02 February 2004 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD FEBRUARY 23,2004
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, February 23, 2004, at City Hall.
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered
as their names were called: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. City Clerk Barbie Curtis
and City Attorney Candice Settle-Beshears were present. This made a total of nine(9)present. A quorum was
declared.
The Invocation was given by Doug Compton, Youth Minister at First Baptist Church.
Next the Mayor led the Pledge of Allegiance.
Next the Mayor gave a Proclamation declaring Monday, February 23, 2004 Coleman Jr. High Cheerleaders day.
In honor of their achievements receiving the Nacional Championship Award of the National Cheerleaders
Association. Mayor Riggs congratulated the girls and told them they did a fine job. The Mayor welcomed Dr.
Tommy who is Principal of Coleman Jr. High, Lonnie Myers, Assistant Superintendent and all the parents who were
at the meeting.
Senator Ruth Whitaker talked to the Cheerleaders telling them when they get back in session in January, she
wants to have them all come to Little Rock and present the Proclamation again, on the floor of the Senate. Senator
Whitaker read a Proclamation recognizing the Cheerleaders and their achievements.
The Mayor introduced each of the girls and asked to girls to do a cheer. The girls did their cheer and everyone
applauded.
Next the Mayor gave the STATE OF THE CITY ANNUAL REPORT to the Council. He told the Council that last
year was a good year and Van Buren continues to grow. The Mayor said they hada lot of positive things happen in
the Police Department, Fire Department and the City Engineer Department. The Mayor said the Building permits
were also up hi the Building Department. Mayor Riggs said the prospects for next year looked really good
commercial wise. The Mayor said they were going to see a lot of good things happen in 2004. The Mayor then
thanked the Council members saying they were the key to the City's success. The Council members thanked Mayor
Riggs.
THE STATE OF THE CITY ANNUAL REPORT: on the following page.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on January 26, 2004.
Alderman Swaim made a motion to approve the minutes. Alderman Parker seconded the motion. On roll call the
following Council members voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The following
voted nay:none.
On the agenda next was to consider A RESOLUTION AMENDING RESOLUTION NO. 1-1-04. The Clerk
read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim
seconded by Alderman Spoon moved that the Resolution be adopted. The question was put by Mayor Riggs on the
adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd,
Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-1-2004
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 02 - I -2004
A RESOLUTION AMENDING RESOLUTION NO. 1-1-04.
WHEREAS, The City Council previously adopted a revised budget for the year
ended December 31,2003 pursuant to Resolution No. 1-1-04;and
WHEREAS, The figures for 2003 revenues and expenditures were
miscalculated.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS:
SECTION 1: That 2003 current year revenues should be, and hereby are,
amended to Eleven Million, Three Hundred and Twenty-Eight
Thousand, Six Hundred and Twenty-Six Dollars and Twenty-Five
Cents($11,328,626.25).
SECTION 2: That 2003 current year expenditures should be, and hereby are,
amended to Ten Million, Eight Hundred and Eighty-Five
Thousand, Seven Hundred Seven Dollars and No Cents
($10,885,707.00). ,,��QQ
PASSED AND APPROVED THIS r" DAY OF FEBRUARY,2004.
'1 1
MAOR OHN •'te e
ATTESTED:
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CITY CLERK/TREASURER
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CITY OFFICERS �,.�. f1 —� .• ' �_
BARBIE CURTIS
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City Clerk-Treasurer ,z•'1 / - a ( •"- . !� n i.^!
CANDICE SETTLE \.•t-. .y �;' _ •�C�t •
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City Attorney j,' .1 ) �� ! f
STEVEN PEER •(�~L ?? d! ' U•f' `c.\ F �' L'
Municipal Judge •{. t'/ n •ru 1{ r _% '�`1C •,
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CAROL RAY .� ! •:i� !, �� •It:.. ,
Court Clerk ` '�„>r .�� rr" ' II...._ t ' — -
VIVIAN MITCHELL ___ __ �=---� _ �� ,
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to the Mayor �{}�
Alderman (ttU of Wan :�O� to n, Arkanoa
JIM BARKER
MARY ANN DODD
DAVID MOORE JOHN RIGGS, Mayor
DONNA
RICK SPOON PARKER 1003 Broadway • Van Buren, Arkansas 72956
BILLSWAIM (479) 474-1541 • Fax: (479) 471-5010
STATE OF THE CITY
FEBRUARY, 2003
As I present this report, I want to thank each and every city employee, all volunteers
and each of you who are Van Buren's movers and shakers for the time you put into our
community by making Van Buren the envy of our State.
The City Clerk's Office reports revenues for 2003 totaling $11,328,626.25 with Interest
Income totaling $42,579.90 and City Sales Tax proceeds totaling $2,972,744.32 and
County Sales Tax proceeds $1,637,396.83 for a total of $4,610,141.15. Other revenues
included Franchise Taxes - $989,553.40; Privilege Licenses - $130,877.50; Inspection.
Fees $118,080.22 and District Court Fines - $363,423.28. The 2003 Budget was
$9,805,317.00 with carry over amounts of $3,321,840.00 totaling $13,127,157.00 with
expenditures from 2003 in the amount of $10,885,707.00 leaving a balance as of December
31, 2003 in the amount of $2,241,450.00, which includes all investments for all funds.
There were 1,226 Privilege Licenses purchased from the City Clerk's Office in 2003 with
229 of these being new businesses.
Once again Van Buren's volunteers led the way to our receiving the Volunteer Community
of the Year award for the thirteenth year since 1987: In 1990, Van Buren was one of
four cities named Volunteer Community of the Decade and we are waiting to hear if we
will again receive this honor. 10,469 volunteers donated 420,801 hours in serving the
people of this community. The Department of Volunteerism in Little Rock places the
value of $16.54 on each hour given by a volunteer which, if calculated into a dollar
amount, would save the city $173,157.26, had we been required to pay for these
services. Van Buren volunteers are known for the care and concern they show to others
in need and they certainly make a difference in our community. To our volunteers I
say, "Thank You"!
Again, a special thank you is in order for the Old Town Merchants Association as they
continue to promote and help revitalize Historic Downtown with our annual events which
include Old Timer's Days, the Bike Show (motorcycle), Fall Festival, Halloween on Main
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PROGRESS IS ''''''.&,(1; rf; OUR PROJECT
STATE OF THE CITY, 2003
PAGE 2
Street, Living Windows,and the Christmas Parade. All community and retail events are ,
advertised and promoted to bring visitors, shoppers and tourists to Van Buren while
preserving the "old town" roots of the city. Van Buren's downtown festivals were
finalists for the ALFie awardsat the Arkansas Festival Association's 20th conference
held last month. The award represented an event which had been in existence longer
than 10 years while still maintaining its appeal, quality, media coverage and
progressive approach. The Van Buren Festivals also took first runner-up for
Outstanding New Idea for the "Magic in the Park" concept. Congratulations to TOTMA.
2003 saw a rebound from the tourism slump of 2002. Leisure travel began to return to
more normal patterns during the last 6 months of 2003. Confirming this trend, A&P tax
revenues from June through December saw an increase over 2002 collections with total
collections of $281,820. Our excursion train boarded 50 groups for the Van Buren to I
Winslow excursion and 48 groups traveling from Springdale to Van Buren for total of
3,024 group tour passengers. Total train passengers boarded in Van Buren for the
Winslow excursion were 5,100 compared to 4,600 in 2002. The total ridership from
Springdale to Van Buren was slightly less for 2003 with 4,600 compared to 4,800 in
2002. Total ridership for both runs was 9,719. Total visitors to Van Buren's Visitor
Center were approximately 18,500. We were visited by people from Oklahoma, Texas,
Missouri and California as well as foreign countries such as the United Kingdom, South
Africa, South Korea, Norway, Spain, Brazil, England, Germany, Italy and Sweden.
Greeting our visitors from home and abroad were our Station Masters who worked a total
of 1,500 volunteer hours in our Visitor Center. In addition to helping our visitors,
the Station Masters also mailed out over 4,000 brochures to people responding to our
print ads and internet website. Van Buren's Historic Main Street and the A&M Railroad
excursion train were featured in Southern Living's 2003 October issue. This story told
their readership something we already know - "Van Buren is a wonderful vacation
destination".
The King Opera House was the venue for 47 events in 2003. These events included stage
productions, music shows, comedy, recitals, music and dance auditions and opera, Ms.
Arkansas State Pageant and many others. These events were sponsored by 24 different
users, including city, church, museum board and professional theater groups - some
local and some touring as well as individuals presenting comedy, music and dance. We
were honored with a visit from Texarkana, Texas, officials who made a trip here to see
how Van Buren used the old theater in our town. The city continued its "Family and
Children's Theater Series", presenting five performances by touring troups. The Young
Actor's Guild produced four successful productions and sponsored a theater camp and
talent contest. Continuous support by the A&P Commission in funding promotion of the
KOH events has increased attendance to all events. Credit to the A&P for the two
beautiful etched mirrors (by Ralph Irwin) which were presented and hung in the KOH
lobby. One mirror is a tribute to the late Dr. Louis Peer and the other depicts KOH
and its history.
Leadership Crawford County, a benefactor of the Vision 2010 project, was developed to
create an awareness of the needs and opportunities in Van Buren and Crawford County
and help develop leaders who will commit themselves in bettering our community. To
date, a total of , 80 individuals have completed the program and are already taking
leadership roles on local boards in the city, county, school district, churches and
civic organizations. This is the fifth year for LCC and this years class has 20
participants. This program is co-ordinated by volunteers, funded by the tuition, and
would not be possible without their commitment and the support of the local businesses
who sponsor the sessions providing lunch and snacks.
STATE OF THE CITY, 2003
PAGE 3
The Van Buren Chamber of Commerce held 14 "Ribbon Cuttings" and 2 "Ground Breakings"
for new businesses that were established in Van Buren in 2003. These new businesses
represent hundred of thousands of dollars of investment in the Van Buren economy and
confidence in the direction of our city. The Chamber also assisted Allen Canning and
USA Truck with state economic development incentive packages from the ADECP for
expansions of their businesses totalling over $5,000,000. The Chamber started a
quarterly newsletter, re-did our Community Profile, and has our new website,
wWw.vanburenchamber.org under construction. Also 64 area businesses joined the Van
Buren Chamber in 2003, a 25% increase over 2002. The Chamber will continue to partner
with the City to improve the economic climate of our community.
The following highlights are some of the accomplishments of Main Street Van Buren in
2003. Banners erected and 56 pin oak trees planted; managed a matching mini-grant
program creating $14,500 investment in building restoration; created design guidelines
providing assistance to those involved in building restoration; created a resource
center offering computer and internet technoloby to downtown business proprietors;
completed an architectural building survey of all historic buildings; conducted a
downtown survey designed for customers and business proprietors to help identify
business practices, operations, customers, marketing efforts, and ideas for improve-
ments; presented a "Business Recruitment Contest" to attract desirable businesses to
the downtown; created a "Guide to Starting A Downtown Business" brochure; . sponsored
a "Surviving Tough Times" seminar; presented several promotions designed to bring
residents and visitors to downtown. The total value of the Main Street Program to the
City of Van Buren is $67,022.38 (calculated by Main Street Arkansas) .
The year 2003 has been a very proactive year for the Van Buren Fire Department. In
October, Jerry McAdoo, assumed the duties of Fire Chief and the Department continues
to function effectively. The Department has 26 members certified to hazmat technician
level and 8 members certified to the operations level. The department also has 21
members EMT certified and 13 certified to first responder level. Having this many
members certified in hazmat and emergency medical training in a department the size
of Van Buren is a great accomplishment not only for the members, but to the people we
serve. The department responded to 1,149 calls which is an increase of 118 calls from
2002. Along with inspections, fire inspections and fire prevention, the Fire Marchal's
office attended all elementary schools within the city with programs. Also, Mr. and
Mrs. Danny Rapier donated Sparky the Firedog robot car which will be very beneficial
in the education of fire prevention to children. The department in cooperation with
Crawford County Emergency Management has procured $466,627.93 from Homeland Security
Grants in 2003 for the purpose of purchasing hazardous material equipment which will
aid the Multi-jurisdiction hazmat team in the event of a hazardous materials release
or a weapons of mass destruction incident. The department has 26 hazmat technicians
on this team. In 2003 we collected $22,550 which again set a record breaking year with
the annual MDA Fill A Boot Drive. This is a tribute to the community in which we live
and work to have people willing to give someone a helping hand.
During 2003 Van Buren contracted approximately $723,000 in capital street, drainage
and sidewalk improvements. 69% of these projects were designed and supervised by in-
house engineering staff providing savings of $38,000 in consulting services. Working
with our consulting engineer on the Rena Road project we have been able to secure an
additional $1,000,000 in funding for bridge rehabilitation as part of the project and
STATE OF THE CITY, 2003
PAGE 4
additional funds for modification of Lake Lou Emma spillway structure. We hope to
expand the number and scope of projects that can be designed and supervised by the city
staff during 2004. In addition to quantifiable cost saving, the City Engineer has
provided technical and planning assistance to the city's staff and commissions.
Throughout 2003 the Engineering Department has continued to build on the projects begun
in 2001 and 2002. We continue to provide in-house technical support for our many
public works and planning projects. In an effort to improve communication we have
formed a Public Works working group which meets weekly. This group includes
representatives from each city department and advises the Mayor of issues related to
public works issues. In 2003 the Engineer function became a separate operating
division of the Street Department to allow improved coordination of street and drainage
work as well as streamlined budgeting.
Residential building increased from 140 dwellings in 2002 to 172 in 2003, with a value
of construction of $22,117,110.00. Commercial building increased from 14 permits to
16, with construction cost totalling $5,116,766.00. The largest non-residential
business growth was in the expansion of area churches and small commercial business.
growth. Residential growth in Northridge, Parkridge, Watson Ridge, Kingsberry and
Oliver Springs Heights continued. Of the $118,760.22 deposited, $35,628.07 went to
the sidewalk fund.
The Field of Dreams is gearing up to host the 13-year Old Babe Ruth World Series in
August. All committees are in place for this event and fund-raising is going very
well. This World Series will showcase Van Buren and our Field of Dreams Complex to
the entire country. We are also in the process of preparing to build handicap
sidewalks to both concession stands and all restrooms. Work will begin on these as
soon as weather permits. Also in 2003, Rheem donated a $20,000 heating and air
conditioning unit for our indoor work-out facility which has already been installed.
The Police Department received a Universal Hiring Program (UHP) grant to hire four
additional officers and received a Stop Violence Against Women grant to hire one
additional officer. The Police Department hired one Narcotics Officer and one
Criminal/Drug Interdiction Officer plus canine with funds from the 12th and 21st
Judicial Drug Task Force and the Crawford County Prosecutors Office. The Department
received a first-time Homeland Security grant in the amount of $25,000.00 to help defer
overtime cost since three employees were called to active duty. Wal-Mart Safe
Neighborhood grants purchased digital cameras for patrol units which can be used to
take evidence pictures. This is the tenth year the Police Department received funds
for the Selective Traffic Enforcement Program (STEP) that resulted in 215 DWI/DUI
arrests, 833 No Seat Belt tickets and 347 No Child Restraint tickets. The Department
also distributed 200 car seats through STEP. A juvenile block grant was received to
help fund the NYPUM program which graduated 27 students during 2003. Three Taser X26
Conducted Energy Weapons have been purchased and three more are on order. Twenty-three
officers have been trained and are authorized to carry the new weapons that will help
reduce injuries to officers as well as subjects not complying with officer's
instructions. The Police Department purchased six additional vehicles throughout 2003
at no expense to the City but through federally forfeited money and the Crawford County
Prosecutors Office. Four additional in-car videos were purchased for the Special
Response Team. The Fraternal Order of Police raised $13,000.00 for the 2003 Shop With
A Cop, which was spent on 231 area children.
STATE OF THE CITY, 2003
PAGE 5
The Street Department purchased a van for use in transporting community service workers
at a cost of $9,000.00 We also purchased a hydraulic vehicle lift for the mechanic
to use in many different aspects of vehicle repairs. This has enabled the mechanic
to save the city numerous dollars by doing all brake jobs and other miscellaneous
repairs for the street, police and fire department vehicles. The Director of Public
Facilities met with the 911 Board and acquired a new sign machine with 2 days training
for Street Department employees. This $13,950.00 piece of equipment was completely
funded by the 911 Board at no cost to the City. This machine will benefit the City
inkeeping more highly visible street signs marked for all emergency vehicles. Other
projects noted by the Street Department was the Phase.. VII overlay project being
completed; the City Park walking trail is now 1/2 near it's completion and the drainage
just west of 40th Street across Industrial Park Road was improved. The street
maintenance program was benefited by the use of the Crack Sealing Machine, which
extends the life of those streets that were sealed. The mosquito fogger machine was
again beneficial in helping fight the prevention of the West Nile Virus. During the
fall season, our department used the leaf-collector to maintain and clean ditches and
curb streets to insure proper drainage. The Street Department now maintains another
new park at Phillips Landing which was acquired by the City. The Street Department
employees assisted the City Engineer in field work, i.e. drainage, mapping and other
areas requested by the Engineer. Once again, with the help of Judge Peer and District
Court, the Street Department benefited from the use of community service workers for
a total of 1,528 days.
A special thank you to my wife, Gaye, who has been my main help and support this past
trying year, and my two sons, Derek and Nathan, for their continued love and support.
I close this 2003 report by again thanking the many friends and supporters for allowing
me to serve as your Mayor since 1995. . I ask for your prayers as I continue to seek
God's direction and wisdom leaving the final decision in His hands. My prayer is for
us to honor God and give Him the glory and praise for our city, and always seek His
will.
JOHN RIGGS, MAYOR
On the agenda next was to consider A RESOLUTION ARUTHORIZING AND DIRECTING THE VAN
BUREN PLANNING COMMISSION TO RESEARCH COMPREHENSIVE MASTER PLANNING ISSUES
AND MAKE RECOMMENDATIONS TO THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There
was none. Alderman Swaim seconded by Alderman Moore moved that the Resolution be adopted The question was
put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman
Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay:none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-2-2004
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 2-0.. -2004
A RESOLUTION AUTHORIZING AND DIRECTING THE VAN BUREN PLANNING
COMMISSION TO RESEARCH COMPREHENSIVE MASTER PLANNING ISSUES
AND MAKE RECOMMENDATIONS TO THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS.
WHEREAS, The City of Van Buren recognizes the need to plan for current and future
community growth and to maintain current and appropriate municipal plans, regulations and
procedures: and
WHEREAS, the "Comprehensive Development Plan" for Van Buren was adopted by the City
Council in 1967(Res.No. 13-1967)and is in need of revision: and
WHEREAS, the Planning Commission believes that Van Buren's municipal planning
regulations and procedures need to be revised to keep pace with community growth and
changing land development issues: and
WHEREAS,The City Council of Van Buren would like for the Planning Commission to review
existing municipal development goals, planning regulations and procedures and recommend
changes where appropriate. The City Council believes strongly that public input is needed and
public participation should be encouraged throughout the review process:and
WHEREAS, The City Council of Van Buren desires to ensure that the plans, procedures, and
regulations will best serve all the citizens of Van Buren and promote an excellent quality of life
within the City.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS:
SECTION 1: THAT the Planning Commission is authorized and directed to review Van
Buren's municipal planning and development regulations and procedures including but not
limited to,land use,zoning,subdivision development,storm water management,annexation,
floodplain management and infrastructure coordination.
SECTION 2: THAT the Planning Commission shall recommend to the City Council revisions
to planning and development regulations and procedures necessary to insure orderly
development and promote public welfare.
SECTION 3: THAT the Planning Commission shall provide to the City Council a quarterly
report of progress and issues and a proposed schedule/priority list for future regulation and
procedure reviews.
SECTION 4: THAT the Planning Commission shall receive public input and disseminate
planning information using public notices,public hearings and internet access.
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF A
FIXED ASSET BY SEALED BID. The City Clerk read the Resolution in its entirety. The Mayor asked if there
was any discussion. There was none. Alderman Swaim seconded by Alderman Spoon moved that the Resolution be
adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following
voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay:none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-3-2004
CITY OF VAN BUREN,ARKANSAS •
RESOLUTION NO. 2-3 -2004
A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF A FIXED ASSET BY
SEALED BID.
WHEREAS, The City of Van Buren has a 1971 Ford 900 Howe Pumper which is
beyond repair and is no longer needed by the City;and
WHEREAS, After an inventory of Fixed Assets, it is recommended by our State
Auditor that this item be removed from our Fixed Asset Inventory.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: That the Mayor is hereby authorized to dispose of the following asset by
sealed bid and is authorized to remove same from the Fixed Asset
Inventory:
Department Amount Description Control#
Fire $31,328.00 1971 Ford 900 Howe Pumper FD1-63
Serial#C9OLVL13311
SECTION 2: That a minimum bid for said asset shall be set at$5,000.00.
PASSED AND APPROVED THIS oZR bAY OF FEBRUARY,2004.
IYAMAY. HN RI lel
ATTESTED:
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CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION FOR THE SALE OF(1)POLICE VEHICLE THAT
WAS PREVIOUSLY REMOVED FROM FIXED ASSETS. The Clerk read the Resolution in entirety. The
Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Parker moved
that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll
being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the
following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-4-2004
•
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 2 4 -2004
A RESOLUTION FOR THE SALE OF (1) POLICE VEHICLE THAT WAS
PREVIOUSLY REMOVED FROM FIXED ASSETS.
WHEREAS, The Mayor has advertised for bids for the sale of(1)one city
vehicle that was previously removed from fixed assets upon the
recommendation of the auditors; and
WHEREAS, Bids have been received and opened as advertised; and
WHEREAS, The Council feels that the bid as listed below is the best bid.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS:
SECTION 1: That the bid of $1,100.00 for the 2000 Ford Crown Victoria
Sedan,VIN#2FAFP71 WXYX136947 from Lou Wallman is
accepted.
PASSED AND APPROVED THIS .7 R DAY OF FEBRUARY,2004.
m101k �c
MAYOR HN RI e e
ATTESTED:
4V/A41L
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CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO ENTER ITO A
CONTRACT FOR ENGINEERING SERVICES FOR THE 28TH STREET IMPROVEMENTS PROJECT.
The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none.
Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted. The question was put by
Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim,
Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
Alderman Swaim said he appreciated City Engineer, Brad Baldwin's explanation for of the number in his report,
for the Resolution. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was
attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-5-2004
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 01-5 -2004
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A
CONTRACT FOR ENGINEERING SERVICES FOR THE 28TH STREET
IMPROVEMENTS PROJECT.
WHEREAS, The City of Van Buren, Arkansas desires to make improvements to
28th Street and in order to commence the project the City is in need
of engineering services for the development of plans and designs
for said project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS:
SECTION 1: The Mayor is authorized to enter into a contract with Mickle
Wagner Coleman Engineers, Inc. to provide engineering services
for the planning and design of the 28th Street Improvements Project •
as well as environmental and cultural resources assessments.
Payment for such engineering services and reimbursable expenses
shall not exceed$183,4
248.00.
PASSED AND APPROVED THIS oc D Y OF FEBRUARY,2004.
" I 4Q
r-
MAY J HN RI!SP.
ATTESTED:
"A.11Z1L 6/-42-1
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY, IN
COOPERATION WITH THE UNDERWRITER AND BOND COUNSEL, TO PROCEED WITH MATTERS -ss
PRELIMINARY TO THE ISSUANCE OF THE CITY'S WATERWORKS AND SEWER REVENUE
CAPITAL IMPROVEMENT AND REFUNDING BONDS, SERIES 2004; APPROVING THE
PREPARATION AND DELIVERY OF A PRELIMINARY OFFICIAL STATEMENT FOR THE BONDS;
AND SETTING FORTH OTHER MATTERS PERTAINING TO THE ISSUANCE OF THE BONDS. The
Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman
Swaim seconded by Alderman Moore moved that the Resolution be adopted. The question was put by Mayor Riggs
on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore,
Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-6-2004
RESOLUTION NO. 02
A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY, IN
COOPERATION WITH THE UNDERWRITER AND BOND COUNSEL, TO
PROCEED WITH MATTERS PRELIMINARY TO THE ISSUANCE OF THE
CITY'S WATERWORKS AND SEWER REVENUE CAPITAL
IMPROVEMENT AND REFUNDING BONDS, SERIES 2004; APPROVING
THE PREPARATION AND DELIVERY OF A PRELIMINARY OFFICIAL
STATEMENT FOR THE BONDS; AND SETTING FORTH OTHER
MATTERS PERTAINING TO THE ISSUANCE OF THE BONDS
WHEREAS,the Van Buren City Council has determined that it is in the best interest of the City of
Van Buren,Arkansas(the"City")to issue revenue bonds secured by and payable from the revenues of
the City's water and sewer system(the"System")for the purpose of financing capital improvements to
the System(the"Improvements");and
WHEREAS, in order to utilize the proceeds of tax-exempt bonds to reimburse original
expenditures made by the City with respect to the Improvements,it is necessary under United States,
Treasury Regulation§1.150-2 that the City make a present declaration of its official intent to make
such reimbursement;and
WHEREAS,the City has previously issued its Water and Sewer Revenue Capital Improvement
and Refunding Bonds,Series 1999(the"Series 1999 Bonds");and
WHEREAS,in order to achieve interest savings,the City Council has determined to refund the
Series 1999 Bonds;and
WHEREAS,the City Council has determined to issue City of Van Buren,Arkansas Waterworks
and Sewer Revenue Capital Improvement and Refunding Bonds, Series 2004 (the "Series 2004
Bonds"),for the purpose of financing the Improvements and refunding the Series 1999 Bonds;and
WHEREAS, in order to provide for the issuance and sale of the Series 2004 Bonds, the City
hereby designates Morgan Keegan & Company, Inc. as Underwriter and Rose Law Firm, a
Professional Association,as Bond Counsel;and
WHEREAS,the Van Buren Municipal Utilities Commission has recommended the issuance of the
Series 2004 Bonds;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Van Buren,
Arkansas that:
Section 1. Such preliminary actions as are determined to be necessary by the Mayor of the City
are hereby authorized for the marketing of the Series 2004 Bonds in order to provide sufficient funds
to finance the Improvements and to refimd the Series 1999 Bonds;provided,however,that at such
time as the Mayor may determine to be in the best interests of the City,the final tenns of the sale of the
Series 2004 Bonds shall be submitted for approval by the City Council,together with the proposed
form of the documents necessary for the issuance of the Series 2004 Bonds, including, without
1
On the agenda next was to consider an ORDINANCE ACCEPTING THE ANNEXATION OF CERTAIN
TERRITORY TO THE CITY OF VAN BUREN, ARKANSAS, AND MAKING SAME A PART OF THE
CITY OF VAN BUREN,ARKANSAS, AM)ASSIGNING ZONNING DESIGNATIONS TO SAME. The
Clerk read the Ordinance for the first time in its entirety. Alderman Swaim moved that the rules be suspended and
the Ordinance be placed on its second reading. The motion was seconded by Alderman Spoon. On the Clerk's
calling the roll, the following vote resulted: Ayes-Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The
Mayor declared the motion carried as there were six(6)ayes and(0)nays. Four(4)votes being necessary for
passage. The Ordinance was read the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted:
Ayes-Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the
third and final time. The Mayor asked if there was any discussion. Doyle Johns asked what pieces of property they
were actually talking about. The Mayor and Council described the location. Mr. Johns said they were not trying to
stop progress but he and his family did not care about being in the City limits. The Mayor said they were trying to get
the County property that was within the City Limits annexed into the City.
The Mayor then put the question, "Shall the Ordinance pass?"Motion was made by Alderman Swaim and
seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker.
Motion was made by Alderman Spoon and seconded by Alderman Parker, that the emergency clause be adopted
which motion on roll call carried by the unanimous vote of the Council. The Mayor then declared the Ordinance
duly passed and signed same in open Council, duly attested to by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 2-2004
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On the agenda next was to consider an ORDINANCE TO AMEND ORDINANCE NO. 7-1963 FOR THE
PURPOSE OF REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN,ARKANSAS AND
AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN,ARKANSAS. The Clerk read the
Ordinance for the first time in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be
placed on its second reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the
following vote resulted: Ayes-Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared
the motion carried as there were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The
Ordinance was read the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote resulted:
Ayes-Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the
th;ril anti f,,ol fif»s.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor then declared the Ordinance duly
passed and signed same in open Council, duly attested to by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 3-2004
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On the agenda next was to consider an ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A
CONTRACT WITH GILA CORPORATION D/B/A MUNICIPAL SERVICES BUREAU FOR
COLLECTION SERVICES FOR THE DISTRICT COURT. The Clerk read the Ordinance for the first time in
its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading.
The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote resulted: Ayes–
Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there were
six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote resulted:
Ayes–Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there
were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the
third and final time. Alderman Barker asked about the fees that are charged. Judge Peer said they are charged 25%.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Dodd to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor then declared the Ordinance duly
passed and signed same in open Council, duly attested to by the City Clerk.
TFLF OIJ)TNANcE WAS GIVEN TI—W NITMRER 4-2004
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Next was a request by Diana Wilson, Executive Director of Main Street Van Buren, to close the Main street and
some side streets on Saturday, September 25, 2004, beginning for the Mercy Celebrity Classic Criteriun(bicycle
racing). She said they need to close some of the side streets(Webster and Jefferson)in order to have the sharp turns
for the race. She said they are anticipating over one hundred entries in the race and hundreds of spectators on the
weekend of September 25, beginning at 6:00 p.m. through Sunday, September 26, 2004. She said they need
permission to reroute traffic away from the side streets that will be used for the event. Alderman Swaim seconded by
Alderman Parker made a motion to grant their request. The Council followed with a unanimous vote.
I
Next was a request by the Old Town Merchants Association to close Main Street for Old Timers Day, May 14,15
and 16 and the Fall Festival, October 8,9 and 10. The Old Town Merchants Association reported Halloween on Main •
street will be held Saturday, October 30, 2004. Alderman Swaim seconded by Alderman Spoon made a motion to
grant their request. The Council members followed with a unanimous vote.
Next on the agenda was a recommendation by the Boards and Commissions. Tree City, USA recommended
Terry Davis, Robert Huston, Tom Moore and Tonda Moorehouse to replace those members with expiring terms.
Alderman Swaim seconded by Alderman Dodd made a motion to accept their recommendation.
Next was a recommendation by Kevin Bell with the Civil Service Commission, to appoint Gene Bell back on the
Board filling Bill Swindles position who resigned. Alderman Swaim seconded by Alderman Spoon made a motion
to accept their recommendation. The Council followed with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman Parker and seconded by
Alderman Swaim to appropriate the sum of $979,309.18 to pay expenses and salaries for January 2004, presented by
the City Clerk Treasurer. The Council followed with a unanimous vote.
-
2-17 2104 04:17 PM C ITY OF VAN BUREN PAGE: 1
I9225.0r ,
TRIAL BALANCE
1 0 5., 2 0'2,,
14 /3 8 . 0 2 i AS OF: JANUARY 31ST, 2004
10 -General Fund ,6 2 9.6 2, •
2 490- 59+ "• MONTH TO DATE "•• "' YEAR TO DATE **+'
ACCT# ACCOUNT DEBITS CREDITS DEBITS CREDITS
9 7 9 ,3 0 9 l 6,- ---------------------
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 117,152.83 158,743.89
1020.10 Cash in Bank - Sales Tax City 0.00 0.00
1020.18 Cash in Bank - PD Co Tax 9,987.11 63,327.34
1020.19 Cash in Bank - FD Co Tax 16,337.65 68,299.43
1020.27 Cash in Bank - Levee 1,163.00 394.17
1020.31 Cash in Bank - Parks & Rec 952.80 32,233.98
1020.51 Cash in Bank - Cemetery 44.50 2,535.41
1020.91 Cash in Bank - Cap Imp 24,141.27 137,231.79
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00
1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks & Rec 0.00 0.00
1040.51 Investments - Cemetery 2.52 48,505.15 ..
1040.91 Investments - Cap Imp 2,004.50 907,876.37
1040.92 Capital Improvement CD 0.00 0.00
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.00
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE
2000 Accounts Payable 34.61 0.00
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
2035 Credit Union-First Resource 0.00 0.00
2040 LOPFI Payable 0.00 0.00
2050 National Foundation Life Ins. 0.00 35.28
2080 Conseco Payable 0.00 0.00
2090 New York Life Ins. Payable 0.00 0.00
2100 Life Ins. of Georgia Payable 0.00 0.00
2130 Garnishments Payable 0.00 0.00
2135 R. Allen Trust #502355610 0.00 0.00
2140 United Way Payable 0.00 0.00
2150 Parks & Rec. F.O.D. 5.00 120.00
2160 Pre-Paid Legal Services 0.00 0.00
2170 F.O.P. 0.00 0.00
2175 Van Buren Fire Fighters Union 0.00 0.00 =
2176 Van Buren Firemen Contribution 0.00 0.00
2200 Wage Payable 0.00 0.00
2210 Federal Income Tax W/H 0.00 24.12
2220 Social Security Tax W/H 0.00 6.20
Next Police, Fire, Building Inspector, District Court and Engineer Reports were presented for filing.
There being no further business Alderman Parker seconded by Alderman Spoon made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjourned at 7: 55 p.m.
APPROVED:
ATTESTED: C .
( Q a' u- /1f,( MAYOR IMP
CITY CLERK-TREASURER
•
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