t R W W WJm 44-82dia tl.qgiU-..o�zx - o . ` WaZczQ v 'ge=" s.11; ozOagt.••c o o - Zo odoo �• z18 veN -.e. Z '= O dCbN� yNO "" t' OmZU=`'g2c4Dm - m $ A2,I. 0)u t >r2W 2g .W! E.-oWWFWro 0p waap,�03,$O_—ctd.2-� . 040t_a> a'"' EiVanam55124EuFgfO53n1111 2 t-W4lQbag Next on the agenda was to consider an ORDINANCE ADOPTING THE 2002 IiNTERNATIONAL RESIDENTLAL CODE FOR ONE .AND TWO FAMILY DWELLINGS AND APPENDICES. The Clerk read the Ordinance in its entirety. .Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote resulted: Ayes -- Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four(4)votes being necessary for passage. The Ordinance was read the second time. 1 Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Alderman Dodd. On the Clerk's calling the roll, the following vote resulted: 1 Ayes — Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4)votes being necessary for passage. The Clerk then read the Ordinance the 1 third and final time. The Mayor declared the Ordinance open for discussion. Alderman Swaim recommended they I amend the Ordinance by taking out the emergency clause. Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance as amended with no emergency clause. On the Clerk's calling the roll. the follonti-ing vote resulted: Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor then declared the Ordinance duly passed and signed same in open Council, duly attested to by the City Clerk. ) THE ORDINANCE WAS GIVEN THE NUMBER 4-2003 Lck 0.11?.., oFi3F �= o.,.ncV oirot et LQ Zz��a F- -Q oc2c,._ yro.' .2 ...Etturot. O O a: iWa . goWQQ >LLz mc57a2ou E0el2. c2t« oldw�� ¢QraN� W &enacamW wC0a 12 -s ' _ _� O. 3d rQzOc o P . o-+ ma ^ e �ac� sMo iG z � 43 �yoa I zE1--' Q -0z -1. dwct = -mL .--.0E0046, ww =` QWzQ=V1 QZ v,'vy . .' rc >. uf=4,3 > L z o Y 1 > VpC9 RO -.` -8.gvEw15 12e"o'cw`t-cEoIIroa;,.,... .la 47.5 QZriN9Oceigoy b1• O- ro2v�2i a 7 .E :.12 F'11a ---09 1 � � . �A~ IP9rd7jmai�A0N� roo 'OEe �$m.g 1 QCWCWGmQaoOV0 - a p 1 UYOQ= OEUUYWL:� EVLbC3/ OCO.Ur9/dro>C=CF'� U} Q On the agenda next was to consider A RESOLUTION CERTIFYING LOCAL GOVERNMENT ENDORSEMENT OF BUSINESS TO PARTICIPATE IN THE ADVANTAGE ARKANSAS PROGRAM (FORMERLY THE ARKANSAS ENTERPRISE ZONE PROGRAM—ACT 947 OF 1963, AS AMENDED). The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. The Mayor said they had met with Allen Canning Company last week and the Canning Company was looking to expand their business and possibility create forty (40) to eighty (80) new employees. He said this would be a boost for the economy. Alderman Swaim seconded hy Alderman Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore. Dodd, Spoon and Barker. And the following voted nay: none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 3-1-2003 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 3-I -2003 A RESOLUTION CERTIFYING LOCALGOVERNMENT ENDORSEMENT OF BUSINESS TO PARTICIPATE IN THE ADVANTAGE ARKANSAS PROGRAM (FORMERLY THE ARKANSAS ENTERPRISE ZONE PROGRAM — ACT 947 OF 1993,AS AMENDED). WHEREAS, the local government must endorse a business to participate in the Advantage Arkansas Program and benefit from the refunds/tax credits as provided in the 1, Arkansas Enterprise Zone Program Regulations of 1993;and WHEREAS, said endorsement must be made on specific forms available from the Arkansas Department of Economic Development;and WHEREAS, Allen Canning Company, located at 700 S. 13th Street, Van Buren, Arkansas, has sought to participate in the program and more specifically has requested benefits accruing from the construction of the specific facility;and WHEREAS, Allen Canning Company has agreed to furnish the local government all necessary information for compliance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS: SECTION 1: THAT Allen Canning Company be endorsed by the City of Van Buren, Arkansas,for benefits from the refunds/tax credits as provided in the Arkansas Enterprise Zone Program Regulations of 1993 as amended. PASSED AND APPROVED THIS 17TH DAY OF MARCH,2003. MAY �— :PT-9 ATTESTED; '4(ULU el-12- 2-) CITY CLERK-TREASURER t Next on the agenda was a request from the Old Town Merchants Association to block Main Street from the west end of the 300 block to the east end of the 800 block and to the first alleyway of each intersecting street to the north and south. The days to be blocked off would be for Old Timer's Days, May 9,10 and 11th. Fall Festival, October 10,11 and 12th and Halloween on Main Street, October 25, 2003. Alderman Swaim seconded by Alderman Spoon made a motion to grant the request from the Old Town Merchants Association. The Council followed with a unanimous vote. Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim and seconded by Alderman Dodd to appropriate the sum of $797,571.63 to pay expenses and salaries for February 2003, presented by the City Clerk Treasurer. The Council followed with a unanimous vote. 17.r. -'1690.594 .54+ • 6+ree-L ms`s 9,2 0 2.09+ I11.14UJ'Ju-',55,414 . 57+ C17'Y OF VAN BOREN PAGE: 1 �(.o.). -.)2,360. 45+ TRIAL BALANCE 004 AS OF: FEBRUARY 28TH, 2003 791 .571 -65=+ '•• MONTH TO DATE •" "• YEAR TO DATE "' ACCT# ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS ASSETS 1000 Petty Cash 0.00 0.00 1020 Cash in Bank 6,115.51 384,165.72 1020.10 Cash in Bank - Sales Tax City 0.00 0.00 1020.18 Cash in Bank - PD Co Tax 18,915.58 58,076.56 1020.19 Cash in Bank - FD Co Tax 18,915.58 59,534.60 1020.27 Cash in Bank - Levee 0.00 57.17 t 1020.31 Cash in Bank - Parks 4 Rec 6,005.89 1,053.53 1020.51 Cash in Bank - Cemetery 4,563.53 2,798.65 1020.91 Cash in Bank - Cap Imp 87,406.48 499,766.61 1040 Investments 0.00 0.00 1040.10 Investments - Sales Tax City 0.00 0.00 1040.18 Investments - PD Co Tax 0.00 0.00 1040.19 Investments - FD Co Tax 0.00 0.00 1040.27 Investments - Levee 0.00 0.00 1040.31 Investments - Parks &Rec 0.00 0.00 1040.51 Investments - Cemetery 0.00 48,000.00 1040.91 Investments - Cap Imp 0.00 900,000.00 t R 1040.92 Capital Improvement CD 0.00 0.00 1050 Fixed Assets 0.00 0.00 1051 Accumulated Depreciation 0.00 0.00 1504 Due from Payroll 0.00 0.00 1505 Due From Other Funds 0.00 0.00 1520 Due from Street Fund 0.00 0.00 1540 Due From Library Fund 0.00 0.00 $ LIABILITIES AND FUND BALANCE f 2000 Accounts Payable 180,31 0.00 l. F, 2010 Municipal Health Ins. Payable 0.00 0.00 t 2030 Colonial Life Payable 0.00 0.00 2035 Credit Union-First Resource 0.00 0.00 2040 LOPFI Payable 0.00 0.00 2050 National Foundation Life Ins. 0.00 35.28 2080 Conseco Payable 0.00 0.00 2090 New York Life Ins. Payable 0.00 0.00 2100 Life Ins. of Georgia Payable 0.00 0.00 2130 Garnishments Payable 0.00 0.00 2135 R. Allen Trust #502355610 0.00 0.00 1' 2140 United Way Payable 0.00 0.00 2150 Parks A Rec. F.O.D. 5.00 65.00 g 1 2160 Pre-Paid Legal Services 0.00 0.00 2170 F.O.P. 0.00 0.00 2175 Van Buren Fire Fighters Union 0.00 0.00 2176 Van Buren Firemen Contribution 0.00 0.00 8 2200 Wage Payable 0.00 0.0o : 2210 Federal Income Tax W/H 0.00 0.00t 2220 Social Security Tax N/H 0.00 0.00 i i 1 � \ . � NextPolice, {EA Fire Marshall, Building Inspector,m\ District Court and Engineer's m & � cpresentedff ! $ ! There being no further busins Alderman Swaimseconded by Alderman Spoon made a motion to adjourn. The Council followed with a unanimous vote. The meeting adjourned at 7:22 p.m. APPROVED: ATTESTED: &tom 'k 40 ( CITY CLERK-T EASUR R ` • \ � ( [ ( ( ( � ! � [ [ [ � ( [ ( ( } { ( [ (