02 February 2003 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD FEBRUARY 24, 2003
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The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, February 24, 2003, at City Hall. 1
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered
as their names were called: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. City Attorney Candice
Settle and City Clerk Barbie Curtis were also present. This made a total of nine (9) present. A quorum was declared.
The Invocation was given by Alderman David Moore.
Next the Mayor led the Pledge of Allegiance.
Next the Mayor presented the State of the City Report as part of the minutes. The Mayor said if there were any
questions, please fill free to contact me.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on January 27, 2003. L
Alderman Swaim made a motion to approve the minutes. Alderman Dodd seconded the motion. On roll call the
following Council members voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The following
voted nay: none.
Next on the agenda was an appeal of the Planning Commission's Decision to Grant a Variance to the Sign
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Ordinance. It was requested by the owner of Subway, Judy Steward. Ms. Steward said she had a sign before at her ,-
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previous location, but she had to give it up because of progress. She said she depended on a lot of her business from t
interstate traffic. Alderman Moore said he had driven down the interstate and could understand that she needed a
sign. Alderman Moore suggested Ms. Steward and Mr. Garner work out a way for her to share a sign above his.
Attorney Candice Settle said that at the present time they had an Ordinance that has certain requirements and there
was no provision in the Ordinance for the Council or the Planning Commission to consider a variance in terms of
those requirements. Attorney Settle said that they would first have to implement a procedure within the Ordinance
that would allow for a change of that nature. Alderman Bill Swaim said that if Ms. Steward and Mr. Garner did
what Alderman Moore had suggested and worked something out between themselves then that would become a
different animal. Alderman Swaim said the Ordinance was interpreted by the Building Department to read the way it
does. Alderman Swaim said that the Planning Commission had made a correct decision according to the Ordinance.
He said to request a second sign after the Building Department had denied the request, was the decision they had to
make. Alderman Swaim made a motion to uphold the Planning Commissions decision. Alderman Parker seconded
the motion. On roll call the following voted aye: Alderman Swam Parker, Moore, Dodd and Spoon. Alderman
Barker voted: nay. The appeal was denied.
Next on the agenda was to consider A RESOLUTION DECLARING A STRUCTURE TO BE A NUISANCE
AND DECLARING CONDEMNATION. The Clerk read the Resolution in its entirety. The Mayor asked if there
was any discussion. Alderman Barker said it looked like a nice building with metal siding on it. Alderman Moore
said he had seen the building and didn't think it was that bad. Alderman Swaim said if you drive down the alley you
can see all the old junk that was suppose to be removed, but wasn't. Attorney Settle said basically this was one
building and he was suppose to take the whole building down and he only took part of it down. She said he left a
structure that appears to be sound but we do not have any proof of that. Code Enforcement Officer Wesley Sandlin
said this house was in a fire and when Mr. Varner got a demolition permit he did not take it all the way down. Mr. 1
Sandlin said they had no idea how safe the building was and it was very junky. Mr. Varrier said that it was a tri-plex
and it had a six (6)foot privacy fence. He said the first unit was burned down and the second was damaged with
smoke and water. He said the melt down protected the other Building. Attorney Settle asked Mr. Varrier why he
hadn't been able to obtain some engineer certification that the building is safe. Attorney Settle asked what proof he
had to verify that the building was safe. Mr. Varner said he takes his children in that building and he sure would not
do that if it was unsafe. Attorney Settle asked if he was an engineer. Mr. Varner said he was a general contractor.
Attorney Settle asked if Mr. Varrier could provide information to satisfy the Council that the building was safe. Mr.
Varrier said if he could table it for one (1) month that he would present some proof Attorney Settle said the thing
was that they had been dealing with this since last July and that he had been to the Planning Commission at least
twice. She said that he was notified to be at the Council Meeting a month ago and we put it off so you would have l
adequate and proper notice in order to be prepared to be there. The Mayor asked if he was living there and Mr.
Varner said he was not. The Mayor asked if he had it wired and Mr. Varner said it was the wiring that was there
before the fire. Attorney Settle asked if anyone had checked the wiring. Mr. Varner said the wiring had not been
checked.
The Mayor asked David Martin Building Inspector about the plumbing. He said it does not have to be plumbed. The
Mayor's recommendation to the Council was to let Mr. Varrier come back next month and have an engineer to verify
that everything is up to the code standards of the Building Department. Alderman Swaim made a motion to pass the
Resolution. Alderman Barker said if they pass the Resolution then he has to tear down the building. Attorney Settle
said the Resolution actually states for the building to be torn down. Mr. V airier said according to the Ordinance that
he had read, he said he feels that everything had been taken care of City Attorney Settle told Mr.Varrier that he
hadn't established one shred of evidence that the building is safe. She said that the Council is trying to give him
another chance, She said that everybody had explained and given him the opportunity of what was needed and she
said he was not doing it. Alderman Parker said she thought the Mayor's proposal was more than generous. Alderman
Parker said she was by the location and the lot itself still had a lot of work to be done. She said there was still a lot of
debris to be removed from the lot. Alderman Moore recommended they put all that needs to be done in writing.
Alderman Swaim said this matter had gone on and on. He said this meeting was the third time that the Council had
dealt with it and the Planning Commission had dealt with it also. Alderman Swaim recommended they adopt the
Resolution and if he complies with it they would be home free and if not then the Council will take other actions.
Alderman Spoon asked if that meant he was tearing the building down. Alderman Swaim said the Resolution allows
tidily (30) days. Attorney Settle recormmencled they amend the Resolution to read that the structure be in compliance
with building codes or removed within thirty (30) days. Code Enforcement Officer, Wesley Sandlin said everything
had to be brought up to code. Alderman Swaim made a motion to adopt the Resolution as amended. Mayor Riggs
asked Mr. Vanier ifs he understood.
Mr. Vanier said he(�really
i�{�didn't understand( (� all of it that wellland
asked forl�yla
cop; to be mailed to him. Mr. Vanier asked for a copy of the Resolution to be mailed to him at /13 Drennen. He
said he hadn't been getting the mail at 16th street. Mayor Riggs said he could pick up a copy in he Building
Inspectors office. Attorney Settle said it would also be posted on the property.
The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted
aye: Alderman Swaim, Parker, Moore, Dodd and Spoon. Alderman Barker voted: nay. The Mayor thereupon
declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with
the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-1-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. .2- I -2003
A RESOLUTION DECLARING A STRUCTURE TO BE A NUISANCE AND
DECLARING CONDEMNATION.
WHEREAS, Verrier Contracting,Inc., is the record owner of certain property located in the
City of Van Buren,Crawford County,Arkansas,which is located at 213 Drennen
Street,Van Buren,Arkansas;and
WHEREAS, The structure which is presently located upon said property is in a deplorable state
of disrepair and in such a condition that it constitutes a health and safety hazard to
the citizens of Van Buren and especially to those living in that neighborhood;and,
WHEREAS, Under authority of A.C.A.§ 14-56-203 and Van Buren Ordinance No.26-1997,
the City,through its City Council,can declare said property to be a nuisance and
require its removal within 30 days.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS:
SECTION 1: That the structure and conditions described above are hereby declared a nuisance,
and it is hereby ordered that the property shall be cleaned up,and the structure(s)
shall be removed within 30 days of the receipt by the owner of this Resolution if
the structures are not modified to meet current building,electric and plumbing
codes within that time period.
PASSED AND APPROVED THIS 621-1DAY OF FEBRUARY,2003.
MAYOR'1.1 RIG6yJ
ATTESTED:
`-fat
CITY CLERK\TREASURER
On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF RENA VALLEY,
LOT 1, WITHIN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. The
Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Moore moved
that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll
being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the
following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-2-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. c72- 02 -2003
A RESOLUTION APPROVING FINAL PLAT OF RENA VALLEY, LOT 1,
WITHIN THE CITY OF VAN BUREN,ARKANSAS. €`
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
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SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put .'
in and that all requirements of the Planning Commission are met,
Rena Valley,Lot 1,is approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
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PASSED AND APPROVED THIS o4 1 DAY OF FEBRUARY,2003.
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MAYOR JOHN GGS
ATTESTED:
6+COLLI:tSL,
CITY CLERK/TREASURER
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On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF REDDING TRACTS
1 & 2 WITHIN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. The
Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Spoon moved
that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll
being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the
following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-3-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. a-3 -2003
A RESOLUTION APPROVING FINAL PLAT OF REDDING TRACTS 1 & 2
WITHIN THE CITY OF VAN BUREN,ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in and that all requirements of the Planning Commission are met,
Redding Tracts 1 &2 are approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
PASSED AND APPROVED THIS dITI I)AY OF FEBRUARY,2003.
MAYOR JQFIN HIGGS -
ATTESTED:
16141A_ _ l
1, ealLX-
CITY CLERK/TREASURER
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On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF NORTHRIDGE
PHASE VI, LOTS 157-188, WITHIN THE CITY OF VAN BUREN, ARKANSAS. Alderman Swaim said they t
had received a letter from Arkansas Valley Electric stating that the plat did not provide sufficient right-a-way or
easement for them to provide electric service. Alderman Swaim made a motion to table the Resolution until the plat
was corrected, allowing the ten (10) ft. of easement that they require. Al Prieur asked if he could address the issue. 1'
Alderman Swaim said he could if he had corrected copies of the final plat that was approved by the Planning t
Commission. City Attorney Candice Settle said the problem was that the Planning Commission approved the plat as
it was and subsequently Arkansas Valley Electric said they need proof of the easement. Attorney Settle said she had
advised the Mayor and Mr. Prieur that they couldn't just take it on first impression and revise what the Planning
Commission had approved because of the way the statue requires it to be passed along. Attorney Settle said she
didn't think it would be correct to bring a new plat in that has not been approved by the Planning Commission. 1'
Alderman Swaim said it would have to go back to the Planning Commission with a new plat and then back to the
Council. Alderman Swaim was asking that the Resolution be tabled until it is corrected and comes back to the
Council in corrected form through the Planning Commission. Alderman Parker asked Al Prieur if he would like to
address the matter. The Mayor asked if the verbal agreement had been approved through Arkansas Valley except for
the ten (10)ft. Al Prieur spoke saying that they had presented a preliminary plat to the Planning Commission and they
Planning Commission reviewed it and it was also reviewed by Arkansas Valley and was approved with a seven and
one half(7 14) ft. easement. He said when it came back as a fmal plat Arkansas Valley changed their mind and i
wanted ten (10)ft. Mr. Prieur said they had talked to the Planning Commission and since they had said seven and
one half(7V2) ft. on the preliminary at the Planning Commission they upheld the fact of what had been put on the li
preliminary plat. Mr. Prieur said they had discussions since the Planning Commission had approved the seven and
one half(7 '%i) ft. and agreed that once the City Council approves the seven and one half(7 12) ft. then they were
going to grant an additional two and one half(2 ',,.) ft. by private easement to give Arkansas Valley their additional
easement. Al Prieur said he tried to have two (2) plats at the meeting one with the seven and one half(7'/2)ft and the
other with ten (10)ft.. He said they were told they couldn't do that. Al Prieur said they have no problem with the ten
(10) ft. easement. He said the only problem was the additional delay of going back through the Planning Commission
with something that could be rectified with a matter of an easement. Mayor Riggs said he knew there was a chance
that they would have to go back but hated to see them have to do so. Alderman Swaim said it needed to go back to
I.
the Planning Commission and then come back to the Council in an approved manner that would allow electric
service to the sub-division. Attorney Settle said it was up to the Council. Alderman Spoon asked Al Prieur if you ['
donate the easement doesn't it have to be plated to show ten (10) ft. Mr, Prieur said there were easements granted all
the time that are not shown on plats. Alderman Spoon said ten or fifteen years down the road, someone else buys the t
property. puts a building on that sight, then if you go back and look at the plat and it shows they are legal but the
utilities are not legal. Al Prieur said the easement agreement would show up in the title insurance. Attorney Settle
said then that would be the title insurance fault. The Mayor asked if there was a second to Alderman Swaim's
motion to table the Resolution until it comes back through the Planning Commission in corrected form for the
Council to approve. Alderman Moore said all the easements and agreements would be in the title insurance and he
said they are talking about delaying the Resolution for another sixty (60) days. Al Prieur said the time was the
problem. Alderman Swaim said if it goes to the Planning Commission in writing that the easement is to be granted
he said it would be back in March. Brad Baldwin, City Engineer suggested if the intent is to provide the additional 1.
two and one half(2 '/z) ft. easement then the Council could approve the plat under the condition of proof of easement
and providing a file copy, prior to the Mayor signing the plat. Alderman Swaim said he would withdraw the motion. (
Alderman Moore seconded by Alderman Parker made a motion to approve the plat subject to providing a file copy of l
the easement with the additional two and one half(2',%) ft., prior to the Mayor's signature of the fmal plat. The
question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye:
Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none. j
City Clerk-Treasurer Barbie Curtis mentioned the fact that the Resolution had not yet been read. Next the Clerk
read the Resolution. Alderman Moore seconded by Alderman Parker made a motion to approve the plat subject to t
providing a file copy of the easement with the additional two and one half(21%2) ft., prior to the Mayor's signature of
the final plat. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the ii
following voted ave: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay:
none.
The Mayor there upon declared the Resolution adopted and signed the Resolution. which was attested by the City t
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-4-2003
CITY OF VAN BUREN,ARKANSAS
/I
RESOLUTION NO. c;- LI -2003
A RESOLUTION APPROVING FINAL PLAT OF NORTHRIDGE PHASE VI, `
LOTS 157-188,WITHIN THE CITY OF VAN BUREN,ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in and that all requirements of the Planning Commission are met,
Northridge Phase VI,Lots 157-188,are approved.
SECTION 2: THAT upon the filing of an easement granting an additional 2'/2
foot easement to the electric utility, the Mayor is authorized and
directed to sign said plat plan and the City Clerk is authorized and l'
directed to attest same upon the filing of the assurities mentioned
above.
PASSED AND APPROVED THIS aI DAY OF FEBRUARY,2003.
41
MAY JOHN RIG l
ATTESTED:
CITY CLERK/TREASURER
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On the agenda next was to consider A RESOLUTION AMENDING THE POLICY MANUAL FOR CITY
OF VAN BUREN EMPLOYEES. The Clerk read the Resolution in its entirety. The Mayor asked if there was any
discussion. There was none. Alderman Swaim seconded by Alderman Spoon moved that the Resolution be adopted.
The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted I,
aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-5-2003
1
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. p�75 -2003 1
A RESOLUTION AMENDING THE POLICY MANUAL FOR CITY OF VAN 1
i;
BUREN EMPLOYEES.
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WHEREAS, The current policy manual for city employees does not correctly
state the city's policy for vacation time for firefighters;
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WHEREAS, The Council desires to revise the manual to correctly state said
policy;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE i
CITY OF VAN BUREN,ARKANSAS:
SECTION 1: That the Vacation Policy for the Fire Department, as set out in 1;
Section II, General Employee Benefits, of the Employee Policy
Manual for the City of Van Buren is hereby revised to change the t`
accrual rate for accumulation of vacation as follows:
"Employees of the fire department with less than ten years of f
service shall accumulate vacation time at the rate of.625 shifts per ,
month for a total of 7.5 shifts per year or three weeks. Employees i
of the fire department with ten years of service or more shall
accumulate vacation time at the rate of.83 shifts for two months,
then .84 for one month, which equals 2.5 shifts per quarter. This
accumulation rate over the course of one year equals ten shifts per
year or four weeks."
SECTION 2: All current employees shall receive a copy of the revised policy.
fk-
PASSED AND APPROVED THIS 0lEDAY OF FEBRUARY,2003.
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II I7 0
MAYOR N GGS
• AT ESTED: A/LJ-J
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CITY CLERK/TREASURER
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On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF
FIXED ASSETS BY SEALED BID. The Clerk read the Resolution in its entirety. The Mayor asked if there was
any discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that the Resolution be I
adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following
voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
The it1'iayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN TIIE NUMBER 2-6-2003
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CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. pc —4j -2003
A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF FIXED ASSETS BYI
SEALED BID.
WHEREAS, The City of Van Buren has items which are beyond repair and are no
longer needed by the City; and 1
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WHEREAS, After an inventory of Fixed Assets, it is recommended by our State
Auditor that these items be removed from our Fixed Asset Inventory;and
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
THAT, The Mayor is hereby authorized to dispose of the following assets by
sealed bid and is authorized to remove same from the Fixed Asset
Inventory: I
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Department Amount Description Control#
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Street $9,942.00 1988 Chevrolet 3/4 Ton ST-47
VIN#1 GCFC24I-HXJZ210924 1
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Street $3,500.00 1985 Chevrolet Pickup ST-140
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VIN#1 GCDC 1441FS 145642
Street $11,750.00 1980 Chevrolet Lift Truck ST-62
VIN#CCM33AZ120187 I
Street $8,648.00 Ferguson Roller SP1 OS ST-9
Street $1,905.35 Computer With Monitor ST-147
PASSED AND APPROVED THIS orT DAY OF FEBRUARY,2003.
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MAYOR I T RIGGS
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ATTESTED:
6,Ce/��.ci eaJt. -up 1
CITY CLERK/TREASURER
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Next on the agenda was to consider an ORDINANCE QUALIFYING VAN BUREN FOR THE TREE CITY
USA PROGRAM. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be 1
suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Parker. On 1`
the Clerk's calling the roll, the following vote resulted: Ayes - Alderman Swaim, Parker, Moore, Dodd, Spoon and
Barker. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4)votes being
necessary for passage. The Ordinance was read the second time.
Alderman Moore moved that the rules be further suspended and the Ordinance placed on the third and final i
reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote resulted:
Ayes - Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there
were six (6) ayes and (0) nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the
third and final time. The Mayor declared the Ordinance open for discussion. Alderman Swaim said in section 3 item
A it states residents of the county. He asked why would the City of Van Buren appoint people from Mountainburg,
Dyer and Mulberry to make discussions about the City of Van Buren's trees and yet the City Council would be
responsible for the grants. He said he would like to change the word county to city. Attorney Settle said she had not
reviewed the Ordinance. She said that typically she drafts the Ordinance and she had not seen the Ordinance and she
could not pronounce on the legality of anything within it. Alderman Swaim said he would like it to be required that
the five (5) members of this Board live within the City of Van Buren and not be County residents. Alderman Parker
asked who was going to be responsible for all mapping of the trees. Mayor Riggs introduced Michael Johnston who
had approached the Mayor with the Tree City USA Program. The Mayor said that m order to be accepted they have
to have an Ordinance. The Mayor said he had worked with Mr. Johnston on the Ordinance and he had gone through
the Ordinance and put one together that was what he liked. The Mayor said he wasn't an Attorney and the Ordinance
could be changed if necessary. The Mayor said he wanted an Ordinance that was the least restrictive on anybody and
yet help preserve the trees. He said he wanted to get involved with a program that would help preserve the trees.
Michael Johnston said the Ordinance was written by Patti Erwin, Arkansas Head of USA Forestry. Alderman Parker
said she was all for the program and asked if the first step wasn't to map all the trees that are on public property. Mr.
Johnston explained all the steps to the Council. Alderman Spoon asked who would be responsible for maintenance
and removal of the trees. Mr. Johnston said the Board of The Tree City USA program would be.
The Mayor then put the question, -Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Parker to adopt the Ordinance as amended. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Swaim, Parker, Moore, Dodd and Spoon. Nays: Alderman Barker. The Mayor then
declared the Ordinance duly passed and signed same in open Council, duly attested to by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 1-2003
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Next on the agenda was a request by the Old Town Cruisers to close Main Street and in front of the Depot. Cain
Hill and Cedar street for September 14, 2003 from 6:00 a.m. to 10:00 p.m. to be able to host this years "Run To Old t.
Town". Alderman Moore seconded by Alderman Swaim made a motion to grant their request. The Council
followed with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim and seconded by
Alderman Spoon to appropriate the sum of $1,148,019.73 to pay expenses and salaries for January 2003, presented
by the City Clerk Treasurer. The Council followed with a unanimous vote.
t
0•.
r CITY OF V A N BUREN PAGE: 1
gF - 830,055.80+ TRIAL BALANCE
mieet- 310,.378-02+ AS OF: JANUARY 31ST, 2003
LAb.r t - 5,657.25+
V.e.)T.- 1 ,928.66. ..
00 4 • MONTH TO DATE •.. .0• YEAR TO DATE «
1,1 4 8:0 1 9•7 3.+ IT RAME DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 0.00
1020 Cash in Bank 4,440.08 378,050.21
1020.10 Cash in Bank - Bales Tax City 0.00 0.00 k
1020.18 Cash in Bank - PD Co Tax 899.55 39,160.98
1020.19 Cash in Bank - PD Co Tax 0.00 40,619.02
1020.27 Cash in Bank - Levee 0.00 57.17
1020.31 Cash in Bank - Parks i Rec 530.30 7,059.42
1020.51 Cash in Bank - Cemetery 1,385.75 7,362.18
1020.91 Cash in Bank - Cap Imp 266,678.61 412,360.13
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
,
1040.19 Investments - PD Co Tax 0.00 0.00 $$..
1040.27 Investments - Levee 0.00 0.00 €
1040.31 Investments - Parks &Rec 0.00 0.00
1040.51 Investments - Cemetery 0.00 48,000.00
1040.91 Investments - Cap Imp 300,000.00 900,000.00
1040.92 Capital Improvement CD 0.00 0.00
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.00
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE I
2000 Accounts Payable 105.31 180.31
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
2040 LOPFI Payable 0.00 0.00
2050 National Foundation Life Ins. 0.00 35.28 •
2080 Conseco Payable 0.00 0.00 pp&
2090 New York Life Ins. Payable 0.00 0.00 6
2100 Life Ins. of Georgia Payable 0.00 0.00
2130 Garnishments Payable 0.00 0.00
2135 R. Allen Trust #502355610 0.00 0.00
2140 United Way Payable 0.00 0.00
2150 Parks i Rec. P.O.D. 5.00 60.00
2160 Pre-Paid Legal Services 0.00 0.00
2170 V.O.P. 0.00 0.00
2175 Van Buren Fire Fighters Union 0.00 0.00
2176 Van Buren Firemen Contribution 0.00 0.00
2200 Wage Payable 0.00 0.00
2210 Federal Income Tax W/H 0.00 0.00
2220 Social security Tax W/H 0.00 0.00
2230 Medicare W/H 0.00 0.00
i
Next Police. Fire, Fire Marshall, Building Inspector, District Court and Engineer's Reports were presented for
filing. Don Muliens had a question on the tree Ordinance. He said Alderman Swaim was talking about changing the
word county to city. Mr. Mullens said what if a Board member lived in the county but worked for the city like
himself Alderman Swaim said Mr. Mullens could have a title and the five (5) members on the Board, would
actually be residents of the city. Alderman Swaim said he had no problem with that because Mr. Mullens was an
employee of the city and he would be a part of the program anyway. Alderman Swaim said it would fall under his
area of work. Alderman Swaim said when it has to do with grants that the Mayor and City Council are responsible
for those funds.
There being no further business Alderman Swaim seconded by Alderman Spoon made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjourned at 8:15 p.m.
APPROVED:
ATTESTED:
/
MAYOR
CITY CLERK-TREASURER
I
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