07 July 2005 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD JULY 18, 2005
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, July 18, 2005 at City Hall.
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following Council members
answered as their names were called: Alderman Swaim, Parker, Moore, Dodd, Spoon and Sagely. City Clerk
Barbie Curtis was also present. This made a total of eight(8)present. A quorum was declared.
The Invocation was given by Lonnie Meyers, Assistant Superintendent of Van Buren School District.
Next Mayor Riggs led the Pledge of Allegiance.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on June 20, 2005 and the
Special called meeting on June 22, 2005. Alderman Swaim made a motion to approve the minutes. Alderman
Spoon seconded the motion. On roll call the following Council members voted aye: Alderman Swaim, Parker,
Moore, Dodd, Spoon and Sagely. The following voted nay: none.
On the agenda next was to consider A RESOLUTION SETTING A PUBLIC HEARING ON SEWER
RATE ORDINANCE. The Clerk read the Resolution in its entirety. The Mayor asked if there was any
discussion. There was none. Alderman Swaim seconded by Alderman Spoon moved that the Resolution be
adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the
following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Sagely. And the following voted nay:
none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-1-2005
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. `1 - ( -2005
A RESOLUTION SETTING A PUBLIC HEARING ON SEWER RATE ORDINANCE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
Section 1: That a Public Hearing is hereby set for August 15, 2005, before the Van
Buren City Council at its regular monthly meeting for the purpose of taking public comments
regarding the proposed Ordinance for an amendment to the City's Sewer System Rates.
PASSED AND APPROVED THIS 18TH DAY OF JULY, 2005.
APPROVED:
John Riggs, MAYOR'
ATTEST:
t6letA AUL
Barbie Curtis, CITY CLERK
On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF OLIVER
SPRINGS HEIGHTS, PHASE IV, IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the
Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim
seconded by Alderman Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the
adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd,
Spoon and Sagely. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-2-2005
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. I - a -2005
A RESOLUTION APPROVING FINAL PLAT OF OLIVER SPRINGS HEIGHTS,
PHASE IV,IN THE CITY OF VAN BUREN,ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in and that all requirements of the Planning Commission are met,
Oliver Springs Heights, Phase IV, in the City of Van Buren,
Arkansas,is approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
p
PASSED AND APPROVED THIS I 0 DAY OF JULY,2005.
5 ••
MAYOR4OIIN RI e'�!
ATTESTED:(14e0.)--(412--,‘
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION AMENDING THE POLICY MANUAL FOR CITY
OF VAN BUREN EMPLOYEES. The Clerk read the Resolution in its entirety. The Mayor asked if there was
any discussion. There was none. Alderman Swaim seconded by Alderman Dodd moved that the Resolution be
adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the
following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Sagely. And the following voted nay:
none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-3-2005
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 7 -3 -2005
A RESOLUTION AMENDING THE POLICY MANUAL FOR CITY OF VAN
BUREN EMPLOYEES.
WHEREAS, The current policy manual for city employees provides that
employees are entitled to payment for accumulated sick leave upon
retirement, termination or death who have accumulated sick leave
up to a maximum of ninety(90)days;and
WHEREAS, The Council feels it is inappropriate and not in the best interests of
the citizens of Van Buren for terminated employees to recover
payment for accumulated sick leave and desires to revise the
manual.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS:
SECTION 1: That the sick leave policy for "Other Employees" as set out in
Section II, General Employee Benefits, of the Employee Policy
Manual for the City of Van Buren is hereby revised to remove the
word termination from the last sentence in Paragraph 2 and add the
following sentence:
"Employees will not be paid for accrued sick days upon
termination of employment with the city."
SECTION 2: All current employees shall receive a copy of the revised policy.
PASSED AND APPROVED THIS 1 o DAY OF JULY,2005.
MAYO JOHN GGS
•
ATTESTED:
16,01,?).-GUL"
CITY CLERK)TREASURER
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF
A FIXED ASSET BY AUCTION. The Clerk read the Resolution in its entirety. The Mayor asked if there was
any discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that the Resolution be
adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the
following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Sagely. And the following voted nay:
none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-4-2005
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 1-11 -2005
A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF A FIXED ASSET BY
AUCTION.
WHEREAS, The City of Van Buren has an asset which is beyond repair and is no
longer needed by the City;and
WHEREAS, After an inventory of Fixed Assets, it is recommended by our State
Auditor that these items be removed from our Fixed Asset Inventory.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: That the Mayor is hereby authorized to remove the following asset from
the Fixed Asset Inventory and dispose of same by auction:
Department Amount Description Control#
Police Department $5,433.28 Mita 4086 Copy Machine PD-547
Serial#007058H
PASS)T)AND APPROVED THIS �0 DAY OF JULY,2005.
MAYO JOHN '4rel
ATTESTED:
`!daitcQ 6.(A-721,
CITY CLERK/TREASURER
On the agenda next was to consider an ORDINANCE AMENDING ORDINANCE NO. 5-2005,
DECLARING AN EMERGENCY, AND FOR OTHER MATTERS. The Clerk read the Ordinance in its
entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading.
The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote resulted: Ayes—
Alderman Swaim, Parker, Moore, Dodd, Spoon and Sagely. The Mayor declared the motion carried as there were
six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote
resulted: Ayes—Alderman Swaim, Parker, Moore, Dodd, Spoon and Sagely. The Mayor declared the motion
carried as there were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read
the Ordinance the third and final time. The Mayor asked if there was any discussion. There was none.
Alderman Swaim seconded by Alderman Parker moved that the Ordinance be adopted. The question was put
by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman
Swaim, Parker, Moore, Dodd, Spoon and Sagely. And the following voted nay: none.
Motion was made by Alderman Moore and seconded by Alderman Swaim that the emergency clause be
adopted. On the Clerk's calling of the roll the following vote resulted: Ayes: Alderman Swaim, Parker, Moore,
Dodd, Spoon and Sagely. The Mayor declared the motion carried as there were six(6) ayes and(0)nays. Four(4)
votes being necessary for passage. The Mayor thereupon declared the Ordinance duly passed and signed same in
open Council, duly attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 14-2005
I CITY OF VAN BUREN,AR-
KANSAS
ORDINANCE NO.14-2005
AN ORDINANCE AMEND-
ING ORDINANCE NO. S-
2005, DECLARING AN
EMERGENCY, AND FOR
OTHER MATTERS.
WHEREAS, The Council'
previously approved the
upgrade of ten air-packs
and the purchase of elev-
en new air-packs for the
Fire Department pursuant
to Ordinance No. 5-2005
for a total price of
$64,543.20;and
WHEREAS, The seller
failed to include sales tax
in the purchase price;
WHEREAS, The sales tax
the City is required to pay
for said purchase is
$3,969.30, for a total pur-
chase price of$68,512.50;
NOW, THEREFORE, BE IT
ORDAINED BY THE CITY
COUNCIL OF THECITY OF
VAN BUTEN,Anna-
SECTION 1: That Ordi-
nance No.5-2005 is hereby
amended to authorize the
additional payment of
$3,969.30 for sales tax.The
rest of the Ordinance re-
mains as enacted.
SECTION 2: Because the
City of Van Buren Is re-
quired to pay sales tax to
the State of Arkansas on
or before July 20, 2005,
this Ordinance is declared
necessary for the public
peace, health, safety and
welfare, and an emergen-
cy is declared to exist.
Therefore, this ordinance
shall be in full force and
effect from after the date
of the passage.
PASSED AND APPROVED
THL4 18TH DAY OF JULY,.
MAYOR JOHN RIGGS
AAAI7�yC
ATTESTED:
PubIEtERlishedKIT �IEA,n the July 23,
2005 issue of the Press Ar-
gus-Courier.
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim and seconded by
Aldernman Sagely to appropriate the sum of $1, 436,575.71 to pay expenses and salaries for June 2005, presented
by the City Clerk Treasurer. The Council followed with a unanimous vote.
7-07-2005 09:29 AM
CITY O F VAN BUREN PAGE: 1
TRIAL BALANCE
AS OF: JUNE 30TH, 2005
10 -General Fund
*** MONTH TO DATE *** *** YEAR TO DATE ***
ACCT# ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash
0.00 200.00
1020 Cash in Bank
11,029.41 105,842.27
1020.10 Cash in Bank - Sales Tax City
0.00 0.00
0
1020.18 Cash in Sank - PD Co Tax
18,940.72 8,983.09
1020.19 Cash in Bank - FD Co Tax
60,041.61 75,137.42
400.00 975.00 1 U ^ , O i I J
1020.20 Cash In Bank-Erosion Control � ..
1020.27 Cash in Bank - Levee
0.00 1,894.17 1 , U l: " 4 i '
19,126.52
1020.31 Cash in Bank - Parks & Rec 1,596.50 9 _• % '+ Li. -'� V % ) ,
5,797.76
1020.51 Cash in Bank - Cemetery 748.801 , ,,�
187,882.46
1020.91 Cash in Bank - Cap Imp 78,013.473 * I J 2 - 4 j +
0.00 0.00
1040 Investments �0.00 J..- , 3 h 6 "' 1 _
1040.10 Investments - Sales Tax City 0.00
1040.18 Investments - PD Co Tax
0.00 0.00 1 ,, i i = : '-
0.00
1040.19 investments - FD Co Tax 0.00 0.00 (,I O 7
1040.27 Investments - Levee 0.001 4 % J ; ' , / I
1040.31 Investments - Parks & Rec
0.00 0.00
1040.51 Investments - Cemetery
0.00 48,549.86
1040.91 Investments - Cap Imp
0.00 914,204.49
1040.92 Capital Improvement CD
0.00 0.00
1050 Fixed Assets
0.00 0.00
1051 Accumulated Depreciation
0.00 0.00
0.00 0.00
1504 Due from Payroll
1505 Due From Other Funds
0.00 0.00
1520 Due from Street Fund
0.00 0.00
1540 Due From Library Fund
0.00 0.00
LIABILITIES AND FUND BALANCE
2000 Accounts Payable
87,423.87 87,423.87
2010 Municipal Health Ins. Payable
0.00 0.00
2030 Colonial Life Payable
0.00 0.00
2035 Credit Union-First Resource
0.00 0.00
2040 LOPFI Payable
0.00 0.00
2050 National Foundation Life Ins.
0.00 35.28
2080 Conseco Payable
0.00 0.00
2090 New York Life Ins. Payable
0.00 0.00
2100 Life Ins. of Georgia Payable
0.00 0.00
2130 Garnishments Payable
0.00 0.00
2135 R. Allen Trust #502355610
0.00 0.00
2140 United Way Payable
0.00 0.00
2150 Parks & Rec. F.O.D.
5.00 205.00
2160 Pre-Paid Legal Services
0.00 0.00
2170 F.O.P.
0.00 0.00
2175 Van Buren Fire Fighters Union
0.00 0.00
2176 Van Buren Firemen Contribution
0.00 0.00
2177 Police Officers Union
0.00 0.00
2200 Wage Payable
0.00 0.00
Next was time for recommendations from Boards and Commissions. The Van Buren Public Library Board
recommended the reappointment of Madeline Marquette to the Library Board. Alderman Swaim seconded by
Alderman Dodd made a motion to accept their recommendation.
Next Police, Fire, Building Inspector, District Court and Engineer Reports were presented for filing.
Alderman Parker asked where the disaster drill was going to be located. Stanley Clark said it probably will be
in Industrial Park area and he said it should be very interesting. He said it would be sometime between 2:00 p.m.
and 4:00 p.m. on Tuesday.
Next Mayor Riggs said he would be going to China on August 8, 2005. He said they would need someone to
stick around to sign plats and Ordinances and other things and preside over the August Council Meeting. The
Mayor said he had asked Alderman Swaim if he would be interested in being the President Pro-Temp. Alderman
Swaim had agreed to be there for the Mayor. Alderman Parker seconded by Alderman Moore made a motion to
have Alderman Swaim take care of the Mayor's duties while he was gone. The Council followed with a
unanimous. Mayor Riggs said thank you Mayor Bill. Alderman Swain said thank you to his fellow Council
members.
Mayor Riggs said he would like to update the Council on the Library and sales tax. The Mayor said he took
full credit for the excess sales tax partial sales vote. He said two things hindered him and that was his own
philosophy was kids keep it short and simple. He said the ballot was too complicated. He said he thought that
hindered a lot of voters. He said another thing was if the election had taken place in the school year there would
have been two (2) or three (3)hundred more votes. He said they live and learn. The Mayor said on the good side
they will be getting a new Library and will probably start on that around October 1, 2005. The Mayor said it would
be a bond issue and probably be before the Council in September to approve.
Alderman Parker said they had received in the mail a petition from the Main Street Merchants concerning the
two (2)hour parking signs. The Mayor said they are going ahead and mandate that. The Mayor told Don he had
Bruce to bring the two signs by and asked if they had ordered those signs. Don said they came from way back.
The Mayor asked if they needed to be repainted. Public Facilities Director Don Mullens said they would probably
need to be repainted by a sign artist.
There being no further business Alderman Parker seconded by Alderman Swaim made a motion to adjourn.
The Council followed with a unanimous vote. The meeting adjourned at 7:17 p.m.
APPROVED:
ATTESTED: •
MAYOR
e"'
CITY CLERK-TREASURER