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10 October 2004 Regular MINUTES OF THE VAN BUREN, ARKANSAS CITY COUNCIL MEETING HELD OCTOBER 18, 2004 The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, October 18, 2004 at City Hall. The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as their names were called: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. City Attorney Candice Settle-Beshears and City Clerk Barbie Curtis were also present. This made a total of nine (9)present. A quorum was declared. The Invocation was given by Mr. Jim Petty with E.R.C. Properties. Next the Mayor led the Pledge of Allegiance. On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on September 20, 2004. Alderman Swaim made a motion to approve the minutes. Alderman Parker seconded the motion. On roll call the following Council members voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The following voted nay: none. On the agenda next was to consider a RESOLTUION APPROVING REPLAT OF BUTTERFIELD ADDITION, LOTS 95A, 95B AND 95C. The Mayor said the Resolution was tabled at the last meeting. The Mayor asked if there was any discussion. Alderman Swaim made a motion to approve the Resolution. Mr. Darral Sparkman said they were still opposed to the building of duplexes on that lot. Mr. Sparkman said there wasn't a duplex in that area on a lot that was 75 feet wide. Mr. Sparkman said building three duplexes on that lot was really going to cramp that area. The Mayor said there was some discussion about the sewer last month. Mrs. Thounzen showed the Council pictures of the sewer and the drainage problems. The Mayor said the Water and Sewer Department had some ideas on how to fix the problem. Mrs. Thounzen said the Water and Sewer Department comes out and works like beavers, then you don't see them any more and the sewer and drainage problems are still the same. Mrs. Thounzen said whatever they do to make the problems better, they should give it up to three (3) months to see if it's going to work. City Attorney Candice Settle-Beshears said there were real drainage issues in that area. The Mayor said he thought that most of the issues were being confronted. The City Engineer, Brad Baldwin said they were doing what they could with Laura Lane. Mr. Sparkman said that would not alleviate all the drainage. The City Engineer said what they were doing on Laura Lane would not stop any of the drainage it would all still go right where it did. Alderman Moore said to put three (3)more duplexes there was really too many. Alderman Spoon asked if what was being done now to Laura Lane was going to help the problem. The City Engineer said they had the sarhe problem in different areas around town. He said the problem was when an area.was developed in a certain location the watershed then would become very'large. He said some cases took substantial improvements and they were just not in place. Mr. Baldwin said they were doing what they could at the bottom end of Laura Lane. He said it was not a guarantee that there would not be another problem whenever there was a big storm. Mr. Baldwin said they were making improvements that they can, to improve the situation. He said when they get a major storm the water will go to the low end. Mr. Baldwin said the apartments were built at the bottom of the bathtub. The Mayor said they have at least two (2)major rains a year. Alderman Spoon asked regardless of what they do, are they still going to have problems? Mr. Baldwin said they were raising the north side of the street where the street was tipped and basically the driveways were built like a funnel and therefore put the water from the street into the driveways and garages. He said when they do a street project they go through and put a gradual bump, so the driveways are not any lower than the top of the curb. Mayor Riggs asked Mr. Ronnie Hawkins if the property they were proposing to re-plat had any type of water detention plans. Mr. Hawkins said there had not been any plans done on the actual lot,just a plat of the three (3)lots. Mayor Riggs asked Mr. Baldwin what the completion date was for the street project. Mr. Baldwin said about 30 to 45 days depending on the weather. Mayor Riggs said his suggestion was to table this Resolution again for now, and let Ronnie Hawkins talk to the owners and finish the street project to see what that does, and because there are too many ifs. Alderman Parker said in all good conscience she could not vote for it. Alderman Swaim said he withdrew his motion and accepted the Mayor's motion. Alderman Moore seconded by Alderman Swaim made a motion to table the Resolution until a later date. The Council followed with a unanimous vote. On the agenda next was to consider A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY OF VAN BUREN, CRAWFORD COUNTY, TO UTILIZE FEDERAL-AID MONIES TO INSTALL A TRAFFIC SIGNAL AT HIGHWAY 59 (SOUTH 4TH STREET)AT WOOD STREET. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 10-1-2004 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 16-1 -2004 A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY OF VAN BUREN, CRAWFORD COUNTY, TO UTILIZE FEDERAL-AID MONIES TO INSTALL A TRAFFIC SIGNAL AT HIGHWAY 59 (SOUTH 4TH STREET) AT WOOD STREET. WHEREAS, The City of Van Buren understands Federal-Aid Surface Transportation funds are available for certain City projects at the following Federal and State participating ratios: Federal State City Type of Work Work Phase Share Share Match Traffic Signals/Intersection Construction& 80% 0% 20% Improvements: Engineering State Highway System Right-of-Way 0% 0% 100% &Utilities Projects programmed but All Phases 0% 0% 100% not let to contract NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,THAT: SECTION 1: The City will participate in accordance with its designated responsibility in this project, which includes providing electrical service and maintenance of the traffic signal and associated control equipment. SECTION 2: The City is hereby authorized and directed to execute all appropriate agreements and contracts necessary to expedite the construction of this project. SECTION 3: The City pledges its full support and hereby authorizes the Arkansas State Highway and Transportation Department to initiate action to construct this project. PASSED AND APPROVED THIS 1 g DAY OF Odv ,2004. APPROVED: JOH GGS, 10°1R ATTEST: 604-traii CITY CLERK/TREASURER On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF DCI CONSTRUCTION OF THE 28 STREET DRAINAGE MAINTENANCE PROJECT. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Dodd moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 10--2-2004 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 10- a?- -2004 A RESOLUTION ACCEPTING THE BID OF DCI CONSTRUCTION FOR THE 28TH STREET DRAINAGE MAINTENANCE PROJECT. WHEREAS, The Mayor has advertised for bids for the 28th Street Drainage Maintenance Project;and WHEREAS, Bids have been received and opened as advertised;and WHEREAS, The Council feels that the bid of DCI Construction is the best bid; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS: SECTION 1: The Bid of$21,750.00 by DCI Construction is accepted. SECTION 2: The Mayor is authorized and directed to pay for all expenses relating to the Project out of the Street Fund. PASSED AND APPROVED THIS t v DAY OF OCTOBER,2004. MAY J0111 ATTESTED: ��IL l'I�S�atit C��iC.tGaJ CITY CLERK/TREASURER On the agenda next was to consider A RESOLUTION AUTHORIZING AMENDING RESOLUTION 2-3- 2004. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Dodd moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 10-3-2004 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. IQ -3 -2004 A RESOLUTION AUTHORIZING AMENDING RESOLUTION 2-3-2004. WHEREAS, The City of Van Buren has a 1971 Ford 900 Howe Pumper which is beyond repair and is no longer needed by the City;and WHEREAS, After an inventory of Fixed Assets, it was recommended by our State Auditor that this item be removed from our Fixed Asset Inventory;and WHEREAS, Pursuant to Resolution 2-3-2004, the Council authorized the Mayor to dispose of the asset by sealed bid at a minimum bid of$5,000.00;and WHEREAS, After advertisement, no bids were received at or above the minimum bid of$5,000.00. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS: SECTION 1: That the minimum bid for the 1971 Ford 900 Howe Pumper, Serial # C9OLVL13311, Control#FD1-63,is hereby amended from$5,000.00 to $2,500.00. PASSED AND APPROVED THIS 1 g DAY OF OCTOBER,2004. MAY JOH ' 'aS ATTESTED: 6 q)allitC CITY CLERK/TREASURER On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE ARKANSAS FORESTRY COMMISSION. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. Alderman Swaim asked what a street tree inventory. was. Michael Johnston explained they would be doing inventory on the trees in six(6)individual sections in the City of Van Buren as to size, species and health. Alderman Swaim asked what they would be getting for $20,000 street tree inventory. Mr. Johnston said they would get a very detailed scientific representative of a tree canopy in • the City of Van Buren. Alderman Parker asked how big was a district. Mr. Johnston said that would be determined by Cross Timbers and any interested party. Mr. Johnston said he was going to recommend 151i street all the way from Chestnut up to Poplar because they have some landmark historic trees in that area. Alderman Swaim made a motion to table the Resolution and the Ordinance with Cross Timbers Forestry until such time that they know where the six (6) districts were located. The Mayor asked Mr. Johnston about the Forestry Grant. Mr. Johnston said there would be $20,000 provided by the Arkansas Forestry Commission matched by in-kind. Alderman Moore said the City of Van Buren then would not be out $20,000. Mr. Johnston said no they would not. Mr. Johnston said if they table the Resolution, the application process would be slowed down and there would be no leaves on the trees to identify them. City Attorney Candice Settle-Beshears suggested they limit the Ordinance approving the $20,000 contract upon receiving the grant funds in the Resolution. The City Attorney said the Resolution regarding the agreement with Arkansas Forestry Commission is actually the grant agreement, which provides the funds for the City to pay Cross Timbers. She said what they might do, was subject the Ordinance for the agreement with Cross Timbers upon the City receiving the grant funds in the Resolution. Alderman Swaim seconded by Alderman Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd and Spoon. And the following voted nay: Alderman Barker. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. • THE RESOLUTION WAS GIVEN THE NUMBER 10-4-2004 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 10-'k -2004 A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE ARKANSAS FORESTRY COMMISSION. WHEREAS, The City of Van Buren has been awarded a $20,000 matching grant by the Arkansas Forestry Commission for the purpose of • developing a street tree inventory,the development of city codes and for promoting education regarding urban forestry;and WHEREAS, The City of Van Buren must provide a minimum match of$20,000 in eligible cash purchases or in-kind contributions;and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,THAT: SECTION 1: The City will participate in accordance with its designated responsibility in this project, which includes providing cash purchases or in-kind contributions in the minimum amount of $20,000.00. SECTION 2: The Mayor or his designated agent is hereby authorized and directed to execute all appropriate agreements and contracts necessary to expedite this project. PASSED AND APPROVED THIS 1 g DAY OF OCTOBER,2004. APPROVED: JO , ATTEST: qDaSQ .a.J CITY CLERK/TREASURER On the agenda next was to consider an ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH CROSS TIMBERS FORESTRY, DISPENSING WITH THE COMPETITIVE BIDDING REQUIREMENT, AND OTHER MATTERS. The Clerk read the Ordinance in its entirety. Alderman Moore moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote resulted: Ayes — Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there were six (6) ayes and (0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and fmal reading. The motion was seconded by Alderman Dodd. On the Clerk's calling the roll, the following vote resulted: Ayes — Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there were six (6) ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read - the Ordinance the third and fmal time. The Mayor asked if there was any discussion. There was none. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance as amended. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Dodd and Spoon. And the following voted nay: Alderman Barker. The Mayor declared the motion carried as there were five (5) ayes and(1) nay. Four(4)votes being necessary for passage. Motion was made by Alderman Moore and seconded by Alderman Swaim, that the emergency clause be adopted. On the Clerk's calling the roll the following vote resulted: Ayes: Alderman Swaim, Parker, Moore, Dodd and Spoon. The following voted nay: Alderman Barker. The Mayor declared the motion carried as there were five (5) ayes and one(1)nay. Four(4)votes being necessary for passage. The Mayor then declared the Ordinance duly passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 13-2004 a z`i22>Z '8r$YEMg�v t=ea y�Eu =Vo ',5•`-2:60643,5 .F.:.s. 2bt615A � .c'idar 3 ' a` = — 0 Z ipW WO.or8§«T14wd 6-doEn e ocv_ Pnnc way . j 0A121;.' >a 1- ,W OW—LUW VVen �ro00 :24E.- W01.mgro iz 4.44n., g-.0.2,-; it - CVLgwa1-1- aa1- o « r 12e�O4202 gwas > 3. "4 . 1t1- kn 2YG.Q g • . m CY< COdatro«wy ^y _ n eW� ¢ry— a� 0,. ..S. SOnealC"~� �ao ¢ 1-t0'z 22§Z411 VW2F eLgrroL 74 ME �orgWmHaF«foaxt _ E� et45g°Oxro l>' 20~4+ dW< Q1- WC �ywf ` « ' 7 Oc. za W LLzGta1- op 4aagc 7WOvas Wvi n 2-iWjOcVeW Ig -- vE Eae^ F=c. W _000 row-6 ' 1-4= © a=wme«mi. <7J88 -,9=-E2' z lrm ft :rn Ntg ? atca !tmEaragSuaavZU> tmeI!II1IIIIII1I1!v �trov0 aaaQQaJNiQ On the agenda next was to consider an ORDINANCE AMENDING ORDINANCE NO. 16-2000 AND NO. 23-1994. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted: Ayes — Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there were six (6) ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted: Ayes— Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion. There was none. The Mayor then put the question, "Shall the Ordinance pass'?" Motion was made by Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none. The Mayor declared the motion carried as there were six (6) ayes and(0)nay. Four(4)votes being necessary for passage. THE ORDINANCE WAS GIVEN THE NUMBER 14-2004 z ztit'iosct g +.0 y+ }� � 0"~ O� Na+w a+C yCy7p~�O �C�OL h�=_�'Z�t W� Z 8.." .20,-2. ..,.t =c.cEmpau vagi towg'ia 8Q�++ .11 2W' raiI E ema ,OQ Hlav WU .+ c' n E gf g C EE g m :WWN`OW igv .f.T EmighWg L 01n>n2-QO¢n1 aU m d014rstNES t. L_a0 SiFMI -441 C .. ; QO E .N z ziz"•o °N O.c =m N� `aim < �' CC'N j c"' a Op ac t` ; < WQQOO zba,�C giff i W :- E-w N 'z- N > �,zzz ,� .- C Ui OZ d . 8 o N .< ffi-N N'C p YI._rtt � N O W N � VI o pzogo t)m2),NU> ++S .4 z 10 c_ 4'0 G pt� J 8- Qa�z� -c co ,o„v�o�'�«eF..'�-�z 1b�rro �L€e � W z00.15gEy Laadoc .. yCI t»O —0 a o -E ... .O 'Y �Qj cL"N �� V CUI Qzm1_-� CC N� O.+'y` - U N gaN 1.IEo3C�r'c� x LcQdOQW/OZCAry� c <= ��M U 3NO Pro Y._U 3 7043 8$CU>N G O I TS.X 5 0miTN' < UaNQ On the agenda next was to consider an ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH ARKANSAS & MISSOURI RAILROAD, DISPENSING WITH THE COMPETITIVE BIDDING REQUIREMENT, AND OTHER MATTERS. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Dodd. On the Clerk's calling the roll, the following vote resulted: Ayes- Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Alderman Dodd. On the Clerk's calling the roll, the following vote resulted: Ayes-Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there were six (6) ayes and(0) nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion. There was none. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded by Alderman Moore to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none. The Mayor declared the motion carried as there were six (6) ayes. The following voted nay: none. Motion was made by Alderman Swaim and seconded by Alderman Moore, that the emergency clause be adopted. On the Clerk's calling the roll the following vote resulted: Ayes: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The following voted nay: none. The Mayor declared the motion carried as there were six(6) ayes and zero (0)nays. Four(4)votes being necessary for passage. The Mayor then declared the Ordinance duly passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 15-2004 if u � 2 . a>n+VI �.0wCt fi r it — A Ai . ' WC ov_LNaq:o $012:4 ZN.=it E. RO. 41St X'?' NyN� ro=IlilCg7OUiCI LNY6Qv8a8 O- Nf 0 gOVsdy1I mo 'N';4 ~aatcni at -,1 0: .F iOBC 4� ,a4'4N,oe KaeQmmc y t q � .ci t o � $yy asda .a4 C ,:- 2. -9-LIE-° .v UW O p3 WcW m -OQ .E , { - 'se, 7,ypv 5Z � �EeiQ .s.a.. �NO Z >VL COL GN o0aTpy c� oN � mU+WONO . OaI- QQ �NQ d' �a'Z A y�j' G�. y�-w�' 'a� �7 O --- 2"....1) _.,.� N i070 z 1r,z02-24,1...6. . I it., }4R+ w.i ; i ▪h!. . m zUQ,10x04: .Lay-sEgo��}±!! .N<b 'roWEP-s °v"i2- 8-agsg_ z Wz z5F , Fef c Q- �Nzs,=_e< oWWC '--,c, c-1. g2�L1,CS-M +l• „CyIci %. <gre-. _?FW ome Nt.L/0 O-1Cc` p �. VII. b ya '2i._LC UUC am 4NW31Oilaao.2 cev1,Y a5 bE E_SVC `o a • Next on the agenda was the Police Department discussion of Salary Proposal. Larry Brown, President of the Van Buren Polices Officer's Association was representing thirty-nine (39) members of the Association and the remainder of the forty-four (44) certified Police Officers that are not members of the association. Officer Brown said this year the Association voted for Officer Daniel Perry associate budget chairman. Officer Brown said since becoming a member of the association over ten (10)years ago, he said pay has always been a concern for the members and officers of the Police Department. Officer Brown said in January 2003 he appointed a committee to conduct a salary survey and put together a proposal and presented it to Chief Bell. Officer Brown said they had worked with Chief Bell putting together a proposal to present to the Council for a pay increase for the Police Department. Officer Brown said his hope was that the Council would allow Chief Bell to increase his budget for file rear 2015 and to reflect the increase in base salaries across the board. He said they would like the Council to enact an Ordinance to change the longevity pay for the Police Department. Alderman Swaim complemented Officer Brown on the report. Alderman Swaim asked when the Johanson salary survey report would be ready. The Mayor said they have some preliminary reports at this time Alderman Swaim said up until this time they had received very little iniormation from the report. Alderman Swain said they need to study all the pay areas in which the Police Department receive pay, such as clothing allowance, health insurance, vehicle, vacation, wages and other pay. He said when they receive that information they will have a comparison for the Johanson report. Mayor Riggs said they would get the salary study done before making any decision. The Mayor said any salary increases would go through the budget. Officer Brown said they were discussing money to pay their bills. Alderman Moore asked about the survey numbers. Officer Brown said the base salaries did not reflect the 3%increase for the cost of living raise. P Alderman Spoon told Officer Brown the presentation was very well done. Next was time for recommendations from Boards and Commission: The Planning Commission recommended Lyn Brown to fill the un-expired term of Lou Wallman. Alderman Parker seconded by Alderman Dodd made a motion to accept the recommendation. The Council followed with a unanimous vote. Next the Municipal Auditorium Commission recommended Lida Taylor for another five (5)year term. Alderman Swaim seconded by Alderman Parker. The Council followed with a unanimous vote. Next the Parks and Recreation Commission recommended Jim Petty for a five (5) year term. Alderman Parker seconded by Alderman Swaim made a motion to accept the recommendation. The Council followed with a unanimous vote. Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim and seconded by Alderman Spoon to appropriate the sum of $1,180,561.04 to pay expenses and salaries for September 2004, presented by the City Clerk Treasurer. The Council followed with a unanimous vote. 1.039.352.88+ 1 i. PAGE: 1.g2 '07+, CITY OP VAN BUREN l 121,400•04+ TRIAL BALANCE 311,39+ AS OF: SEPTEMBER 301H, 2004 3.2276•59..x+ 1 ;929:•72.4 ... MONTH TO DATE •.. •" YEAR TO DATE ... 1064•35+ DEBITS CREDITS ACCOUNT NAME DEBITS CREDITS 1.180.561.040+ • ASSETS _____= 0.00 20.0.00 1000 Petty Cash 157,286.68 47,276.55 1020 Cash in Bank 0.00 1020.10 Cash in Bank - Sales Tax City 0.00 17,630.93 11,310.54 1020.18 Cash in Bank - PD Co Tax 24,448.51 14,746.50 1020.19 Cash in Bank - FD Co Tax 2,494.17 600.00 1020.27 Cash in Bank - Levee 82,182.07 6,753.17 1020.31 Cash in Bank - Parks&Rea 2,450.01 1020.51 Cash in Bank - Cemetery 7'62 60,767.89 179,791.12 1020.91 Cash in Bank - Cap Imp 0.00 1040 Investments 0.00 0.00 0.00 1040.10 Investments - Sales Tax City 0.00 0.00 1040.18 Investments - PD Co Tax 0.00 0.00 1040.19 Investments - FD Co Tax 0.00 0.00 1040.27 Investments - Levee 0.00 0.00 1040.31 Investments - Parks&Rec 48,524,97 2.54 1040.51 Investments - Cemetery 910,152.61 1040.91 Investments - Cap Imp 0.00 0.00 0.00 1040.92 Capital Improvement CD 0.00 1050 Fixed Assets 0.00 0.00 1051 Accumulated Depreciation 0.00 0.00 0.00 1504 Due from Payroll 0.00 1505 Due From Other Funds 0.00 0.00 0.00 1520 Due from Street Fund 0.00 1540 Due From,Library Fund 0.00 LIABILITIES AND FUND BALANCE ' .=.=m.------_______________= 0.00 0.00 2000 Accounts Payable 0.00 2010 Municipal Health Ins. Payable 0.00 0.00 0.00 2030 Colonial Life Payable 0.00 2035 Credit Union-First Resource 2,556.00 0.00 0.00 2040 LOPFI Payable 35.28 2050 National Foundation Life Ins. 0.00 0.00 0.00 2080 Conaeco Payable 0.00 2090 New York Life Ins. Payable 0.00 0.00 0.00 2100 Life Ins. of Georgia Payable 0.00 2130 Garnishments Payable 845.16 40.00 0.00 2135 R. Allen Trust 8502355610 0.00 0.00 2140 United Way Payable 160.00 5.00 2150 Parks 6 Rec. F.O.D. 0.00 2160 Pre-Paid Legal Services 0.00 0.00 0.00 2170 F.O.P. 0.00 2175 Van Buren Fire Fighters Union 505.96 0.00 0.00 2176 Van Buren Firemen Contribution 0.00 2177 Police Officers Union 270.00 0.00 0.00 2200 Wage Payable 2210 Federal Income Tax N/H 15,196.85 24.12 Next Police, Fire, Building Inspector, District Court and Engineer Reports were presented for filing. There being no further business Alderman Swaim seconded by Alderman Spoon made a motion to adjourn. The Council followed with a unanimous vote. The meeting adjourned at 8:00 p.m. APPROVED: ATTESTED: .6 ( L,Ji • i MAY* CITY CLERK-TREASURER