02 February 2004 Special MINUTES OF THE VAN BUREN, ARKANSAS
SPECIAL CITY COUNCIL MEETING
HELD FEBRUARY 3, 2004
A special called meeting of the City Council of the City of Van Buren, Arkansas met at 6:00 p.m., on Tuesday.
February 03, 2004 at. City Hall. The; meeting was called to order by Mayor John Riggs, presiding officer. Council
members present were Alderman Swaim. Parker, Moore, Dodd and Spoon. Alderman Barker was absent. Cite
Clerk Barbie Curtis was also present. This made a total of seven (7) present. A quorum was declared.
The Nlavor ordered spread upon the minutes. the "NOTICE OF SPECIAL \f:ETI:\'G, CERIIFICATE OF
SERVICE OF NOTICE AN'D THE \\':E'ER OF REGULAR NOTICE OF .1.:N CONSENT TO SPECIAL
MEE I IN T."
NOTICE OF SPECIAL MEETING
NOTICE OF SPECIAL MEETING TO THE CITY COUNCILMEN
OF THE CITY OF VAN BUREN, ARKANSAS
Notice is hereby given that a Special Meeting of the City Council of the City of Van
Buren, Arkansas, will be held at the Municipal Complex at 6:00 P.M. on Tuesday,
February 3, 2004, for the following purpose:
1. The Resolution authorizing purchase of software for
Police Department should have been an Ordinance.
JOHN RI si2__' Cp..72:2)
S, MAYOR
CERTIFICATE OF SERVICE OF NOTICE
I, Barbie Curtis, the duly appointed qualified and acting City Clerk-Treasurer of the
City of Van Buren, DO HEREBY CERTIFY, that on the 3rd day of February, 2004, I served
a true copy of the foregoing Notice of Special Meeting to each and every Councilman
of the City of Van Buren, Arkansas, by handing a copy to each, in the manner provided
in the By-Laws.
4442//LXIIL eaiktal .
BARBIE CURTIS, CITY CLERK-TREASURER
WAIVER OF REGULAR NOTICE OF AND CONSENT TO SPECIAL MEETING
We, the undersigned City Councilmen of the City of Van Buren, Arkansas, do hereby
accept service of the NOTICE OF SPECIAL MEETING waiving any and all irregularities in
such Service and in such Notice and Consent agree that t. sai. City Councilmen of the
City of Van Buren, Arkansas, shall meet at the time a•. . ace 'awed in such Notice and
for purposes stated therein. /
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On the agenda was to consider A\ ORI)LNA1\(.'E AUTHORIZING THE \'LAYOR TO PURCHASE
SOFTWARE TO UPGRADE AND MODENIZE THE EMERGENCY DISPATCH SYSTEM FOR THE
PObit E DEPARTMENT, WAVING BIDDING REQUIREMENTS AND DECLARING AN
EMERGENCY. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be •
suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Moore. On
the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Dodd and Spoon .
The Mayor declared the motion carried as there were five (5) ayes and (0) nays. Four(4)votes being necessary for
passage. The Ordinance was read the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote
resulted: Ayes --- Alderman Swaim, Parker, Moore, Dodd and Spoon. The Mayor declared the motion carried as
there were five (5) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the
Ordinance the third and final time.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Spoon to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: .
Ayes-Alderman Swaim, Parker, Moore, Dodd and Spoon. The Mayor declared the motion carried as there were
• five (5) ayes and (0) nays. Four (4)votes being necessary for passage.
'.lotion was made by Alderman Swaim and seconded by Alderman Parker, that the emergency clause be
adopted which motion on roll call carried by the unanimous vote of the Council. The Mayor then declared the
Ordinance duly passed and signed same in open Council, duly attested to by the City Clerk.
Alderman Swaim seconded by Alderman Spoon made a motion to void Resolution 41-5-2004 passed at the
January 26. 2004 Council Meeting. The Council followed with a-unanimous vote.
THE ORDI,NANCE WAS GIVEN THE NUMBER 01-200. 4_
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There being no further business, motion was made by Alderman Swaim and seconded by Alderman Spoon to
adjourn. The Council members followed with a unanimous vote. The meeting adjourned at 6:09 p.m.
APPROVED:
ATTESTED: I
MAYOR
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CITY CLERK-TREASURER