07 July 2002 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD JULY 15, 2002
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m.. Monday, July 15, 2002. at City Hall. The
meeting was called to order by Mayor Riggs. presiding Officer. On roll call the following members answered as
their names were called: Alderman Swaim. Parker, Moore, Taylor, and Pitchford. City Attorney Candice Settle and •
City Clerk Barbie Curtis were also present. Alderman Barker was absent. This made a total of eight (8) present. A
quorum was declared.
The Invocation was given by Father Tom Elliott, pastor of St. Michaels Catholic Church.
Next the Mayor led the Pledge of Allegiance.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on June 17, 2002.
Alderman Swaim made a motion to approve the minutes. Alderman Taylor seconded the motion. On roll call the
following Council members voted aye: Alderman Swaim, Parker, Moore, Taylor, and Pitchford. The following
voted nay: none.
On the agenda next was to consider A RESOLUTION APPROVING AN INCREASE IN THE CONTRACT
PRICE FOR THE VAN BUREN RIVER WALKWAY. The Clerk read the Resolution in its entirety. Alderman
Swaim seconded by Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs
on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore,
Taylor, and Pitchford. And the following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
Gary Rowland, a citizen present asked what the additional cost was for. Mayor Riggs explained that it was to
put a protective fence around the electrical box.
THE RESOLUTION WAS GIVEN THE NUMBER 7-1-2002
CITY OF VAN BUREN,ARKANSAS •
RESOLUTION NO. rl-1 -2002
A RESOLUTION APPROVING AN INCREASE IN,THE CONTRACT PRICE FOR THE
i VAN BUREN RIVER WALKWAY.
WHEREAS, The Mayor has advertised for bids for the Van Buren River Walkway;and
WHEREAS, The bid of DK Construction in the amount of$270,189.00 was accepted
1 by the Council;and
WHEREAS, Due to unforeseen circumstances,the amount to complete the Van Buren
River Walkway has increased.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: That the increase of$1,265.00 to the Contract with DK Construction for
the Van Buren River Walkway is hereby accepted.
SECTION 2: That the Mayor is authorized and directed to pay for same out of the Parks
and Recreation Grant Fund.
PASSED AND APPROVED THIS I S 1 bAY OF JULY,2002.
RIa
MAYOR uu RIGGS
1
ATTESTED:
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF HARRIS COMPANY
FOR THE MEYER DRIVE/COWDEN COURT PROJECT. The Clerk read the Resolution in its entirety.
Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by
Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim,
Parker, Moore, Taylor, and Pitchford. And the following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-2-2002
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 7- ci -2002
A RESOLUTION ACCEPTING THE BID OF HARRIS COMPANY FOR THE MEYER
DRIVE/COWDEN COURT PROJECT.
WHEREAS, The Mayor has advertised for bids for the Meyer Drive/Cowden Court
• Project;and
WHEREAS, Bids have been received and opened as advertised;and
WHEREAS, The Council feels that the bid of Harris Company is the best bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
THAT, The Bid of$279,550.76 by Harris Company is accepted.
THAT, The Mayor is authorized and directed to pay for all expenses relating to
the Project out of the Street Fund.
PASSED AND APPROVED THIS IS'DAY OF JULY,2002.
a4\
M
AYOO RIGGS
ATTESTED:
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF HARRIS COMPANY
FOR THE SHERWOOD STREET PROJECT. The Clerk read the Resolution in its entirety. .Alderman Taylor
asked what part of Sherwood they were talking about. Mayor Riggs said it was the last block. Alderman Swaim said
it was the block east of the City Heights School where the buses come in. Alderman Swaim seconded by Alderman
Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion
and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore. Taylor. and Pitchford. And the
following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City_
Clerk and impressed with the seal of the City.
'THE RESOLUTION WAS GIVE\ THE '\`[_'MBER 7-3-2002
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 1 -3 -2002
A RESOLUTION ACCEPTING THE BID OF HARRIS COMPANY FOR THE
SHERWOOD STREET PROJECT.
WHEREAS, The Mayor has advertised for bids for Sherwood Street Project;and
WHEREAS, Bids have been received and opened as advertised;and
WHEREAS, The Council feels that the bid of Harris Company is the best bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
THAT, The Bid of$113,977.14 by Harris Company is accepted.
THAT, The Mayor is authorized and directed to pay for all expenses relating to
the Project out of the Street Fund.
PASSED AND APPROVED THIS is.;DAY OF JULY,2002.
•
U \ ^
MAYOR JiH ' ' GGS $
•
ATTESTED:
r�ti
CITY CLERKJTREASURER
Next on the agenda was the appointment for Boards and Commissions. The Van Buren Public Library Board
recommended the reappointment of Donna Parker to another term of five (5)years. Alderman Swaim seconded by
Alderman Moore made a motion to accept the Public Library Board's recommendation. The Council followed with a
unanimous vote.
Next on the agenda was the Treasurer's Report. Motion was made by Alderman Swaim and seconded by
Alderman Parker to appropriate the sum of x929,738.51 to pay expenses and salaries for June 2002. presented by the
City Clerk Treasurer. The Council followed with unanimous vote.
• V. _ L I , . -i . PAGE:
7-08-2002 10:42 AM`' � - y 2/6CITY O F V A N BUREN
dNee� TRIAL BALANCE
1,,,1 co,.4._l i ,4 6 5 - 5 a-
Jn' 505• 4 AS OF: JUNE 30TH, 2002
10 -General Fund , 4 ***
9[9 !l 0 ' 51 : *** MONTH TO DATE *** *** YEAR TO DATE
ACCT# DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 79,718.75 164,864.35
1020.10 Cash in Bank - Sales Tax City 0.00 0.00
1020.18 Cash in Bank - PD Co Tax 3,068.19 39,358.70
1020.19 Cash in Bank - FD Co Tax 15,669.81 32,273.54
1020.27 Cash in Bank - Levee 0.00 57,17
1020.31 Cash in Bank - Parks &Rec 3,851.87 8,777.34
1020.51 Cash in Bank - Cemetery 203.18 7,784.19
1020.91 Cash in Bank - Cap Imp 69,552.79 759,764.96
0.00
1040 Investments 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00
1040.27 Investments - Levee 0.00 0.00
• 0.00
1040.31 Investments - Parks &Rec 0.00
1040.51 Investments - Cemetery 0.00 48,000.00
1040.91 Investments - Cap Imp 0.00 600,000.00
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.00
0.00
1540 Due From Library Fund 0.00
•
LIABILITIES AND FUND BALANCE
0.00
2000 Accounts Payable 0.00
2010 Municipal Health Ins. Payable 0.00 0.00
0.00
2030 Colonial Life Payable 0.00
0.00
2040 LOPFI Payable 0.00
2050 National Foundation Life Ins. 0.00 42.08
0.00
2080 Conseco Payable 0.00
2090 New York Life Ins. Payable 0.00 0.00
2100 Life Ins. of Georgia Payable 0.00 0.00
0.00
2130 Garnishments Payable 0.00
2135 R. Allen Trust #502355610 0.00 0.00
2140 United Way Payable 0.00 0.00
25.00
2150 Parks &Rec. F.O.D. 5.00
0.00
2160 Pre-Paid Legal Services 0.00
2170 F.O.P. 0.00 0.00
0.00
2175 Van Buren Fire Fighters Union 0.00
0.00
2176 Van Buren Firemen Contribution 0.00
0.00
2200 Wage Payable 0.00
0.00
2210 Federal Income Tax W/H 0.00
2220 Social Security Tax W/H 0.00 0.00
0.00
2230 Medicare W/H 0.00
2240 Arkansas Income Tax W/H 0.00 0.00
Next Police, Fire, Fire Marshall, Building Inspector. District Court and Engineer's Reports were presented for
filing. Alderman Parker said she would like to congratulate the Fire Department. Chief Teasie Harris. Chief of the
Fire Department was recognized for the Fire Departments good work by bringing the City up to a Class two (2) from
a Class three (3)fire protection. The Mayor thanked Chief Harris.
Next on the agenda was Miscellaneous and General Discussion. Gatt-Rowland said he had some questions about
two (2) issues. He said there were no smoking laws in certain areas of the City and one was at the Field of Dreams.
Mr. Rowland said that he had gone to the Field of Dreams and stopped counting cigarette butts when he reached a
hundred (100). Gary Rowland said that he was a smoker and didn't like to be told where to smoke, but he said if
they were going to pass an Ordinance it should be enforced. Mr. Rowland said he would like to see the Ordinance
enforced or repeal the Ordinance. The Mayor said Alan Swaim was over the Field of Dreams. Mr. Swaim and the
personnel were not there twenty-four(24) hours a day. Mayor Riggs said they depend on the Boys Club to police the
Field of Dreams. Mr. Rowland said if the Ordinance was passed by the City shouldn't the City Police Department be
policing the area. Mayor Riggs said they were not going send a Policeman out to the Field of Dreams twenty-four
(24)hours a day. Mr. Rowland said he didn't expect them to, but he said there should be a Police Officer patrol there
during sporting events. The \layor said they, could take care of that. The \4ati'or said they also have a bike patrol at
the Field of Dreams.
Garr Rowland said he had a problem with the solid waste collection and the way it was handled in the City. He
said he had been looking over the Ordinances and the Contracts that had been passed in the last few years. Mr.
Rowland said his problem was that the City was not taking bids on this Ordinance. Alderman Swaim explained that
there were three (3)private contracts for service in the City and each had an area to service. There was not need for a
bid at that time in 1992. Alderman Swaim said they had set the rates and allowed them to keep their area and gave
the company's an opportunity to bid on the jobs at a date that had been set by the Council. Alderman Swaim said if
they did not chose to bid, then they had the opportunity to get rid of, sell their equipment or buy out the other waste
service and combine into one service. Alderman Swaim said since that time the service had been on a contract bid.
Mr. Rowland said he didn't agree. He said a six (6)year contract was not a bid. City Attorney Settle said that it was
a perfectly valid contract. She explained that the companies had a lot of money in their equipment and if they only
had a one year contract they couldn't afford to do the waste service. Mr. Rowland said he disagreed and said the City
was underwriting a business. He said that several of the cities in Arkansas had much better service at a lower cost to
the citizens. Mr. Rowland said if the Council continues to subsidize private business there was going to be problems
because he said it wasn't legal. He said thank you. The Mayor in turn thanked Mr. Rowland.
There being no further business Alderman Swaim seconded by Alderman Moore made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjourned at 7:20 p.m.
APPROVED:
ATTESTED:
� MAYOR
PAW
CI LERK-TRE SURER
f