Loading...
08 August 2005 Special MINUTES OF THE VAN BUREN, ARKANSAS SPECIAL CITY COUNCIL MEETING HELD AUGUST 2, 2005 A special called meeting of the City Council of the City of Van Buren, Arkansas met at 6:00 p.m., on Tuesday August 02, 2005 at City Hall. The meeting was called to order by Mayor John Riggs, presiding officer. Council members present were Alderman Swaim, Parker, Moore, Spoon and Sagely. Deputy City Clerk Connie Hyatt and City Attorney Candice Settle were also present. This made a total of eight(8)present. A quorum was declared. The Mayor ordered spread upon the minutes, the "NOTICE OF SPECIAL MEETING, CER ITFICATE OF SERVICE OF NOTICE AND THE WAIVER OF REGULAR NOTICE OF AND CONSENT TO SPECIAL MEETING." NOTICE OF SPECIAL MEETING NOTICE OF SPECIAL MEETING TO THE CITY COUNCILMEN OF THE CITY OF VAN BUREN, ARKANSAS Notice is hereby given that a Special Meeting of the City Council of the City of Van Buren, Arkansas, will be held at the Municipal Complex at 6:00 P.M. on Tuesday, August 2, 2005, for the following purpose: 1. Approving an Increase in the Contract Price for the 2005 Street Improvements/Phase IX Project for the Rena Road East reconstruction. JOHN RGGGS, MAY A CERTIFICATE OF SERVICE OF NOTICE Conn)i USAN- Dtp C1 f- I, Barbie Curtic, the duly appointed - - ' . of the City of Van Buren, DO HEREBY CERTIFY that on the 2nd day of August, 2005, I served a true copy of the foregoing Notice of Special Meeting to each and every Councilman of the City of Van Buren, Arkansas, by handing a copy to each, in the manner provided in the By-Laws. 344A-4- /.(o_tea)46 Ans BAr,�� e. Nkac4-E- WAIVER OF REGULAR NOTICE OF AND CONSENT TO SPECIAL MEETING We, the undersigned City Councilmen of the City of Van Buren, Arkansas, do hereby accept service of the NOTICE OF SPECIAL MEETING waiving any and all irregularities in such Service and in such Notice and Consent agree that the said City Councilmen of the City of Van Buren, Arkansas, shall meet at the time and place named in such Notice and for the purpose stated therein. 411 111,7 /4'4 AO e a On the agenda was consider a RESOLUTION APPROVING AN INCREASE IN THE CONTRACT PRICE FOR THE 2005 STREET IMPROVEMENTS/PHASE IX PROJECT. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion. Alderman Swaim asked who the original contractor was on this project. Mayor Riggs said Crawford Construction was the Contractor and Hawkins Weir was the Engineer. Alderman Swaim said he would move the Resolution be adopted but offered a suggestion to try to recoup or get some help on the street. The Mayor said the street was up to specs at the time it was built, but they would not be acceptable at the present time. Mayor Riggs said even with heavy traffic it would have torn up. Brad Baldwin City Engineer said they were built up to standard specs at that time. He said that was done before the current street standards. Mr. Baldwin said he had cut a hole in the street to see if they were built up to specs and he said they were built correctly. Mr. Baldwin said since then, they have increased the standards for street construction. City Engineer Brad Baldwin said something he thought should be looked into was that this area would function like an industrial area and not just commercial. Alderman Swaim asked if Mr. Baldwin was saying that would go hand and hand with the redoing the weight limits for streets. Mr. Baldwin said that was right. Alderman Spoon asked with the increased amount of money would the street be adequate. Mayor Riggs said the amount of money of the increase would be adequate. City Engineer Brad Baldwin said they were going to try and get some assistance with the excavation. He said the issue there would be two (2) contractors getting in each other's way, and who was responsible for what. Mr. Baldwin said Lowe's was going to be running about forty (40)trucks a day through Friday and after that they could start work on the street. City Engineer Brad Baldwin said they would like to have the street ready for the opening of Lowe's, which would be August 26, 2005. Mr. Baldwin said he didn't know if they could coordinate two(2) contractors. Mayor Riggs said if they can save a ballpark figure of$17,000, then they will coordinate two (2) contractors. Alderman Swaim seconded by Alderman Parker made a motion to adopt the Resolution. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Spoon and Sagely. And the following voted nay: none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the Deputy City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 8-1-2005 a hi 2ag' i ww .i.° a o I w8 3 ag L261 lii ttyyo�� C PR w y 41 0 ° d 1 ° S d o t '' g 3 °yy W § ° 2 G g © - ,_ w N 0 ,O A > .s C V C F �.. i N 3 .1 I V ,,per ,4 • , Z 1 40 w R W PG Ii 0 2. --4 ay p ° Ri Q h W • r4 O Z 8W w a w 2iy % g, A � 0 ; A O b b ° o 4'4 0--4) b wx - P ,tom g a6 = ° ow c° ----. ° S M ta. ,,,•E -." r:i -.4 g 2 h i o 1 .. Car i� v 53 1 1 1 1 1 1 z a d (..) , There being no further business, motion was made by Alderman Swaim and seconded by Alderman Spoon to adjourn. The Council members followed with a unanimous vote. The meeting adjourned at 6:09 p.m. APPROVED: ATTESTED: MAYO 1354".% ?DrIAIL:su CITY CLERK-TREASURER