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11 November 2004 Regular _111NITTES OF TME VAN BLREN, ARKA'N'SAS CITY COUNCIL MEETING HELD NOVEMBER 15, 2004 The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, November 15, 2004 at City Hall. The meeting was called to order by\4ayor Riggs, presiding Officer. On roll call the following members answered as thein names were caned: :Viderinan Swaim, Parker, Moore, Dodd, Spoon and Barker. City .-lttomey Candice Settle-Beshears and Deputy City Clerk Connie Hyatt were also present. This made a total of nine (9) present. A quorum was declared. The Invocation was given by Mr. Lewis Ballard. Deacon of First Baptist Church. ':cxt the Mayor led the Pledge of Allegiance. t.)n the agenda next, Mayor Riggs asked to adopt the minutes of the Council IVIeeting on October 18, 2004. .A.Idermar. Swaim made a motion to approve the minutes. .-Iderman Parker seconded the motion. On roll call the following Council members voted aye: . ideiman Swain, Parker, Moore, Dodd, Spoon and Barker. The following voted nay: none. On the agenda next was to consider A RESOLUTION RENAMING THE VAN BLTREN CITY PARK THE I,O1 I1 S PF FR \1 F,\IOR I A i, P.AR K. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. Mr. Louis Ballard shared some of the history of the Park and how it came about. Mr. Ballard said there were a lot of meetings held between the City and the City Council to accomplish the Park project. He said out of those meetings there came a request for a survey of what was the top priority project. Mr. Ballard said there were about six (6) hundred of those surveys turned into the Press ,,krgus News Paper. He said a City Park was top on the list and a swimming pool was second. Mr. Ballard said Dr. Peer started looking for a site and found one that was not in the City Limits of Van Buren, which consisted of 135 acres of briar patches and persimmon spouts and cedar trees, He said the owner of the property was the former County Judge, who agreed to take $17,500 for the 135 acres. Mr. Ballard said there were bonds to be sold in the amount of$74,000 and that would be buying the land and building the swimming pool. The landowner didn't want to wait on bonds to be sold so they went to the bank and borrowed the money. They then needed 230 signatures that would stand good for 5100.00 each. Mr. Ballard said they had to have that done in two (2) days time. He said in two (2) days time Dr. Louis Peer with the help of volunteers got the signatures and got the money. Mr. Ballard said they paid the landowner off and sold the bonds. He said the Engineers came up with a plan for a pool, which cost 5113.000. He said the City could not build a pool for that amount of money because they didn't have but just a little over a $50,000.00. Dr. Peer took that challenge on and found a retired contractor to build the pool at a price they could afford. Mr. Ballard said that was forty-six years ago, Mi Ballard said Dr. Peer was always determined to make the City a better place to live. IIe said Dr. Louis Peer Chairman of the Park Commission deserved recognition for getting the City Park Project going. He worked hard for over two (2)years overcoming obstacles that were in the way progress for the park. The Mayor and Mr. Ballard said Dr. Louis Peer was very deserving of recognition for getting projects done for the Cit- of Van Buren. Alderman Swaim seconded by Alderman Niloore mowd that the Resolution be adopted. The question was put by ?Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. .1nd the following voted nay: none. the Mayor thereupon declared the Resolution adopted and silted the Resolution, which was attested by the Deputy Citi' Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 11-1-2004 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 1 1 -2004 A RESOLUTION RENAMING THE VAN BUREN CITY PARK THE LOUIS PEER MEMORIAL PARK. WHEREAS, The City of Van Buren Parks Commission has recommended that the Van Buren City Park be renamed the Louis Peer Memorial Park pursuant to a Resolution of the Commission dated October 4,2004;and WHEREAS, The City Council recognizes Dr. Peer's many invaluable contributions to the City of Van Buren and specifically to the City Park's establishment and development and feels that renaming the park in his honor is a fitting and appropriate tribute. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS: SECTION 1: That the Van Buren City Park is hereby renamed the Louis Peer Memorial Park and appropriate signage should be installed at the Park designating this honor. PASSED AND APPROVED THIS /51 ' DAY OF NOVEMBER,2004. MAYOR4HN RI ATTESTED: COAkti C 1 0elll.C' On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF THE CITY OF DYER FOR A 1971 FORD 900 HOWE PUMPER. The Clerk read the Resolution in its entirety. The Mayor asked if there was an discussion. There was none. Alderman Swaim seconded by Alderman Dodd moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, ilio followinu voied aye: Alderman Swann, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the Deputy City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 11--2-2004 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. ` d -2004 A RESOLUTION ACCEPTING THE BID OF THE CITY OF DYER FOR A 1971 FORD 900 HOWE PUMPER. WHEREAS, The Mayor has advertised for bids for a 1971 Ford 900 Howe Pumper as previously authorized by this Council;and WHEREAS, Bids have been received and opened as advertised;and , 'WHEREAS, The Council feels that the bid of the City of Dyer is the best bid; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS: SECTION 1: The Bid of$2,500.00 by the City of Dyer is accepted. PASSED AND APPROVED THIS I5413 DAY OF NOVEMBER,2004. MA JOH GS • A1/TTESTED:—10144-ki 14- -O � • M • • On the agenda next was to consider A RESOLUTION APPROVING A ONE HUNDRED DOLLAR ($100.00) CHRISTMAS BONUS TO ALL FULL-TIME, NON-ELECTED CITY EMPLOYEES WHO HAVE ONE (1) YEAR OF SERVICE. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted ave: Alderman Swaim, Parker. Moore, Dodd, Spoon and Barker. :=\nd the following voted nay: none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the Deputy City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 11-3-2004 CITY OF VAN BUREN,ARKANSAS { RESOLUTION NO. I I- 3 -2004 A RESOLUTION APPROVING A ONE HUNDRED DOLLAR ($100.00) CHRISTMAS BONUS TO ALL FULL-TIME,NON-ELECTED CITY EMPLOYEES WHO HAVE ONE (1)YEAR OF SERVICE. WHEREAS, The City of Van Buren, Arkansas, has paid a Christmas Bonus to its salaried employees in the past;and WHEREAS, The City of Van Buren,Arkansas,wishes to continue this practice. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS: SECTION 1: That all full-time, non-elected city employees who have one(1) full year of service, shall be paid a one hundred dollar ($100.00) bonus for Christmas. PASSED AND APPROVED THIS iS"i DAY OF NOVEMBER,2004. 111N.Air MAYO JOHN ' e S ATTESTED: On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF RIVER OAKS, LOTS 1-11, IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted. The question was put by l\layor Riggs on the adoption of the motion and the roil being. called, the following voted aye: Alderman Swain, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the Deputy City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 11-4-2004 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 1\-4 -2004 A RESOLUTION APPROVING FINAL PLAT OF RIVER OAKS, LOTS 1-11,IN THE CITY OF VAN BUREN,ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT subject to the assurances provided in the Sub-Division Regulations being executed to assure that all improvements are put in and that all requirements of the Planning Commission are met, River Oaks,Lots 1-11,in the City of Van Buren is approved. SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan and the City Clerk is authorized and directed to attest same upon the filing of the assurities mentioned above. PASSED AND APPROVED THIS)5 DAY OF NOVEMBER,2004. MAYO OH GS ATTESTED: C On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF KALE1 ADDITION, LOTS 1-37, IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the Deputy City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 11-5-2004 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 11-5 -2004 A RESOLUTION APPROVING FINAL PLAT OF KALEI ADDITION, LOTS 1- 37,IN THE CITY OF VAN BUREN,ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT subject to the assurances provided in the Sub-Division Regulations being executed to assure that all improvements are put in and that all requirements of the Planning Commission are met, Kalei Addition,Lots 1-37,in the City of Van Buren,is approved. SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan and the City Clerk is authorized and directed to attest same upon the filing of the assurities mentioned above. PASSED AND APPROVED THIS 15 DAY OF NOVEMBER,2004. MAYORHN atr- ATTESTED: On the agenda next was to consider A RESOLLTION APPROVING FINAL PLAT OF GREEN MEADOWS ADDITION IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roil being called, the following voted ave: Alderman Swaim. Parker, Moore, Dodd, Spoon and Barker. And the following voted nav: none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the Deputy City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 11-6-2004 • CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 11- i -2004 A RESOLUTION APPROVING FINAL PLAT OF GREEN MEADOWS ADDITION IN THE CITY OF VAN BUREN,ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT subject to the assurances provided in the Sub-Division Regulations being executed to assure that all improvements are put in and that all requirements of the Planning Commission are met, Green Meadows Addition in the City of Van Buren is approved. SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan and the City Clerk is authorized and directed to attest same upon the filing of the assurities mentioned above. PASSED AND APPROVED THIS )3 - DAY OF NOVEMBER,2004. MAYO OHN GS/ ATTESTED: C --GLE X `-'RE R • ' R`A` lC-41C MINUTES OF THE VAN BUREN, ARKANSAS CITY COUNCIL MEETING HELD DECEMBER 20, 2004 The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, December 20, 2004 at City Hall. The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as their names were called: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. City Attorney Candice Settle and City Clerk Barbie Curtis were also present. This made a total of nine (9)present. A quorum was declared. The Invocation was given by Lamanda Blount, Miss Van Buren High School. Next the Mayor led the Pledge of Allegiance. On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on November 15, 2004. Alderman Swaim made a motion to approve the minutes. Alderman Parker seconded the motion. On roll call the following Council members voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The following voted nay: none. On the agenda next was to consider A RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE FISCAL YEAR ENDING DECEMBER 31, 2005. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. Alderman Swaim made a request for an amendment in the Street Department budget where there was a request for a backhoe, tractor and a dump truck. Alderman Swaim said he proposed to buy two (2) dump trucks and two (2)tractors. He recommended they take $78,000.00 from Phase IX Street Project to purchase the additional two (2)items. Alderman Swaim said we have annexed all the islands in the City and have had several sub-divisions to come in also. He said someday they would have bad weather and need the equipment. The Mayor asked if there was any further discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted as amended. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 12-1-2004 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. I01 - / -2004 A RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE FISCAL YEAR ENDING DECEMBER 31,2005. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS: SECTION 1: THAT the 2005 Proposed Expenditures of $11,629,718.00(Eleven Million,Six Hundred Twenty-Nine Thousand, Seven Hundred Eighteen Dollars)is hereby appropriated and a copy of said Budget is attached hereto and made a part hereof; and SECTION 2: THAT the appropriations made herein include additional pay for holidays for all agents,servants, and employees of the City of Van Buren, including, but not limited to, uniformed employees,as provided for by the laws of the State of Arkansas. PASSED AND APPROVED THIS cow DAY OF x1?\Qliv,2004. M�Y ATT 410-Glut. �SSTEnD,: -& M , / CITY CLERK-TREASURER Next on the agenda was the Financial Statement. Motion was made by Alderman Parker and seconded by Alderman Swaim to appropriate the sum of $890,116.91 to pay expenses and salaries for October 2004, presented by the Deputy City Clerk Treasurer. The Council followed with a unanimous vote. u•: 11-10-2004 11:26 Ax ' CITY OF VAN BUREN PAGE: 1 767.742.86+ 1.2 2 3 0.7♦. TRIAL BALANCE 66,664-706 AS OF: OCTOBER 31ST, 2004 10 -General Fund 31.526.555 - 1.835•67+'. •*5 MONTH TO DATE••• •••YEAR TO DATE .•• ACCTB I•0-23..04., DEBITS CREDITS DEBITS CREDITS 006 09.0.116.910.+ ASSETS 1000 Petty Cash 0.00 200.00 1020 Cash in Bank 73,847.88 231,134.56 1020.10 Cash in Bank - Sales Tax City 0.00 0.00 1020.18 Cash in Bank- PD Co Tax 15,280.50 26,591.04 E 1020.19 Cash in Bank- FD Co Tax 18,646.98 43,095.49 1020.27 Cash in Bank - Levee 600.00 1,894.17 1020.31 Cash in Bank- Parks 6 Rec 148.96 82,331.03 1020.51 Cash in Bank - Cemetery 97.04 2,547.05 1020.91 Cash in Bank-Cap Imp 53,263.15 126,527.97 1040 Investments 0.00 0.00 1040.10 Investments -Sales Tax City 0.00 0.00 1040.18 Investments - PD Co Tax 0.00 0.00 ' 1040.19 Investments- PD Co Tax 0.00 0.00 1040.27 Investments - Levee 0.00 0.00 1040.31 Investments - Parks 6 Rec 0.00 0.00 1040.51 Investments -Cemetery 0.00 48,524.97 1040.91 Investments -Cap Imp 1,157.00 911,309.61 1040.92 Capital Improvement CD 0.00 0.00 1050 Fixed Assets 0.00 0.00 1051 Accumulated Depreciation 0.00 0.00 1504 Due from Payroll 0.00 0.00 1505 Due From Other Funds 0.00 0.00 1520 Due from Street Fund 0.00 0.00 • 1540 Due From Library Fund 0.00 0.00 LIABILITIES AND FUND BALANCE 2000 Accounts Payable 0.00 0.00 2010 Municipal Health Ins. Payable 0.00 0.00 2030 Colonial Life Payable 0.00 0.00 2035 Credit Union-First Resource 0.00 0.00 2040 LOPFI Payable 0.00 0.00 j 2050 National Foundation Life Ins. 0.00 35.28 F. 2080 Conseco Payable 0.00 0.00 t1tF 2090 New York Life Ins. Payable 0.00 0.00 S 2100 Life Ins. of Georgia Payable o00 0.00 2130 Garnishments Payable 0.00 0.00 2135 R. Allen Trust 8502355610 0.00 0.00 2140 United Nay Payable 0.00 0.00 e8 2150 Parks 6 Rec. F.O.D. 5.00 165.00 #. 2160 Pre-Paid Legal Services 0.00 0.00 d 2170 F.O.P. 0.00 0.00 2175 Van Buren Fire Fighters Union 0.00 0.00 2176 Van Buren Firemen Contribution 0.00 0.00 2177 Police Officers Union 0.00 0.00 2200 Nage Payable 0.00 0.00 2210 Federal Income Tax 5/H 0.00 24.12 1 i E Mayor Riggs said there was a lot things going on at this time. He said he and the City Clerk would be putting . together a budget recommendation for the Council to look at. He said next month they would have the volunteers appreciation reception before Council meeting and they would also be working on Phase 9 in the Street Program for next year Next Police, Fire, Building Inspector, District Court and Engineer Reports were presented for filing. There being no further business Alderman Swaim seconded by Alderman Spoon made a motion to adjourn. The • Council followed with a unanimous vote. The meeting adjourned at 7:24 p.m. • APPROVED: ATTESTED: ).i.,,,c2 '' 600.11.2(k Ctu2. 4•61_,_•• MAYOR r CITY CLERK-TREASURER , f