06 June 2004 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD JUNE 21, 2004
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, June 21, 2004 at City Hall.
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered
as their names were called: Alderman Swaim, Parker, Moore, Dodd and Spoon. City Attorney Candice Settle-
Beshears and City.Clerk Barbie.Curtis were also present. Alderman Barker was absent. This made a total of eight
(8)present. A quorum was declared.
The Invocation was given by retired Alderman Hill Alexander.
Next the Mayor led the Pledge of Allegiance.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on May 17, 2004.
Alderman Swaim made a motion to approve the minutes. Alderman Parker seconded the motion. On roll call the
following Council members voted aye: Alderman Swaim, Parker,.Moore, Dodd and Spoon. The following voted
nay:. none.
On the agenda next was to consider A RESOLUTION SETTING A PUBLIC HEARING FOR THE
ABANDONMENT OF A PORTION OF 12TH STREET, ELM STREET AND TfIE ALLEY IN BLOCK 6
OF MCGEE ADDITION IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its
entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman
Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion
and the roll being called, the following voted aye: Alderman Swain, Parker, Moore, Dodd and Spoon. And the
following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6-1-2004
CITY OF VAN BUREN,ARKANSAS 6
RESOLUTION NO. I -2004
A RESOLUTION SETTING A PUBLIC HEARING FOR THE ABANDONMENT
OF A PORTION OF 12th STREET,ELM STREET AND THE ALLEY IN BLOCK
6 OF MCGEE ADDITION IN THE CITY OF VAN BUREN,ARKANSAS.
WHEREAS, The Van Buren School District has petitioned the City Council of
Van Buren, to vacate and abandon that portion of 12th Street
between Block 6, 7, 8 and 9,that portion of Elm Street between
Block 8 and 9,and the alley in Block 6,McGee Addition to the
City of Van Buren.
WHEREAS, The Petitioners own all the property adjoining those portions of the
above described;and,
WHEREAS, The City Council of Van Buren, Arkansas, acting under the
authority of Arkansas Code Annotated,Section 14-301-301 has the
authority to abandon streets and alleys.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS:
,SECTION 1: That a Public Hearing is set for July 19,2004, at 7:00 P.M., at
which time said Petition shall be presented to the City Council and
the Council will determine at that time whether such property
should be abandoned as a street and that all abutting property
owners and other persons directly interested have consented to
such abandonment.
SECTION 2: That the City Clerk of Van Buren,Arkansas is hereby directed to
give notice by publication once a week for two weeks in some
newspaper published in Crawford County advising the property
owners affected that on said date and time the Council will hear
said Petition
PASSED AND APPROVED THIS U DAY OF JUNE,2004.
A YOr ICii **
ATTESTED:
CITY CLERK/TREASURER
1
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO CONTRACT
WITH THE ARKANSAS MUNICIPAL LEAGUE FOR PROPERTY INSURANCE. The Clerk read the
Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim
seconded by Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs on the
adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd
and Spoon. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the Cite.
THE RESOLUTION WAS GIVEN THE NUMBER 6-2-2004
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. �-?— -2004
A RESOLUTION AUTHORIZING THE MAYOR TO CONTRACT WITH THE
ARKANSAS MUNICIPAL LEAGUE FOR PROPERTY INSURANCE.
WHEREAS, The Mayor has advertised for bids for property insurance;and
WHEREAS, No bids were received after notice was properly advertised;and
WHEREAS, The Arkansas Municipal League will provide insurance to the City for
$9,596.08;and
WHEREAS, The Arkansas Municipal League is exempted from the competitive
bidding requirement;
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: The Mayor is authorized to contract with the Arkansas Municipal League
for property insurance in the amount of$9,596.08.
PASSED AND APPROVED THIS es I DAY OF JUNE,2004.
S\\ •
MAYOR J 14:I = GGS
ATTESTED:
Com
/41j)CLERK/TREASURER
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO PURCHASE A
SKID STEER LOADER FOR THE STREET DEPARTMENT. The Clerk read the Resolution in its entirety.
The Mayor asked if there was any discussion. Alderman Swaim asked if the loader was a new item and what kind
of loader it was. Bruce Coombes Street Foreman said the loader was a Caterpillar and was a new item. Alderman
Swaim seconded by Alderman Spoon moved that the Resolution be adopted. The question was put by Mayor
Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker,
Moore. Dodd and Spoon. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6-3-2004
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 6 -3 -2004
A RESOLUTION AUTHORIZING THE MAYOR TO PURCHASE A SKID STEER
LOADER FOR THE STREET DEPARTMENT.
WHEREAS, The Mayor has advertised for bids for a skid steer loader,and
WHEREAS, Two bids were received, one of which did not meet the required
specifications for the piece of equipment;and
WHEREAS, Riggs Rental Service submitted a bid for a piece of equipment meeting the
required specifications in the amount of$20,900.00;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: The Mayor is authorized to contract with Riggs Rental Service to purchase
a Skid Steer Loader in an amount not to exceed $20,900.00, and the City
Clerk is authorized to pay same out of the Street Fund.
PASSED AND APPROVED THIS (S DAY OF JUNE,2004.
Mt°'0V0' t RIC
I ATTESTED: _
° ( 1i �
CITY SURER
i
On the agenda next was to consider A RESOLUTION DECLARING A S'T'RUCTURE TO BE A
NUISANCE AND DECLARING CONDENLNATION. The Clerk read the Resolution in its entirety. The
Mayor asked if there was any discussion. Alderman Parker asked when a person lives out of state was there a
certified letter mailed to them so the City had proof they were notified. Wesley Sandlin Code Enforcement Officer
said they send a certified letter making sure that person had been notified. Alderman Swain seconded by
Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of
the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd and Spoon.
And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6-4-2004
CITY OF VAN BUREN,ARkANSAS
RESOLUTION NO. 67.4 -2004
A RESOLUTION DECLARING A STRVE TURE TO BE A NUISANCE AND
DECLARING CONDEMNATION.
WHEREAS, Lydia and Frank Reed are the recd owners of certain property located in the
City of Van Buren, Crawford County, Arkansas,which is located at 313 South 3'd
Street,Van Buren,Arkansas;and
WHEREAS, The structure which is presently located upon said property is in a deplorable state
of disrepair, and the property is in such a condition that it constitutes a health and
safety hazard to the citizens of Van Buren and especially to those living in that
neighborhood;and,
WHEREAS, Under authority of A.CA § 14-56-203 and Van Buren Ordinance No. 26-1997,
the City, through its City Council, can declare said property to be a nuisance and
require its removal within 30 days.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS:
SECTION 1: That the structure and conditions described above are hereby declared a nuisance,
and it is hereby ordered that the property shall be cleaned up,and the structure(s)
shall be removed within 30 days of the receipt by the owner of this Resolution.
PASSED AND APPROVED THIS O-' DAY OF JUNE,2004.
MAYOR:1 IRI S
ATTESTED:
6eLlit1, Clc.►tLa_.�
CITY CLERK\TREASURER
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF
FIXED ASSETS BY SEALED BID. The Clerk read the Resolution in its entirety. The Mayor asked if there
was any discussion. There was none. Alderman Swaim seconded by Alderman Dodd moved that the Resolution
be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the
following voted aye: Alderman Swaim, Parker. Moore, Dodd and Spoon. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6-5-2004
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 6-5 -2004
A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF FIXED ASSETS BY
SEALED BID.
WHEREAS, The City of Van.Buren has several items which are beyond repair and are
no longer needed by the City;and
WHEREAS, After an inventory of Fixed Assets, it is recommended by our State
Auditor that these items be removed from our Fixed Asset Inventory.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,.
ARKANSAS:
SECTION 1: That the Mayor is hereby authorized to dispose of the following assets by
sealed bid and is authorized to remove same from the Fixed Asset
' Inventory:
Department Amount Description Control#
Fire $494.00 5 Bar stools FD1-154
Fire $905.00 3 Lane recliners FD1-165
Fire $227.00 2 Water beds FD3-91 &92
Fire $295.00 1 Hot point range FD1-164
Serial#LL101534H#1
Fire $950.00 3 Chairs FD1-209,
210,211
Fire $299.00 1 Lawn boy mower FD-185
Serial#7922238
Fire $299.00 1 Lawn boy mower FD-184
Serial#7922234
PASSED AND APPROVED THIS 00 DAY OF JUNE, 2004.
t1�
MAYO O? RI
ATTESTED: CUAZi.
CITY CLERK/TREASURER
Next on the agenda was to consider AN ORDINANCE LEVYING A TAX FOR THE CITY GENERAL
MUNICIPAL PURPOSES FOR THE YEAR 2004 AND FOR THE PUBLIC LIBRARY. The Clerk read the
Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its
second reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote
resuiled: Ayes — Alderman Swaim, Parker, Moore, Dodd and Spoon. The Mayor declared the motion carried as
there were five (5) ayes and (0) nays. Four(4)votes being necessary for passage. The Ordinance was read the
second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote
resulted: Ayes — Alderman Swaim, Parker, Moore, Dodd and Spoon. The Mayor declared the motion carried as
there were five (5) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the
Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. There was none.
The layor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted:
Ayes - Alderman Swaim, Parker, Moore. Dodd and Spoon. The mayor declared the motion carried as there were
five (5) ayes and (0) nays. Four(4)votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Spoon, that the emergency clause be adopted
which motion on roll call carried by the unanimous vote of the Council. The Mayor then declared the Ordinance
duly passed and signed same in open Council, duly attested to by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 8-2004
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Next on the agenda was Appointments to Boards Commission. The Library Board recommended Kathy Hubbs
be reappointed to the Library Board. Alderman Parker seconded by Alderman Swaim made a motion to approve
the request. The Council followed with a unanimous vote.
Next on the agenda was a request from the Van Buren Housing Authority recommending Lewis Ballard to
serve on the Board of Commissioners for a five (5)year term beginning May 27,2004 ending May of 27, 2009.
Alderman Swaim seconded by Alderman Moore made a motion to grant their request. The Council followed with
a unanimous vote.
Next on the agenda was a request from the Van Buren Historic District Commission recommending Dwight
Hopkins and Ralph Irwin to serve on the Historic District Commission for another three (3)year term. Alderman
Swaim seconded by Alderman Spoon made a motion to grant their request. The Council followed with a
unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim and seconded by
Alderman Spoon to appropriate the sum of $967,960.98 to pay expenses and salaries for May 2004, presented by
the City Clerk Treasurer. The Council followed with a unanimous vote.
F 7.O9r442;. 7a-A CITY OF VAN BUREN PAGE, 1
6'0?-2004'02..19 PN .�
1 ,R TRIAL BALANCE
~ is 2,1!(1,40.10 ,•.' 1 AS OF: NAY 31ST, 2004
10 -General Fund fi 461,414 k• ..• •••
••• MONTH TO DATE • YEAR TO DATE
+- ,� CREDITS DEBITS CREDITS
ACCT6 '11'.;410_14i4:1:11 DEBITS
ASSETS 967,9 b Q,'._9 4 .f 1
1000 Petty Cash
0.00 200.00
102,681.52
1020 Cash in Bank
81,808.20
0.00 0.00
1020.10 Cash in Bank - Sales Tax City 23,190.90
1020.18 Cash in Bank - PD Co Tax 6,421.93
3,261.34 53,550.17
1020.19 Cash in Bank - FD Co Tax 394.17
1020.27 Cash in Bank - Levee 0.00
73,208.06
•
1020.31 Cash in Bank - Parks &Rec
14,294.99
495.71 2,028.47
1020.51 Cash in Bank - Cemetery 312,522.72
1020.91 Cash in Bank - Cap Imp - 63,714.99
1040 Investments
2.53 2.53
0.00 0.00 •
1040.10 Investments - Sales Tax City 0.00
1040.18 Investments - PD Co Tax 0.00
0.00 0.00
1040.19 Investments - PD Co Tax
0.00 0.00
1040.27 Investments - Levee -
0.00 0.00
1040.31 Investments - Parks &Rec 48,512.40
1040.51 Investments - Cemetery 2.45
1040.91 Investments - Cap Imp
0.00 909,012.40
0.00 0.00
1040.92 Capital Improvement CD
0.00 0.00
1050 Fixed Assets 0.00
1051 Accumulated Depreciation 0.00
0.00 0.00
1504 Due from Payroll 0.00
1505 Due From Other Funds 0.00
0.00 0.00
1520 Due from Street Fund 0.00
1540 Due From Library Fund 0.00
LIABILITIES AND FUND BALANCE
___________=___:_________._= 0.00 0.00
2000 Accounts Payable 0.00
2010 Municipal Health Ins. Payable 0.00
127.25 0.00
2030 Colonial Life Payable 2,275.00
2035 Credit Union-First Resource 0.00
0.00 0.00
2040 LOPFI Payable 35.28
2050 National Foundation Life Ins. 326.36
151.55 0.00
2080 Conseco Payable 0.00
2090 New York Life Ins. Payable 35.00
21.67 0.00
2100 Life Ins. of Georgia Payable 1,079.65
2130 Garnishments Payable 17.50
40.00
2135 R. Allen Trust 6502355610 0.00
0.00 , 0.00
2140 United Way Payable 140.00
5.00
2150 Parks &Rec. F.O.D.
0.00
2160 Pre-Paid Legal Services
0.00
0.00 0.00
2170 F.O.P. 471.96
7.45
2175 Van Buren Fire Fighters Union
29.00
2176 Van Buren Firemen Contribution 0.00
250.00
2177 Police Officers Union 0.00
0.00 0.00
2200 Nage Payable 15,139.16
885.36
2210 Federal Income Tax N/H
Next Police, Fire, Building Inspector, District Court and Engineer Reports were presented for filing.
Mayor Riggs said he wanted to update everyone on the Phase VIII project, saving they were in full swing and
were doing concrete work.
The Mayor said the Street Department has been working hard trying to get the park beside the Depot opened.
He said they are waiting on the sod to be put down.
The Mayor said they were probably going to have another drainage project to bring to the Council in July.
Alan Swaim with Field of Dreams spoke on the Babe Ruth World Series. Alan Swaim said it was the most
incredible thing he had been involved in. He said the City had just taken this and ran with it. Alan Swaim said he
wanted to thank the Street Department, Brad Baldwin City Engineer and Vivian Mitchell for all their help.
Alan Swaim said the total pledge at the present was $207,270.00. He said they already have in hand $168,000.00.
He said they have already paid their $40,000.00 to Babe Ruth Baseball and already paid for a lot of the Souvenirs.
Mr. Swaim said they still have to pay for the canopy when the steel gets in. He said that would cost $22,000.00.
Alan Swaim said he talked to Connie Hyatt, Deputy City Clerk and the balance of the Babe Ruth World Series
Fund is $83,984.00. He said there were a lot of expenses still coming out of that most of that being Motel
expenses. He said they still have to purchase the gift packages for the players.
Alan Swaim said the projected income would partly come from Program Ad sales, Souvenirs, passes to the
game and Banquet ticket sales. He said the Women's League had raised $9,000.00 to take care of the Banquet.
Alan Swaim said they were going to have another Sports memorabilia auction the first week of August to continue
to build momentum going right into the World Series. Alan Swaim said everyone had been working really hard
and everyone had done a tremendous job. Alan Swaim said he would like to give each of the Aldermen a family
pass to the World Series and also gave the Council members tickets for their spouse to the Banquet.
Alderman Parker told Alan Swaim what a good job he had done with the Babe Ruth World Series.
Alderman Spoon also told Alan Swaim what a good job he had done and he had heard so many good things
about the work he was doing.
Alan Swaim said he had known this was a wonderful place to live but this had been such a great experience and
everyone had been so wonderful and helpful that he would never want to live anywhere else. •
There being no further business Alderman Swaim seconded by Alderman Spoon made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjournedat7: 30 p.m.
APPROVED:
ATTESTED: ,
ezejde.a.:)- MAYO 7 tr!
CI Y CLERK-TREASURER