01 January 2004 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD JANUARY 26, 2004
The City Council of the Cit; of Van Buren, Arkansas met at 7:00 p.m., Monday, January 26, 2004, at City Hall.
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered
as their names were called: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. City Clerk Barbie Curtis
and City Attorney Candice Settle-Beshears were present. This made a total of nine (9) present. A quorum was
declared.
The Invocation was given by Paul Gant, Attorney at Law.
Next the Mayor led the Pledge of Allegiance.
Next the Mayor said he would like to recognized Carter Bradley and his father, Sam Bradley. The Mayor said
Carter was with the Boys Scouts, troop number 45. Mayor Riggs said they were glad to have them.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Special Called Council Meeting on December
9, 2003 and the minutes of the Regular Council Meeting on December 15, 2003. Alderman Swaim made a motion to
approve the minutes. Alderman Parker seconded the motion. On roll call the following Council members voted aye:
Aideinian Swaim, Parker, Moore, Dodd, Spoon and Barker. The following voted nay: none.
On the agenda next was to consider A RESOLUTION ADOPTING A REVISED BUDGET FOR THE YEAR
ENDING DECEMBER 31, 2003. The Clerk read the Resolution in its entirety. The Mayor asked if there was any
discussion. 'There was none. Alderman Swaim seconded by Alderman Spoon moved that the Resolution be adopted.
The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted
aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and sigited the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-1-2004
CITY OF VAN BUREN,ARKANSAS
THAT,Current year's expenditures from the Capital
RESOLUTION NO. — — 2004 Improvements Fund in the amount of$1,305;774.70(One Million,
Three Hundred Five Thousand,Seven Hundred Seventy-Four
Dollars and Seventy Cents)are approved as follows:
A RESOLUTION ADOPTING A REVISED BUDGET FOR THE (Administration-$9,993.34; Police Department-$18,959.45;
YEAR ENDING DECEMBER 31, 2003. Street Fund-$1,002,342.52;Water&Sewer-$268,310.37;
Intermodal Port-$351.50; King Opera House-$5,817.52;and
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN
BUREN,ARKANSAS: THAT,Current year's expenditures from Civil Small Claims
Fund in the amount of$8,000.00(Eight Thousand Dollars)are
THAT,2003 Current year's revenues of$10,995,136.58(Ten approved;and
Million, Nine Hundred Ninety-Five Thousand,One Hundred THAT,Current year's expenditures from the King Opera
Thirty-Six Dollars and Fifty-Eight Cents)are appropriated and a House Fund in the amount of$21,482.98(Twenty-One Thousand,
copy of said Budget is attached hereto and made a part hereof; Four Hundred Eighty-Two Dollars and Ninety-Eight Cents)are
THAT,2003 Current year's expenditures of$10,754,410.12 approved.
(Ten Million,Seven Hundred Fifty-Four Thousand, Four Hundred
Ten Dollars and Twelve Cents)including expenditures from prior PASSED AND APPROVED THIS Ab DAY OF JANUARY,2004.
year's balances are appropriated and a copy of said Budget is
attached hereto and made a part hereof; and
1
THAT,Transfers from General Fund to King Opera House•
Fund in the amount of$10,600.00(Ten Thousand,Six Hundred
MAYOR
Dollars)are approved;and
THAT,Transfers from General Fund to Sidewalk Fund in ATTESTED:
the amount of$19,429.75(Nineteen Thousand, Four Hundred
Twenty-Nine Dollars and Seventy-Five Cents)are approved; and
THAT,Current year's expenditures from the LOPFI Fund in
the amount of$1,620.38(One Thousand,Six Hundred Twenty CITY CLERK-TREASURER
Dollars and Thirty-Eight Cents)are approved;and
On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF VAN BUREN
MUNICIPAL UTILITIES COMPLEX, LOTS 1 AND 2, WITHIN THE CITY OF VAN BUREN,
ARKANSAS. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. `there
was none. Alderman Swaim seconded by Alderman Dodd moved that the Resolution be adopted. The question was
put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman
Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-2-2004
•
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. "a- -2004
A RESOLUTION APPROVING FINAL PLAT OF VAN BUREN MUNICIPAL
UTILITIES COMPLEX, LOTS 1 AND 2, WITHIN THE CITY OF VAN BUREN,
ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in and that all requirements of the Planning Commission are met,
Van Buren Municipal Utilities Complex, Lots 1 and 2, in the City
of Van Buren,are approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
PASSED AND APPROVED THISggis—
DAY OF JANUARY,2004.
MAY.! JOH RTGGS
i
ATTESTED:
Q66t,2
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF PRESTWOOD
TRACTS 1 AMD 2 WITHIN THE FIVE PLANNING JURISDICTION OF THE CITY OF VAN BUREN,
ARKANSAS. The City Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion.
There was none. Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted. The
question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye:
Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-3-2004
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. '3 -2004
A RESOLUTION APPROVING FINAL PLAT OF PRESTWOOD TRACTS 1
AND 2 WITHIN THE FIVE MILE PLANNING JURISDICTION OF THE CITY
OF VAN BUREN,ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in and that all requirements of the Planning Commission are met,
Prestwood Tracts 1 and 2, in the five mile planning jurisdiction of
the City of Van Buren, are approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
PASSED AND APPROVED THIS 4:2(0 DAY OF JANUARY,2004.
MAYO OHN RIG
ATTESTED:
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF
FIXED ASSETS BY SEALED BIDS. The Clerk read the Resolution in its entirety. The Mayor asked if there was
any discussion. There was none. Alderman Swami seconded by Alderman Spoon moved that the Resolution be
adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following
voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-4-2004
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 1 '"4 -2004
A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF FIXED ASSETS BY SEALED
BIDS.
WHEREAS, The City of Van Buren has a vehicle which is beyond repair and
is no longer needed by the City;and
WHEREAS, After an inventory of Fixed Assets,it is recommended by
our State Auditor that this vehicle be removed from our
Fixed Asset Inventory;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
THAT, The Mayor is hereby authorized to dispose of the following
assets by sealed bids and is authorized to remove same
from the Fixed Akset Inventory:
Department Amount Description Control#
Police $19,749 White 2000 Ford Crown Vic Sedan PD-450
PASSED AND APPROVED THIS c2k) DAY OF JANUARY,2004.
\ I •
M• • IRJOH IGGS
AT ESTED:
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO PURCHASE
SOFTWARE TO UPGRADE AND MODERNIZE THE EMERGENCY DISPATCH SYSTEM FOR THE
POLICE DEPARTMENT. 1he Clerk read the Resolution in its entirety. The Mayor asked if there was any
discussion. There was none. Alderman Swaim seconded by Alderman Spoon moved that the Resolution be adopted.
The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted
aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
Alderman Swain asked it they needed authorization to waive competitive bidding. City Attorney Candice Settle
—Beshears said that was a good question and probably needed to be added to the Resolution. The City Attorney said
she would not mind adding waiving competitive bidding to the Resolution if it was added by a motion. Alderman
Swaim seconded by Alderman Parker made a motion to waive competitive bidding. The Council followed with a
unanimous vote.
The Mayor thereupon declared the Resolution adopted as amended.
THE RESOLUTION WAS GIVEN THE NUMBER 1-5-2004
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 1— 5 -2004
A RESOLUTION AUTHORIZING THE MAYOR TO PURCHASE SOFTWARE
TO UPGRADE AND MODERNIZE THE EMERGENCY DISPATCH SYSTEM
FOR THE POLICE DEPARTMENT.
WHEREAS, The Police Department is in need of upgrading and modernizing
the Computerized Records Management System currently utilized
in the Police Department and adding an Integrated Computer
Aided Dispatch System to be used by the Police Department
Emergency Dispatch Center in order to allow easier and quicker
processing and dispatching of calls for assistance from citizens;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS:
SECTION 1: The Mayor is authorized to enter into a purchasing agreement for
• the purchase of Computer-Aided Dispatch Software from
Information Technologies,Inc., in the amount of$39,256.00. The
total cost of this software will be paid for from the federal drug
forfeiture account.
PASSED AND APPROVED THIS oc* DAY OF JANUARY,2004.
MAYOR JOHN RIGGS
ATTESTED:
CITY CLERK/TREASURER
VO ( C� s Ipe-ea.Q actuNcik-
rnosiin or deb. 3,aooLt.
I
On the agenda next was to consider A RESOLUTION AUTHORIZING THE PURCHASE OF' TWO (2)
POLICE CARS AND ONE (1) ANIMAL CONTROL TRUCK UNDER THE STATE CONTRACT. The
Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. "There was none. Alderman
Swaim seconded by Alderman Moore moved that the Resolution be adopted. The question was put by Mayor Riggs
on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore,
Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-6-2004
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. t— (0 -2004
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) POLICE CARS AND
ONE (1)ANIMAL CONTROL TRUCK UNDER THE STATE CONTRACT.
WHEREAS, Under authority of A.C.A. 19-11-201, and following, and Resolution 2-2-
1993, the City of Van Buren, Arkansas is authorized to purchase certain
equipment including cars, under state procurement contracts and that such
purchases are exempted from the requirements of competitive bidding;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: The Mayor is authorized to enter into a purchasing agreement for two (2)
2004, Ford Crown Victoria Police Specials and one(1)2004 Chevrolet Y2-
ton pickup truck for Animal Control for the price of •
$54,419.00 under the state procurement contract subject
to Resolution 2-2-1993.
PASSED AND APPROVED THIS p DAY OF JANUARY,2004.
MAYO, JOH t GS
AT ESTED:
-
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY
OF VAN BUREN, ARKANSAS TO UTILIZE FEDERAL-AID MONIES FOR SIGNALIZATION
PROJECTS IN THE C1'I'Y OF VAN BUREN. The Clerk read the Resolution in its entirety. The Mayor asked if
there was any discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that the
Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being
called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following
voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-7-2004
CITY OF VAN BUREN,ARKANSAS SECTION 2: The Mayor is hereby authorized and directed to execute all
appropriate agreements and contracts necessary to expedite the
RESOLUTION NO. I—I -2004 construction of this City project.
A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY OF VAN SECTION 3: The City pledges its full support and hereby authorizes the
BUREN, ARKANSAS TO UTILIZE FEDERAL-AID MONIES FOR Arkansas State Highway and Transportation Department to initiate
SIGNALIZATION PROJECTS IN THE CITY OF VAN BUREN. action to construct this City project.
THIS RESOLUTION passed and approved this dayofL;ultrU,,2004.
WHEREAS, The City of Van Buren understands Federal-Aid Surface
Transportation funds are available to provide traffic signals on
Highway 59(4`h Street)at 1-540 Eastbound and Westbound Ramps /p
at the following Federal participating ratios: MAYORHN RIGG
Federal State City
Type Work Work Phase Share Share Match ATTEST:
Traffic Signals/ Construction& 80% 20% 0% CITY CLERK-TREASURER
Intersection Engineering
Improvements:
State Highway System
Traffic Signals/ Construction& 80% 20% 0%
Improvements: Engineering
Not on State Highway
System
Right-of-Way 0% 0% 100%
&Utilities
Projects programmed All Phases 0% 0% 100%
But not let to contract
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The City will participate in the signalization project on Highway
59 (4th Street) at 1-540 Eastbound and Westbound Ramps in
accordance with its designated responsibility in this project.
On the agenda next was to consider A RESOLUTION AUTHORIZING ADDITIONAL FUNDS FOR THE
DEPOT PARK PROJECT. The Clerk read the Resolution in its entirety. The Mayor asked if there was any
discussion. The Mayor said the State had put $100,000 on hold and then reissued it before the end of the year.
Mayor Riggs said the bids came in around $177,000 and they thought the bids were too high. The Mayor said the
Street Department would be doing several parts of the project they could handle. He said they are re-advertising for
bids on the project and asking the City for an increase of$13,000. Alderman Swaim seconded by Alderman Parker
moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the
roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the
following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-8-2004
CITY OF VAN BUREN,ARKANSAS -
•
RESOLUTION NO. " -2004
A RESOLUTION AUTHORIZING ADDITIONAL FUNDS FOR THE DEPOT
PARK PROJECT.
WHEREAS, The Arkansas State Highway and Transportation Department
(AHTD) awarded $100,000.00 to the City of Van Buren for the
Depot Park Project;and
WHEREAS, That the cost of the project was previously estimated to be
$110,000.00, of which the City agreed to be responsible for
$10,000.00 for architectural services;and
WHEREAS, The actual cost of the project is$136,410.17;and
WHEREAS, The Advertising and Promotion Commission has agreed to commit
an additional $13,205.17, leaving a remaining balance of
$13,205.00 to complete the project.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS:
SECTION 1: THAT the Mayor is hereby authorized to commit an additional
$13,205.00 for the Depot Park Project.
PASSED AND APPROVED THIS pp(v DAY OF JANUARY,2004.
MAYOR OHN RI etet
ATTESTED:
br412"114— �7GCJ
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A
CONSTRUCTION CONTRACT FOR THE DEPOT PARK PROJECT. The Clerk read the Resolution in its
entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman
Parker moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion
and tile roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And
the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the Cite
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-9-2004
CITY OF VAN BUREN,ARKANSAS .q
RESOLUTION NO. 1' -2004
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A
CONSTRUCTION CONTRACT FOR THE DEPOT PARK PROJECT.
WHEREAS, The City desires to build a city park on city owned property
located north of the City of Van Buren Tourist Information Center
and administrative office of the City A&P Commission;and
WHEREAS, The Mayor has advertised for bids for construction of the project;
and
WHEREAS, The Harris Company submitted the low base bid and the firm's
bid is considered to be the best acceptable proposal.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS:
SECTION 1: The Mayor is authorized to enter into a construction contract
with the Harris Company for the Depot Park Project in accordance
with project specifications and requirements. Payments shall not
exceed the contract amount, as reflected by the base bid of
$122,960.00.
PASSED AND APPROVED THIS del DAY OF JANUARY,2004.
-p
MAYOR HN RIG(4t
ATTESTED:
CITY CLERK-TREASURER
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A
CONTRACT FOR ADDITIONAL ENGINEERING SERVICES ON THE PREMLIMINARY
ENGINEERING STUDY OF THE RENA ROAD WIDENING AND RECONSTRUCTION PROJEST. The
Clerk read the Resolution in its entirety. 'The Mayor asked if there was any discussion. Alderman Svt aim asked if
they were simply raising the amount of$210,000 up to $275,000 or was it to raise an additional $275,000. City
Engineer, Brad Baldwin said the amount was a total of$275,000. Alderman Swaim seconded by Alderman Dodd
moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the
roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the
following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-10-2004
CITY OF VAN BUREN,ARKANSAS •
RESOLUTION NO. 1- 10 -2004
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A
CONTRACT FOR ADDITIONAL ENGINEERING SERVICES ON THE
PREMLIMINARY ENGINEERING STUDY OF THE RENA ROAD WIDENING
AND RECONSTRUCTION PROJECT.
WHEREAS, The City of Van Buren,Arkansas desires to widen and reconstruct
Rena Road;and
WHEREAS, This Council previously authorized the Mayor to contract with
Hawkins-Weir Engineers, Inc. to perform a preliminary
engineering study on the project in an amount not to exceed
$210,000;and
WHEREAS, A preliminary engineering study has been performed and Hawkins-
Weir Engineers, Inc. has determined that further study of the
Louemma Creek Tributary and Lake Lou Emma Spillway and
downstream bridge structure is necessary to complete the
preliminary design phase;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS:
SECTION 1: The Mayor is authorized to enter into a contract with Hawkins-
Weir Engineers, Inc. of Van Buren, Arkansas, to provide
additional engineering services for the planning and design of the
widening and reconstruction of Rena Road. Payment for such
engineering services and reimbursable expenses shall not exceed
$275,000.00.
PASSED AND APPROVED THIS A(1 DAY OF JANUARY,2004.
MAYO JOHN '.SGS
ATTESTED:
k•
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VAN
BUREN, ARKANSAS CERTIFYING LOCAL GOVERNMENT ENDORSEMENT OF REL PRODUCTS,
INC. 1O PARTICIPATE IN THE TAX BACK PROGRAM (AS AUTHORIZED BY SECTION 15-4-2706(d)
OF THE CONSOLIDATED INCENTIVE ACT OF 2003. The Clerk read the Resolution in its entirety. The
Mayor asked if there was any discussion. There was none. Alderman Swain seconded by Alderman Spoon moved
that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll
being cancel, iiia following voted aye: Alderman Swain, Parker, Moore, Dodd, Spoon and Barker. And the
following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-11-2003
•
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. rI I --2004
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS CERTIFYING LOCAL GOVERNMENT ENDORSEMENT OF REL
PRODUCTS, INC. TO PARTICIPATE IN THE TAX BACK PROGRAM (AS
AUTHORIZED BY SECTION 15-4-2706(d) OF THE CONSOLIDATED
INCENTIVE ACT OF 2003).
WHEREAS, In order to be considered for participation in the Tax Back Program,the
local government must endorse a business to participate in the Tax
Back Program and benefit from the sales and use tax refunds as
provided in the Consolidated Incentive Act of 2003;and
WHEREAS, Said endorsement must be made on specific form available from the
Arkansas Department of Economic Development;and
WHEREAS, REL Products, Inc., located at 517 South 28th, Van Buren, Arkansas
72956 has sought to participate in the program and more specifically
has requested benefits accruing from the expansion of the specific
facility;and
WHEREAS, REL Products, Inc., has agreed to furnish the local government all
necessary information for compliance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS,THAT:
•
SECTION 1: REL Products, Inc., be endorsed by the City Council of the City of
Van Buren, Arkansas for benefits from the sales &use tax refunds as
provided by Section 15-4-2706(d)of the Consolidated Incentive Act of
2003.
SECTION 2: The Department of Finance and Administration is not authorized to
refund local sales and use taxes to REL Products,Inc.
SECTION 3: This resolution shall take effect immediately.
PASSED AND APPROVED THIS oCJa DAY OF JANUARY,2004.
MAYOR HN RIG
CITY CLERK/TREASURER
Next on the agenda was a recommendation by the Boards and Commissions. The Van Buren Housing Authority
Board rcconnrie d .d Mrs. Arliss Schroeder to fill the un-expired term of Mrs. Emma Brown, who resigned due to
health. Motion was made by Alderman Swaim and seconded by Alderman Parker to accept the recommendation.
The Council followed�-ed with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman Moore and seconded by
Alderman Spoon to appropriate the sum of $826,61.7.48 to pay expenses and salaries.for December 2003, presented
Dv the i t e.asttt er. The Council followed with a unanimous vote.
/2 5,6 7 9-3 3+ CITY OF VAN BURRS
PAGE:
5I4reat-9.96,042- 93, TRIAL BALANCE
L.;brox 14 S,Q 8 S-U/+ AS OF: DECEMBER 31ST, 2003
1 ,8 1 2. 1 8+
0 0 4 ••• MONTH TO DATE ••• ••• YEAR TO DATE ••+
8 2 6,6 I I-4 8 6+ DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 112,723.72
2]5,83].81
1020.10 Cash in Bank - Sales Tax City 0.00 0.00
1020.18 Cash in Bank - PD Co Tax 12,482.25 53,340.23
1020.19 Cash in Bank - FD Co Tax 16,833.37 51,961.78
1020.27 Cash in Bank - Levee 0.00
1,557.17
1020.31 Cash in Bank - Parks &Rec 18,219.56 31,281.18
1020.51 Cash in Bank - Cemetery 351.79 2,580.31
1020.91 Cash in Bank - Cap Imp 10,387.36 113,090.52
1040 Investments 0.00 0.00
•
1040.10 Investments - Sales Tax City 0.00
0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00
1040.27 Investments - Levee 0.00 0.00 •
1040.31 Investments - Parks &Rec 0.00 0,00
1040.53 Investments -Cemetery 2.45 48,502.63
1040.91 Investments - Cap Imp 0.00 905,871.87
1040.92 Capital Improvement CD 0.00 0.00
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due Prom Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.00
1540 Due From Library Fund 0.00 0.00
•
LIABILITIES AND FUND BALANCE
2000 Accounts Payable 34.61 34.61
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
2035 Credit Union-First Resource 0.00 0.00
2040 LOPFI Payable 0.00
0.00
2050 National Foundation Life Ins. 0.00 35.28
2080 Conseco Payable 0.00 0.00
2090 New York Life Ins. Payable 0.00 0.00
2100 Life Ins. of Georgia Payable 0.00 0.00
2130 Garnishments Payable 0.00 0.00 •
2135 R. Allen Trust 8502355610 0.00 0.00
2140 United Nay Payable 0.00 0.00
2150 Parks&Rec. F.O.D. 5.00 115.00
2160 Pre-Paid Legal Services 0.00 0.00
2170 F.O.P. 0.00
0.00
2175 Van Buren Fire Fighters Union 0.00 0.00
2176 Van Buren Firemen Contribution 0.00 0.00
•
2200 Nage Payable 0.00 0.00
2210 Federal Income Tax N/H 0.00 24.12
• 2220 Social Security Tax N/H 0.00 6.20
•
Next Police.. Fire, Building Inspector, District Court and Engineer Reports were presented for filing.
There being no iitrther business Alderman Swaim seconded by Alderman Spoon made a motion to adjourn. The
Council followed with a.unanimous vote. The meeting adjourned at 7: 33 p.m.
APPROVED:
ATTESTED: (� •
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MAY •
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CITY CLERK-TREASURER