08 August 2002 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD AUGUST 19, 2002
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, August 19,2002, at City Hall.
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered
as their names were called: Alderman Swaim, Parker, Taylor, Pitchford and Barker. City Attorney Candice Settle
and City Clerk Barbie Curtis were also present. This made a total of eight(8) present. Alderman Moore was absent.
A quorum was declared.
The Invocation was given by Dr. Bryan Smith, pastor of First Baptist Church of Van Buren.
Next the Mayor led the Pledge of Allegiance.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on July 15, 2002.
Alderman Swaim made a motion to approve the minutes. Alderman Parker seconded the motion. On roll call the
following Council members voted aye: Alderman Swaim, Parker, Taylor, Pitchford and Barker. The following voted
nay: none.
The Mayor then said he would like to say a few personal words. He said that due to his recent health problems, he
appreciated everyone in the City and community for all the prayers and cards he had received. He said everything
was in God's hands and everything would be OK. The Mayor then said he would like for everyone to remember
Donna Sandlin, wife of Wesley Sandlin of the Police Department. He said Donna was going through some rough
times with her illness. He asked that everyone keep her in their prayers.
On the agenda next was to consider A RESOLUTION AUTHORZING THE MAYOR TO ENTER INTO A
1 CONTRACT FOR ENGINEERING SERVICES FOR THE WIDENING AND RECONSTRUCTION OF
RENA ROAD. The Clerk read the Resolution in its entirety. The Mayor asked if there was any discussion.
Alderman Swaim seconded by Alderman Pitchford moved that the Resolution be adopted. The question was put by
Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim,
Parker, Taylor, Pitchford and Barker. And the following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-1-2002
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. e— -2002
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A
CONTRACT FOR ENGINEERING SERVICES FOR THE WIDENING AND
RECONSTRUCTION OF RENA ROAD.
WHEREAS, The City of Van Buren,Arkansas desires to widen and reconstruct
Rena Road and in order to commence the project the City is in
need of engineering services for the development of plans and
designs for said project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS:
SECTION 1: The Mayor is authorized to enter into a contract with Hawkins-
Weir Engineers, Inc. of Van Buren, Arkansas, to provide
engineering services for the planning and design of the widening
and reconstruction of Rena Road. Payment for such engineering
services and reimbursable expenses shall not exceed$210,000.00.
PASSED AND APPROVED THIS �-1 DAY OF AUGUST,2002.
MAO RIGG
(32
ATTESTED:
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF 'MCCORMICK
ASPHALT PAVING & EXCAVATING, INC. FOR THE PHASE VI STREET IMPROVEMENTS. The Clerk
read the Resolution in its entirety. Alderman Barker said he was concerned about the cost and if the 5400,000.00
estimate included overtime hours. Brad Baldwin, City Engineer said if there were any overtime hours the contractor
would be responsible. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The
question was put by Mayor Riggs on the adoption of the motion and the roll being called. the following voted aye;
Alderman Swaim. Parker, Taylor. Pitchford and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-2-2002
.
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. d'02 -2002
A RESOLUTION ACCEPTING THE BID OF MCCORMICK ASPHALT PAVING &
EXCAVATING,INC.FOR THE PHASE VI STREET IMPROVEMENTS.
a WHEREAS, The Mayor has advertised for bids for the Phase VI Street Improvements;
and
WHEREAS, Bids have been received and opened as advertised;and
WHEREAS, The Council feels that the bid of McCormick Asphalt Paving &
Excavating,Inc.is the best bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
THAT, The Bid of $402,920.25 by McCormick Asphalt Paving & Excavating,
Inc.is accepted.
THAT, The Mayor is authorized and directed to pay for all expenses relating to
the Project out of the Street Fund.
PASSED AND APPROVED THIS 1 q DAY OF AUGUST,2002.
m0--Nr. Pcr,45Q
MAYORCtO RIGGS `^'
ATTESTED:
Oatit:J2. e/,&Lr6, --
CITY CLERK/TREASURER
I
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On the agenda next tis as to consider A RESOLE-TION APPROVING FINAL PLAT OF THOMPSON
TRACTS 1 & 2 WITHIN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its
entirety. Alderman Swaim seconded by Alderman Parker moved that the Resolution he adopted. The question was
put by Mayor Riggs on the adoption of the motion and elle roll being Balled. the following voted aye: Alderman
Swaim. Parker. Taylor. Pitchford and Barker. .end the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution. vshich v,as attested by the City
Clerk and impressed with the seal of the City.
THE RESOLI.TION WAS GIVEN THE NUMBER 8-3-2002
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 2-3 -2002
A RESOLUTION APPROVING FINAL PLAT OF THOMPSON TRACTS 1 & 2
WITHIN THE CITY OF VAN BUREN,ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in and that all requirements of the Planning Commission are met,
Thompson Tracts 1 &2 are approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above. I
PASSED AND APPROVED THIS I q i-'DAY OF AUGUST,2002.
i -e•
MAYOR J RIGGS
ATTESTED:
%.40, _A0,1-(1- 61-6/2-;-J
CITY CLERK/TREASURER
1
1
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On the a,—)cnda next was to consider A RESOLUTION APPROVING FINAL PLAT FOR ROSS ACRES—
TRACTS 1,2, &3 WITHIN THE FIVE MILE JURISDICTION TO THE CITY OF V.A\ BUREN,
ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Taylor asked if Track 1 was facing a road or
if it set back with no access to it. Alderman Swaim said the plat shows a 20-foot access. Alderman Taylor said he
knew it showed an existing 20-foot easement but he didn't know if there was a road there. Rickey Hill with
Satterfield Land Surveying said there teas a road there. Alderman Swaim seconded by Alderman Taylor rooked that
the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being
called. the following voted aye: Alderman Swaim, Parker, Taylor, Pitchford and Barker. And the following;voted
nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution. which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NU \IBER 8-4-2002
i
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. g- 7 -2002
A RESOLUTION APPROVING FINAL PLAT FOR ROSS ACRES - TRACTS 1,2,&3
WITHIN THE FIVE MILE JURISDICTION TO THE CITY OF VAN BUREN,
ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-
Division Regulations being executed to assure that all
improvements are put in and that all requirements of the
Planning Commission are met, Ross Acres - Tracts 1,2,&3
within the five mile jurisdiction, is approved.
a SECTION 2: THAT the Mayor is authorized and directed to sign said
plat plan and the City Clerk is authorized and directed
to attest same upon the filing of the assurities mentioned
above.
1
PASSED AND APPROVED THIS 19TH DAY OF AUGUST , 2002
i
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Y ' `no YOR fAa"u
ATTESTED:
j
62 i fir 4.e.L ee.,0.7 fz6:.,
1 CITY CLERK-TREASURER
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Alderman Moore arrived at 7:21 p.m flus made a total of nine (9) pr esenl.
On the agenda next was to consider A RESOLUTION AUTHORIZING THE \IA\ OR TO DISPOSE OF
CERITIN FIXED ASSETS. The Clerk read the Resolution in its entirety. The Mayor asked if there was any
discussion. Alderman Swain asked if they plan to use an Auctioneer. If so he didn't think they should pay for one.
Police Chief Pell said he would take care of getting an Auctioneer that didn't require payment. :\lderman Swaim
asked if they would advertise the public auction. \favor Riggs said they would. Alderman Swain seconded by
Alderman Taylor moved that the Resolution be adopted. The question was put by \favor Riggs on the adoption of
the motion and the roll being called. the fo;low itg voted aye: Alderman Swaim. Parker, Moore, Taylor. Pitchford and
Barker. And the following voted nay: none.
The 'Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-5-2002
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 8_5 2002
A RESOLUTION AUTHORIZING TILE MAYOR TO DISPOSE OF CERTAIN FIXED ASSETS.
WHEREAS, The City of Van Buren has items which are beyond repair and are no
longer needed by the City;and
WHEREAS, After an inventory of Fixed Assets,it is recommended by our State
Auditor that these items be removed from our Fixed Asset Inventory.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS:
THAT, The Mayor is hereby authorized to dispose of these assets by public
auction and is authorized to remove same from the Fixed Asset
Inventory.
Department Amount Description Control#
Police $ 1,199.00 Packard Bell Computer PD-307 I'
« $ 1,199.00 Packard Bell Computer PD-300
$ 532.00 Hewlett-Packard Fax Machine PD-284
« $ 1,372.07 D-Best Computer PD-368
` « $ 662.27 D-Best Computer PD-384
« $ 1,002.38 D-Best Computer PD-404
$ 1,327.07 D-Best Computer PD-382
1 44
$ 1,002.38 D-Best Computer PD-403
44
$ 320.00 Police Car Screen PD 163
$ 319.00 Police Car Screen PD-164
« PD-165$ 319.00 Police Car Screen PD-161
« $ 511.00 Push Bumpers PD-149
61
44
« $ 265.00 Siren
PD-103
$ 810.00 D-Best Computer Tower
i Total $ 10,840.17 y /
PASSED AND APPROVED THIS `,ma1''Q�" DAY OF (�,) U.(A ,2002.
In\ Ya.52..._ i4,5,
Attested:
51-12
City Clerk-Treasurer
4
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4
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On the agenda next was to consider _A RESOLUTION AUTIIORIZI\G THE MAYOR TO DISPOSE OF A
FIXED ASSET BY SEALED BID. The Clerk read the Resolution in its entirety. The Mayor asked if there was
any discussion, Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The
question was put by Mayor Riggs on the adoption of the motion and the roll being called. the following voted aye:
Alderman Swaim. Parker, Moore. Taylor, Pitchford and Barker. And the following_voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-6-2002
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 3-6 -2002
A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF A FIXED ASSET BY
SEALED BID.
WHEREAS, The City of Van Buren has an item which is beyond repair and is no
longer needed by the City;and
WHEREAS, After an inventory of Fixed Assets, it is recommended by our State
Auditor that this item be removed from our Fixed Asset Inventory;and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
THAT, The Mayor is hereby authorized to dispose of the following asset by sealed
bid and is authorized to remove same from the Fixed Asset Inventory:
Department Amount Description Control#
Police $ Black 1993 Chevrolet Lumina Sedan PD-311
PASSED AND APPROVED THIS I DAY OF AUGUST,2002.
MAYOR J() INIUGGS4g)
ATTESTED:
CITY CLERK/TREASURER
On the agenda next was to consider an ORDINANCE ACCEPTING 'HIE .l.\\EXATIO\ OF CERTAIN
TERRITORY" TO THE CITY OF \ :\:\ Bl RF \, ARKANSAS, AND MAKING SAME A P.a.RI' OF "IIIE
CITY OF VAN BUREN, ARKANSAS, AND ASSIGNING ZONING DESIGNATIONS TO SAME. The Clerk
read the Ordinance the first time in its entirety Alderman Swaim moved that the rules be suspended and the
Ordinance placed on its second reading. The motion was seconded by Alderman Taylor. On the Clerk's calling of
the roll the following voted resulted: Ayes Alderman Swann. Parker. Moore. Taylor. Pitchford and Barker. The
vfavor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for
passage. The Ordinance was then read the second time.
Alderman Swaim then moved that the rules be further suspended and the Ordinance he placed on its third and
final reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote
resulted: Ayes: Alderman Swaim. Parker. Moore. Taylor. Pitchford and Barker. The Mayor declared the motion
carried as there were six (6) ayes and (0) nays. Four (4)rotes being necessary for passage. The Clerk then read the
Ordinance the third and final time. The 1:lavor declared the Ordinance open for discussion.
The question was put by Mayor Riggs "Shall the Ordinance Pass?" Motion was made by Alderman Swaim and
Iseconded by Alderman Taylor to adopt the Ordinance. On the Clerk's calling of the roll the following voted resulted:
Ayes -- Alderman Swaim. Parker. Moore. Taylor. Pitchford and Barker. The Mayor declared the motion carried as
there were six (6) ayes and (0) nays. Four (4)votes being necessary for passage.
\lotion was then made by :Aderman Taylor and seconded by _Aderman Swaim, that the Emergency Clause be
adopted which on roll call the following voted resulted - Ayes: .11der-raan Swaim. Parker, Moore, Taylor. Pitchford
and Barker. The Mayor then declared the motion carried as there were six (6) ayes and(0) nays. The Mayor then
declared the Ordinance duly passed and signed same in open Council, duly attested to by the City Clerk
TITS O12DI\A\CE WAS GIVEN THE Ni A IBER 12-2002
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On the agenda next was to consider an ORDI\ANCE LEVYING A TAX FOR THE CITY GENERAL
MUNICIPAL PURPOSES FOR THE Y EAR 2002, AND FOR THE P(_BLIC LIBRARY. The Clerk read the
Ordinance the first time in its entirety. .11derman Parker moved that the rules he suspended and the Ordinance placed
on its second reading. The motion was seconded bn .-lldennan Swaim. On the Clerks calling of the roll the
following voted resulted: .Ayes - Alderman Swaim, Parker, Moore, Taylor. Pitchford and Barker. The Mayor
declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The
Ordinance was then read the second time.
14 Alderman Parker then moved that the rules be further suspended and the Ordinance be placed on its third and final
reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted:
Ayes: Alderman Swaim, Parker, Moore. Taylor. Pitchford and Barker. The A layer declared the motion carried as
there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance
the third and fmal time. The \Iavor declared the Ordinance open for discussion.
The question was put by Mayor Riggs "Shall the Ordinance Pass?" Alderman Barker asked why the Ordinance
was done at this time of Year and why it couldn't be clone at the beginning of the year. :Aderman Swaim said they do
the Ordinance at the same time ever year. Alderman Taylor and Alderman Swaim told .Aderman Barker- that they do
the Ordinance at this time in order for the Assessor's Office to have time to get it on the books for the next year.
Motion was made by Alderman Parker and seconded by Alderman Swain to adopt the Ordinance. On the Clerk's
calling of the roll the following voted resulted: Ayes — Alderman Swaim, Parker. Moore. Taylor. Pitchford and
Barker. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being
necessary for passage.
Motion was then made by Alderman Taylor and seconded by Alderman Swaim. that the Emergency Clause be
adopted which on roll call the following voted resulted: Alderman Swaim. Parker. Moore. Taylor. Pitchford and
Barker. The Mayor then declared the motion carried as there were six (6) ayes and (0) nays. The Mayor then
declared the Ordinance duly passed and signed same in open Council. duly attested to by the City Clerk
THE ORDINANCE WAS GIVEN THE NUMBER 13-2002
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On the agenda next was to consider an ORDINA_\CE :ADOPTING FIRE PROTECTION DESIGN
STANDARDS FOR THE CITY OF' VAN BL REN, ARKANSAS. The Clerk read the Ordinance the first time in
its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance placed on its second reading.
The motion was seconded by Alderman"Taylor. On the Clerk's calling of the roll the following voted resulted: Ayes-
Alderman Swaim. Parker, Moore, Taylor. Pitchford and Barker. The Mayor declared the motion carried as there
were six (6) ayes and (0) nays. Four (-1)votes being necessary for passage. The Ordinance was then read the second
time.
Alderman Swaim then moved that the rules be further suspended and the Ordinance be placed on its third and
final reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote
resulted: Ayes: Alderman Swaim, Parker, Moore, Taylor. Pitchford and Barker. The Mayor declared the motion
carried as there were six (6) ayes and (0) nays. Four (4)votes being necessary for passage. The Clerk then read the
Ordinance the third and final time. The \Iavor declared the Ordinance open for discussion.
The question was put by Mayor Riggs "Shall the Ordinance Pass?" Motion was made by Alderman Swaim and
seconded by Alderman Taylor to adopt the Ordinance. C)n the Clerk's calling of the roll the following voted resulted:
Ayes — Alderman Swaim, Parker, Moore. Taylor, Pitchford and Barker. The Mayor declared the motion carried as
there were six (6) ayes and (0) nays. Four (4)votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 14-2002
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Zeit on the agenda was the Treasurer's Report. Motion was made by .kldeiman Swaim and seconded by
Alderman Pitchford to appropriate the sum of S995,207.11 to pay expenses and salaries for July 2002. presented by
the City Clerk Treasurer. The Council followed with unanimous vote.
' V
PAGE
a.r. - 905,476.91+ CITY OF VAN B ['REN
SAfeN{. - 83,286•4 1+ TRIAL BALANCE
L',braxy_ 4,738•64+ AS OF: JULY 31ST, 2002
*.0.}1,_ 1 .705• 15+ .
004 •w* MONTH TO:DATE •.• +.• YEAR TO DATE
995,2 0 7• 1 1*+ DEBITS CREDITS DEBITS CREDITS
NAME
ASSETS
0.00 200.00
1000 Petty Cash 206,471.60
41,682.25
1020 Cash in Bank 00 0.00
1020.10 Cash in Bank - Sales Tax City 0. 54,533.06
1020.18 Cash in Bank - PD Co Tax 15,174.3639,639.85
7,366.31
1020.19 Cash in Bank - FD Co Tax 57.17
0.00
1020.27 Cash in Bank - Levee 5,272.45
3,504.89
1020.31 Cash in Bank - Parks &Rec
363.63 8,147.82
1020.51 Cash in Bank - Cemetery
51,176.93 708,588.03
1020.91 Cash in Bank - Cap Imp 0.00
0.00
1040 Investments 0.00
0.00
1040.10 Investments - Sales Tax City 0.00
0.00
1040.18 Investments - PD Co Tax 0.00
0.00
1040.19 Investments - FD Co Tax 0.00
0.00
1040.27 Investments - Levee 0.00
0.00
1040.31 Investments - Parks &Rec
0.00 48,000.00
1040.51 Investments - Cemetery 600,000.00
0.00
1040.91 Investments - Cap Imp 0.00
0.00
1050 Fixed Assets 0.00
0.00
1051 Accumulated Depreciation 0,00
0.00
1504 Due from Payroll 0.00
0.00
1505 Due From Other Funds 0.00
0.00
1520 Due from Street Fund
0.00 0.00
1540 Due From Library Fund
LIABILITIES AND FUND BALANCE
0.00 0.00
2000 Accounts Payable 0.00
0.00
2010 Municipal Health Ins. Payable 0.00
0.00
2030 Colonial Life Payable 0.00
0.00
2040 LOPFI Payable
6.80 35.28
2050 National Foundation Life Ins. 0.00
0.00
2080 Conseco Payable 0.00
0.00
2090 New York Life Ins. Payable 0.00
0.00
2100 Life Ins. of Georgia Payable 0.00
0.00
2130 -Garnishments Payable 0.00
0.00
2135 R. Allen Trust #502355610 0.00
0.00
2140 United Way Payable .
30.00
5.00
2150 Parks &Rec. F.O.D. 0.00
0.00
2160 Pre-Paid Legal Services 0.00
0.00
2170 F.O.P. 0.00
0.00
2175 Van Buren Fire Fighters Union 0.00
2176 Van Buren Firemen Contribution 0.000.00
0.00
2200 Wage Payable 0.00
2210 Federal Income Tax WIN 0.00
0.00
0.00
2220 Social Security Tax WIN 0.00
0.00
2230 Medicare W/H 0.00
2240 Arkansas Income Tax WIN
0.00
ii
Next Police. Fire, Fire Marshall. Building Inspector, District Court and Engineer's Reports were presented for
filing. Mayor Riggs said he would like to commend Chief Teasie Harris. Chief of the Fire Department, for the Fire
Departments good work bringing the City up to a Class two (2) ISO rating from a Class three (3) rating of fire
protection. He said this not only helps the residential areas it helps the commercial areas. The Nlayor said he thanked
,, the Fire Department and also the Water Department. The Mayor said he was also proud of all the other Departments
as well.
Next on the agenda was Miscellaneous and General Discussion. Keith Kessner. with Satherfield Land Surveyors
asked if the fire rating was just for inside the City limits. He asked if this called for new design standards and was it
in effect now. The \favor and Chief I-Iat7is said the rate was for inside the City limits and would be in effect in thirty
(30) days.
Mayor Riggs said he had met with Judge Williams and Mayors around the arca today. discussing the West Nile
Virus since it was becoming a very serious issue. The Mayor said they had purchased a sprayer that will fit on the
back of the truck. He said there was a good side and a had side to the sprayer. He said there was a designated time
to spray also that the spray mist would spray 150 feet and would kill the adult mosquitoes. The Mayor said it doesn't
kill the larva and that is what they need to kill. He said they had ordered some granules that they can put around at
the lake and where there was water standing in town ditches. The Mayor said the spray kills them on contact, he said
it was not a permanent thing. He said the bad part was when they spray in the City, the public will have to be
informed on what to expect. The Mayor said the spray is not harmful but there will be instructions on what they
should do when they are spraying in the area. The Mayor said he and Don Mullen, Public Facilities Director and
Street Superintendent would get together and decide when they would spray. The Mayor said the whole key would
be education on this problem. The Mayor said they have a handout for the citizens and he said hopefully they would
apply the information to take care of their yard.
Judge Jen-y Williams said the Water Department would have some added expense mailing out the information so
the citizens would know what to do. He said that once everyone knows what to do, then he said they would need to
take care of their own yard. The Judge said that it had been in the news that the State is going to give 51,000,000.00
to 75 counties. He said that should be about $13.000.00 a county. He said they will submit an application on
Tuesday and maybe can get some money for Crawford County to purchase the granules and things to be put around
the water standing areas.
The Mayor asked if there was any more discussion. Keith Kessner said he had another question. He asked about
the five (5) mile jurisdiction outside the City Limits. He said he had a situation with a road that had not been platted
and he wanted to know according to the Ordinance for the five (5) mile jurisdiction would there be a conflict between
the City and County if he got the road up to County standards. The Mayor said if it was in the five (5) mile
jurisdiction it would have to meet the Sub-Division standards. Also Mr. Kessner said they had property that had
already been platted for sub-division many years ago before the five (5) mile jurisdiction ordinance was passed. He
asked it this would still have to meet the five (5) mile jurisdiction standards. The Mayor said yes it would have to
meet the cities five (5) mile jurisdiction standards. City Attorney Candice Settle, the problem was with the already
platted property. She said it wouldn't be fair if someone had property platted thinking that they could go ahead with
their plans whenever they got ready, maybe five (5) years later. Alderman Taylor said even though it was platted it
still has to meet the sub-division standards.
There being no further business :Alderman Swaim seconded by Alderman Taylor made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjourned at 7:52 p.m.
APPROVED:
ATTESTED:
MAYOR
CITY CLERK-TREASURER -- --- —