05 May 2002 Regular •
MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD MAY 20, 2002
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, May 20, 2002, at City Hall. The
meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as
their names were called: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. City Attorney Candice
Settle and Deputy City Clerk Connie Hyatt were also present. This made a total of nine (9)present. A quorum was
declared.
The Invocation was given by Reverend Fran SteeL Pastor of The Pines.
Next the Mayor led the Pledge of Allegiance.
Next the Mayor presented Clara Myers with a plaque of appreciation for her sixteen(16)years of service at the
Library and other City activities. Clara thanked everyone. Alderman Parker along with all the Library Board ladies
expressed their thanks for all her dedicated service to the Library. Ms. Myers said the City had been very nice.
The Mayor said he wanted to recognize Ms. Donna Parker for all her work she had done with Old Timers Day.
Mayor Riggs said he thought it was one of the best programs they had presented. The Mayor said he wanted to thank
her very much for all her help. Alderman Parker said they also owed much thanks to the Administrative Assistant
Vivian Mitchell. Alderman Parker said it was always a pleasure to work with Vivian.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on April 15, 2002.
Alderman Swaim made a motion to approve the minutes. Alderman Taylor seconded the motion. On roll call the
following Council members voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The
following voted nay: none.
Next on the agenda the Mayor said he would like to open the meeting for a public heating on vacating an alley in
Vista Place Addition and asked the audience if there was any discussion. The Mayor then asked the Council if
there was any discussion. Mayor Riggs asked if there was a motion to close the Public Hearing. Alderman Taylor
seconded by Alderman Swaim made a motion to close the public hearing. On roll call the following voted aye:
Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The following voted nay: none.
Next on the agenda was to consider a ORDINANCE VACATING AND ABANDONING AN ALLEY IN
VISTA PLACE ADDITION IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Ordinance in
its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading .
The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted: Ayes -
Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there
were six (6) ayes and(0)nays. Four votes being necessary for passage. The Ordinance was read the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance be placed on third and final
reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted:
Ayes — Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as
there were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance
the third and final time. The Mayor declared the Ordinance open for discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Taylor to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted:
Ayes — Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the Ordinance passed
as there were six (6) ayes and (0) nays. Four(4)votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 7-2002
_ .. y �almwolvr� `.. v F � m d cull o°'��°Jo; Ws
� ZQ�; 3�������m �CR7�G'Ca� �d ��'T��� 'u'7r �C � WU U�� Y�t'CU G��'��_ b nriZR . .2�el f, „ 2o0 43;2 , =.015 E m .1. b—ygna n w 444
ii
W 0aW. 02 N > Al CW=.@ CCg>VUb-2.r. UES .!Rf012.2f "61 p -I' m
O r
QpU - i Tq 1111- st �'�.s' '�i"'�` � a'�i � o 4w*- `�_�� Y o�
1 114:4t
m.O ' q11,gii
1g �.0 07 j.'> bh p . •'b.�_ 'l tUy_KO,t�al N r':
- m +p� T. a ..a0 os gt t O `' U> Q wc—cr o UtOly o-t m 4
Z �533 —a � isn r Z' O 7_ Q.O
Ic3o�a�F.., �. '6lOa
1
I
On the agenda next was to consider A RESOLUTION SETTING A PUBLIC HEARING FOR THE
ANNEXATION OF CERTAIN LANDS COMPLETELY SURROUNDED BY THE INCORPORATED CITY
LIMITS OF THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman
Swaim seconded by Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs
on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore,
Taylor, Pitchford and Barker. And the following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
Deputy City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-1-2002
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 64 -2002
A RESOLUTION SETTING A PUBLIC HEARING FOR THE ANNEXATION OF
CERTAIN LANDS COMPLETELY SURROUNDED BY THE INCORPORATED CITY
LIMITS OF THE CITY OF VAN BUREN.
WHEREAS, aA.C.A.14-40-501—14-40-503 provides that unincorporated islands of land
that have been completely surrounded by the incorporated limits of a
municipality may be annexed by that municipality;and
WHEREAS, the City of Van Buren desires to annex certain lands with the following
legal description:
Legal Description
The North three/fourths of the West Half of the Northeast Quarter of the Northeast Quarter,Section 29,Township 9
North,Range 31 West,Crawford County,Arkansas,containing 15.13 acres,more or less,less and except public
roads right-of-way and being subject to any easements of record.
WHEREAS, the City of Van Buren intends to provide all necessary urban services,
including fire and police protection,to the area.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS:
SECTION 1: That a Public Hearing is set for June 17,2002,at 7:00 P.M., for public
comment on said proposed Annexation.
SECTION 2: That the City Clerk of Van Buren, Arkansas is hereby directed to give
notice by publication one time at least fifteen(15)days prior to the date of
the public hearing in some newspaper published in Crawford County
advising the property owners affected that on said date and time the
' Council will discuss said Petition.
SECTION 3: That the City Clerk of Van Buren,Arkansas is hereby directed to notify all
property owners within the area by certified mail of their right to appear at
the public hearing.
PASSED AND APPROVED THIS d0O DAY OF MAY,2002.
aa‘
lie RIGt L)
ATTESTED:
CI() 4-1141A
CITY CLERK/TREASURER
Mayor Riggs asked if there was any property owners present. A concerned lady asked if there were any plans
other than to mow the grass. She asked if the City was going to build a building. The Mayor said the softball field
would be taken care of by the Soft Ball Association. The Mayor said the City may have funds later to help out some.
The Mayor said the City will be giving Police and Fire protection. Alderman Swaim said it remains the property of
the County and he said the only thing the City is responsible for will be to give Fire and Police protection. Alderman
Swaim said it was still County property.
i
On the agenda next was to consider A RESOLUTION SETTING A PUBLIC HEARING TO VACATE AN
UNUSED ALLEY LYING BETWEEN LOTS 5 AND 6 AND LOTS 7 AND 8 OF BLOCK 18, MCGEE t
ADDITION TO THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety.
Alderman Taylor said the resolution needed to be corrected to read alley instead of street. Attorney Settle said she
would correct the mistake. Alderman Taylor seconded by Alderman Parker moved that the Resolution be adopted as t
amended. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the
following voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay; 1
none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the 1
Deputy City Clerk and impressed with the seal of the City. t
F-:
t
THE RESOLUTION WAS GIVEN THE NUMBER 5-2-2002
CITY OF VAN BUREN,ARKANSAS
RESOLUTION Na 5-02.- -2002
A RESOLUTION SETTING A PUBLIC HEARING TO VACATE AN UNUSED ALLEY
LYING BETWEEN LOTS 5 AND 6 AND LOTS 7 AND 8 OF BLOCK 18, MCGEE
ADDITION TO THE CITY OF VAN BUREN,ARKANSAS.
WHEREAS, Donald Dean and others,through their attorney,Phillip A.Babgy,have petitioned
the City Council of Van Buren, to vacate and abandon a portion of the City's
right-of-way lying between Lots 5 and 6, and Lots 7 and 8, Block 18, McGee
Addition to the City of Van Buren,Arkansas;
WHEREAS, The Petitioners own all the property adjoining those portions of the above
described;and,
WHEREAS, The City Council of Van Buren,Arkansas,acting under the authority of Arkansas
ii
Code Annotated, Section 14-301-301, has the authority to abandon streets and ;
alleys.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS:
InL
SECTION 1: That a Public Hearing is set for June 17,2002,at 7:00 P.M.,at which time said
Petition shall be presented to the City Council and the Council will determine at
that time whether such property should be abandoned as an alley and that all
abutting property owners and other persons directly interested have consented to i"
such abandonment.
SECTION 2: That the City Clerk of Van Buren,Arkansas is hereby directed to give notice by
publication once a week for two weeks in some newspaper published in Crawford
County advising the property owners affected that on said date and time the i
Council will hear said Petition. I
PASSED AND APPROVED THIS o?0/6 DAY OF MAY,2002.
MAYOR *N.
IGGS
A
ATTESTED:
CITY CLERK\TREASURER
---aa.„.1- C; .\Clea 6-
I
t
t
f
On the agenda next was to consider A RESOLUTION SETTING A PULIC HEARING FOR THE
ri
ABANDONMENT OF AN ALLEY IN REA'S ADDITION IN THE CITY OF VAN BUREN, ARKANSAS.
The Clerk read the Resolution in its entirety. Alderman Taylor said the resolution needs to read alley instead of
street. Attorney Settle said she would correct the mistake. Alderman Swaim seconded by Alderman Taylor moved
that the Resolution be adopted as amended. The question was put by Mayor Riggs on the adoption of the motion and
the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And
the following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
Deputy City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-3-2002
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 5-3 -2002
A RESOLUTION SETTING A PUBLIC HEARING FOR THE ABANDONMENT OF AN
ALLEY IN REA'S ADDITION IN THE CITY OF VAN BUREN,ARKANSAS.
WHEREAS, Van Buren School District and Dorvan Wiley have petitioned the City Council of
Van Buren,to vacate and abandon a portion of the City's right-of-way along the
entire alley in Block Q and adjoining the entire alley between Block Q and Block
R,Rea's Addition to the City of Van Buren,Arkansas.
WHEREAS, The Petitioners own all the property adjoining those portions of the above
described;and,
WHEREAS, The City Council of Van Buren,Arkansas,acting under the authority of Arkansas
Code Annotated, Section 14-301-301, has the authority to abandon streets and
alleys.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS:
SECTION 1: That a Public Hearing is set for June 17,2002,at 7:00 P.M.,at which time said
Petition shall be presented to the City Council and the Council will determine at
that time whether such property should be abandoned as an alley and that all
abutting property owners and other persons directly interested have consented to
such abandonment.
SECTION 2: That the City Clerk of Van Buren,Arkansas is hereby directed to give notice by
publication once a week for two weeks in some newspaper published in Crawford
County advising the property owners affected that on said date and time the
Council will hear said Petition.
PASSED AND APPROVED THIS cR04-11 DAY OF MAY,2002.
MAYOR J W1N I
a5G)\S--
ATTESTED:
CITY CLERK\TREASURER
`aR,p�k,C .\ Clerk.
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO ADVERTISE
FOR BIDS FOR THE CONSTRUCTION OF A CONNECTOR ROAD BETWEEN NORTH HILLS
BOULEVARD AND NORTHRIDGE DRIVE IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read
the Resolution in its entirety. The Mayor asked if there were any questions. Alderman Barker asked what the
projected cost of the project would be. City Engineer Brad Baldwin said he didn't have a complete estimate but it
would be about 1000 feet of work. Alderman Moore said he wanted to say why he was for the connector road. He
said he agonized over the project but he remembered voting for it four(4)years ago for the simple fact that the need
was there. Alderman Moore said this was a nublic safety issue. He said he had observed the traffic and he had heard
testimonies from some of the parents who take their children to school there. Alderman Moore said
the parents who take their children to school there from seven(7) to eight (8) a.m. said it was a nightmare. Alderman
Moore said that in the past they had a policy for not building streets but it's not forbidden that they do. He said as
part of a fast growing progressive City there would be times when circumstances dictate that you have to do some
things in the interest of at least part of the Citizens. He said this was one of those situations where the City needs to
look at doing that. He said he looked at this project as another leg in completing another north-south corridor and
maybe the first of a leg in connecting with Old Union Town road in the future. Mayor Riggs said the intent that he
had whenever he proposed this was after the tornado hit, the Council had approved the completion of Lee Creek
Bridge and when the tornado hit they had access from both east and west from the new bridge and Hwy 59, other
than that they were landlocked in. The Mayor said they had no access to Peevyhouse road or Richmond road.
Mayor Riggs said Sandstone was a connector street which was built for high traffic and connects to Peevyhouse and
Interstate-40. He said there were concerns from citizens that live on Rena Road about this causing heavier traffic.
The Mayor said he thought the project would take away some of the traffic as time goes on. He said the safety issue
was the thing here and also access to the schools. He said not just for the Rena road area but also for Dora residents.
The Mayor said another thing they were looking at was Phase II of the Hwy. 59 project. He asked City Engineer
Brad Baldwin if they were going to advertise in October for the work to be done in 2003 on Hwy. 59. Mr. Baldwin
said they were going to start advertising for construction bids in October for construction in 2003. The Mayor said
that would provide another east-west corridor to help keep traffic off of Hwy 59 and the by-pass. The Mayor asked if
there was any further discussion. Mayor Riggs asked if there was a motion. Alderman Moore seconded by Alderman
Barker made a motion that the Resolution be adopted.
The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted
aye; Alderman Parker, Moore, and Barker. And the following voted nay; Alderman Swaim Taylor and Pitchford.
The Mayor broke the tie by voting aye.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
Deputy City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-4-2002
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 5—y -2002
A RESOLUTION AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS
FOR THE CONSTRUCTION OF A CONNECTOR ROAD BETWEEN NORTH
HILLS BOULEVARD AND NORTHRIDGE DRIVE IN THE CITY OF VAN
BUREN,ARKANSAS.
WHEREAS, The City of Van Buren,Arkansas desires to construct a connector
road between North Hills Boulevard and Northridge drive;
WHEREAS, The plans and designs for said project have been completed;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS:
SECTION 1: The Mayor is authorized to advertise for bids for the construction
of a connector road between North Hills Boulevard and Northridge
Drive in the City of Van Buren.
PASSED AND APPROVED THIS c3DAY OF MAY,2002.
MAYO J N RIGGSJ�
ATTESTED:
011.1.44R dellat
CITY CLERK/TREASURER
`1
()JAIL,
On the agenda next was to consider A RESOLUTION APPROVING AN INCREASE IN THE CONTRACT
PRICE FOR THE STREET IMPROVEMENTS PHASE V PROJECT. The Clerk read the Resolution in its
entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. Mayor Riggs said
he wanted to tell Alderman Taylor that we had an estimated cost on the project before, and Alderman Taylor had said
to go ahead with up to $4,000.00. The cost was a little higher than they had thought. The Mayor said that the reason
it was a little higher was an intersection that was going to be better by going ahead with concrete. Brad Baldwin,
City Engineer said they had a small area estimated. He said when the change order estimate came in from the
contractor about two (2) weeks ago the estimated cost was about $6,000.00. The contractor proposed an ultimate
change order to go ahead and extend the poured asphalt at the intersection which would allow them to mill and make
a better transition at the intersection. Mr. Baldwin said he suggested they go ahead with the proposed change.
Alderman Taylor said the drains in the street do not drain. Brad Baldwin said there would be a two (2)inch overlay
causing more crown and the gutter lines to improve drainage. Alderman Swaim said whatever it takes to take care of
the problem. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the
following voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay;
none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
Deputy City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-5-2002
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 5."-5 -2002
A RESOLUTION APPROVING AN INCREASE IN,THE CONTRACT PRICE FOR THE
STREET IMPROVEMENTS PHASE V PROJECT.
WHEREAS, The Mayor has advertised for bids for the Street Improvements Phase V
Project;and
WHEREAS, The bid of Wilson Brothers in the amount of$1,111,315.85 was accepted
by the Council;and
WHEREAS, An addition to the contract was accepted by this Council pursuant to
Resolution No. 1-4-2002 in the amount of$4,000.00;
WHEREAS, That the change order for said addition to the Contract provides for a cost
of $7,275.00, $3,275.00 more than the original amount of $4,000.00
approved by the Council;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTIO N 1: That the increase of$3,275.00 to the Contract with Wilson Brothers for
street improvements is hereby accepted.
SECTION 2: That the Mayor is authorized and directed to pay for same out of the
Street Fund.
PASSED AND APPROVED THIS cA04b DAY OF MAY,2002.
MAYOJRIGG��
OIYN
ATTESTED:
qqq
CITY CLERIC/TREASURER
ASURER
On the agenda next was an ORDINANCE TO AMEND ORDINANCE NO. 7-1963 FOR THE PURPOSE OF
REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN,ARKANSAS AND AMENDING THE
ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Ordinance in its entirety.
Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion
was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted: Ayes - Alderman
Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there were six (6)
ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance be placed on third and final
reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted:
Ayes- Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as
there were six(6) ayes and(0) nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance
the third and final time. The Mayor declared the Ordinance open for discussion. Attorney Philip Bagby said Chuck
Dyer was left off the list of adjoining property owners. Attorney Settle said she would put him on the list of owners.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Taylor and
seconded by Alderman Swaim to adopt the Ordinance as amended. On the Clerk's calling the roll, the following
vote resulted: Ayes- Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the
Ordinance passed as there were six (6) ayes and (0) nays. Four(4)votes being necessary for passage.
THE ORDINANCE WAS GIVEN NUMBER 8-2002
E
OLagt.l t1} d pil aelg CC�� ..6.§1 gt a'.}4. L>D2.1 1H OY' 1lj i_
NH 1�-OyQ O /y C•-C„qL 1C -C FC >-QQ_U WQ NQ
Q C CaFFZNF Rmt2., .. 4c,= 2 ,.pm .,U.YVIo C>aJ cm W W
K cowid UF'„,rg a a i y o Is.4 q Ct ., p 5"yW UZ� =2C a0 S HY2&
U Whit GQ^Nrm CN i� `. �m2 = tH d C7-: Q'
g �! QY G7 s
mQZZ�F-a2ov �L �,_,7,201-5 UT+ �� ~Fg(['��Za'�C7 p; � at+
Z WZ_ Z Q `. 24 giro°
Q1--ZZpu. . — •. , edz Q a,0>iL ..g iia Z d-diil autr
. nii�n{ FEt�Epg_Zgc .
QZQOZ� ,u o�caZao� s ¢�xrJy� _ ovOa < {WYuY�N�xa.�0� g :.
VY QQ.+OC>Q—> 6G3r2 �i�e_1�3 v w2Ct)> D �aDQatQe�v 'ae�o
i
Next on the agenda was an appeal of the Planning Commission's Decision to deny Final Plat Approval of
Watson Ridge Sub-Division. The appeal was requested by Al Prieur of Hoffman-Prieur Engineers. Al Prieur spoke
to the Mayor and Council telling them that this was a Subdivision that they had been working on with Northwest
Paving for sometime. He said they have had several problems with getting this thing worked out. Mr. Prieur said
one being property to the west of them that was owned by some people in Detroit and that was cutting them off from
sewer and they have those problems all worked out. Mr. Prieur said they took this to the Planning Commission and
at this point the Planning Commission is trying to adopt some more ridged policies. In the past they have had some
plats passed subject to construction plans being approved. Mr. Prieur said now they are wanting those approved
before they approve the Final Platt. Mr. Prieur said basically they had the plans to give to the City Engineer the day
of the meeting. He said because of some computer problems we could not have gotten those before that time. He
l'
said the Planning Commission denied this without prejudice on the fact that the construction plans had not been
reviewed by the City. Mr. Prieur said the City Engineer Brad Baldwin has had a chance to look at the plat and
basically they are acceptable. Mr. Prieur said if they had had the plans accessible they would have approved them.
Alderman Swaim said the letter that was submitted to the Mayors office said this was denied by the Van Buren
City Council. He said he didn't remember seeing the plans. Mr. Prieur said he was sorry about that, it should have
read Planning Commission. Alderman Parker asked the City Engineer if everything was done on the checklist that
was supposed to be done. Brad Baldwin said there was an item they needed which was a letter from the Water
Department approving the water and sewer plans. Mr. Baldwin said there was an item on a plan sheet that was
equivalent to a typo of a cad operator and that could be corrected. He said there was a section to be added to the
specs relative to high density drainage pipe. Alderman Taylor asked City Engineer Brad Baldwin if this was totally
satisfactory to that point. Mr. Baldwin said as of tonight there was a couple of issues that could be taken care of in a
day or so. Alderman Swaim seconded by Alderman Taylor made a motion to uphold the Planning Commissions
denial and he said he would like it reverted back to the Planning Commission. Al Prieur said these were minor
nnintc and cnnld all he taken care of cnnn Al Prieur said that he talked with Gary Smith with the Water Denartment i:,,
•
before the meeting. Mr. Prieur said everything was satisfactory to Mr. Smith. Mayor Riggs asked if this was
the main issue. Mr. Baldwin said that it would be the main outstanding issue. Al Prieur said one of the check points
that Mr. Baldwin was talking about was changing a mistake from 26 to 27 which would be minor. He said one other
check point was the specks, he said they have the specks in hand, they just have not been fmalized yet, which would
be a very minor point. Alderman Taylor said they had some differences of opinion on the Planning Commission.
Alderman Taylor said he had a hard time approving this on the condition that Gary Smith was going to send a letter.
Al Prieur said in the past for years and years fmal plats were approved subject to be approved by the City. Mr. Prieur
said now the Planning Commission is saying they are trying to get this adopted and he said there should be a little bit
of a transition period here. Mr. Prieur said he had talked with Mr. Smith and Mr. Smith thought everything looked
good and that is the reason he didn't push getting a letter for the Council that day. Alderman Taylor said that they
don't have the letter. Mr. Prieur said there was several steps to be done even if they approve the fmal plat. He said if
you approve the plat it will not be filed tomorrow. Mr. Prieur said the Planning Commission is trying to do
something new and the City Council in the past has approved hundreds of plats subject to conditions. Alderman
Taylor said they have been approved with the recommendation of the Planning Commission. Mr. Prieur said most of
the time, with the recommendation of the Planning Commission that the plat not be filed until approved. Mr. Prieur
said that was the way that things were done at that time. Alderman Taylor said they understood the problem. The
Mayor ask if there was any further discussion. Alderman Swaim said the motion was to uphold the Planning
Commission's decision and deny the appeal. On roll call the following voted Aye: Alderman Swaim, Parker,
Moore, Taylor and Pitchford. Nays: Alderman Barker.
Next on the agenda Mayor Riggs said that Harry Short, Director of the Van Buren Municipal Utilities presented a
proposal to utilize the former Leggett and Platt Facility as Municipal Operations Center. Mr. Short said the building
was a 74,000 square foot warehouse and office complex on 5.2 acres of land near the intersection of South 28th and
Bryan Road. Mr. Short said there was about 3,000 feet in office space, which needs renovation. Mr. Short said they
had a gentleman take a look at the building so he could give us idea of what was currently wrong with the building,
and any repairs that need to made or any additions to it electric or otherwise. He said what the intention was to
renovated it sufficiently to get into it and then over the next two (2) or three (3)years accomplish other renovations
and repairs. Mr. Short said according to the gentleman's report the building is in relatively good shape considering
the age of the building and has certain things that need to be repaired. Mr. Short said according to the gentleman's
report he estimated for construction cost for repairs and addition of office space around 264,000 dollars. Mr.
Short said from the gentleman's report, the roof was in excellent shape and only needed a small amount of repairs.
Mr. Short said what their proposal was to trade the current office at 409 Main for part of the equity that Leggett and
Platt have in the building. After the trade, the City would assume a balance of 326,000 dollars on the bank loan that
Leggett and Pratt owes. Mr. Short said the reason for the proposal was because the Municipal Utilities are out of
office space. Mr. Short said they had been in their location since 1893 and one side of the building was the original
office of the Water Company before the renovation in 1943. Mr. Short said what they propose to do is have about a
ninety(90) day window to accomplish any repairs depending on if the City wants to participate. Mr. Short said the
Municipal Utility Company has an idea of how they would use their share. He said their proposal was that they
consolidate the Building Department and create some advantages for private citizens and developers and contractors
working in the City of Van Buren that they may obtain a plumbing permit, building permit and pay for water&
sewer taps all at one office. Mr. Short said they had looked at different buildings and nothing has come along that
really fit the bill. Harry Short said what they are asking the City to do is to participate with the Water Department in
a prorated square foot usage basis. He said the bid to accomplish the renovations was the figure that would be used
for the City's participation. Hany Short said the total price would be around $600,000 and that would include the
$200,000 for the current building. He said they would be getting the building for less than $10.00 a square foot and
5.2 acres of property. He said one of the things discussed was to establish a fuel depot for City vehicles and also
some storage the other departments. He said he had been discussing this with City Engineer Brad Baldwin and one
of the avenues was approaching either the State Office of Emergency Management or FEMA for a home and security
grant to establish an alternate emergency office in the building. He said they feel it's a good buy for the Water
Department and the City. Alderman Barker asked the amount the Water Department was going to use in the facility.
Harry Short said if they assume 74.000 square feet total and they would figure 6,000 for figuring purposes that leaves
68,000 square feet and if the Water Department uses half that space there would be still 34,000 left for warehouse
space. Alderman Barker asked if this included City Office space also. Harry Short said it did and they may also put
the Street Department out there.
Alderman Swaim said he would like an opportunity to tour the building. The Mayor said they could all go as a
group or each one go. Harry Short said he would hate to build on a commercial lot. He said that would be very
costly. Alderman Taylor said they just went into the Main Street program and there was a lot of space downtown.
Mr. Short said all the other utilities had moved out of the area of Downtown because of the congestion. Alderman
Moore said he thought it was a good idea because it had a place for the Street Department and various storage for
other Departments for the City. Alderman Barker asked if the price did not include the electrical cost. Harry Short
said no it was not included. He also said that he spoke with an electrician and they said the cost would be somewhere
around $5,000.00. The Mayor thanked Harry Short.
On the agenda next was to considered an appointment to Boards and Commissions. The Van Buren Housing
Authority Board recommended Mrs. Emma Brown to a five (5)year term to fill a vacancy. Motion was made by
Alderman Parker and seconded by Alderman Swaim to approve their recommendation. The Council followed with a
unanimous vote.
Next on the agenda was the Treasurer's Report. Motion was made by Alderman Swaim and seconded by
Alderman Pitchford to appropriate the sum of$914,594.66 to pay expenses and salaries for April 2002, presented by
the City Clerk Treasurer. The Council followed with a unanimous vote.
G./ 828,13UU-57
'S-10-200209.46 AM Street 68,554-79 FCI0F OF VAN B005N PAGE: 1
,L braxy 1 41954.00 +
TRIAL BALANCE
K,p, 2,955.30 t AS OF: APRIL 30TH. 2002
004
10 -General Fund
914,594•66 T ...MONTH TO DATE •n. ••• YEAR TO DATE �••
ACCT4 ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 111,239.86 321,778.95
1020.10 Cash in Bank - Sales Tax City 0.00 0.00
1020.18 Cash in Bank - PD Co Tax 161,326.41 56,897.81
1020.19 Cash in Bank - FD Co Tax 177,234.15 19,892.55
1020.27 Cash in Bank - Levee 0.00 57.17
1020.31 Cash in Bank - Parks &Rec 5,222.85 7,267.09
1020.51 Cash in Bank - Cemetery 282.45 7,196.32
1020.91 Cash in Bank - Cap Imp 85,431.71 972,144.50
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - PD Co Tax 0.00 0.00
1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks &Rec 0.00 0.00
1040.51 Investments - cemetery 0.00 48,000.00
1040.91 Investments - Cap Imp 0.00 600,000.00
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.00
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE 9--
2000 Accounts Payable 2,035.93 0.00
2010 Municipal Health Ins. Payable 0.00 0.00
•
2030 Colonial Life Payable 0.00 0.00
2040 LOPFI Payable 0.00 0.00
2050 National FOUndation Life Ins. 0.00 42.08
2080 Conseco Payable 0.00 0.00
2090 New York Life Ins. Payable 0.00 0.00
2100 Life Ins. of Georgia Payable 0.00 0.00
2130 Garnishments Payable 0.00 0.00
2135 R. Allen Trust 8502355610 0.00 0.00
2140 United Way Payable 0.00 0.00 .
2150 Parka &Rec. P.O.D. 5.00 15.00
2160 Pre-Paid Legal Services 0.00 0.00
2170 P.O.P. 0.00 0.00
2175 Van Buren Fire Fighters Union 0.00 0.00
2176 Van Buren Firemen Contribution 0.00 0.80
2200 Wage Payable 0.00 0.00
2210 Federal Income Tax W/H 0.00 0.00
2220 Social Security Tax W/H 0.00 0.00
2230 Medicare W/H 0.00 0.00
2240 Arkansas Income Tax W/H 0.00 0.00
Next Police, Fire, Fire Marshall, Building Inspector, District Court and Engineer's Reports were presented for
filing.
Next on the agenda was Miscellaneous and General Discussion. Alderman Swaim talked about how bad the
Railroad crossing on Main Street &Fayetteville Road was getting. He said also on 111 Street and 12th Street on
Cedar Street and on the North side of the Library. Alderman Pitchford said on North 13t also it was really bad. The
Mayor said they would check into these Streets.
The Mayor said they had advertised for the sidewalks and he said apparently business was really good because the
bids came in about $90,000.00 above the City's estimated cost. Bard Baldwin said about $70,000.00. The Mayor
said they were way over. The Mayor said they could get everything in but the Baldwin project. The Mayor said they
just could not pay that kind of money for the sidewalks. The Mayor said he wanted the Council to know about the bid
amounts. The Mayor said they look at advertising again after they discuss it further.
There being no further business Alderman Taylor seconded by Alderman Swaim made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjourned at 8:12 p.m.
APPROVED:
ATTESTED:
641,4:e &Aro., MAYOR
CITY CLERK-TREASURER