11 November 2002 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD NOVEMBER 19, 2002
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, November 19, 2002, at City
Hall. The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members
answered as their names were called: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. City Clerk
Barbie Curtis was also present. This made a total of eight(8)present. A quorum was declared.
The Invocation was given by Doctor Elliott Hays.
Next the Mayor led the Pledge of Allegiance.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on October 14, 2002.
Alderman Swaim made a motion to approve the minutes. Alderman Parker seconded the motion. On roll call the
following Council members voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The
following voted nay: none.
Mayor Riggs said that due to the Arkansas Municipal League's Fall Conference the next month meeting would
be on December 9, 2002. The Mayor asked if the Council could meet next Monday night for a study session on the
Budget for 2003. The Council members agreed to meet on Monday, November 25, 2002 at 6:00 p.m.
Mayor Riggs said the first item on the agenda was an appeal to the members of the Council by Larry Veanier,
owner of the property know as 213 Drennen, to override the decision of the Planning Commission to deny a variance
on 213 Drennen, which was currently zoned as I-1. Mr. Lany Vearrier spoke to the Council about what he would
like to do with the property. Alderman Swaim made a motion that they uphold the Planning Commissions decision
and that Mr. Veanier return to the Planning Commission with the corrected information. The motion was seconded
by Alderman Moore. The Council followed with a unanimous vote.
On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF LOT SPLIT—LOTS
4A& 5A, 2605 AND 2615 INDUSTRIAL PARK ROAD. The Clerk read the Resolution in its entirety. The
Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Moore moved
that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll
being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the
following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11-1-2002
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On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF DODD TRACTS 1
& 2, VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. The Mayor asked if there was any
discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted.
The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted
aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11-2-2002
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 11- -2002
A RESOLUTION APPROVING FINAL PLAT OF DODD TRACTS 1 & 2, VAN
BUREN, ARKANSAS.
SECTION 1: THAT subject to the assurances provided in the Sub-
Division Regulations being executed to assure that all
improvements are put in and that all requirements of
the Planning Commission are met, Dodd Tracts 1 & 2,
Van Buren, Arkansas is approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said
plat plan and the City Clerk is authorized and directed
to attest same upon the filing of the assurities mentioned
above.
PASSED AND APPROVED THIS 18TH DAY OF NOVEMBER , 2002
ATTESTED: \
e<310iLL
CITY CLERK-TREASURER
On the agenda next was to consider A RESOLUTION APPROVING A ONE HUNDRED ($100.00)
CHRISTMAS BONUS TO ALL FULL-TLVIE, NON-ELECTED CITY EMPLOYEES WHO HAVE ONE(1)
YEAR OF SERVICE. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion.
There was none. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The
question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye:
Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11-3-2002
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 11 -3 -2002
A RESOLUTION APPROVING A ONE HUNDRED ($100.00) CHRISTMAS BONUS
TO ALL FULL-TIME, NON-ELECTED CITY EMPLOYEES WHO HAVE ONE (1)
YEAR OF SERVICE.
WHEREAS, The City of Van Buren, Arkansas, has paid a Christmas
Bonus to its salaried employees in the past; and
WHEREAS, The City of Van Buren, Arkansas, wishes to continue
this practice:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN, ARKANSAS:
THAT, All Full-Time, Non-Elected City Employees who have one
(1) full year of service, shall be paid a ($100.00) One
Hundred Dollar bonus for Christmas.
PASSED AND APPROVED THIS 18TH DAY OF NOVEMBER , 2002
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ATTESTED:
C TY C K-TR ASURER
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On the agenda next was to consider A RESOLUTION APPROVING AN INCREASE IN THE CONTRACT
PRICE FOR ENGINEERING SERVICES FOR PHASE V STREET IMPROVEMENTS. The Clerk read the
Resolution in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim
seconded by Alderman Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the
adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor,
Pitchford and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11-4-2002
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. I _IA -2002
A RESOLUTION APPROVING AN INCREASE IN THE CONTRACT PRICE FOR
ENGINEERING SERVICES FOR PHASE V STREET IMPROVEMENTS.
WHEREAS, Hawkins-Weir Engineers, Inc. were hired to provide engineering services
for Phase V Street Improvements;and
WHEREAS, Additional inspection and contract administration fees have resulted
because of the prolonged extension of the original construction contract
completion date;and
WHEREAS, Said additional fees amount to $9,000.00, raising the original bid of
$61,500.00 to$70,500.00;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: That the increase of $9,000 to the agreement with Hawkins-Weir
Engineers, Inc. for engineering services on Phase V Street Improvements
is hereby accepted.
SECTION 2: That the Mayor is authorized and directed to pay for same out of the
Street Fund.
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PASSED AND APPROVED THIS Qj DAY OF NOVEMBER,2002.
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MAYO O I GG
ATTESTED:
el0MtL
CITY CLERK/TREASURER
On the agenda next was to consider A ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF
VAN BUREN TO ENTER INTO A SUPPLEMENT TO FINAL SETTLEMENT AND RELEASE
AGREEMENT WITH THE CITY OF FORT SMITH, AND TO RESCIND ORDINANCE NO. 16-2002. The
Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be
placed on its second reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the
following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor
declared the motion carried as there were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The
Ordinance was read the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted:
Ayes— Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as
there were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance
the third and final time. The Mayor declared the Ordinance open for discussion. There as none.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Taylor and
seconded by Alderman Swaim to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker.
Motion was made by Alderman Taylor and seconded by Alderman Swaim, that the emergency clause be adopted
which motion on roll call carried by the unanimous vote of the Council. The Mayor then declared the Ordinance
duly passed and signed same in open Council, duly attested to by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 20-2002
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Next on the agenda was the Treasurer's Report. Motion was made by Alderman Swaim and seconded by
Alderman Parker to appropriate the sum of $11,364,361.99 to pay expenses and salaries for October 2002, presented
by the City Clerk Treasurer. The Council followed with a unanimous vote.
_1 ,t,70,947.09+ PAGE. 1
CITY OF VAN BUREN
• «{-286,889• 16+
TRIAL BALANCE
1.-.1ato - 4,725•39+ AS OF: Oc11BER 31ST, 2002
'.0,'x..- 1.800.35+
004
..• MONTH TO DATE ••• ... YEAR TO DATE •••
1 ,364,361 .994+
NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
0.00 200.00
1000 Petty Cash
1020 Cash in Bank
88,418.43 200,608.56
1020.10 Cash in Bank - Sales Tax City 0.00 0.00
1020.18 Cash in Bank - PD Co Tax 12,002.15 48,053.54
1020.19 Cash in Bank - FD Co Tax 55,106.40 17,175.79
1020.27 Cash in Bank -;Levee
0.00 57.17
1020.31 Cash in Bank - Parka &ReC 872.58 4,966.34
1020.51 Cash in Bank - Cemetery 397.96 7,887.95
1020.91 Cash in Bank -.Cap Imp 322,230.90 560,448.48
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00
1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks &ReC 0.00 0.00
1040.51 Investments - Cemetery
0.00 48,000.00
1040.91 Investments - Cap Imp 0.00 600,000.00
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Doe from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund
0.00 0.00
1540 Due From Library Fund
0.00 0.00
LIABILITIES AND FUND BALANCE
2000 Accounts Payable
0.00 0.00
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
2040 LOPFI Payable 0.00 0.00
2050 National Foundation Life Ina. 0.00 35.28
2080 ConeeCo Payable 0.00 0.00
2090 New York Life Inc. Payable 0.00 0.00
2100 Life Ina. of Georgia Payable
0.00 0.00
2130 Garnishments Payable
0.00 0.00
2135 R. Allen Trust 8502355630
0.00 0.00
2140 United Way Payable
0.00 0.00
2150 Parks &Rec. P.O.D.
5.00 45.00
2160 Pre-Paid Legal Services
0.00 0.00
0.00 0.00
2170 F.O.P.
2175 Van Buren Fire Fighters Union
0.00 0.00
2176 van Buren Firemen Contribution
0.00 0.00
0.00 0.00
2200 Wage Payable
2210 Federal Income Tax W/H
0.00 0.00
2220 Social Security Tax W/H
0.00 0.00
2230 Medicare W/H
0.00 0.00
2240 Arkansas Income Tax W/H
0.00 0.00
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Next Police, Fire, Fire Marshall, Building Inspector, District Court and Engineer's Reports were presented for
Next on the agenda was Miscellaneous and General Discussion. Alderman Swaim asked it there was a time limit
on Phase VI street improvements. Alderman Swaim said he was getting a lot of calls wanting to know the time limit.
Mayor Riggs said there was a time limit.
Alderman Parker said she would like to congratulate Vivian Mitchell for all her work she has done in the years
past for being responsible for the City of Van Buren receiving the Volunteer Community award for 2002 and for the
last several years. Mayor Riggs said she did it again for the City.
There being no further business Alderman Taylor seconded by Alderman Swaim made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjourned at 7:25 p.m.
APPROVED:
ATTESTED:
600.14:0_ MAYOR
CITY CLERK-TREASURER
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