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04 April 2002 Regular !VinUTES OF THE VAN BUREN, ARKANSAS CITY COUNCIL MEETING HELD APRIL 15, 2002 The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, April 15, 2002, at City Hall. The a meeting was called to order byMayor y Riggs, presiding Officer, On roll call the following members answered as their names were called: Alderman Swaim, Parker, Moore, Taylor and Barker. Alderman Pitchford was absent. City Attorney Candice Settle and City Clerk Barbie Curtis were also present. This made a total of eight(8)present. A quorum was declared. The Invocation was given by Reverend Dewight Townsend, Pastor of the Greater Pilgram Rest Baptist Church. Next the Mayor led the Pledge of Allegiance. The Mayor said he wanted to thank the Street, Fire, and Police Departments for everything they did in helping with heavy rains over the week-end. He said he appreciated all the volunteers that helped and also that Engineer Brad Baldwin should have every drainage problem figured out. On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on March 18, 2002. Alderman Swaim made a motion to approve the minutes. Alderman Parker seconded the motion. On roll call the following Council members voted aye: Alderman Swaim, Parker, Moore, Taylor, and Barker. The following voted nay: none. Next Mayor Riggs said he would like to open the meeting to the public on the annexation of the Diamond Center. The Mayor asked if there was any questions. Alderman Moore asked if the County was going to retain ownership. The Mayor said as of right now the County retains ownership and will until ownership changes. The Mayor asked if there was further discussion. Terry Groover said that softball season started at the ball field in a few weeks. He said that if they do decide to annex the property into the City limits, he would encourage the emergency clause be added. Mr. Groover said simply because they need to have Police and Fire protection, he said because as of now it is in the County. He said there was always a question of who should provide these services. The Mayor asked if there was any further discussion. There was none. 1 On the agenda next was an ORDINANCE ANNEXING CERTAIN LANDS THAT ARE COMPLETELY SURROUNDED BY THE INCORPORATED CITY LIMITS OF THE CITY OF VAN BUREN; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted: Ayes - Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the motion carried as there were five(5) ayes and(0)nays. Four votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance be placed on third and final reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the motion carried as there were five (5)ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. Alderman Barker asked if this included the business beside the cabinet shop or was it already in the City Limits. The other Council members said it was already in City limits. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded by Alderman Taylor to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the Ordinance passed as there were five (5) ayes and(0)nays. Four(4)votes being necessary for passage. Motion was then made by Alderman Taylor seconded by Alderman Moore, that the Emergency Clause be adopted which on roll call the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the motion carried as there were five (5)ayes and (0)nays. Four(4)votes being necessary for passage. The Mayor then declared the Ordinance duly passed and signed same in open Council, duly attested to by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 4-2002 YI C7W LLC7C d T c X L 0/y ce y�tU tY tU .9� F}LL N e .�.�-. y C z226j QO z_O V9siot kt�a .ecoo i*OVae.oCO._g� rt:fig N1OLL.Grity. 01- O O0•_.t ep X al.: O r Aa N a yC'}}CLL V— t N C'p �C Q O uu11 y p� a3 a+ t'? tU O. 3 i'r+ 0/. t� G r- 10 ,ti .i F C 711 5 O s `i a7 Nth'± C -w-. L 8 L= 2-` S O.b•_O—W Cl g f i w Et g jjft ;; �-a aLi Z � 'y3z .. 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City Attorney Candice Settle said she apologized for not getting a survey done. She said she was given a legal description. Alderman Swaim said with that information there was nothing she could do about it. On the agenda next was to consider A RESOLUTION SETTING A PULIC HEARING FOR THE ANNEXATION OF CERTAIN LANDS COMPLETELY SURROUNDED BY THE INCORPORATED CITY LIMITS OF THE CITY OF VAN BUREN. The Clerk read the Resolution in its entirety. Alderman Taylor asked if they were not going to annex the road with the property. Mayor Riggs said he thought that one half of the road was already the City's. Alderman Swaim said the City paid to have it black topped. Alderman Taylor asked why the roadway was an exception. Alderman Swaim said he took it to mean containing the fifteen point three (15.3) acres more or less. City Attorney Candice Settle said that language is customary and becomes of interest because the City owns the public right-of--way. Alderman Taylor asked if they were not annexing the right-of-way also. Alderman Swaim said it was dedicated to the City when they opened the lane. Attorney Settle said they were doing this for a private buyer accepting the City's right as a public entity controlling the road. Attorney Settle said it doesn't matter if the City's accepting it because the City already has it. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being j called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-1-2002 CITY OF VAN BUREN,ARKANSAS 1 RESOLUTION NO. - -2002 A RESOLUTION SETTING A PUBLIC HEARING FOR THE ANNEXATION OF CERTAIN LANDS COMPLETELY SURROUNDED BY THE INCORPORATED CITY LIMITS OF THE CITY OF VAN BUREN. I WHEREAS, A.C.A.14-40-501—14-40-503 provides that unincorporated islands of land that have been completely surrounded by the incorporated limits of a municipality may be annexed by that municipality;and WHEREAS, the City of Van Buren desires to annex certain lands with the following legal description: Legal Description The North three/fourths of the West Half of the Northeast Quarter of the Northeast Quarter,Section 29,Township 9 North,Range 31 West,Crawford County,Arkansas,containing 15.13 acres,more or less,less and except public roads right-of-way and being subject to any easements of record. WHEREAS, the City of Van Buren intends to provide all necessary urban services, including fire and police protection,to the area. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS: SECTION 1: That a Public Hearing is set for May 20,2002,at 7:00 P.M.,for public comment on said proposed Annexation. SECTION 2: That the City Clerk of Van Buren,Arkansas is hereby directed to give notice by publication one time at least fifteen(15)days prior to the date of the public hearing in some newspaper published in Crawford County advising the property owners affected that on said date and time the Council will discuss said Petition. SECTION 3: That the CityClerk of Van Buren,Arkansas is hereby directed to notify all property owners within the area by certified mail of their right to appear at the public hearing. PASSED AND APPROVED THIS 15"-bAY OF APRIL,2002. MAYOYYJO RIGGS aS3 ATTESTED: . CITY CLERK/IREASURER I 1 On the agenda next was to consider A RESOLUTION SETTING A PUBLIC HEARING FOR THE ABANDONMENT OF AN ALLEY IN VISTA PLACE ADDITION IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. I THE RESOLUTION WAS GIVEN THE NUMBER 4-2-2002 CITY OF VAN BUREN,ARKANSAS 3 RESOLUTION NO. 21 ..�, -2002 A RESOLUTION SETTING A PUBLIC HEARING FOR THE ABANDONMENT OF AN ALLEY IN VISTA PLACE ADDITION IN THE CITY OF VAN BUREN,ARKANSAS. WHEREAS, Mid-Ark Properties, Inc. and others have petitioned the City Council of Van Buren, to vacate and abandon a portion of the City's right-of-way along Block 1 lying between Lots 25-35, Block 1,Vista Place Addition and Lots 15-24,Block 1, Vista Place Addition,to the City of Van Buren,Arkansas. 1 WHEREAS, The Petitioners own all the property adjoining those portions of the above described;and, WHEREAS, The City Council of Van Buren,Arkansas,acting under the authority of Arkansas Code Annotated, Section 14-301-301, has the authority to abandon streets and alleys. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS: SECTION 1: That a Public Hearing is set for May 20, 2002, at 7:00 P.M., at which time said Petition shall be presented to the City Council and the Council will determine at that time whether such property should be abandoned as a street and that all abutting property owners and other persons directly interested have consented to such abandonment. i 1 SECTION 2: That the City Clerk of Van Buren, Arkansas is hereby directed to give notice by publication once a week for two weeks in some newspaper published in Crawford 1 County advising the property owners affected that on said date and time the 1 Council will hear said Petition. PASSED AND APPROVED THIS I 5�DAY OF APRIL,2002. 1 a a V\ MAX@R JOZIGG S 3 i ATTESTED: 0 1 6Ct/dA:UL-, eaA . € CITY CLERK\TREASURER i 1 On the agenda next was to consider A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO ADVERTISE FOR BIDS ON PROPERTY INSURANCE. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-3-2002 CITY OF VAN BUREN, ARKANSAS RESOLUTION NO. _ 3 -2002 A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO ADVERTISE FOR BIDS ON PROPERTY INSURANCE. WHEREAS, The Mayor of Van Buren needs to advertise for bids on Property Insurance, which expires June 25, 2002: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT the Mayor is authorized and directed to cause to be drafted a list of needed insurance. SECTION 2: THAT after said list is prepared and incorporated into a Notice To Bidders, the City Clerk is authorized and directed to advertise for bids for said insurance. PASSED AND APPROVED THIS 15TH DAY OF APRIL , 2002 C�e'�MAYOC R e. ATTESTED: tath4it, etUt.&J CITY CLERK-TREASURER On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES FOR ROADWAY AND WATERLINE IMPROVE- MENTS PROJECT ON MEYERS CIRCLE/COWDEN COURT. The Clerk read the Resolution in its entirety. Mayor Riggs said the Van Buren Municipal Utilities would be responsible for the pro-rated cost of the project. Alderman Taylor seconded by Alderman Swaim moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-4-2002 1 f CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. Lt-4 -2002 A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES FOR ROADWAY AND WATERLINE IMPROVEMENTS PROJECT ON MEYERS CIRCLE/COWDEN COURT. WHEREAS, The City of Van Buren, Arkansas desires to make improvements on the roadway and waterline on Meyers Circle/Cowden Court and in order to commence the project the City is in need of engineering services for the development of plans and designs for said project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS: SECTION 1: The Mayor is authorized to enter into a contract with Hawkins- Weir Engineers, Inc. of Van Buren, Arkansas, to provide engineering services for the planning and design of the roadway and waterline improvements on Myers Circle/Cowden Court. Payment for such engineering services and reimbursable expenses shall not exceed$�1 7,500.00. PASSED AND APPROVED THIS I rJ [ 11AY OF APRIL,2002. MA R J 1 i=N RIGG k� ATTESTED: V;Yetat(i, Ce-tit,&-a) CITY CLERK/TREASURER On the agenda next was to consider A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) VEHICLES FOR THE STREET DEPARTMENT UNDER THE STATE CONTRACT. The Clerk read the Resolution in its entirety. Alderman Swaim asked why the Street Department would need a short wheelbase. He said they have a lot of items to haul and it looks like they would need a long wheelbase. Don Muliens, the Public Facilities Director and Street Superintendent said the long wheelbase truck was not easy to get around in, going in and out of the parking lot at the Complex. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor, and Barker. And the following voted nay;none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-5-2002 1 1 I CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 4-- 5 -2002 A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) VEHICLES FOR THE STREET DEPARTMENT UNDER THE STATE CONTRACT. WHEREAS, Under authority of A.C.A. Section 19-11-201, and following, and Resolution 2-2-1993, the City of Van Buren, Arkansas is I authorized to purchase certain equipment including cars, under state procurement contracts and that such purchases are exempted from the requirements of competitive bidding; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,ARKANSAS: SECTION 1: The Mayor is authorized to enter into a purchasing agreement for one '/2 Ton 4x4 2002 Dodge Truck at $20,407.00 and one % Ton 4x4 2002 Dodge Truck at $22,489.36 for the Street Department under the state procurement subject to Resolution 2-2-1993. PASSED AND APPROVED THIS I.''DAY OF APRIL,2002. 0 MAYZI2kdr ATTESTED: 1 L6COLILAIC— ealb2D , CITY CLERK/TREASURER 1 1 I i 1 On the agenda next was to consider A RESOLUTION APPROVING REPLAT OF PARK RIDGE AT LEE CREEK, LOTS 105A, 106A, 107A, 108A AND 110A WITHIN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Taylor said the Resolution should show 110A instead of 109A. Alderman Taylor seconded by Alderman Swaim moved that the Resolution be adopted as amended. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swann, Parker, Moore, Taylor and Barker. And the following voted nay none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. I 1 THE RESOLUTION WAS GIVEN THE NUMBER 4-6-2002 I CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 4- 4 -2002 A RESOLUTION APPROVING REPLAT OF PARK RIDGE AT LEE CREEK, LOTS 105A, 106A, 107A, 108A AND 110A WITHIN THE CITY OF VAN BUREN, ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT subject to the assurances provided in the Sub-Division Regulations being executed to assure that all improvements are put in and that all requirements of the Planning Commission are met, the replat of Park Ridge at Lee Creek, Lots 105A, 106A, 107A, 108A and 110A,is approved. SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan and the City Clerk is authorized and directed to attest same upon the filing of the assurities mentioned above. l PASSED AND APPROVED THIS � v DAY OF APRIL,2002. 1 M Ith---- _ MAY OHlGGS ATTESTED: OaCht.-(2 elit40:j CITY CLERK/TREASURER On the agenda next was to consider A RESOLUTION APPROVING REPLAT OF BENCOR ADDITION, LOT 1, WITHIN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Swaim seconded byAlderman Taylor moved that the Resolution be adopted. ay The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-7-2002 i s i 1 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. (- 7 -2002 A RESOLUTION APPROVING REPLAT OF BENCOR ADDITION, LOT 1, WITHIN THE CITY OF VAN BUREN,ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT subject to the assurances provided in the Sub-Division Regulations being executed to assure that all improvements are put in and that all requirements of the Planning Commission are met, the replat of Bencor Addition,Lot 1,is approved. SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan and the City Clerk is authorized and directed to attest same upon the filing of the assurities mentioned above. PASSED AND APPROVED THIS 15 DAY OF APRIL,2002. NilOMOH GGS 4Eray ATTESTED: \elaid,c:cL. etiAAJ CITY CLERK/TREASURER I I I On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF EXECUTIVE PARK, LOTS 1 AND 2, WITHIN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-8-2002 1 1 1 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. Li- 6 -2002 A RESOLUTION APPROVING FINAL PLAT OF EXECUTIVE PARK, LOTS 1 AND 2,WITHIN THE CITY OF VAN BUREN,ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT subject to the assurances provided in the Sub-Division Regulations being executed to assure that all improvements are put in and that all requirements of the Planning Commission are met, the final plat of Executive Park,Lots 1 and 2,is approved. SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan and the City Clerk is authorized and directed to attest same upon the filing of the assurities mentioned above. PASSED AND APPROVED THIS I DAY OF APRIL,2002. in6i '!,. MAYO1 1O I RIGGS �� ATTESTED: W4S-akefL, CeAla -- CITY CLERK/TREASURER On the agenda next was to consider A RESOLUTION APPROVING REPLAT OF WALMART SUB— DIVISION, LOT 2 INTO LOTS 2A AND 2B, WITHIN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Taylor said it appears on two (2) A, they are leaving an open space between the line and the street, a real short area. He asked if it was for a drainage ditch. Alderman Barker asked if Wal-Mart would own the ditch. City Inspector David Martin said that Wal-Mart owned the ditch because it was not purchased by the buyer. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution,n, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-9-2002 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. t{ - q -2002 A RESOLUTION APPROVING REPLAT OF WALMART SUBDIVISION,LOT 2 INTO LOTS 2A AND 2B,WITHIN THE CITY OF VAN BUREN,ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT subject to the assurances provided in the Sub-Division Regulations being executed to assure that all improvements are put in and that all requirements of the Planning Commission are met, the replat of Walmart Subdivision, Lot 2 into Lots 2A and 2B, is approved. SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan and the City Clerk is authorized and directed to attest same upon the filing of the assurities mentioned above. PASSED AND APPROVED THIS ISi-DAY OF APRIL,2002. .,� MAYOLIUiO RIGGS 4 ATTESTED: gaA=.; CITY CLERK/TREASURER I 14 a On the agenda next was an ORDINANCE REVISING THE BUDGET FOR THE YEAR 2002 BY AUTHORIZING FUNDS TO BE ALLOCATED TO THE VAN BUREN PUBLIC FACITITIES BOARD. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted: Ayes - Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the motion carried as there were five (5) ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance be placed on third and final reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the motion carried as there were five(5)ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. Alderman Taylor asked about the Ordinance being annually. Attorney Candice Settle said that it was based on the budget they had last year saying it was for three(3)years. City Attorney Settle said this was only budgeting for one (1)year. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded by Alderman Moore to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: 1 Ayes—Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the Ordinance passed as there were five (5) ayes and(0)nays. Four(4)votes being necessary for passage. THE ORDINANCE WAS GIVEN NUMBER 5-2002 0.. 7..= . 124,.4.°E2-.)413.2 3-o_y . .+--OO'T N.H FWx�L N. Hll CU AWU0 B4 {n' N ck WJm0NNa7 C Nom. + 0 ==sO d E7. WU� a l481 W` NNFaaJ FI-..iiC� m� Ca,oVN.o-3pE.zn a c7d z3Ete0ti mW_ 1-13g17„-2114 OOa214 �. gOa=m>J etq cbro ac� sEa3g.Q eE— o a— ew ' aWHlV x8 «E_< § „, , Jo a =L� 10 >mp•ofacxitt= W ,i,19ud u'4C'w>. o Y C N tw , Z CZW-4080AN -� � zbCsN'A e: L— AgN 1CdO44m24.5N $yg0g Z WY- 0 Oa dol N 7 g.5210wp ' ril3Qin 0a==1:1 RQ wQse'NoJWCcl: .5 c�>,Ag -gEglm 40 c.Vo 20 cww..1 e,bLa' � In ~WUyy 13, O � ssroa p aaoaE30vL + �a. >>O QO 3. 6tl'im-R. gs.2g 55.2$. 1ga2E `EEsItiwEar3E'0Ei.v=,dQwo aeoaoQW.. aro5aa.=, mE.,—mzoo>u On the agenda next was an ORDINANCE AMENDING ORDINANCE NO. 21 - 1998 OF THE CITY OF VAN BUREN ESTABLISHING A UTILITY ASSISTANCE PROGRAM. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted: Ayes - r Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the motion carried as there were five (5) ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance be placed on third and final reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the motion carried as there were five (5) ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. Alderman Barker said he had two (2)things to ask. He said in section three (3)item C the Ordinance says that participants have to keep their bill current and if' they move to another location, they may not be able to keep their bills current and they could become ineligible. Alderman Barker said he thought they would loose everybody they put on this program because of that clause. Alderman Barker said the other thing was whether or not this would cover widows with a 1%income or would Social Security knock them out of the program. Alderman Taylor said that Social Security shouldn't run that high. Alderman Swaim also said Social Security wouldn't run that high. Mayor Riggs asked if they had to have the application in by the end of this month and if so would that deadline be pushing the Water Department. Jeanie Parker with the Water Department said they were hoping to have the application ready by the next billing cycle, she said that would give them two (2)weeks. Alderman Barker asked it that was for renewal or can they apply any time of the year. Jeannie said that renewal was at this time and they can apply any time. Alderman Taylor said the other question was in section 3 B it says his or her federal and state income tax return, he asked why it couldn't be federal or state. Jeanie Parker said they should match up the dollars. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded by Alderman Parker to arlont the C)rrlinanee nn the l`1ertr'c raltinrr the roll thA f..11..Rrinn unto MYb111t�a. r Ayes—Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the Ordinance passed as there were five (5) ayes and(0)nays. Four(4)votes being necessary for passage. Alderman Taylor said this Ordinance does not go into effect for thirty(30) days, he asked if they needed an emergency clause. Alderman Taylor said it would continue in effect until they get the forms out to everyone. Everyone that is already on the program will get a letter telling them what they need to do to continue. Alderman Taylor said April 301 was going to be an imaginary deadline. Alderman Swaim said by the time they get the letter and get in returned it would be around the 30 . Alderman Swaim said it would terminate each year on April 301 . THE ORDINANCE WAS GIVEN NUMBER 6-2002 (LIONS3 � 5 Section 3. The forms for application shall be approved in advance by the Van Buren Municipal Utilities.The Van Buren Municipal Utilities man- ager or VAN ager or his'designated i agent shall confirm or ITY.O VANANCE BURENO.6 reject all such determinations of eligibility for the ORDIAN ORDINANCE AMENDING ORDINANCENO.21- program. " "'. i SECTION 5:Any person whose eligibility for the 1998 OF THE CITY OF VAN I BUREN ESTABLISHING A program is denied halt be notified In writing. UTIASSISTANCE PROGRAM Such persons Shall have a period of ten(10)days BE IT AND ENACTED BY THE CITY COON- to request in writing further viewing before the BIL ORDAINED THECAN OF VAN BUREN, ARKANSAS, Utilities Commission.At such time the'applicant THAT: shall be entitled to present any desired informs SECTION 1:There is hereby established a utility tion regarding the eligibility question assistance program entitled "Project concern" SECTION 6. The following income table will be hereinafter referred to as"the program". adopted by the department and will be reviewed SECTION 2: The program is available to and adjusted if necessary every two years. If all persons who use utility services for residential applicant willqualifiesafpr the program,their utility the bifollowing purposes solely. discounts will be applied to bill. Section 3: The followi Meter Base Charge 59% $2.38 ng'eligibility requirements Unit Charge up 5,000 gallons 50% 130 must be met, in addition to the requirements in Sewer Base charge 40% 3.53 Section 2 above,in order to participate in the pro- Sanitation charge - 25% 7.64 gram. Size of Family Income A.The applicant's utility account must be in the applicant's legal name. One Person 13,700 B.Applicants applying for the program must fur- Two Person 15,650 nish the department a current copy of his or hers Three persons 17,600 federal and state tax return. If applicant is not Four Persons 19,500 ' required to file a tax return then they will be required to sign an affidavit stating all income Five Persons 21,100 and the source of that income.The applicant will Six persons 22,700 be required to furnish the department this infor- Seven Persons 24.250 mation by April 30th of each year. If the depart- Eight Persons 25,800 ment isn't furnished this information by April This ordinances adopted this 15th day of April, 30th,then the applicant will be terminated from 2002 the program. APPROVED: C.The applicant will be required to keep their util- MAYOR ity bill current, failure to do so shall cause the JOHN RIGGS applicant to be ineligible for the program. ATTEST:Barbie Curtis SECTION 4:Customers who have been approved City Clerk to participate in the program who move from one Published in the April 17,2002 Issue of the Press address to anothermust+'apply for continued par- Argus Courier ticipation in the program prior to moving to the new address. EaCh application shall meet all requirements established in Section 2 and 3.All customers wishing to receive continuing assis- tance shall meet all requirements established in Next on the agenda was to consider a RESOLUTION FOR THE CITY OF VAN BUREN TO PARTICIPATE IN THE HAZARD MITIGATION GRANT PROGRAM. The Clerk read the Resolution in its entirety. Alderman Barker asked what this was for. City Engineer Brad Baldwin said there was hazard mitigation money available through the Department of Emergency Management. Engineer Baldwin said they had submitted a notice of intent to them. He said they were going to pursue hazard mitigation funds for drainage projects. Brad said they notified Western Arkansas Planning that all their mitigation money may be obligated. Brad said they requested the authorization to file a grant application. Alderman Barker asked if they had any specific periods. Brad said they had some grant money based on anecdotal data. He said they have little or no specific drainage data in some of the areas. Brad said that some of the areas they had planned to do drainage work on were doing a lot better. Brad said there were some areas that were not on the radar screen. Brad said they tend to be smaller projects and this was fashioned to allow us to identify several small areas throughout the city. He said the other thing he needed to mention was that some of the drainage problems seem to have shifted. He said they haven't physically shifted but their priority had been shifted. He said they had to evaluate whether they would meet the cost benefit ratios for those areas. Brad said they still have to work with the cost ratios. Mayor Riggs said it looks like we have enough area that we should meet that qualification. Engineer Baldwin said we have to figure how much loss there was in this particular area compared to the cost of that improvement. He said that is what they will have to weigh out. He said that Western Arkansas Planning suggested that we bring this to everyone's attention and make everyone aware of it, just too preserve the option to apply. He said they might find out that we don't have many areas that qualify for mitigation funds. Mayor Riggs asked if they still had to put the application in. Engineer Baldwin said they have to submit the application and the cost benefit data with it. He said they thought it was worth coming to the Mayor and Council to ask for permission. Alderman Swaim seconded by Alderman Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-10-2002 CITY OF VAN BUREN, ARKANSAS RESOLUTION 4— l O WHEREAS,the Arkansas Department of Emergency Management has extended an invitation to the City of Van Buren to participate in the Hazard Mitigation Grant Program; and WHEREAS,the City of Van Buren is in need of additional drainage work at several locations throughout the city;and WHEREAS,the City of Van Buren recognizes the need for assistance in administering the grant in compliance with the Arkansas Department of Emergency Management regulations and State and Federal statutes; NOW,THEREFORE,BE IT RESOLVED,that the Mayor of Van Buren is authorized to submit an application to the Arkansas Department of Emergency Management,on behalf of the City of Van Buren,and to expend funds to construct additional drainage construction at the designated locations, if the grant is awarded. The City Council hereby authorizes the Mayor to enter into an Administrative Services Contract with the Western Arkansas Planning and Development District,Inc., for the purposes of properly administering the grant, if awarded. ADOPTED this . D day of 2002 APPROVED: mom.‘.n • John Riggs/Ma las f Van B t%., 1116 ATTEST: rzetaiieto=, City Clerk 1 On the agenda next was to considered an appointment to Boards and Commissions. The Van Buren Historic Commission recommended Kathryn Harter to be considered to replace Willis Campbell, who resigned. Alderman Parker seconded by Alderman Swaim made a motion to accept their recommendation. The Council followed with a unanimous vote. r Next on the agenda was the Treasurer's Report. Motion was made by Alderman Moore and seconded by Alderman Swaim to appropriate the sum of$1,039,848.98 to pay expenses and salaries for March 2002, presented by the City Clerk Treasurer. The Council followed with a unanimous vote. f 1 k I.I 1 gj 828, I SO•57 Slee e7" 68,554.79 5-10-2002 09:96 AM C I T Y op VAN BUREN PAGE: 1 1i_lbracq 14,954•(1(7 . TRIAL BALANCE 00 4 AS OF: APRIL 30TH, 2002 e 10 -General Fund {0 914,594.66 1 Y +• MONTH TO DATE ... •• YEAR TO DATE '. ACCTS ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS ASSETS 1000 Petty Cash 0.00 200.00 1020 Cash in Bank 111,239.86 321,778.95 1020.10 Cash in Bank - Sales Tax City 0.00 0.00 1020.18 Cash in Bank - PD Co Tax 161,326.41 56,897.81 1020.19 Cash in Bank - FD Co Tax 177,234.15 19,892.55 1020.27 Cash in Bank - Levee 0.00 57.17 1020.31 Cash in Bank - Parks &Rec 5,222.85 7,267.09 1020.51 Cash in Bank - Cemetery 282.45 7,196.32 1020.91 Cash in Bank - Cap Imp 85,431.71 972,144.50 1040 Investments 0.00 0.00 1040.10 Investments - Sales Tax City 0.00 0.00 t 1040.18 Investments - PD Co Talc 0.00 0.00 1040.19 Investments - FD Co Tax 0.00 0.00 1040.27 Investments - Levee 0.00 0.00 1040.31 Investments - Parke &Rec 0.00 0.00 1040.51 Investment. - Cemetery 0.00 ' 48,000.00 1040.91 Investments - Cap Imp 0.00 600,000.00 1050 Fixed Assets 0.00 0.00 1051 Accumulated Depreciation 0.00 0.00 1504 Due from Payroll 0.00 0.00 1505 Due From Other Funds 0.00 0.00 1520 Due from Street Fund 0.00 0.00 1540 Due From Library Fund 0.00 0.00 LIABILITIES AND FUND BALANCE 2000 Accounts Payable 2,035.93 0.00 2010 Municipal Health Ins. Payable 0.00 0.00 2030 Colonial Life Payable 0.00 0.00 2040 LOPFI Payable 0.00 0.00 2050 National Foundation Life Ins. 0.00 42.08 2080 Conseco Payable 0.00 0.00 1 2090 New York Life Ins. Payable 0.00 0.00 2100 Life Ins. of Georgia Payable 0.00 0.00 2130 Garnishments Payable 0.00 0.00 2135 R. Allen Trust 8502355610 0.00 0.00 2140 United Way Payable 0.00 0.00 ,::' 2150 Parke &Rec. F.O.D. 5.00 15.00 2160 Pre-Paid Legal Services 0.00 0.00 2170 F.O.P. 0.00 0.00 2175 Van Buren Fire Fighters Union 0.00 0.00 2176 Van Buren Firemen Contribution 0.00 0.00 2200 Wage Payable 0.00 0.00 2210 Federal Income Tax W/H 0.00 0.00 2220 Social Security Tax W/H 0.00 0.00 2230 Medicare W/H 0.00 0.00 2240 Arkansas Income Tax W/H 0.00 0.00 I Next Police, Fire, Fire Marshall, Building Inspector, District Court and Engineer's Reports were presented for Next on the agenda was Miscellaneous and General Discussion. Alderman Barker said he would like to see something done about the Ricky Addition. He said a lot of houses were flooded out. Alderman Barker said that something had to done about the ditch, maybe dug out and widen channels. He said the Therma-Tru building was flooded also, but not real bad. The Mayor said there was no ditch big enough to handle this problem. He said water was so deep on the south side of the bridge, that it came above the four-(4)wheeler headlights. Alderman Barker asked for a survey to be done to see what they could do. City Inspector David Martin said that property is eight(8) feet below river level. Alderman Swaim said they need to get permission from the Corp of Engineers to do something. He said the beaver dams plug it up everywhere, he also said it would take 365 days of dozers working to keep it cleaned out. He said we need to survey all the way to Hollis Lake to see what we could do to help those people. There being no further business Alderman Swaim seconded by Alderman Taylor made a motion to adjourn. The Council followed with a unanimous vote. The meeting adjourned at 8:00 p.m. APPROVED: ATTESTED: MAYOR CITY CLERK-TREASURER MINUTES OF THE VAN BUREN, ARKANVSAN CITY COUNCIL MEETING HELD APRIL 15, 2002 The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, April 15, 2002, at City Hall. The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as their names were called: Alderman Swaim, Parker, Moore, Taylor and Barker. Alderman Pitchford was absent. City Attorney Candice Settle and City Clerk Barbie Curtis were also present. This made a total of eight(8)present. A quorum was declared. The Invocation was given by Reverend Dewight Townsend, Pastor of the Greater Pilgram Rest Baptist Church. Next the Mayor led the Pledge of Allegiance. The Mayor said he wanted to thank the Street, Fire, and Police Departments for everything they did in helping with heavy rains over the week-end. He said he appreciated all the volunteers that helped and also that Engineer Brad Baldwin should have every drainage problem figured out. On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on March 18, 2002. Alderman Swaim made a motion to approve the minutes. Alderman Parker seconded the motion. On roll call the following Council members voted aye: Alderman Swaim, Parker, Moore, Taylor, and Barker. The following voted nay: none. Next Mayor Riggs said he would like to open the meeting to the public on the annexation of the Diamond Center. The Mayor asked if there was any questions. Alderman Moore asked if the County was going to retain ownership. The Mayor said as of right now the County retains ownership and will until ownership changes. The Mayor asked if 1 there was further discussion. Terry Groover said that softball season started at the ball field in a few weeks. He said that if they do decide to annex the property into the City limits, he would encourage the emergency clause be added. Mr. Groover said simply because they need to have Police and Fire protection, he said because as of now it is in the County. He said there was always a question of who should provide these services. The Mayor asked if there was any further discussion. There was none. On the agenda next was an ORDINANCE ANNEXING CERTAIN LANDS THAT ARE COMPLETELY I SURROUNDED BY THE INCORPORATED CITY LIMITS OF THE CITY OF VAN BUREN; ' DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted: Ayes - Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the motion carried as there were five(5) ayes and(0)nays. Four votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance be placed on third and final reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the motion carried as there were five (5)ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. Alderman Barker asked if this included the business beside the cabinet shop or was it already in the City Limits. The other Council members said it was already in City limits. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded by Alderman Taylor to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the Ordinance passed as there were five(5) ayes and(0)nays. Four(4)votes being necessary for passage. Motion was then made by Alderman Taylor seconded by Alderman Moore, that the Emergency Clause be adopted which on roll call the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the motion carried as there were five(5) ayes and(0)nays. Four(4)votes being necessary for passage. The Mayor then declared the Ordinance duly passed and signed same in open Council, duly attested to by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 4-2002 5--1"_Qz`e, Soo. 2 ^ ti Zio400 sv"pma oc 2 . ai1iii!i1 t„ o � _d v a188112aytfIm-6-t g2g s �Ed g 'Qc .;q a�c o-a=,$ ,�5.2g .474$JE,28 cA . . ; .' ti4g.y Wr•S a+,, •` dcp d �n�V„�., C�'c $`mac ay.e 1w YmF-.'�L' -`i°aim l`r n r a Q�cam � Bw av'-x of°''c Q cam$—a �* t 1.1,: ' "` r I _ 1 - v m _of f5 _ .�- ,� `m' #'c c.� �m � v d�as _� v aro w dfu OZ:3 t3, m� g � T u ecd� dadto co,��acVSL c °' d 3.. a�w ss etggs v— d•' `am 5c4.1 Rihiliii 1`1go � ciI f+ ivil .$ . l `„ s. � � .'�di$ _�7u'� _�, � �A';iflh �' � �' ,E -ay '�i o � � �'Z' 3� �I_Ed-a=' . 00, I 11 ie'� s1.53. Lta81g ' 208>DJc II12hIiIII;+ '.. Alderman Swaim told Terry Groover the area that Ordinance 4-2002 was for was the four(4)acres on the backside and the next item would be the fifteen(15) acres on the front-side where the public was. City Attorney Candice Settle said she apologized for not getting a survey done. She said she was given a legal description. Alderman Swain said with that information there was nothing she could do about it. On the agenda next was to consider A RESOLUTION SETTING A PULIC HEARING FOR THE ANNEXATION OF CERTAIN LANDS COMPLETELY SURROUNDED BY THE INCORPORATED CITY LIMITS OF THE CITY OF VAN BUREN. The Clerk read the Resolution in its entirety. Alderman Taylor asked if they were not going to annex the road with the property. Mayor Riggs said he thought that one half of the road was already the City's. Alderman Swaim said the City paid to have it black topped. Alderman Taylor asked why the roadway was an exception. Alderman Swaim said he took it to mean containing the fifteen point three (15.3) acres more or less. City Attorney Candice Settle said that language is customary and becomes of interest because the City owns the public tight-of-way. Alderman Taylor asked if they were not annexing the right-of-way also. Alderman Swaim said it was dedicated to the City when they opened the lane. Attorney Settle said they were doing this for a private buyer accepting the City's tight as a public entity controlling the road. Attorney Settle said it doesn't matter if the City's accepting it because the City already has it. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-1-2002 CITY OF VAN BUREN,ARKANSAS'7 RESOLUTION NO. -1 -2002 A RESOLUTION SETTING A PUBLIC HEARING FOR THE ANNEXATION OF CERTAIN LANDS COMPLETELY SURROUNDED BY THE INCORPORATED CITY LIMITS OF THE CITY OF VAN BUREN. 1 WHEREAS, A.C.A.14-40-501—14-40-503 provides that unincorporated islands of land that have been completely surrounded by the incorporated limits of a municipality may be annexed by that municipality;and WHEREAS, the City of Van Buren desires to annex certain lands with the following legal description: Legal Description The North three/fourths of the West Half of the Northeast Quarter of the Northeast Quarter,Section 29,Township 9 North,Range 31 West,Crawford County,Arkansas,containing 15.13 acres,more or less,less and except public roads right-of-way and being subject to any easements of record. WHEREAS, the City of Van Buren intends to provide all necessary urban services, including fire and police protection,to the area. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS: f SECTION 1: That a Public Hearing is set for May 20,2002,at 7:00 P.M.,for public comment on said proposed Annexation. SECTION 2: That the City Clerk of Van Buren,Arkansas is hereby directed to give notice by publication one time at least fifteen(15)days prior to the date of i the public hearing in some newspaper published in Crawford County advising the property owners affected that on said date and time the Council will discuss said Petition. SECTION 3: That the City Clerk of Van Buren,Arkansas is hereby directed to notify all 1 property owners within the area by certified mail of their right to appear at I the public hearing. PASSED AND APPROVED THIS i Cj' DAY OF APRIL,2002. MAYONJO RIGGS �7� ATTESTED: e CITY CLERIC/TREASURER l 1 I On the agenda next was to consider A RESOLUTION SETTING A PUBLIC HEARING FOR THE ABANDONMENT OF AN ALLEY IN VISTA PLACE ADDITION IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-2-2002 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. U _at -2002 A RESOLUTION SETTING A PUBLIC HEARING FOR THE ABANDONMENT OF AN ALLEY IN VISTA PLACE ADDITION IN THE CITY OF VAN BUREN,ARKANSAS. WHEREAS, Mid-Ark Properties, Inc. and others have petitioned the City Council of Van Buren, to vacate and abandon a portion of the City's right-of-way along Block 1 lying between Lots 25-35,Block 1,Vista Place Addition and Lots 15-24,Block 1, Vista Place Addition,to the City of Van Buren,Arkansas. WHEREAS, The Petitioners own all the property adjoining those portions of the above described;and, WHEREAS, The City Council of Van Buren,Arkansas,acting under the authority of Arkansas Code Annotated, Section 14-301-301, has the authority to abandon streets and alleys. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS: I SECTION 1: That a Public Hearing is set for May 20, 2002, at 7:00 P.M., at which time said Petition shall be presented to the City Council and the Council will determine at that time whether such property should be abandoned as a street and that all abutting property owners and other persons directly interested have consented to such abandonment. SECTION 2: That the City Clerk of Van Buren, Arkansas is hereby directed to give notice by publication once a week for two weeks in some newspaper published in Crawford County advising the property owners affected that on said date and time the 1 Council will hear said Petition. PASSED AND APPROVED THIS 15 DAY OF APRIL,2002. I MA@R JO RIGGS 1 ATTESTED: 1 e)CtA.6:02--. et0/ - CITY CLERK\TREASURER On the agenda next was to consider A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO ADVERTISE FOR BIDS ON PROPERTY INSURANCE. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-3-2002 CITY OF VAN BUREN, ARKANSAS RESOLUTION NO. Li... 3 -2002 A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO ADVERTISE FOR BIDS ON PROPERTY INSURANCE. WHEREAS, The Mayor of Van Buren needs to advertise for bids on Property Insurance, which expires June 25, 2002: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: I SECTION 1: THAT the Mayor is authorized and directed to cause to be drafted a list of needed insurance. SECTION 2: THAT after said list is prepared and incorporated into a Notice To Bidders, the City Clerk is authorized and directed to advertise for bids for said insurance. I PASSED AND APPROVED THIS 15TH DAY OF APRIL , 2002 1 i i 1 3 m en )43-VIrelAYOkql I ATTESTED: -1_,aitikt.c. (110, CITY CLERK-TREASURER 1 On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES FOR ROADWAY AND WATERLINE IMPROVE- MENTS PROJECT ON MEYERS CIRCLE/COWDEN COURT. The Clerk read the Resolution in its entirety. Mayor Riggs said the Van Buren Municipal Utilities would be responsible for the pro-rated cost of the project. Alderman Taylor seconded by Alderman Swaim moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-4-2002 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 4 -LA -2002 A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES FOR ROADWAY AND WATERLINE IMPROVEMENTS PROJECT ON MEYERS CIRCLE/COWDEN COURT. WHEREAS, The City of Van Buren, Arkansas desires to make improvements on the roadway and waterline on Meyers Circle/Cowden Court and in order to commence the project the City is in need of engineering services for the development of plans and designs for said project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS: SECTION 1: The Mayor is authorized to enter into a contract with Hawkins- Weir Engineers, Inc. of Van Buren, Arkansas, to provide engineering services for the planning and design of the roadway and waterline improvements on Myers Circle/Cowden Court. Payment for such engineering services and reimbursable expenses shall not exceed$17,500.00. PASSED AND APPROVED THIS I 5411AY OF APRIL,2002. MAI'�R Jenn IGG ATTESTED: td-Lit-LL CITY CLERK/TREASURER On the agenda next was to consider A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) VEHICLES FOR THE STREET DEPARTMENT UNDER THE STATE CONTRACT. The Clerk read the Resolution in its entirety. Alderman Swaim asked why the Street Department would need a short wheelbase. He said they have a lot of items to haul and it looks like they would need a long wheelbase. Don Mullens, the Public Facilities Director and Street Superintendent said the long wheelbase truck was not easy to get around in, going in and out of the parking lot at the Complex. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor, and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-5-2002 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 4-- 5 -2002 A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) VEHICLES 1 FOR THE STREET DEPARTMENT UNDER THE STATE CONTRACT. WHEREAS, Under authority of A.C.A. Section 19-11-201, and following, and Resolution 2-2-1993, the City of Van Buren, Arkansas is authorized to purchase certain equipment including cars, under state procurement contracts and that such purchases are exempted from the requirements of competitive bidding; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,ARKANSAS: SECTION 1: The Mayor is authorized to enter into a purchasing agreement for one '/2 Ton 4x4 2002 Dodge Truck at $20,407.00 and one 3 Ton 4x4 2002 Dodge Truck at $22,489.36 for the Street Department under the state procurement subject to Resolution 2-2-1993. PASSED AND APPROVED THIS I`J DAY OF APRIL,2002. in MAYO .TO RIG S ATTESTED: LteiCiALAIL- &Zleiti CITY CLERK/TREASURER i i On the agenda next was to consider A RESOLUTION APPROVING REPLAT OF PARK RIDGE AT LEE CREEK, LOTS 105A, 106A, 107A, 108A AND 110A WITHIN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Taylor said the Resolution should show 110A instead of 109A. Alderman Taylor seconded by Alderman Swaim moved that the Resolution be adopted as amended. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-6-2002 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 1=1— () -2002 A RESOLUTION APPROVING REPLAT OF PARK RIDGE AT LEE CREEK, LOTS 105A, 106A, 107A, 108A AND 110A WITHIN THE CITY OF VAN BUREN, ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT subject to the assurances provided in the Sub-Division Regulations being executed to assure that all improvements are put in and that all requirements of the Planning Commission are met, the replat of Park Ridge at Lee Creek, Lots 105A, 106A, 107A, 108A and 110A,is approved. SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan and the City Clerk is authorized and directed to attest same upon the filing of the assurities mentioned above. PASSED AND APPROVED THIS 1 5 DAY OF APRIL,2002. fi IIII MAY OH '.GGS 1 IATTESTED: 1 00A-ituz ZW-441) CITY CLERK/TREASURER On the agenda next was to consider A RESOLUTION APPROVING REPLAT OF BENCOR ADDITION, LOT 1,WITHIN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-7-2002 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 4_ (7 -2002 A RESOLUTION APPROVING REPLAT OF BENCOR ADDITION, LOT 1, WITHIN THE CITY OF VAN BUREN,ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT subject to the assurances provided in the Sub-Division Regulations being executed to assure that all improvements are put in and that all requirements of the Planning Commission are met, the replat of Bencor Addition,Lot 1,is approved. SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan and the City Clerk is authorized and directed to attest same upon the filing of the assurities mentioned above. PASSED AND APPROVED THIS 15 DAY OF APRIL,2002. it M• YO'#O RIGGS —� ATTESTED: ‘.6aiLOA.LL e(4 CITY CLERKJTREASURER I 1 On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF EXECUTIVE PARK, LOTS 1 AND 2, WITHIN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay, none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-8-2002 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 4-g -2002 A RESOLUTION APPROVING FINAL PLAT OF EXECUTIVE PARK, LOTS 1 AND 2,WITHIN THE CITY OF VAN BUREN,ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT subject to the assurances provided in the Sub-Division Regulations being executed to assure that all improvements are put in and that all requirements of the Planning Commission are met, the final plat of Executive Park,Lots 1 and 2,is approved. SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan i and the City Clerk is authorized and directed to attest same upon 1 the filing of the assurities mentioned above. PASSED AND APPROVED THIS I DAY OF APRIL,2002. i i MAYOR4IO RIGGS 414 1 ATTESTED: 5 %61alliALL , 6,41L2 - CITY CLERK/TREASURER 1 1 i 1 On the agenda next was to consider A RESOLUTION APPROVING REPLAT OF WALMART SUB— DIVISION, LOT 2 INTO LOTS 2A AND 2B, WITHIN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Taylor said it appears on two (2) A, they are leaving an open space between the line and the street, a real short area. He asked if it was for a drainage ditch. Alderman Barker asked if Wal-Mart would own the ditch. City Inspector David Martin said that Wal-Mart owned the ditch because it was not purchased by the buyer. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-9-2002 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 4- `nn1 -2002 A RESOLUTION APPROVING REPLAT OF WALMART SUBDIVISION,LOT 2 INTO LOTS 2A AND 2B,WITHIN THE CITY OF VAN BUREN,ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT subject to the assurances provided in the Sub-Division Regulations being executed to assure that all improvements are put in and that all requirements of the Planning Commission are met, the replat of Walmart Subdivision, Lot 2 into Lots 2A and 2B, is approved. SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan and the City Clerk is authorized and directed to attest same upon the filing of the assurities mentioned above. PASSED AND APPROVED THIS IS DAY OF APRIL,2002. 1! I 1 MAYOR- OHl(RIGGS 4 ATTESTED: gt.tA )' CITY CLERK/TREASURER j On the agenda next was an ORDINANCE REVISING THE BUDGET FOR THE YEAR 2002 BY AUTHORIZING FUNDS TO BE ALLOCATED TO THE VAN BUREN PUBLIC FACITITIES BOARD. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted: Ayes - Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the motion carried as there were five (5) ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance be placed on third and final reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the motion carried as there were five(5) ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. Alderman Taylor asked about the Ordinance being annually. Attorney Candice Settle said that it was based on the budget they had last year saying it was for three(3)years. City Attorney Settle said this was only budgeting for one (1)year. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded by Alderman Moore to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the Ordinance passed as there were five (5)ayes and(0)nays. Four(4)votes being necessary for passage. THE ORDINANCE WAS GIVEN NUMBER 5-2002 —� vt . I ='-'1 f. F ti d c N N V 1 Eli ti I . tudm�, � c a�� � roo:te,� ' +,.�$ : a�Eda��';� ..=°'o� - O, Y>N��a. . >� a & OLlj act 22.gfE' m Emf...•R LLc wE•EY� F. ,,,eva. ovaE.. wa > a oi8m W;, z= dm-F+•«9 o S m-� 4 oa 1 E iilliJ � -gi0�„ o� d, ., weQak gg gyektg32 reih r_ ca • g� sv Fn Ti'-d on�i dots � ., wfTytQ, . cw IJ za ells. N -s C7 Elms > iSz�^'ca ac,t$ s a�.�+`�s` °° 4' .121 `��f! , E°'�c� � 1taO Y +enc z_-�O«.•i3T Q., tr _ic��_�,, z-�$z > v,..o tom- t+. tom.. tv Ev �m- a��� �.i o m �„o O`4Znmg E: g;i i c atia;T y °'$a W!E Egilw c 'e� a 03�izc~jIg.g..B1PK:v;miQ g:i t' v�_O oe W E..t++�otcv u'.=.> �a s-oEDx;: o P"uto arFomoaW.o� 510.71E>?aWmi»(23tce3E3aav>EE •u.Erin.n.'..na3cnnwwg3m'd�a$�ynz0c»tn.cmLorf. �SaFw QoSc)aw< On the agenda next was an ORDINANCE AMENDING ORDINANCE NO. 21- 1998 OF THE CITY OF VAN BUREN ESTABLISHING A UTILITY ASSISTANCE PROGRAM. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted: Ayes - Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the motion carried as there were five(5) ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance be placed on third and final reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the motion carried as there were five(5)ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. Alderman Barker said he had two(2)things to ask. He said in section three (3)item C the Ordinance says that participants have to keep their bill current and if they move to another location, they may not be able to keep their bills current and they could become ineligible. Alderman Barker said he thought they would loose everybody they put on this program because of that clause. Alderman Barker said the other thing was whether or not this would cover widows with a 1%income or would Social Security knock them out of the program. Alderman Taylor said that Social Security shouldn't run that high. Alderman Swaim also said Social Security wouldn't run that high. Mayor Riggs asked if they had to have the application in by the end of this month and if so would that deadline be pushing the Water Department. Jeanie Parker with the Water Department said they were hoping to have the application ready by the next billing cycle, she said that would give them two (2)weeks. Alderman Barker asked it that was for renewal or can they apply any time of the year. Jeannie said that renewal was at this time and they can apply any time. Alderman Taylor said the other question was in section 3 B it says his or her federal and state income tax return, he asked why it couldn't be federal or state. Jeanie Parker said they should match up the dollars. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and ,.e,.—.1..a k.., Al.lo«r..., D,rlrar to atinnt Chi. Clrr11n2nr.1? CM the Clerk's calling the roll. the followins vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor and Barker. The Mayor declared the Ordinance passed as there were five (5) ayes and(0)nays. Four(4)votes being necessary for passage. Alderman Taylor said this Ordinance does not go into effect for thirty(30) days, he asked if they needed an emergency clause. Alderman Taylor said it would continue in effect until they get the forms out to everyone. Everyone that is already on the program will get a letter telling them what they need to do to continue. Alderman Taylor said April 30 was going to be an imaginary deadline. Alderman Swaim said by the time they get the letter and get in returned it would be around the 30m. Alderman Swaim said it would terminate each year on April 301 . THE ORDINANCE WAS GIVEN NUMBER 6-2002 'ignoimommillSection 3. The forms for application shall be ,iii LEGALS approved in advance IV Van Buren Municipal CJI` ZV 1 Utilities.The Van Burern Municipal Utilities man- ager or his desighated f agent shall confirm or CITY.OF VAN BUREN reject all such determinations of eligibility for the ORDINANCE NO.6 program. - l AN ORQINANCE AMENDING ORDINANCE NO.21- SECTION 5:Any person whose eligibility for the 1998 OF THE CITYI)F VAN BUREN ESTABLISHING A program is denied Miall be notified in writing. UTILITY Such persons Shall have a period of ten(10)days ASSISTANCE PROGRAM to request in writing further viewing before the BE IT ORDAINED AND ENACTED BY THE CITY COUN- Utilities Commission.At such time the applicant CIL OF THE CITY OF VAN BUREN, ARKANSAS, shall be entitled to present any desired informa-. THAT: tion regarding the eligibility question SECTION 1:There is hereby established a utility SECTION 6. The following income table will be assistance program entitled "Project Concern" adopted by the department and will be reviewed :hereinafter referred to as"the program".' and adjusted if necessary every two years. If SECTION 2: The program is available to applicant qualifies for the program,the following all persons who use utility services for residential discounts will be applied to their utility bill. purposes solely. Meter Base Charge 59% $2.38 Section 3:The following eligibility requirements Unit Charge up 5,000 gallons 50% 1.30 must be met,in addition to the requirements in Sewer Base charge 40% 3.53 Section 2 above,in order to participate in the pro- Sanitation charge - 25% 7.64 gram. Size of Family Income A.The applicant's utility account must be in the applicant's legal name. One Person 13,700 B.Applicants applying for the program must fur- Two Person 15,650 nish the department a current copy of his or hers Three persons 17,600 federal and state tax return. If applicant is not 'Four Persons 19,500' required to file a tax return then they will be Five Persons 21,100 required to sign an affidavit stating all income I Six persons 22,700 and the source of that income.The applicant will be required to furnish the department this infor- Seven Persons 24.250 1 mation by April 30th of each year.If the depart- Eight Persons 25,800 ment isn't furnished this information by April This ordinances adopted this 15th day of April, 30th,then the applicant will be terminated from 2002 • the program. - APPROVED: C.The applicant will be required to keep their util- ity bill current,failure to do so shall cause the JOHN RIGGS applicant to be ineligible for the program. ATTEST:Barbie Curtis SECTION 4:Customers who have been approved City Clerk to participate in the program who move from one Published in the April 17,'2002 issue of the Press address to anothermustiapply for continued par- Argus Courier ticipation in the program prior to moving to the . new address. EaCh,application shall meet all requirements established in Section 2 and 3.All 1 customers wishing to receive continuing assis- tance shall meet all requirements established in 1 11 Next on the agenda was to consider a RESOLUTION FOR THE CITY OF VAN BUREN TO PARTICIPATE IN THE HAZARD MITIGATION GRANT PROGRAM. The Clerk read the Resolution in its entirety. Alderman Barker asked what this was for. City Engineer Brad Baldwin said there was hazard mitigation money available through the Department of Emergency Management. Engineer Baldwin said they had submitted a notice of intent to them. He said they were going to pursue hazard mitigation funds for drainage projects. Brad said they notified Western Arkansas Planning that all their mitigation money may be obligated. Brad said they requested the authorization to file a grant application. Alderman Barker asked if they had any specific periods. Brad said they had some grant money based on anecdotal data. He said they have little or no specific drainage data in some of the areas. Brad said that some of the areas they had planned to do drainage work on were doing a lot better. Brad said A there were some areas that were not on the radar screen. Brad said they tend to be smaller projects and this was fashioned to allow us to identify several small areas throughout the city. He said the other thing he needed to mention was that some of the drainage problems seem to have shifted. He said they haven't physically shifted but their priority had been shifted. He said they had to evaluate whether they would meet the cost benefit ratios for those areas. Brad said they still have to work with the cost ratios. Mayor Riggs said it looks like we have enough area that we should meet that qualification. Engineer Baldwin said we have to figure how much loss there was in this particular area compared to the cost of that improvement. He said that is what they will have to weigh out. He said that Western Arkansas Planning suggested that we bring this to everyone's attention and make everyone aware of it, just too preserve the option to apply. He said they might find out that we don't have many areas that qualify for mitigation funds. Mayor Riggs asked if they still had to put the application in. Engineer Baldwin said they have to submit the application and the cost benefit data with it. He said they thought it was worth coming to the Mayor and Council to ask for permission. Alderman Swaim seconded by Alderman Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4-10-2002 CITY OF VAN BUREN, ARKANSAS RESOLUTION 4- 1 0 WHEREAS,the Arkansas Department of Emergency Management has extended an invitation to the City of Van Buren to participate in the Hazard Mitigation Grant Program; and WHEREAS,the City of Van Buren is in need of additional drainage work at several locations throughout the city;and WHEREAS,the City of Van Buren recognizes the need for assistance in administering the grant in compliance with the Arkansas Department of Emergency Management regulations and State and Federal statutes; 1 NOW,THEREFORE,BE IT RESOLVED,that the Mayor of Van Buren is I authorized to submit an application to the Arkansas Department of Emergency Management,on behalf of the City of Van Buren,and to expend funds to construct 1 additional drainage construction at the designated locations,if the grant is awarded. The City Council hereby authorizes the Mayor to enter into an Administrative Services Contract with the Western Arkansas Planning and Development District,Inc.,for the purposes of properly administering the grant,if awarded. �� ADOPTED this I 5 day of 1' T 2002 I APPROVED: John Riggc�sRVIa .f Van B aZi i ATTEST: City Clerk On the agenda next was to considered an appointment to Boards and Commissions. The Van Buren Historic Commission recommended Kathryn Harter to be considered to replace Willis Campbell, who resigned. Alderman Parker seconded by Alderman Swaim made a motion to accept their recommendation. The Council followed with a unanimous vote. Next on the agenda was the Treasurer's Report. Motion was made by Alderman Moore and seconded by Alderman Swaim to appropriate the sum of$1,039,848.98 to pay expenses and salaries for March 2002, presented by the City Clerk Treasurer. The Council followed with a unanimous vote. 5-10-200209:46 AM 510e7 60,554.79 *CITY OF VAN B U R E N PAGE: 1 ktbra�y 1/ 11954'(10 * TRIAL BALANCE K 0' 2,955•30 955S0 AS OF APRIL 30TH, 2002 004 10 -General Fund 914,594•66 T ... MONTH TO DATE ••• "` YEAR TO DATE •.. ACCT# ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS ASSETS 1000 Petty Cash 0.00 200.00 1020 Cash in Bank 111,239.86 321,778.95 1020.10 Cash in Bank - Sales Tax City 0.00 0.00 ' 1020.18 Cash in Bank - PD Co Tax 161,326.41 56,897.81 1020.19 Cash in Bank - FD Co Tax 177,234.15 19,892.55 1020.27 Cash in Bank - Levee 0.00 57.17 1020.31 Cash in Bank - Parks &Rec 5,222.85 7,267.09 1020.51 Cash in Bank - Cemetery 282.45 7,196.32 1 1020.91 Cash in Bank - Cap Imp 85,431.71 972,144.50 1040 Investments 0.00 0.00 $ 1040.10 Investments - Sales Tax City 0.00 0.00 $ 1040.18 Investments - PD Co Tax 0.00 0.00 1040.19 Investments - FD Co Tax 0.00 0.00 1040.27 Investments - Levee 0.00 0.00 1040.31 Investments - Parks &Rea 0.00 0.00 1040.51 Investments - Cemetery 0.00 . 48,000.00 1040.91 Investments - Cap Imp 0.00 600,000.00 1050 Fixed Assets 0.00 D.00 1051 Accumulated Depreciation 0.00 0.00 1504 Due from Payroll 0.00 0.00 1 1505 Due From Other Funds 0.00 0.00 1 1520 Due from Street Fund 0.00 0.00 1540 Due From Library Fund 0.00 0.00 LIABILITIES AND FUND BALANCE 1:: 2000 Accounts Payable 2,035.93 0.00 2010 Municipal Health Ins. Payable 5.00 0.00 2030 Colonial Life Payable 0.00 0.00 2040 LOPFI Payable 0.00 0.00 2050 National Foundation Life Ins. 0.00 42.08 2080 Conseco Payable 0.00 0.00 2090 New York Life Ins. Payable 0.00 0.00 i 2100 Life Ins. of Georgia Payable 0.00 0.00 2130 Garnishments Payable 0.00 0.00 1 2135 R. Allen Trust #502355610 0.00 0.00 2140 United Way Payable 0.00 0.00 2150 Parka &Rec. P.O.D. 5.00 15.00 i. 2160 Pre-Paid Legal Service. 0.00 0.00 2170 F.O.P. 0.00 0.00 2175 Van Buren Fire Fighters Union 0.00 0.00 2176 Van Buren Firemen Contribution 0.00 0.00 2200 Wage Payable 0.00 0.00 2210 Federal Income Tax W/H 0.00 0.00 2220 Social Security Tax W/H 0.00 0.00 y 2230 Medicare W/H 0.00 0.00 i2240 Arkansas Income Tax W/H 0.00 0.00 1 Next Police, Fire, Fire Marshall, Building Inspector, District Court and Engineer's Reports were presented for Next on the agenda was Miscellaneous and General Discussion. Alderman Barker said he would like to see something done about the Ricky Addition. He said a lot of houses were flooded out. Alderman Barker said that something had to done about the ditch, maybe dug out and widen channels. He said the Therma-Tru building was flooded also, but not real bad. The Mayor said there was no ditch big enough to handle this problem. He said water was so deep on the south side of the bridge, that it came above the four-(4)wheeler headlights. Alderman Barker asked for a survey to be done to see what they could do. City Inspector David Martin said that property is eight(8) feet below river level. Alderman Swaim said they need to get permission from the Corp of Engineers to do something. He said the beaver dams plug it up everywhere, he also said it would take 365 days of dozers working to keep it cleaned out. He said we need to survey all the way to Hollis Lake to see what we could do to help those people. There being no further business Alderman Swaim seconded by Alderman Taylor made a motion to adjourn. The Council followed with a unanimous vote. The meeting adjourned at 8:00 p.m. APPROVED: ATTESTED: - MAYOR CITY CLERK-TREASURER