01 January 2003 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD JANUARY 27, 2003
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, January 27, 2002, at City Hall.
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered
as their names were called: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. City Attorney Candice
Settle and City Clerk Barbie Curtis were also present. This made a total of nine (9)present. A quorum was declared.
The Invocation was given by Retired Mayor Gene Bell.
Next the Mayor led the Pledge of Allegiance.
Next the Mayor asked Fire Chief Teasie Harris to present a plaque to retiring Fire Capitan Butch Trent. Chief
Harris gave Capitan Trent a plaque for twenty-five (25)years of service to the City of Van Buren. Chief Harris said
Capitan 1 rent was always there whenever they needed him whatever the situation. Chief Harris said it was an honor
to present the plaque to Capitan Butch Trent.
Next Chief Harris gave Capitan Trent a Plaque from the Van Buren Fire Fighters showing their appreciation for
all the good work Capitan Trent had done. Capitan Trent said he appreciated the Plaque and that it had been an
honor to serve the City of Van Buren.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on December 9, 2002 and
Special Called Council Meeting of December 12, 2002. Alderman Swaim made a motion to approve the minutes.
Alderman Parker seconded the motion. On roll call the following Council members voted aye: Alderman Swaim,
Parker, Moore, Dodd, Spoon and Barker. The following voted nay: none.
On the agenda next was to consider A RESOLUTION ADOPTING A REVISED BUDGET FOR THE
YEAR ENDING DECEMBER 31, 2002. The Clerk read the Resolution in its entirety. The Mayor asked if there
was any discussion. There was none. Alderman Swaim seconded by Alderman Spoon moved that the Resolution be
adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following
voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-1-2003
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. - 2003
A RESOLUTION ADOPTING A REVISED BUDGET FOR THE THAT,Current year's expenditures from the Capital
YEAR ENDING DECEMBER 31,2002. Improvements Fund in the amount of$1,930,192.53(One Million,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN Nine Hundred Thirty Thousand,One Hundred Ninety-Two
BUREN,ARKANSAS: Dollars and Fifty-Three Cents)are approved as follows:
(Administration-$71,220.38;Expenditures-$3,500.00;Street I,
THAT,2002 Current year's revenues of$9,831,510.58(Nine Fund-$1,566,564.67;Parks&Recreation-$27,303.20;Water&
Sewer-$261,604.28;and
Million,Eight Hundred Thirty-One Thousand,Five Hundred Ten
Dollars and Fifty-Eight Cents)are appropriated and a copy of THAT,Current year's expenditures from Civil Small Claims
said Budget is attached hereto and made a part hereof; Fund in the amount of$6,000.00(Six Thousand Dollars)are
approved;and
THAT,2002 Current year's expenditures of$11,653,227.98
(Eleven Million,Six Hundred Fifty-Three Thousand,Two THAT,Current year's expenditures from the King Opera
Hundred Twenty-Seven Dollars and Ninety-Eight Cents) House Fund in the amount of$24,789.55(Twenty-Four
including expenditures from prior year's balances are Thousand,Seven Hundred Eighty-Nine Dollars and Fifty-Five
appropriated and a copy of said Budget is attached hereto and Cents)are approved.
made a part hereof;and
THAT,Transfers from General Fund to LOPFI in the amount PASSED AND APPROVED THIS o( I DAY OF JANUARY,2003.
of$44,743.73(Forty-Four Thousand,Seven Hundred Forty-Three
Dollars and Seventy-Three Cents)are approved;and
THAT,Transfers from General Fund to King Opera House
Fund in the amount of$9,800.00(Nine Thousand,Eight Hundred \TIcw�^
Dollars)are approved;and MAYOR
THAT,Transfers from General Fund to Sidewalk Fund in
the amount of$20,723.27(Twenty Thousand,Seven Hundred ATTESTED:
Twenty-Three Dollars and Twenty-Seven Cents)are approved;
and
THAT,Current year's expenditures from the LOPFI Fund in `�� tr C
the amount of$120,419.24(One Hundred Twenty Thousand, CITY CLERK-TREASURER
Four Hundred Nineteen Dollars and Twenty-Four Cents)are
approved;and
On the agenda next was to consider A RESOLUTION APPROVING AVILLA TRACTS 1,2, & 3 VAN
BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion.
There was none. Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted. The
question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye:
Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-2-2003
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CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. I -2003
A RESOLUTION APPROVING AVILLA TRACTS 1,2 & 3, VAN BUREN,
ARKANSAS.
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SECTION 1: THAT subject to the assurances provided in the
Sub-Division Regulations being executed to assure
that all improvements are put in and that all
requirements of the Planning Commission are met,
Avilla Tracts 1,2, & 3, Van Buren, Arkansas, is
approved.
SECTION 2: THAT the Mayor is authorized and directed to sign
said plat plan and the City Clerk is authorized and
directed to attest same upon the filing of the
assurities mentioned above.
PASSED AND APPROVED THIS 27TH DAY OF JANUARY ,2003
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ATTESTED:
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CITY CLERK-TREASURER
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On the agenda next was to consider A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) I
POLICE CARS UNDER THE STATE CONTRACT. The Clerk read the Resolution in its entirety. The Mayor 1
asked if there was any discussion. Alderman Swaim asked how many Police cars they would get rid of. Chief Kenny t
Bell said they would probably get rid of three (3) and maybe four(4). Alderman Swaim seconded by Alderman
Spoon moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion
and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And
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the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City. t;
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THE RESOLUTION WAS GIVEN THE NUMBER 1-3-2003
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CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 1 -3 -2003
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) POLICE CARS
UNDER THE STATE CONTRACT.
WHEREAS, Under authority of A.C.A. 19-11-201,and following, and Resolution 2-2-
1993, the City of Van Buren, Arkansas is authorized to purchase certain
equipment including cars,under state procurement contracts and that such t.
purchases are exempted from the requirements of competitive bidding;
and t
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
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SECTION 1: The Mayor is authorized to enter into a purchasing agreement for three(3)
2003, Ford Crown Victoria Police Specials for the price of
$60,912.00 under the state procurement subject to
Resolution 2-2-1993.
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PASSED AND APPROVED THIS rI DAY OF JANUARY,2003. £
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MAYOR N_' GGS \_
ATTESTED:
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CLERK/TREASURER rt.
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On the agenda next was to consider A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1)
DODGE DURANGO UNDER THE STATE CONTRACT. The Clerk read the Resolution in its entirety. The
Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Moore moved
that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll
being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the
following voted nay: none. 1'
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-4-2003
CITY OF VAN BUREN,ARKANSAS G'
RESOLUTION NO. I- 'i1
1" -2003 F`
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) DODGE DURANGO
UNDER THE STATE CONTRACT.
WHEREAS, Under authority of A.C.A. 19-11-201, and following, and Resolution 2-2-
1993, the City of Van Buren, Arkansas is authorized to purchase certain
equipment including cars,under state procurement contracts and that such '<
purchases are exempted from the requirements of competitive bidding;
and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: The Mayor is authorized to enter into a purchasing agreement for one(1)
2003, Dodge Durango for the price of $22,061.36 under the
state procurement subject to Resolution 2-2-1993.
PASSED AND APPROVED THIS d,' I DAY OF JANUARY,2003.
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MAYOR J N RIG
ATTESTED:
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CITY CLERK/TREASURER
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Next on the agenda was the Financial Statement. Motion was made by Alderman Parker and seconded by
Alderman Swaim to appropriate the sum of $958,511.80 to pay expenses and salaries for December 2002, presented
by the City Clerk Treasurer. The Council followed with a unanimous vote.
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ar -- 749,691.51+ CITY OF VAN BUREN #
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$-ireeb-201 ,437.53+ E
ti loran]- 5,2 9 4•2 2+ TRIAL BALANCE
'?,Q 1} - 2,088•5 4+ AS OF: DECEMBER 31ST, 2002 t_
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9 5 8,5 1 1-8 0++ r•. MONTH TO DATE •'. YEAR TO DATE +`
ACCT# ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
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ASSETS gg.
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1000 Petty Cash 0.00 200.00 g'
1020 Cash in Bank 5,035.01 373,610.13
1020.10 Cash in Bank - Sales Tax City 0.00 0.00
1020.18 Cash in Bank - PD Co Tax 12,334.59 40,060.53
1020.19 Cash in Bank - FD Co Tax 12,501.57 40,619.02
1020.27 Cash in Bank - Levee 0.00 57.17
1020.31 Cash in Bank - Parks &Rec 1,562.78 6,529.12 I
1020.51 Cash in Bank - Cemetery 40.87 8,747.93 [.
1020.91 Cash in Bank - Cap Imp 19,482.52 679,038.74 1
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00
1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks &Rec 0.00 0.00
1040.51 Investments - Cemetery 0.00 48,000.00
1040.91 Investments - Cap Imp 0.00 600,000.00
1040.92 Capital Improvement CD 0.00 0.00
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00 €.
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.00 ##,,
1540 Due From Library Fund 0.00 0.00 s
ILIABILITIES AND FUND BALANCE
2000 Accounts Payable 0.00 0.00 t
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
2040 LOPFI Payable 0.00 0.00 k
2050 National Foundation Life Ins. 0.00 35.28 `AFFgg:
2080 Conseco Payable 0.00 0.00
2090 New York Life Ins. Payable 0.00 0.00
2100 Life Ins. of Georgia Payable 0.00 0.00 r
2130 Garnishments Payable 0.00 0.00
2135 R. Allen Trust #502355610 0.00 0.00
2140 United Way Payable 0.00 0.00
2150 Parks &Rec. F.O.D. 5.00 55.00 t-
2160 Pre-Paid Legal Services 0.00 0.00
2170 F.O.P. 0.00 0.00
2175 Van Buren Fire Fighters Union 0.00 0.00
2176 Van Buren Firemen Contribution 0.00 0.00
2200 Wage Payable 0.00 0.00 t
2210 Federal Income Tax W/H 0.00 0.00
2220 Social Security Tax W/H 0.00 0.00
2230 Medicare W/H 0.00 0.00 ¢.
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Next Mayor Riggs said there were some appointments to Boards and Commission. The Van Buren Library
recommended Zane Moore to fill the vacancy of Joe Riley. Alderman Swaim made a motion to accept the Library
Board's Recommendation. Alderman Parker seconded the motion. The Council followed with a unanimous vote. t
Next was a recommendation from the Fairview Cemetery Board to re-appoint Verna Moore to another five (5) 1
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year term. Alderman Swaim seconded by Alderman Parker made a motion to accept the Cemetery Board
recommendation. The Council followed with a unanimous vote.
Next was a recommendation from the Parks and Recreation Commission to re-appoint Derek Barlow to fill the
term of Steve Peer who moved out of city limits. Alderman Moore seconded by Alderman Swaim made a motion to v
accept the Parks and Recreation Commission recommendation. The Council followed with a unanimous vote.
Next was a recommendation from the Civil Service Commission to appoint Lindsey Actkinson to fill the term of
Rick Spoon who was elected City Alderman. Alderman Moore seconded by Alderman Spoon made a motion to
accept the recommendation of the Civil Service Commission. The Council followed with a unanimous vote.
Next was a recommendation by the City Recreation Commission to re-appoint Alan Swaim to another five (5)
year term. Alderman Moore seconded by Alderman Swaim made a motion to accept the recommendation of the City
Recreation Commission. The Council followed with a unanimous vote.
Next Police, Fire, Fire Marshall, Building Inspector, District Court and Engineer's Reports were presented for f
filing. Alderman Barker asked how the mapping project was going. Brad Baldwin, City Engineer said the mapping
project had been completed and the data was already being put to use.
Next on the agenda was Miscellaneous and General Discussion. Pat Gordon with Van Buren Taxi Cab Service,
spoke to the Council telling everyone that she thanked them for the opportunity to operate her business and for all the
help she had received from the City. She said the Insurance on the cars for the Taxi service had gone up and she had
to close her business.
Rick Gaither asked if there had been any progress on the Cat Ordinance, solving the cat problem in the City.
Mayor Riggs said they were working on that Ordinance along with a Noise Ordinance. The Mayor said that it could
be the hardest Ordinance they had ever worked on. Mr.Gaither said they really need to get a cat law passed to take
care of some of the problems they cause. I'
Mayor Riggs said he would like to welcome Alderman Mary Ann Dodd and Alderman Rick Spoon to the
Council. t`
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There being no further business Alderman Swaim seconded by Alderman Spoon made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjourned at 7:25 p.m.
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APPROVED:
AT i'LSTED:
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6i(m - MAYOR
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CITY CLERK-TREASURER
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