12 December 2005 Regular \'II'C`;TES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD DECEMBER 19, 2005
The City Council of the City of an Buren, Arkansas met at 7:00 p.m.. Monday, December 19. 2005 ai City Hail.
The meeting was called to order by Mayor Riggs. On roll call the following Council members answered as their names
were called: Alderman Swaim, Parker, Moore, Spoon, Dodd. and Sagely. City Attorney Candice Settle and City Clerk
Barbie Curtis were also present. This made a total of nine (9) present. A quorum was declared.
The Invocation was gi=ven by Fred Williams of Williams Crawford & Associates Advertising.
text Mayor Riggs led the Pledge of Allegiance.
On the agenda next. \favor Riggs asked to adopt the minutes of the Council Meeting on November 21. 2005 and the
Speeiai Called Council \ieeting on December /,2005. Alderman Parker made a motion to approve the titinutes.
Ald rrnaii Swaim seconded the motion. On roll call the following Council members voted aye: ;Alderman Swaim,
Pai-k i. Moore, Spoon, Dodd and Sagch. the following voted nay: none.
On the agenda next was to consider A RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE
FISCAL YEAR ENDING DECEMBER 31, 2006. The Clerk read the Resolution in its entirety. Mayor Riggs asked
ii there was any discussion. There was none. Alderman Swaim seconded by Alderman Moore moved that the
Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called,
the following voted aye: Alderman Swaim, Parker, Moore, Spoon. Dodd. and Sagely. And the following voted xiay:
none.
The Mayor thereupon declared the Resolution adopted and sigied the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
The Mayor thanked the Department heads, Cit}- Clerk-Treasurer, Barbie Curtis and former Mayor Gene Bell for all
their help with getting the budget together.
THE RESOLE`TIO:` WAS GIVEN ".lI-fE Nl \IBER 12-2-2005
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. /2 - a. -2005
A RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE
FISCAL YEAR ENDING DECEMBER 31, 2006.
BE IT RESOLVED BY THE CITY COUNCIL OF'�'HE CITY OF VAN
BUREN, ARKANSAS:
SECTION 1: THAT the 2006 Proposed Expenditures of
$12,158,526.00(Twelve Million, One Hundred Fifty-
Eight Thousand, Five Hundred Twenty-Six Dollars)
is hereby appropriated and a copy of said Budget is
attached hereto and made a part hereof; and
SECTION 2: THAT the appropriations made herein include
additional pay for holidays for all agents, servants,
and employees of the City of Van Buren, including,
but not limited to, uniformed employees,as
provided for by the laws of the State of Arkansas.
PASSED AND APPROVED THIS I. q DAY OF .it einhe ,2005.
$ MA:ell
ATT STED:
C
CITY CLERK-TREASURER
On me a2enua next was to consider A RI SOL..l-`'LHON AMENDING UESOLL. l'lO_1 NO. 1.0-3-2005. the Clerk
read the Resolution in its entirety. Mayor Riggs asked if there was any discussion. There was none. Alderman Swaim
seconded by .iiderman Parker moved that the Rcsoiution be adopted. The question was put by :Mayor Riggs on the
adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Spoon,
Dodd, and Sa-ciy. And the following voted nav: none.
The Mayor thereunon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION \VAS GIVEN THE NUMBER 12-3-2005
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. I a-3 -2005
A RESOLUTION AMENDING RESOLUTION NO. 10-3-2005.
WHEREAS, Robert Johnson is the record owner of certain property located in the City of Van
Buren, Crawford County, Arkansas, which is located at 205 South 14th, Van
Buren, Arkansas;and
WHEREAS, The structure which is presently located upon said property is in a deplorable state
of disrepair, and the property is in such a condition that it constitutes a health and
safety hazard to the citizens of Van Buren and especially to those living in that
neighborhood;and,
WHEREAS, That pursuant to Resolution No. 10-3-2005, this Council declared that the
structure and conditions on the property were a nuisance and ordered the property
to be cleaned up and the structure(s)removed within thirty(30)days;and
WHEREAS, That Robert Johnson came before the Council and requested an extension of six
(6) months to complete the removal, and the Council feels his request is
reasonable.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF 1'H1,CITY OF
VAN BUREN,ARKANSAS:
SECTION 1: That Resolution No. 10-3-2005 is hereby modified and amended to allow Robert
Johnson a six month extension to clean up the property and remove the
structure(s)on the property located at 205 South 14th Street.
PASSED AND APPROVED THIS 1 `DAY OF DECEMBER,2005.
•
MAYO' OHN RI`
ATTESTED:
`jEiCkak.Q_.
CITY CLERK\TREASURER
On the agenda next was to consider A RESOLLT1Oy ACCEPTING Bills FOR PROPERTY OFFERI: ) 13 '
SEALED BID. The Clerk read the Resolution in its entirety. Mayor Rigs asked if there was any discussion. There
was none. Alderman Swaim seconded by Alderman Spoon moved that the Resolution be adopted. The question was
put by Mayor Rigs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim,
Parker, Moore, Spoon. Dodd and Sagely. And the following voted nab: none.
The Magor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the ('ity
Clerk and impressed with the seal of the City.
THE, RESOLUTION WAS GIVEN TIII. .`, _AIBER 12-4-2005
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. - -2005
A RESOLUTION ACCEPTING BIDS FOR PROPERTY OFFERED BY SEALED BID.
WHEREAS, The Mayor has advertised for bids for the sale of property previously used
by the Street Department that was removed from fixed assets upon the
recommendation of the Auditors;and
WHEREAS, Bids have been received and opened as advertised.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT the following bids are hereby accepted by the Council:
$5,156.00 by Mike Faucher 12F Caterpillar Grader
$20.00 by James Richesin Asphalt Storage Tanks(2)
$2,257.00 by Tommy Bowen 1972 Ford Tractor
$3,403.00 by Tommy Bowen Kubuta Tractor
$443.00 by Glen Brasuell 1986 Ford F150
$763.00 by Tommy Bowen 1980 Chev.Lift Truck
$250.00 by Mike Faucher 4-6 Ton Gallon Roller
$75.00 by Tommy Bowen 760-C Steam Cleaner
$450.00 by Darrell Williams 1977 Chev Truck
$176.00 by Jim Richesin 1992 Suzuki ATV
$172.57 by Ed Hart 1984 Chev Surburban
PASSED AND APPROVED THIS I"l DAY OF DECEMBER,2005.
MAY JOHN RI
ATTESTED:
9S- CA,uUtL
CITY CLERK/TREASURER
On the agenda next ‘‘as to consider A RESOLLIION ACCEPTING BIDS FOR PROPERTY OFFERED BY
SEALED BID. The Clerk read the Resolution in its entirety. Mayor Riggs asked if there was any discussion. There
was ritlliC. Alderman Swim ser ondtd by Alderman Dodd moved that the Resolution be adopted. The question was put
by N:layor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim,
Parker, :vioore, Spoon, Dodd and Sagely. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-5-2005
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. I -5 -2005
A RESOLUTION ACCEPTING BIDS FOR PROPERTY OFFERED BY SEALED BID.
WHEREAS, The Mayor has advertised for bids for the sale of property previously used
by the Building Department that was removed from fixed assets upon the
recommendation of the Auditors;and
WHEREAS, Bids have been received and opened as advertised.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT the following bids are hereby accepted by the Council:
$676.00 bid by Glen Brasuell 1996 Green Ford Crown Victoria
$560.00 bid by Glen Brasuell 1993 Blue Ford Crown Victoria
$535.00 bid by Bay Ridge Motors 1997 White Ford Crown Victoria
$435.00 bid by Bay Ridge Motors 1996 White Ford Crown Victoria
PASSED AND APPROVED THIS in DAY OF DECEMBER,2005.
MAYO1 JOHN RI4
ATTESTED:
Cikkfri)
CITY CLERK/TREASURER
On the agenda next was to consider AN ORDINANCE TO AMEND ORDINANCE NO. 7-1963 FOR THE
PURPOSE OF REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN, ARKANSAS AND
AMENDING THE ZONING MAP OF THE CITY OF VAN BI WREN, ARKANSAS. The Clerk read the Ordinance
in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading.
The motion was seconded by Alderman Parker. On the Clerk's calling the roil, the following vote resulted: Ayes -
Alderman Swaim. Parker. Moore. Spoon, Dodd and Sagely. Mayor Riggs declared the motion carried as there were six
(6) ayes and (.0) nays. Four(4)votes being necessary for passage. The Ordinance was read the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading.
The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Swaim, Parker, Moore, Spoon, Dodd and Sagely. Mayor Riggs declared the motion carried as there were six
(6) ayes and (0) nays. Four (4)votes being necessary for passage. The Clerk then read the Ordinance the third and
final tune. Then Mayor asked if there was any discussion. There was none.
Alderman Swaim seconded 11w Alderman Moore moved that the Ordinance be adopted. The question was put b.. the
Mayon opt the adoption of the motion and the roll being caned, the following voted ave: Alderman Swaim, Parkci,
Moore. Spoon. Dodd and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Your
(4)votes being necessary Y for passage. The Mayor thereupon declared the Ordinance duly'passed and signed same in
open Council. duly attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 27-200
CiTY OF eter rebar with yellow
VAN BUREN,ARKANSAS plastic. cap stamped LS
663 at the East right-of-
ORDINANCE NO. -
way of Fayetteville Road
AN ORDNIAtICE TO (ArkanSns Highway 59);
AMMO ORDINANCE NO.7- Thence along the East
1963 FOR THE PURPOSE right-of-way of .Fayette-
OF 1112O14NO CERTAIN vine Road North 17 de-
PROPEmv IN THE CITY OF grees EN, 34,minutes 04 sec-
VAN BURARKANSAS onds West, .436.93 feet;
AND AMENDING THE ZON- Thence South 86 degrees
NIG MAP OF 111E CiTY OF 33 minutes 42 seconds
VAN BUREN,ARIIANSAS. East,concave to the So th
west
WHEREAS, First Assembly having a radius of 60.00
of God Church has submit- feet Thence Southeaster-
ted a Petition to rezone ly, 148.36 feet along said
the following property curve through a central
from C-2 and R-1 to R-3: angle of 141 degrees 40
Part of the Northwest minutes 20 seconds and a
Quarter (NW/4) of the chord bearing South 75
Northeast Quarter (NE/4) degrees 31 minutes 15
of Section 24,Township 9 seconds East 113.35 feet
North, Range 32 West of Thence North 85 degrees
the Fifth Principal Meridi- 18 minutes 45 seconds
an, Crawford County, Ar- East, 132.00 feet to the
kansas, more particularly Point of Beginning.
described as follows: Contained within said
Commencing at a found bounds, 208,717 square
one-inch diameter galvan- feet or 4.791 acres, more
ized pipe the northeast or less.
corner of said Northwest WHEREAS, Notice of.Pub-
Quarter (NW/4) of the lic Hearing has been pub-
Northeast Quarter(NE/4); lash as required by law;
Thence North 85 degrees
28 minutes 58 seconds
West, 563.56 feet along WHEREAS, The Public-
the North line of said Hearing has been held as
Northeast (NE/4) required by law;and
of the Northwest Quarter WHEREAS, The Planning
(NW/4) to a found one- Commission recommerid-
half inch diameter rebar ed said zone change.
with yellow plastic cap
stamped,1S 663; Thence NOW, THEREFORE, BE iT
South 03 degrees-01 ml- ORDAINED BY THE CITY
nutes 46 seconds West. COUNCIL OF THE CITY OF
466.93 feet to a found one- VAN Mme,ARKANSAS:
inch diameter iron pipe at SECTION 1: THAT the
the Point of Beginning; above-described property
Thence continuing South is hereby rezoned from C-
03.degrees 01 minutes 46 2 and R-1 to R-3 and the
seconds West"376.00 feet Van Buren Zoning Map is
to a set one-half inch di- amended to reflect this re-
ameter rebar with yellow zoning.
plastic cap stamped LS PASSED AND APPROVED
663; Thence north 85 de THIS 19th DAY OF DECO/.
grees 48 minutes 15 sec-
onds West,100.00 feet to a BIM 2005.
MAYORJOHN MOSset.one-half itch diameter
mbar-MO.� A
Thence=;SPia,ASII
33_mla 4S secondsbbl'21; tr. ,
found one-half Inch A '
On tl._ arrerda next was to consider AN ORDINANCE SETTING THE SALARIES OF THE MAYOR, CITY
A T TOI-Z E Y, CITY CLERK-TREASURER AND DISTRICT JUDGE. The Clerk read the Ordinance in its
entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The
motion was seconded by Alderman Spoon. On the Clerk's calling the roll. the following vote resulted: Ayes --
Alderman Swaim. Parker. Moore, Spoon, Dodd and Sagely. Mayor Riggs declared the motion carried as there were six
(6) ayes and (0) nays. Four (4)votes being necessary for passage. The Ordinance was read the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading.
The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Swann. Parker, Moore, Spoon. Dodd and Sagely. Mayor Riggs declared the motion carried as there were six
(6) ayes and (0) nays. Four (4)votes being necessary for passage. The Clerk then read the Ordinance the third and
final time. Then Mayor asked if there was any discussion. There was none.
Alderman Swaim seconded by Alderman Parker moved that the Ordinance be adopted. The question was put by the
Mayor on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker,
Moore. Spoon. Dodd and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four
(4)votes being necessary for passage. The Mayor then declared the Ordinance duly passed and signed same in open
Council. duly attested by the City Clerk
THF; ORDINANCE WAS GIVEN THE NUMBER 28-2005
CITY OF VAN BUREN,ARKANSAS
'ORDINANCE NO.28-200S
AN ORDINANCE SETTING THE SALARIES OF THE MAYOR,CITY ATTORNEY,CITY
CLERK-TREASURER AND DISTRICT JUDGE.
WHEREAS,The City Council desires to grant a 3%cost of living increase for the
Mayor, City Attorney, City Clerk-Treasurer, and District Judge which would be
reflected on the City payroll-for January 15,2006.
NOW,THEREFORE,BER ORDAINED BY THE CITY COUNCIL OF THE CRY OF VAN
BUREN,ARKANSAS:
SECTION 1:THAT,beginning on the 1st day of January 2006,the salary of the Mayor,
City Attorney,City Clerk-Treasurer,and District Judge shall be as follows:
MAYOR $56,504.00
CITY ATTORNEY $53,757.00
CITY CLERK-TREAS: $38,385.00
DISTRICT JUDGE $50,397.00 •
THAT said salaries shall be paid in semi-monthly payments with exception of the
District Judge who is paid in monthly payments.
PASSED and approved this 19th day of December,2005.
MAYOR JOHN RIGGS
ATTESTED:
BARBIE CURTIS
CRY CLERK-TREASURER •
Published in the December 21,2005 issue of the Press Argus-Courier
On the agenda next was to consider AN ORDINANCE ESTABLISHING I.W ES FOR WATER SERVICES
SUPPLIED BY THE CITY OF VAN BUREN AND REPEALING PRIOR RITES FOR SUCH SERVICES.
The Clerk read the Ordinance in its entirety. Udennan Swaim moved that the rules be suspended and the Ordinance be
placed on its second reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the
following vote resulted: Ayes — Alderman Swaim, Parker, Moore, Spoon, Dodd and Sagely. Mayor Riggs declared the
motion carried as there were six (6) ayes and (0) nays. Four (4)votes being necessary for passage. The Ordinance was
read the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading.
The motion was seconded by Alderman Dodd. On the Clerk's calling the roll, the following vote resulted: Ayes -
Alderman Swaim. Parker, Moore, Spoon. Dodd and Sagely. Mayor Ries declared the motion carried as there were six
(6) ayes and (0) nays. Four (4)votes being necessary for passage. "Ihe Clerk then read the Ordinance the third and
final time. Then Mayor asked if there was any discussion. There was none.
Alderman Swaim seconded by Alderman Parker moved that the Ordinance be adopted The question was put by the
Mayor on the adoption of the motion and the roll being called. the following voted aye: Alderman Swains, Parker,
'yloore. Spoon. Dodd and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four
(4)votes being necessary for passage.
Motion was made by Alderman Swain and seconded by Alderman Moore, that the emergency clause be adopted.
On the Clerk's calling of the roll the following-vote resulted: Ayes - Alderman Swaim, Parker, Moore, Spoon. Dodd
and Sagely. The Mayor then declared the Ordinance duly passed and signed same in open Council. duly attested by the
City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 29-2005
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\ext on the agenda was the Financial Statement. Motion was made by Alderman Swaim and seconded by
Alderman Spoon to appropriate the sum of $ 859,687.27 to pay expenses and salaries for 'November 2005, presented
by the City Clerk Treasurer. The Council followed with a unanimous vote.
12-12-2005 05:01 PM CITY OF V A N B U R E N PAGE: 1
TRIAL BALANCE
AS OF: NOVEMBER 30TH, 2005
10 -General Fund
'•• MONTH TO DATE ••• ••• YEAR TO DATE •••
ACCT# ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
i
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 47,817.49 262,773.96
1020.10 Cash An Bank - Sales Tax City 0.00 0.00 0
1020.17 New Police Dept 0.00 35,000.00
1020.18 Cash in Bank - PD Co Tax 19,656.69 41,381.26. 5
1020.19 Cash in Bank - FD Co Tax 20,044.53 66,806.97 7 4 4 , 1 1 • 9 3+
1020.20 Cash In Bank-Erosion Control 550.00 4,000.00 1 , 526 • 13+
1020.27 Cash in Bank - Levee 0.00 3,394.17 102 , 367 • 37 +
1020.31 Cash in Bank - Parks & Rec 8,500.00 122,396.53
1020.51 Cash in Bank - Cemetery 367.65 7,808.38 2 . 837 • 98+
1020.91 Cash in Bank - Cap Imp 90,653.08 456,631.10. 6 , 809 • 04+
1040 Investments 0.00 0.00; 1 , 634 - 82+
1040.10 Investments - Sales Tax City 0.00 0.00i 0 0 6
1040.18 Investments - PD Co Tax 0.00 0.00
859 , 687 . 2'7 *
1040.19 Investments - FD Co Tax 0.00 0.001
1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks & Rec 0.00 0.00
1040.51 Investments - Cemetery 3.64 48,570.30
1040.91 Investments - Cap Imp 0.00 767,758.97
1040.92 Capital Improvement CD 0.00 0.00
1050 Fixed Assets 0.00 0.00
1051 'Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.00
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE
2000 Accounts Payable 0.00 0.00
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
2035 Credit Union-First Resource 3,661.00 0.00
2040 LOPFI Payable 0.00 0.00
2050 National Foundation Life Ins. 0.00 35.28
2080 Conseco Payable 0.00 0.00
2090 New York Life Ins. Payable 0.00 0.00
2100 Life Ins. of Georgia Payable 0.00 0.00
2130 Garnishments Payable 845.16 0.00
2135 R. Allen Trust #502355610 0.00 0.00
2140 United Nay Payable 0.00 0.00
2150 Parks & Rec. F.O.D. 5.00 230.00
2160 Pre-Paid Legal Services 0.00 0.00
2170 F.O.P. 0.00 0.00
2175 Van Buren Fire Fighters Union 530.96 0.00
2176 Van Buren Firemen Contribution 0.00 0.00
2177 Police Officers Union 330.00 0.00
Next Pohce. Fire. Building inspector. Distnct Court and Lnmeer Reports were presented for tiling.
Next was time for miscellaneous and general discussion. Mayor Riggs said he had two (2) things to bring before the
Council. He said he had the Administrative Assistant. Vivian Mitchell looking into authorizing the Census Bureau to
do a special census this year. Mayor Riggs said he felt there were at least 2000 to 2500 people more than what there
was when the Iasi census was taken. The Mayor said he had estimated they would receive SI 30.000.00 more a year on
turn hack by taking a special census. Mayor Riggs said with the Council's graces he would like to pursue with the
special census. Mayor Riggs said the second thing he wanted to discuss was the Library building. 1It. said with
Councils permission. atter the first of the year he would like to put the old Library up for sale and put the money on
the new Library to fix the new Library the way it is supposed to be. Mayor Riggs said there were a couple of extra
costs that had come up on the amount of money needed for the building. He said maybe the Street Department could
do the demolition on the building to save money. Alderman Parker said the cost of construction had gone up with all
the natural disasters. Alderman Spoon asked how much money they saved by having the property donated. Mayor
Riggs said probably a lot. Mayor Riggs said they had the purchase of the land and the building in the bond issue. He
said since the property was donated to the City they were able to add more space to the Library. Alderman Swaim said
he would be in favor of both suggestions. Mayor Riggs said unless he hears any negative response he would go ahead
with the idea of selling the old Library after the first of the year and using the money on the new Library.
Mayor Riggs thanked Alderman Bill Swann and the Council for allowing him to go to China for surgery. He
thanked the Council and the Department heads for being there and taking care of the City business. He thanked Vivian
Mitchell. his Administrative Assistant, for taking care of everything for him while he was gone. He said he loved
everyone and he would see everyone next year. The Mayor wished everyone a Merry Christmas.
Alderman Spoon seconded bAderman Sk\•aim made a motion to adjourn. The Council followed with a unanimous
vote. The meeting adjourned at 7:35 p.m.
APPROVED:
zuett:cd
CITY CLERK-TREASURER