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06 June 2002 Regular MINUTES OF THE VAN BLREN, ARKANSAS CITY COUNCIL MEETING HELD JUNE 17, 2002 The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, June 17. 2002, at City Hall. The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as their names were called: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. City Attorney Candice Settle and City Clerk Barbie Curtis were also present. This made a total of nine (9) present. A quorum was declared. The Invocation was given by Dr. Mark Hat member of the First Baptist Church in Van Buren. Next the Mayor led the Pledge of Allegiance. Next the Mayor recognized Brian Hudson, a Van Buren High School student and lifeguard at the Van Buren Swimming Pool. The Mayor said Brian had played part of a very important incident that took place June 3, 2002 at the Swimming Pool. Mayor Riggs said seven (7)year old Ryan White had almost drown. The Mayor said due to the reaction and action of Brian the boy was pulled out of the pool and the boy's life was saved. The Mayor then read a letter for Brian of total appreciation for saving the life of Ryan White. On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on May 20, 2002. Alderman Swaim made a motion to approve the minutes. Alderman Parker seconded the motion. On roll call the following Council members voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The following voted nay: none. Next on the agenda was to consider a ORDINANCE VACATING AND ABANDONING AN UNUSED ALLEY LYING BETWEEN LOTS 5 AND 6 AND OF LOTS 7 AND 8 OF BLOCK 18, MCGEE ADDITION TO THE CITY OF VAN BUREN. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading . The motion was seconded by Alderman Pitchford. On the Clerk's calling the roll, the following vote resulted: Ayes - Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there were six(6) ayes and(0) nays. Four (4)votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance be placed on the third and final reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted: Ayes- Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there were six (6) ayes and (0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor said before they go into discussion he would like to open up a Public Hearing. Mayor Riggs asked if there was any resident that would like to say anything on the closing. There was none. The Mayor asked for a motion to close the Public Hearing. Alderman Swaim seconded by Alderman Pitchford made a motion to close the Public Hearing. On the Clerk's calling the roll, the following vote resulted: Ayes: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four(4)votes being necessary for passage. The Mayor declared the meeting closed. The Mayor then declared the Ordinance open for discussion. There was none. The Mayor then put the question "Shall the Ordinance pass?" Motion was made by Alderman Swain and seconded by Alderman Pitchford to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes- Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The ylayor declared the Ordinance passed as there were six (6) ayes and (0) nays. Four(4)votes being necessary for passage. THE ORDINANCE WAS GIVEN THE N2`MBER 9-2002 • . 0 ".u F Z ro D -0.414..,. . 6 -w . . w ..•. .),-.`.IA-w w.- -- LL a 0)`C .r-__15 0 0)'5 p 4 Em v W .. z -_.2c12 t ro , Lroole455 3 �. ° 2 $j=.c O'tO OCc._e 03 WO NH GO 3Vro� C m Cba+C�atJ �Ly—Ca+N`.i r ro�V00) ro v w.W �, C Z Z-+z x ac 2 P n '4 tr._ Eawi P Wca cE tr, �.T�ro� 'iYZ � c ero ai ..ai c'�t roro '�a yy y R;r24mOm p s, A > 7�ro'O 00 a C 5.-Pro>y0V aigg - rszA ro ^ �...�.L_ C < LLF a"7.� W � yro Vro� i�r^ �i O � (,1za=+i�?� .� ��'f�Y1�� m ch>zJ�OC4 ts_T+ 4GOOC x .10 EEPami*E N2gyp , C �V . -_ 11,-T ate. 4' ` z ig .r7X 4; d V agO g--,C.22a1�10�i f y a yyt' i7e . ar I �x. '. , _,,ozWWpo y$f,rb51dgt.LCn�2/O- z rieNi ,.-14-22, 'a4... 2s� rt , n`ryLL(/�`p QC71-yf a� c�,�pY«p /� �.oro sAr7CCsi a: s�.. _— .."x _ .�[q y �p C .. CQOC{WyAmVZW�CCro C�+' W OU roL a�01C. ._�'S .. �' .. � 11l�. 0 G. � .�ng�,e�' � _ OLZztW/! o WY T� 3romGCx O WC�Na y=m — 'O g>- T� NQf.I ` : - ,t vio<a� sagal:of ma E ,n ai eti`i 3.$ �g b t: -o>vu'i o.E o 5 e Zig_. t 1 1 Next on the agenda the Mayor opened up a Public Hearing on the closing of an alley in Rea's Addition. The Mayor asked if there were any comments from anyone. There was none. The Mayor asked for a motion to close the Public Hearing. Alderman.Moore seconded by Alderman Swaim made a motion to close the Public Hearing. On the Clerk's calling of the roll the following voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the meeting closed. Four (4)votes being necessary for passage. On the agenda next was to consider an ORDINANCE VACATING AND ABANDONING AN UNUSED ALLEY IN REA'S ADDITION TO THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll. the following vote resulted: Ayes - Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four(4)votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance be placed on the third and fmal reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted: Ayes— Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there were six (6) ayes and (0)nays. Four (4)votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. There was none. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded by Alderman Taylor to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes — Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the Ordinance passed as there were six (6) ayes and (0) nays. Four (4)votes being necessary for passage. THE ORDINANCE WAS GIVEN NUMBER 10-2002 • 4. dy O1N�N� ��N.iv y'N-yy�OCCN'O C. 1_} �` y4tLc't O 'E .2 ° a,.m-iQ & OZ° N 03 C d> C t a+' rO> pod id lam"0- i,a+ eC._ T�- °0j Vff W Z O., C 17.-0_N C o O t': g- 16 U . , i=i- e C N t �+ —0-6_ O-, II Q Na5Q 5 Y2t-Elw T 00 ct)t%1`ct �0�m Q C"0-=CAO ._ .Seri at 3 z 8aZ1� Z� >j°'c'�' t�e�dig�'�t�ev_iSo cyo5e> ai u+t��^�iL`>ro �a v c�cc� t3 0.„ It � 6 1; --t -g815-7,-.05- '^3i v liaz z. 3.4,1.4.i av,' O ts' �.,>©�UOYs y Nywe+�L^p�"�yy V'�eN 'eaF-W +tea ui Ott at., st yy 'g <y t� �aCr£N Z uj!0JIi z R n�g+y f+C tt t)w N." +' w 4 Z m -2 . 241—. m o m�OW�2 W $ dfa 81-0. Cy!Ba'cao w.Za 'O�wlvp-Elpc3 ofzu ="C- ymil C ZVI~`�$Cl �al pw d TM 6dt uyiab>v420tJ> OL�d't:T.p.$ �i�q f...- �S On the agenda next was a Public Hearing for the Annexation of the Softball Field. The Mayor asked if there was any discussion. A concerned Lady asked what the City's plans were for the Ball Field. The Mayor said the City would give them Police and Fire protection which, they haven't had out there. Thelayor said they were not taking lead over the Ball Field that would still be run by the Softball Association. Mayor Riggssaidthe County still owns the land. Another Lady said the City talks a lot about the Highway 59 area growing. She said they are also growing out Kibler way, and the children there need something also. Alderman Swaim said the property was still owned by the County and the City has nothing to do with running the Ball Field. Alderman Taylor said the Softball Association has a contract with Crawford County to maintain and run the facility and the agreement still stands as before. Mayor Riggs said the County also has a commission who does the governing over the Ball Park. The Lady asked whom they should see to get something going for that Ball Field. Alderman Swain said to call the County 1 Judge. The Mayor said anything they could legally do to help with the Park they would. The Mayor said they could apply for Parks and Recreation Grants that are available and can be applied for each year. Alderman Swaim said you may attend the Quorum Court meeting. Alderman Swaim seconded by Alderman Taylor made a motion to close the Public Hearing. On the Clerk's calling of the roll the following voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there were six(6) ayes and(0) nays. Four(4)votes being necessary for passage. Next on the agenda was to consider an ORDINANCE ANNEXING CERTAIN LANDS THAT ARE COMPLETELY SURROUNDED BY THE INCORPORATED LIMITS OF THE CITY OF VAN BUREN; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote resulted: Ayes - Alderman Swaim, Parker, Moore, Taylor. Pitchford and Barker. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4)votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance be placed on the third and fmal reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote resulted: Ayes - Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there were six (6) ayes and(0) nays. Four (4)votes being necessary for passage. The Clerk then read the Ordinance the third and fmal time. The Mayor declared the Ordinance open for discussion. There was none. The Mayor then put the question, "Shall the Ordinance pass'?" Motion was made by Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes- Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the Ordinance passed as there were six (6) ayes and (0)nays. Four (4)votes being necessary for passage. Motion was then made by Alderman Taylor and seconded by Alderman Swaim, that the emergency clause be adopted which motion on roll call carried by the unanimous vote of the Council. The Mayor then declared the Ordinance duly passed and signed same in open Council, duly attested to by the City Clerk. THE ORDINANCE WAS GIVEN NUMBER 11-2002 • Y r. yLL. • t/1 T C C — . M q NS C CL GI N—N� ii•O.OI.�Id VL ..`2:4 ~ O wt`O,I._�U_rtj. Ot't.'� N6S' v�i���+y7j 10 tw V� ��VL.t... W yN WU}}VQ} c 7, > z.....41.11-.211 VI.c`j c +'O W a DE O _, -, • m w o m V-.5c-2.CO Ot'zzOUmynI N 10.1822.9 N oo; yo wow U. N D=E WVz..7Lc..� 6=022t1= cycles Elmo 'a gi"z wetgu°1. O O a W-Alp, 05L1' =gra c-g c awi c a e 7 o+c '-'6' 'X 5 rov 2 tt x �y �o U E OO O70 -ut v c ai ++ E '44 �T YH-y 7yJ- � o�gE c Q oe c b y�c�_c rte. p z F cw �° .- `�'—E-4 u`9 �ddzg8e �.. N 9cE..-7$A._3c$ogp . x ° sm,.`. W O°W y y�7e t� aO Eu . yCy+ti O�Ld N- �` oWU'�` y77 WJpcz� ms t'N77- E.,4 9 mor gm o._ ,. CF�W .ms z-t,,)�O0.807 og�O& yo aoO yn3v0 . Y. ai.% a O apo_-U p<pZm�-ca+acaavcWzs.+ c �qc[� co- (F=) a�t•,3i ,�(-,1 c vofpV� !py g=zttgE.>1E-LL tt-alemtwEt2.2712y 1B-5E a�idG/pd log+ E4e DO7 z0 *%_ 85tEci F-a+ yF a2IOLraNN NpO.YFmtam.ya3'OM.a N Q4URNOI v1 y • T C X L_W NL N c c •�� u1y 022. Iov 6, a FW ER;,-mO �2 2,..sca ...9. V�oya PU9 Siag a c o a °�_ v m g:LwaOjx°$:51d2e aY2-a 'VwE2 �;o'aamida a..,5 �ig occ O'daT-a OI++p Z~ U� �Q¢�-a+0 y Z y CiO..y N�ytn y t Z ZZZJW60274 . O'^caET 21-n� <!J�r r • U < O y ayo > vzgWxvFrr�� ��ETc v � $d—$ c �a as; $�' Et- Es O W W 9c�C a. e W q �yy `CE— N algaveOiuQ,uOht i 5gal attalg Awa da 3 e 3 x a zo o ~ra r 3 B E�' On the agenda next was to consider A RESOLUTION APPROVING FLNAL PLAT FOR WATSON RIDGE, LOTS 1 THROUGH 66 WITHIN THE FIVE MILE JURISDICTION TO THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore. Taylor, Pitchford and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 6-1-2002 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 6 - I -2002 A RESOLUTION APPROVING FINAL PLAT,FOR WATSON RIDGE, LOTS 1 THROUGH 66 WITHIN THE FIVE MILE JURISDICTION TO THE CITY OF VAN BUREN,ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT subject to the assurances provided in the Sub-Division Regulations being executed to assure that all improvements are put in and that all requirements of the Planning Commission are met, Watson Ridge,Lots 1 through 66,within the five mile jurisdiction, is approved. SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan and the City Clerk is authorized and directed to attest same upon the filing of the assurities mentioned above. PASSED AND APPROVED THIS I'i DAY OF JUNE,2002. • ` N! MAYO' i s ,4 GS ATTESTED: 6-/Lr(42:i CITY CLERK/TREASURER I On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT FOR APPLE TREE ESTATES, TRACTS 5A, 5B, 5C AND A REPLAT OF LOTS 4 AND 5, WITHIN THE FIVE MILE JURISDICTION TO THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker. Moore, Taylor, Pitchford and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 6-2-2002 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 6- L- -2002 A RESOLUTION APPROVING FINAL PLAT FOR APPLE TREE ESTATES, TRACTS 5A, 5B, 5C AND A REPLAT OF LOTS 4 AND 5, WITHIN THE FIVE MILE JURISDICTION TO THE CITY OF VAN BUREN,ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT subject to the assurances provided in the Sub-Division Regulations being executed to assure that all improvements are put in and that all requirements of the Planning Commission are met, Apple Tree Estates, Tracts 5A, 5B, 5C and a Replat of Lots 4 and 5, within the five mile jurisdiction,is approved. SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan and the City Clerk is authorized and directed to attest same upon the filing of the assurities mentioned above. PASSED AND APPROVED THIS 17 DAY OF JUNE,2002. \M. dA, %f• MAYOR `1 N 91 GS t ATTESTED: CITY CLERK/TREASURER I On the agenda next was to consider A RESOLUTION CERTIFYING LOCAL GOVERNMENT ENDORSEMENT OF BUSINESS TO PARTICIPATE IN THE ADVANTAGE ARKANSAS PROGRAM (FORMERLY THE ARKANSAS ENTERPRISE ZONE PROGRAM—ACT 947 OF 1993, AS AMENDED). The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 6-3-2002 CITY OF VAN BUREN, ARKANSAS RESOLUTION NO. - 6:3 -2002 A RESOLUTION CERTIFYING LOCAL GOVERNMENT ENDORSEMENT OF BUSINESS TO PARTICIPATE IN THE ADVANTAGE ARKANSAS PROGRAM (FORMERLY THE ARKANSAS ENTERPRISE ZONE PROGRAM - ACT 947 OF 1993, AS.AMENDED). WHEREAS, the local government must endorse a business to participate in the Advantage Arkansas Program and benefit from the refunds/tax credits as provided in the Arkansas Enterprise Zone Program Regulations of 1993; and WHEREAS, said endorsement must be made on specific forms available from the Arkansas Department of Economic Development; and WHEREAS, Arkansas Lamp Manufacturing Company, located at 1701 South 28th, Van Buren, Arkansas, has sought to participate in the program and more specifically has requested benefits accruing from the construction of the specific facility; and WHEREAS, Arkansas Lamp Manufacturing Company has agreed to furnish the local government all necessary information for compliance: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT Arkansas Lamp Manufacturing Company be endorsed by the City of Van Buren, Arkansas, for benefits from the refunds/tax credits as provided in the Arkansas Enterprise Zone Program Regulations of 1993 as amended. SECTION 2: THAT this resolution shall take effect immediately. PASSED AND APPROVED THIS 17TH DAY OF JUNE , 2002 C MAYO 1 ATTESTED: i acct . � CITY CLERK-TREASURER On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF HARRIS COMPANY OF FORT SMITH, INC. FOR CONSTRUCTION OF A CONNECTOR ROAD BETWEEN NORTH HILLS BOULEVARD AND NORTHRIDGE DRIVE IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. The :Mayor asked if there were any questions. Alderman Barker asked how close the cost would be in normal numbers since ever thing had gone up in price. City Engineer Brad Baldwin said the highest bid was somewhere around $250.000 and the lowest bid being around 5216,351.97. Alderman Moore seconded by Alderman Parker made a motion that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, and Barker. And the following voted nay; Alderman Taylor and Alderman Pitchford. The Mayor thereupon declared the Resolution adopted and signed the Resolution. which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 6-4-2002 CITY OF VAN BUREN, ARKANSAS RESOLUTION NO. 6.q -2002 A RESOLUTION ACCEPTING THE BID OF HARRIS COMPANY OF FORT SMITH, INC. FOR CONSTRUCTION OF A CONNECTOR ROAD BETWEEN NORTH HILLS BOULEVARD AND NORTHRIDGE DRIVE IN THE CITY OF VAN BUREN, ARKANSAS. WHEREAS, The Mayor has advertised for bids for the construction of a connector road between North Hills Boulevard and Northridge Drive; and WHEREAS, Bids have been received and opened as advertised; and WHEREAS, The Council feels that the bid of HARRIS COMPANY OF FORT SMITH, INC. is the best bid: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: THAT, The bid of $216,351.97 of HARRIS COMPANY OF FORT SMITH, INC. is accepted. THAT, The Mayor is authorized and directed to pay for same out of the Street Fund. PASSED AND APPROVED THIS 17TH DAY OF JUNE ,2002 CI- 91/4Ar YOR ATTESTED: If C CL:RKjT'EASUR:R On the agenda next was to consider A RESOLUTION REJECTING BIDS FOR INSURANCE AND AUTHORIZING THE MAYOR TO CONTRACT WITH THE ARKANSAS MUNICIPAL LEAGUE FOR PROPERTY INSURANCE. The Clerk read the Resolution in its entirety. Alderman Barker asked what kind of insurance this was. Alderman Taylor said it was self insured insurance. Alderman Barker asked if they didn't have anything above the self insured. Alderman Taylor said they did not have anything above self insured. The Mayor said they had been doing business since 1985. Mayor Riggs said he thought it was a S5,000 deductible. Alderman Swaim seconded v Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 6-5-2002 CITY OF VAN BUREN,j/ARKANSAS RESOLUTION NO. It6 'JC -2002 A RESOLUTION REJECTING BIDS FOR INSURANCE AND AUTHORIZING THE MAYOR TO CONTRACT WITH THE ARKANSAS MUNICIPAL LEAGUE FOR PROPERTY INSURANCE. WHEREAS, The Mayor has advertised for bids for property insurance;and WHEREAS, Bids have been received and opened as advertised;and WHEREAS, The lowest bid received was in the amount of$22,138.00;and WHEREAS, The Arkansas Municipal League will provide property insurance to the City for$9,537.00;and WHEREAS, The Arkansas Municipal League is exempted from the competitive bidding requirement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS: THAT, All bids received are rejected and the Mayor is authorized to contract with the Arkansas Municipal League for property insurance in the amount of $9,537.00. PASSED AND APPROVED THIS '/ DAY Y OF JUNE,2002. MA'�� x`14" ORUO' RIGG 411 ATTESTED: effiL&;} CITY CLERK/TREASURER • { On the agenda next was to consider A RESOLt-TION APPROVING AN INCREASE IN THE CONTRACT PRICE FOR THE VISTA NORTHJCEDAR CREEK DRAINAGE PROJECT. The Clerk read the Resolution in its entirety. alderman Swaim seconded by Aderman Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor. Pitchford and Barker. And the following Voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 6-6-2002 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 6- -2002 A RESOLUTION APPROVING AN INCREASE IN,THE CONTRACT PRICE FOR THE VISTA NORTH/CEDAR CREEK DRAINAGE PROJECT. WHEREAS, The Mayor has advertised for bids for the Vista North/Cedar Creek Drainage Project;and WHEREAS, The bid of Crawford Construction,Inc. in the amount of$102,561.26 was accepted by the Council;and WHEREAS, Due to unforeseen circumstances, the amount to complete the drainage improvements in Vista North/Cedar Creek has increased. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS: SECTION 1: That the increase of $2,781.76 to the Contract with Crawford Construction,Inc.for drainage improvements is hereby accepted. SECTION 2: That the Mayor is authorized and directed to pay for same out of the Capital Improvements Fund. PASSED AND APPROVED THIS I / DAY OF JUNE,2002. MAYO' . ::1 RIGG ATTESTED: áz & ��Jt2 a i CITY CLERK/TREASURER Alderman Swaim told the Mayor that it was an excellent job. He said it looks great. The Mayor said that we Next on the agenda was the appointments for Boards and Commissions. The Planning Commission recommended the reappointments of Bob Freeman, Sherri Mason and Philip Bagby as commission members for another three (3) year term each, ending June 30, 2005. Alderman Parker seconded by Alderman Swaim made a motion to accept the Planning Commissions recommendations. The Council followed with a unanimous vote. Next the Parks and Recreation Commission recommended Nolan Broyles to another five (5)year term. Alderman Taylor seconded by Alderman Swaim made a motion to accept the recommendation of the Parks and Recreation Commission. The Council followed with a unanimous vote. Next the Historic District Commission recommended Larry Weir and John Symonds to another three (3)year term. Alderman Parker seconded by Alderman Swaim made a motion to accept the Historic District Commissions recommendation. The Council followed with a unanimous vote. Next on the agenda was the Treasurer's Report. Motion was made by Alderman Swaim and seconded by Alderman Taylor to appropriate the sum of S1,124,151.65 to pay expenses and salaries for May 2002, presented by the City Clerk Treasurer. The Council followed with unanimous vote. PAGE: l 6 1(]-1.0, .3- PM ("1'_ 1,043,73e 51 C T T Y CR VAN SURE N • jkF{ - 72,061.10 TRIAT.BALANCE LVbrAT'y- 4,677.1 9 AS OF, MAY 31ST, 2002 --).011 -3,774.15 10 -General Fund 004 *** YEAR TO DATE *** 1,1 24, 151•65 *" MONTH TO DATE *" DEBITS CREDITS ACCT# ACCOUNT NAME DEBITS CREDITS ASSETS 200.00 0000 Petty Cash 0.00 1020 Cash in Bank 86,771.07 244,446.83 0.00 1020.10 Cash in Bank - Sales Tax City 0.00 1020.18 Cash in Bank - PD CO Tax 14,470.92 42,426.89 1020.19 Cash in Bank - FD Co Tax 3,288.82 16,603.73 57.17 1020.27 Cash in Bank - Levee 0.00 2,210.35 5,056.74 1020.31 Cash in Bank - Parks &Rec 7,581.01 1020.51 Cash in Bank - Cemetery 384.69 1020.91 Cash in Bank - Cap Imp 281,932.33 690,212.17 0.00 1040 Investments 0.00 0.00 1040.10 Investments - Bales Tax City 0.00 0.00 1040.18 Investments - PD Co Tal[ 0.00 0.00 1040.19 Investments - FD Co Tax 0.00 0.00 1040.27 Investments - Levee 0.00 0.00 1040.31 Investments - Parks &Rec 0.00 1040.51 Investments - Cemetery 0.00 48,000.00 600,000.00 1040.91 Investments - Cap Imp 0.00 0.00 1050 Fixed Assets 0.00 0.00 1051 Accumulated Depreciation 0.00 0.00 1504 Due from Payroll 0.00 0.00 1505 Due From Other Funds 0.00 0.00 1520 Due from Street Fund 0.00 1540 Due From Library Fund 0.00 LIABILITIES AND FUND BALANCE 0.00 2000 Accounts Payable 0.00 0.00 2010 Municipal Health Ins. Payable 0.00 0.00 2030 Colonial Life Payable 0.00 0.00 2040 LOPFI Payable 0.00 42.08 2050 National Foundation Life Ins. 0.00 0.00 2080 Conseco Payable 0.00 . 0.00 E_ j 2090 New York Life Ins. Payable 0.00 0.00 2100 Life Ina. of Georgia Payable 0.00 0.00 2130 Garnishments Payable 0.00 0.00 2135 R. Allen Trust 11502355610 0.00 2140 United Way Payable 0.00 0.00 5.00 20.00 2150 Parks &Rec. F.O.D. 1. 2160 Pie-Paid Legal Services 0.00 0.00 0.00 i 0.00 2170 F.O.P. 0.00 2175 Van Buren Fire Fighters Union D.00 2176 Van Buren Firemen Contribution 0.00 0.00 0.00 2200 Wage Payable 0.00 0.00 2210 Federal Income Tax WIN 0.00 0.00 2220 Social Security Tax W/H 0.00 0.00 2230 Medicare W/H 0.00 0.00 2240 Arkansas Income Tax W/H 0.00 Next Police, Fire, Fire Marshall, Building Inspector, District Court and Engineer's Reports were presented for filing. Next on the agenda was Miscellaneous and General Discussion. The Mayor said they had advertised the Sidewalk project and the cost came in double of what they have in the Fund. Mayor Riggs said they were trying to decide if the Baldwin Street Sidewalk project was more important than the Mitzi Lane and Poplar Street Sidewalk projects. The Mayor said they had come to the conclusion that the Baldwin Street Sidewalk Street, which was the high dollar one, was probably the most important one. The Mayor said they have $90,737.00 in the Sidewalk Fund available and Du-All Construction will do the project for that amount. Mayor Riggs said he needed Council approval to go ahead with the Baldwin Street Sidewalk project. Alderman Swaim seconded by Alderman Parker made a motion to authorize the Mayor to go ahead with the project. The Council followed with a unanimous vote. The Mayor said that several of the Council members had been to look at the Building that was recommended by the Municipal Utility Company as a new location for some City offices and Municipal Utility Company offices. The Mayor said what he needed was some guidance and he said the Water Department was pretty close with the ideas they had, but he would like to do a little tweaking on the City's side. The Mayor said he would like to have the Councils permission to do the tweaking. Alderman Swaim said he would like to make a motion to put together a Resolution that upon affirmative approval of the Municipal Utilities Commission that a representative of the Municipal Utilities Commission along with the Mayor and or his representative would start the investigation into the purchase price, renovation price and the method of funding for this matter, and upon finalization of the numbers then it be presented to the Council in the form of an Ordinance for the Council to approve or disapprove the purchase, renovation and method of funds. Alderman Moore seconded the motion. Alderman Pitchford said he would like something a lot more exact. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays; none. Alderman Swaim said that was the point to get started looking at the figurers to know what they were looking at. Harry Short, Director of the Van Buren Municipal Utilities said they have not moved very much farther than the proposal stage because they needed to have the Council and the Commission acting in unity on this matter. Mr. Short said they would not have an exact figure until they get an architect to come in and see what renovation was going to cost. Mr. Short said the report that went out before was basically a report given from a gentleman that does that type of work. Mr. Short said they need a budget ballpark figure to work with. He said if it was going to be prohibited to renovate the building they certainly didn't want to go into it. Mr. Short told Alderman Taylor that this would give them some idea of what they were looking at. Alderman Swaim said then we would know where to go from there and make a decision. The Mayor said he was curious on the square footage and he said he didn't have any problem paying what the City would occupy, but he said he wanted to do a little tweaking on this matter. Harry Short said that was the thing about a proposal you may tweak all you want to. Alderman Barker asked about the twenty(20)year finance being pretty much set. Mr. Short said it was not a set period of time and can be worked out. Alderman Taylor said that he spent time with Mr. Short at the location and the consensus with him was still the location. Alderman Taylor said he had no problem with the building,just the location, he said it wasn't located in the heart of the business area. Mr. Short said they had been looking at these ideas for a long time and he said there is no perfect place. Alderman Barker asked what they might do with the Street Department buildings and if they were thinking about selling them. The Mayor said they wouldn't be moving, the Street Department,just possibly Don Mullens Office. There being no further business Alderman Swaim seconded by Alderman Moore made a motion to adjourn. The Council followed with a unanimous vote. The meeting adjourned at 7:55 p.m. APPROVED: ATTESTED: MAYOR _krtta CITY CLERK-TREASURER