02 February 2002 Regular MINUTES OF -TlfE VAN BEREN, ARK:\\SAS
CITY COUNCIL MEETING HELD FEBRUARY 25, 2002
he ity Council of the City of V
TCan Buren. Arkansas met at 7:00 p.m.. Monday. Febraun 25. 2002 at City Hall.
i he meeting 10 as called to order by y favor Riggs, presiding Officer. On roll call the f>llowing members ansv Bred
as their names were called: .-Aderman Swaim, Parker. Moore. Taylor. Pitchford and Darker. (its ,-\.homey Candice
Settle and City Clerk Barbie Curti:, were alp(; p1'esc'ili. This inade a tot_l' r riiri :Jr, lyl:'-_`ii . r .. i',lin N. a!-, iL.'CLIi::ll.
The Invocation vas given by ,Arkansas Razorback Kenn\ Sandlot.
Next the \is or !ed the fled c of \.lie lame.
>c:sa on t 1C a `ciiva 1v as the State of the city Repot t v hicit took a ti)!ai (if t\\cniv-t\';0 (») ark *e .
'CITY OFFICERS ^ j' -�\ _v.- - Th /"'` ,^,� -
1 I r.
BARBIE CURTIS ,`1 r -! l"'1( '<--- C -
City Clerk-Treasurer _ �' (' ( T�-1
• ,-4--v it �' `i.� r
CANDICE SETTLE - ` t a v7--.---", - / •J
City Attorney //- t( 'r - __ ,_� '.›Te-
..,,--
1 .Tk i mr � y 9
STEVEN PEER "a' r - Ir _ VAN!WREN
ti.:"I.
-r .
Municipal Judge !! -CAROL RAY .. - I_ -�,; ,� g ,),r- - _ S'':..{
Court Clerk - .. .- - = __ 02----"_-___ - - -.
-- --- _ --�� _ - ,ter
VIVIAN MITCHELL ---- - -`- ___ -- -- - _
Administrative Assistant
to the Mayor
Alderman Ltkg a f Van Buren, .1 rhanens
JIM BARKER
DAVID MOORE JOHN RIGGS,Mayor
DONNA PARKER
MIKE PITCHFORD 1003 Broadway•Van Buren,Arkansas 72956
BILL SWAIM (501)474-1541 Fax:(501)471-5010
BILL TAYLOR
STATE OF THE CITY
FEBRUARY, 2002
Terrorist attacks, fear of not knowing the future of our country, and the loss of
a friend and brother are tragedies that will be remembered in 2001. With the
terrorist attack in New York City on September 11, America has for the first time
i in her history had uncertainty and questions about her unknowing future.
On April 3, 2001, my friend, brother and Chief of the Van Buren Police Department,
Mason Childers, passed away. We will miss his friendship and our community lost
a true leader. Even though we have gone through these troubled and disheartening
times, our city continues to grow and prosper as we continue to plan for our future.
As we begin this report our Revenues for 2001 included interest income totalling
$53,998.39 with City Sales Tax proceeds totalling $2,732,499.75 and $1,518,488.45
County Sales Tax proceeds for a total of $4,250,988.20. Additional revenues were
as follows: Franchise Tax - $989,831.27; Privilege Licenses - $142,743.50;
Inspection Fees - $109,005.76; District Court Fines - $419,753.06. The 2001 Budget
was $9,203,707.96 with carry overs of $1,874,581.17 from 2000 and expenditures
totalling $8,222,003.43.
Our decennial Census count was short of what we anticipated, although we did
increase our population by 1,526, since our special census count in 1995, from
17,460 to the current 18,986, which has a major impact on our turnback revenue.
Thanks to the many volunteers and organizations, Van Buren was once again chosen
as one of the twelve Volunteer Communities of the Year. Our 2001 volunteers
numbered 9,515 from 97 various groups donating 325,227 hours which helped meet the
needs of many individuals and families in our community. Thank you, volunteers,
for the care and concern you bring to Van Buren. You Do Make A Difference!
I would like to say a special thank you to the Old Town Merchants Association who
are responsible for bringing thousands of visitors to our town with events as Old
Timer's Days, Fall Festival, Halloween on Main Street, and Living Windows, to name
a few. These events generate thousands of dollars being spent in Van Buren which
r; �",'Ilse
PROGRESS IS a t1;/1,g9 OUR PROJECT
9
CITY OFFICERS / ^ S - -L,N. - -, ' --'• ,
BARBIE CURTIS ,_\• / _�. ��
City Clerk-Treasurer - -� ->- :�'" l T>_�I -
CANDICE SETTLE 4" % v i• �Jr ."�* `' 1, r • .1 ,,
City Attorney 1 .- v '- — '
STEVEN PEER .....):11 `- ' =`.1 ,ta ' i IIT, _.-• .-1' ,.---r-
•.� - 4 ,----o"-----. -2 �-l
Municipal JudgeVAN eurceN
ii . MUHICIIAL COMPLEX
(J_/ ,
•
CAROL RAY _ ! --41r11.111�$,i • 1''1 i_ _- i' F
Court Clerk
VIVIAN MITCHELL `-'— _�—_ _ _
Administrative Assistant
to the Mayor �y}� Buren, jam��(h�yy�
Alderman CA of m Bu en, .J. µJL1ansas
JIM BARKER
DAVID MOORE JOHN RIGGS, Mayor
DONNA PARKER
MIKE PITCHFORD 1003 Broadway•Van Buren,Arkansas 72956
BILL SWAIM (501)474-1541 Fax: (501) 471-5010
BILL TAYLOR
STATE OF THE CITY
FEBRUARY, 2002
Terrorist attacks, fear of not knowing the future of our country, and the loss of
a friend and brother are tragedies that will be remembered in 2001. With the
terrorist attack in New York City on September 11, America has for the first time
in her history had uncertainty and questions about her unknowing future.
On April 3, 2001, my friend, brother and Chief of the Van Buren Police Department,
Mason Childers, passed away. We will miss his friendship and our community lost
a true leader. Even though we have gone through these troubled and disheartening
times, our city continues to grow and prosper as we continue to plan for our future.
As we begin this report our Revenues for 2001 included interest income totalling
$53,998.39 with City Sales Tax proceeds totalling $2,732,499.75 and $1,518,488.45
County Sales Tax proceeds for a total of $4,250,988.20. Additional revenues were
as follows: Franchise Tax - $989,831.27; Privilege Licenses - $142,743.50;
Inspection Fees - $109,005.76; District Court Fines - $419,753.06. The 2001 Budget
was $9,203,707.96 with carry overs of $1,874,581.17 from 2000 and expenditures
totalling $8,222,003.43.
Our decennial Census count was short of what we anticipated, although we did
increase our population by 1,526, since our special census count in 1995, from
17,460 to the current 18,986, which has a major impact on our turnback revenue.
Thanks to the many volunteers and organizations, Van Buren was once again chosen
as one of the twelve Volunteer Communities of the Year. Our 2001 volunteers
numbered 9,515 from 97 various groups donating 325,227 hours which helped meet the
needs of many individuals and families in our community. Thank you, volunteers,
for the care and concern you bring to Van Buren. You Do Make A Difference!
I would like to say a special thank you to the Old Town Merchants Association who
are responsible for bringing thousands of visitors to our town with events as Old
Timer's Days, Fall Festival, Halloween on Main Street, and Living Windows, to name
a few. These events generate thousands of dollars being spent in Van Buren which
PROGRESS IS :". 411m� '&, OUR PROJECT
p.,� e
\�NSAS
•
STATE OF THE CITY
PAGE 2
boosts our economy. Thank you for the many hours of planning and hard work you
volunteer to boast and promote downtown and our community.
Tourism continues to increase with Hospitality Tax Receipts generating $279,748 in
2001 as compared with $260,476 in 2000. This represents a 7.4% increase in Tax
receipts. We received 4,000 requests for brouchures. Most of these requests were
a result of our print and TV advertising. Our Van Buren web site averaged 4,300
visitor sessions per month. Van Buren has a total of 7 billboards along 1-40,
Muskogee Turnpike, and Highways 71-North and South. Total train passengers for both
the Springdale and Van Buren excursions were 26,000. In 2001, there were 19 Station
Masters volunteering for the Chamber of Commerce. They donated a total of 1,300
hours, answered over 1,800 calls coming in on our 1-800 number and greeted some
34,000 guests at our visitor's center. In 2001 we had visitors from Belgium,
Germany, England, France, Switzerland, Australia, Phillipines, Canada, Mexico,
Spain, Taiwan and the Panama Republic.
The King Opera House was the venue for fifty-five events during 2001. These events
included theatrical productions, national touring companies, concerts, pageants,
fund raisers and tours to name a few. The "Family & Children's Theater Series" was
a success and brought four productions which were all well attended and generated
a profit. Live theater events increased in 2001 with the move of the Young Actors
Guild's homebase from Fort Smith to the KOH. They produced three successful shows
and made theater classes available to students. Major improvements included a new
theatrical lighting system, repairs to the roof, installation of solid oak exterior
doors, painting the exterior of the building, and installation of velvet curtains.
Leadership Crawford County, a leadership development program, is now in its third
year and going strong. The program is a result of the Van Buren 2010 Vision Fair
held February, 1998. Through the process, it became apparent that our community
had no formal program for leadership development, so a group of volunteers formed
a Leadership Study Action Team and created Leadership Crawford County. This years
class includes nineteen members, the first class graduated nineteen persons, and
the second class twenty-three. The goal of Leadership Crawford County is to create
an awareness program that will educate and challenge potential leaders to the needs
and opportunities in Crawford County and teach them the skills necessary to make
a difference. Last Fall members of the Millennium Class and the class of 2001
formed an alumni association. The group meets quarterly and their focus is to keep
aware of needs in the community and see if there is an opportunity for them to make
a difference.
Although there are some signs of an economic slowdown, Van Buren continued its
prosperous and positive growth pattern during 2001 as reported by the Chamber.
Farmer's Co-Op built a 45,000 square foot warehouse building, valued at $960,000.
There were a total of 1,066 businesses purchasing privilege licenses from the City
Clerk's Office, 216 of which were new businesses. While signs of an economic
slowdown are there, Van Buren's industries remain strong. More than ever before,
we must take care of what we have. With the assistance and advice of consulting
firm Don Breazeal and Associates, the Van Buren Public Facilities Board has
established a strategic public/private partnership with Five Rivers Distribution
for the development of a truck/rail transfer facility. This facility will be just
•
STATE OF THE CITY
PAGE 3
the second intermodal ramp in the entire state, and the only one in Western Arkansas
and Eastern Oklahoma. Five Rivers has already invested more than $1 million in
warehouse facilities in the Crawford County Industrial Park. With their purchase of
the former chip mill property on the Arkansas River, Five Rivers will invest another
$3 million to construct a covered dock/warehouse terminal, with two heavy cranes, on
that property. In effect, that will be the "port" component of Van Buren's
intermodal operation. While this effort will accomplish the City's goal of
establishing intermodal service at Van Buren, the Public Facilities Board will
continue to pursue funding for the construction of a much larger intermodal facility
in the next 3-5 years which will give Van Buren a major economical boost.
In 2001, a group of citizens re-organized and made a second attempt to having Van
Buren join the other 17 Arkansas cities that have been accepted into the Arkansas
Main Street Program. The application involved extensive research into the downtown
area's demographics and trends; examining how participation in the program could
benefit the downtown area and Van Buren as a whole; and soliciting both community
and financial support for the program. The AR Main Street Program focuses on four
points: design, organization, promotion and economic restructuring. It has proven
very successful in other Arkansas towns. Van Buren received notice in late-December
that we were the only city accepted into the program for 2002. The local Board will
hire a Director and will receive training from the state program for the Director,
the Board and any interested parties. Collection of first year pledges began in
January.
2001 began with the Fire Department continuing their efforts to prepare for the
city's ISO Inspection. The hard work has paid off as the city's rating has gone
from a Class 5 to a Class 3 which will have a very positive impact on our fire
insurance rates. Additional equipment consisted of purchasing more safety equipment
for firefighters and a new Pierce fire truck to better enable the department to
provide the best service possible to our citizens. Also, placed into service was a
Therma Imaging Camera purchased with 100% donations by local businesses, citizens
and Central Middle School. This camera enables firefighters to see through smoke
and aid in the rescue of fire victims. A new staff position of Public Information
Officer was added to better assist the department in communications with the media
and the community. In 2001, the department responded to 339 fire calls and 644
first responder calls in which at least two lives were saved where victims were
revived with an AED and CPR technique performed by our first responding officers.
The Fire Marshal's Office had 152 inspections, 57 complaints, and investigated 19
fires, presented fire prevention programs at many schools and major events, teach-
ing children and adults to practice fire safety. We all have images of the New York
City tragedies and our citizens once again stepped up with unselfish kindness and
helped the fire and police departments to send more than $30,000 to the victims of
9/11. The department continues to provide community services, such as the Halloween
Spook House, with 750 visitors attending, and our annual MDA Drive where once again
the Van Buren Fire Department raised $12,741.87 to claim the first place title in
the State of Arkansas.
After the death of Mason Childers, who had served the Police Department for 18
years, Captain Kenny Bell was promoted to succeed him a Chief of Police. Kenny has
served the Department for seventeen years and has done an outstanding job of
stepping in to fill this vacancy. The Police Department received a grant to hire
two additional School Resource Officers, which will give the department a total of
STATE OF THE CITY
PAGE 4
five officers. These SRO officers made 130 school presentations throughout the
year. The STEP grant (Selective Traffic Enforcement Program) issued 982 seatbelt
and child restraint citations, arrested 118 drunk drivers and handed out over 300
free car seats. The Animal Control Adoption Program adopted out 211 animals and
received 4,278 calls for service. Our Code Enforcement Department received 1,410
calls of which 398 were clean-up notices. The Crawford County Prosecutor's Office
purchased another narcotic detecting K-9 for the department. We put three in-car
video cameras in patrol units and plan to add three more cameras next year. The
Bike Patrol officers assisted in starting five new neighborhood watch programs.
Explorers, totalling 8, worked 1,800 volunteer hours during 2001 with such projects
as the Safety Fair, Shop With A Cop, both downtown Festivals and both Junior High
School football and basketball games. The department seized five methamphetamine
labs, 540 pounds of marijuana, 15 pounds of methamphetamine and 6 pounds of cocaine
for a total street value worth over $800,000.00. The department trained for a total
of 4,054 hours and the Reserve Officers worked 1,140 hours. The department received
15,415 calls for service with 3,146 of those calls coming through the 911 system.
The department took 7,442 reports, served 2,178 warrants, issued 3,704 citations
and gave 8,527 warnings.
January found our Street Department continuing to recover from the December ice
storm debris removal with assistance coming from the State OES and FEMA. One major
result of the ice storm was the landslide at Lake Cap Bedell which crushed a sewer
main and damaged the pavilion and boardwalk. Repairs are completed and we are in
the process of obtaining funding for this project. 3.4 miles of street will be
overlaid with the completion of the Phase V Street Project. Items purchased during
this past year include a melter applicator (crack-sealer) which will be of great
value to the city in keeping up our street maintenance. In certain situations this
will help to save 3 to 5 years of life to the street depending upon the condition
of the street. With the long list of streets needing attention, many streets have
already been sealed saving any immediate overlay projects. The leaf loader we
purchased will not only improve the appearance of our streets but will also benefit
drainage problems created by falling leaves. Also purchased was a 1997 Ford diesel
lift truck to aid in the changing of traffic signals, trimming limbs, and putting
up Christmas decorations. The contract was let in November for new traffic signal
intersection up-grades at Highways 64 and 162 funded 100% by the State. The city
once again utilized the use of community service workers with our department for
a total of 8,826 man hours.
The Building Department showed a slight decrease in overall new construction with
residential building down from 133 in 2000 to 110 in 2001 with a construction value
of $12,386,100. Commercial building permits dropped from 22 in 2000 to 21 in 2001
with a construction value of $6,008.946. We saw a remodel of Cloverleaf Plaza, the
completion of the new warehouse at Allen Canning, the start of Hope's Creek Retire-
ment Center, several commercial businesses, and residential growth in Oliver Springs
Heights, Parkridge and the completion of Peaceful Valley. Of the $110,005.76
deposited, $17,166.69 went to the sidewalk fund and $3,487.23 went to the Arkansas
Construction Industry Education Act.
In May of 2001 the City added an Engineer to its staff to provide in-house technical
support of our many public works and planning projects. Also in May the Building
Department, with support from the City Engineer, began formal plan review for
ti •
STATE OF THE CITY
PAGE 5
building permits and subdivisions. We have begun to design and bid smaller projects
in-house with construction of the first project to begin in January, 2002. During
the six months ending 12/31/01, we have documented cost savings of $53,000 as a
result of having an in-house engineering capability. We hope to expand the number
and scope of projects that can be designed and supervised by the city staff during
2002. In addition to quantifiable cost saving, the City Engineer has provided
technical and planning assistance to the city's staff and commissions. The Planning
Commission with support from the Building Department and the City Engineer has
worked to create a set of digital planning maps and updated subdivision construction
standards. This work will continue into 2002 to bring current, comprehensive,
planning regulations to the City Council for their consideration. The Planning
Commission hopes to have all of the planning regulations available on a new city
website. The Van Buren High School EAST lab students are helping the city create a
Van Buren website. We hope that the site is on-line in 2002 and that it will
provide a wealth of information that is easily accessible by our citizens. The City
Engineer has developed a multi-year, capital improvements worksheet that will allow
us to project capital funding to prioritize and schedule capital improvement
projects. In 2002 the City Engineering function will become a separate department
to allow budgeting and cost tracking of in-house technical support, capital project
design and construction supervision.
The Field of Dreams hosted our third Babe Ruth Southwest Regional Tournament in
2001. This tournament was for twelve-year olds with a host parent program, which
now qualifies us to host a Babe Ruth World Series in the future. We also completed
the asphalt work at the facility largely due to a very generous contribution from
the estate of Charlie Graves. Our seventh field was completed in 2001 which will
accommodate thirteen through eighteen year old players.
Once again a special thank you is in order to the ones who have made that commit-
ment to "Protect and Serve" the residents of our community which include Chief Kenny
Bell, Chief Teasie Harris, Don Mullens, Alan Swaim, David Martin, Brad Baldwin, my
Assistant Vivian Mitchell and the many loyal and dedicated employees as well as our
elected leadership City Clerk-Treasurer Barbie Curtis, City Attorney Candice Settle,
District Judge Steve Peer and City Council members Bill Swaim, David Moore, Donna
Parker: Mike Pitchford, Bill Taylor and Jim Barker.
Thank you to the many residents of Van Buren for allowing me to serve you as Mayor
since 1995. As we continue to grow and prosper as a city, my prayer and hope is
that as we continue to work together and plan for our future, we can provide job
opportunities for our children and our grandchildren as well as offering a higher
quality of life.
I once again close this report by asking you for your continued prayers as I seek
God's direction and wisdom leaving the final decisions in His hands, knowing if we
truly commit our work to the Lord, we will succeed.
Respectfully Submitted,
•
E;Th
JO RIGG , MAY R
On the auenda IlC::i, \11\"or :lames asi.ed to adopt the innutc,, of the Council \Ieetuli on Januar\ 2S, 2002.
Alderman Swaim macle a motion to anprov e the minutes. .Alderman Pitchford seconded the motion. On1.011 call the
follo«ing Council 1n ;m bers voted aye: :A1d<rman S«slim. Parker. A loo:.e. Taylor. Pitchford and Barker. The
following voted none.
On the aL7enda next was a RESOLUTION SE1'T1NG A PI-I3LIC HEARING FOR. TTTE ,k_.NNEXATION OF
CERTAIN LA DS COMPLETELY S['RROI'NMI) 131 TUE 'INCORPORATED ('FEY I,I1II1'S OF' THE
CITY OF VAN 13I-REN. The Clerk read the RY^< elution in its entirety. .Alderman Swaim seconded by .Uderman
Taylor moved that the Resolution be adopted. 1 he question was put by :Mayor Riggs on the adoption of the motion
and the roll being called. the following;voted aye: .\lderman Swaim. Parker. Moore. Taylor. Pitchford and Barker.
And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and simed the Resolution. which was attested by the City
Clerk and impressed with the seal of the Citi.
THE RESOLUTION WAS GIVEN THE NI:1113ER 2-1-2002
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 02— / -2002
A RESOLUTION SETTING A PUBLIC HEARING FOR THE ANNEXATION OF
CERTAIN LANDS COMPLETELY SURROUNDED BY THE INCORPORATED CITY
LIMITS OF THE CITY OF VAN BUREN.
WHEREAS, A.C.A. 14-40-501—14-40-503 provides that unincorporated islands of land
that have been completely surrounded by the incorporated limits of a
municipality may be annexed by that municipality;and
WHEREAS, the City of Van Buren desires to annex certain lands with the following
legal description:
Legal Description
The Southwest Quarter of the Northeast Quarter of the Northeast Quarter of Section 29,Township 9 North,Range
31 West,Crawford County,Arkansas,containing 10 acres more or less.
WHEREAS, the City of Van Buren intends to provide all necessary urban services,
including fire and police protection,to the area.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS:
SECTION 1: That a Public Hearing is set for March 18,2002,at 7:00 P.M.,for public
comment on said proposed Annexation.
SECTION 2: That the City Clerk of Van Buren, Arkansas is hereby directed to give
notice by publication one time at least fifteen(15)days prior to the date of
the public hearing in some newspaper published in Crawford County
advising the property owners affected that on said date and time the
Council will discuss said Petition.
SECTION 3: That the City Clerk of Van Buren,Arkansas is hereby directed to notify all
property owners within the area by certified mail of their right to appear at
the public hearing.
PASSED AND APPROVED THIS, 51'`DAY OF FEBRUARY,2002.
MAYORUGH11i RIGGS t
ATTESTED:
'41674-Lt. 4b1-DC.L
CITY CLERK TREASURER
On the agenda nest %\.as to consider .\. RESOLUTION ,-APPROVING A CONTRACT 1 FOR AERIAL
'`.ZAPPING SERVICES. The Ci_tl, read the Resolution in its entirety. Alderman Ss\•aim seconded by Alderman
Parker moved that tic Resolution be adopted. The question was put by \favor Riggs on the adoption of the motion
and the roll being called, the following voted aye: .N.lderman Swaim. Parker.Moore. Taylor, Pitchford and Darker.
And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the RL,,olution. which was attested by the City
Clerk and impressed with the seal of the City.
THE RESol,l'rl)N WAS GIVEN THE NUMBER 2--2-20022
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. -„2, -2002
•
A RESOLUTION APPROVING A CONTRACT FOR AERIAL MAPPING SERVICES.
WHEREAS, The Mayor has advertised a Request for Qualifications for aerial mapping
services;and
WHEREAS, Formal qualification statements have been received and reviewed;and
WHEREAS, The Council feels that the proposal of AMI Engineering is the best
proposal;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
THAT, The proposal of$96,970.00 of AMI Engineering is accepted.
THAT, The Mayor is hereby authorized and directed to execute all appropriate
agreements and contracts necessary and the City Clerk is authorized and
directed to attest same.
THAT, The Mayor is directed to pay for same out of the General Fund.
PASSED AND APPROVED THIS o1S DAY OF FEBRUARY,2002.
MAYOO RIGGS Q
ATTESTED:
4ub
CITY CLERK/TREASURER
On the agenda next was to consider an ORDINANCE AMENDING ORDINANCE \O. 21-1997 TO ALLOW
FOR THE Alt'\R lPAI. At])1'I'ORITM COMI11ISSION TO ES !A_13LISL-1 I 1 LES AM) REGt_-LATIO\S
FOR ITS GOVERNANCE. Ilic Clerk read the Ordinance the first time in its entirety. .Uderman Moore gloved
that the tyles be suspended and the Ordinance placed on its second reading. "Hie motion was seconded by Aldennan
Parker. On the Clerk's calling the roll. the following vote resulted: Ayes-Alderamin Svyaim. Parker. Moore. Taylor.
Pitchford and Barker. Nays -- None. The Afavor declared the motion carried as there were six (6) ayes and (0) nays.
Four ("4)votes being necessary for passage. The Ordinance was read .he second time.
Alderman Moore then made a motion that the rules be further suspended and the Ordinance be placed on its third
and final reading. the motion was s condcd by aiderrhan Pail:er. t)n the C'lerk's calling the roll. the following vote
resulted: Ayes - Alderman Swaim. Parker. Moore. Taylor. Pitchford and Barker. Nays - none. The Mayor declared
the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The clerk
then read the Ordinance the third and final time. The A Livor declared the Ordinance open for discussion.
Alderman Pitchford asked why the Municipal Auditorium 0 ommission was requesting to change the Ordinance.
A favor Riggs said it w as the attendance Factor. Alderman Swaim said that was not a bad idea and he laid the
Commissioners need to attend the meetings so they can conduct business. ,Uderman l aylor said the Commissioners
should submit the rules and regulations to the Council for approval, but this Ordinance gives the Commissioners the
right to make all decisions. Aid iman .Taylor said if the Council lets this Conunission establish their own rules then
the Council would need to let all Commissions do the same. Uderman Pitchford said if it was for attendance only.
then he wouldn't say much about it. but the Ordinance says "to change any rule or regulation' in that Commission.
Alderman Taylor said that the Council is still subject to a review on anything that they change. attorney Candice
Settle said the Ordinance was basically to adopt rules and regulations in knits dc mai ink' l is etiiiv}". i„ maria.i[;g
its body. .-lttotney Settle said it would be easy for her ii) revise the iii dilialiie: Iv ploy,ide for City Council approval.
\1,1,, 1 1n Swain_-, 4;,; . J': ';.',_l to do i, amend the y"t:i•V" last words where the Ordinance says. `'regulations at its
diset.anon '. and add with City Coun it approval. .Uderman Swaim seconded by Alderman Taylor made a motion t0
amend the Ordinance. The Council followed with a unanimous vote.
The Alayor then put the question, - Shall the Ordinance pass?... Motion was made by Alderman Swaim and
seconded by Alderman Taylor to adopt the Ordinance as amended. On the Clerk's calling of the roll the following
vote resulted: Ayes Alderman Swaim. Parker. Moore, Taylor. Pitchford and Parker. Nays None. The Mayor
declared the motion carried as there were siy (6) ayes and (0) nays. Four (-I) cotes being necessary for passage. Hie
Afayor then declared the Ordinance duly passed and signed same in open Council. duly attested to by the City Clerk.
'HIE ORDI\A\C'I: WAS GIVEN THE NUMBER 3-2002
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Next was recommendations for Boards and Commissions. The Mayor said they had a recommendation by the
Municipal Auditorium Commission for Anna "Missy" Hefner to fill the un-expired term of Diana Peer who moved
out of the City limits. The Mayor said they also had a recommendation by the .l & P Commission for Christy
Badeaux to fill the un-expired term of Jackie Henningsen who resigned due to personal obligations. Motion was
made by Alderman Sc‘aim and seconded by Alderman Parker to accept the recommendations of both the Boards and
Commissions. The Council followed with a unanimous vote.
Next was a request from the Old Town Merchants Association to close 1lain Street on Old Timer's Day and Fall
Festival. Old Timer's Day will be May 10, 11,. & 12 and Fall Festival will be October 11, 12 & 13t1. Halloween on
Main Street will be held Saturday, October 26, 2002. Alderman Taylor seconded by Alderman Swaim made a
motion to grant their request. The Council followed with a unanimous vote.
Next was a request from the Old Town Cruisers to close Main street. and in front of the Depot, Cane Hill, and
Cedar for the Annual Rod Run. The event will be held on September 14, 2002. Alderman Taylor seconded by
Alderman Swaim made a motion to grant their request. The Council followed with a unanimous vote.
Next on the agenda was the Treasurer's Report. Motion was made by Alderman Swaim and seconded by
Alderman Moore to appropriate the sum of$930,758.15 to pay expenses and salaries for January 2002, presented by
the City Clerk Treasurer. The Council followed with a unanimous vote.
U• t.
2-20-2002 04:36 PM 8 1 2,74.3•47 + CITY T Y O F VAN N B U R E N PAGE: 1
l7r. --
5Irrri - 1051662.30 + TRIAL BALANCE
AS OF, JANUARY 31ST, 2002
L...b.roxy - 9 1513.89 +
10 -General Fund -R,0.1.t - 21838.49 +
0004 *** MONTH TO DATE *** *** YEAR TO DATE ***
ACCT# 1 9301758.18 4 DEBITS CREDITS DEBITS CREDITS
ASSETS
1020 Cash in Bank 145,664.84 597,311.08
1020.18 Cash in Bank - PD Co Tax 0.00 125,402.87
1020.19 Cash in Bank - FD Co Tax 0.00 82,539.47
1020.27 Cash in Bank - Levee 0.00 57.17
1020.31 Cash in Bank - Parks 6 Rec 5.00 3,447.56
1020.51 Cash in Bank - Cemetery 0.00 6,461.73
1020.91 Cash in Bank - Cap Imp 0.00 923,643.38
1040.51 Investments - Cemetery 0.00 48,000.00
1040.91 Investments - Cap Imp 0.00 600,000.00
LIABILITIES AND FUND BALANCE
2050 National Foundation Life Ins. 21.04 21.04
2240 Arkansas Income Tax W/H 11,779.20 11,779.20
2530 Due to Payroll Fund 41,221.49 41,221.49
3000 Fund Balance 75,000.00 2,381,990.80
3800 Suspended Account-Set Up 34,522.64 31,274.74
REVENUES
4000 Interest Earned 2,647.19 2,647.19
4100 State General Turnback 22,928.20 22,928.20
4110 Sales Tax Proceeds 234,584.91 234,584.91
4116 Co. Sales Tax PD 15,540.61 15,540.61
4117 Co. Sales Tax FD 15,540.61 15,540.61
4118 75% County Sales Tax 93,243.68 93,243.68
4120 Franchise Tax 45,001.37 45,001.37
4213 Donation/Camera 1,000.00 1,000.00
4300 Court Fines 41,476.00 41,476.00
4305 Civil Small Claims 529.50 529.50
4310 Administrative Justice Fund 65,148.44 65,148.44
4403 Drug Task Force 1,212.00 1,212.00
4405 Juvenile Transport 883.00 883.00
4500 Privilege License 46,525.00 46,525.00
4505 Inspection Fees 4,230.60 4,230.60
4515 Garage Sales 50.00 50.00
4517 Bond Fees 1,140.00 1,140.00
4601 Insurance Reimbursement-PD 11,790.04 11,790.04
4605 VBMU 1/2 City Eng. Expense 3,184.02 3,184.02
4606 Reimburse/Co. Share M/C Exp 4,679.99 4,879.99
4610 Cobra Insurance Payment 2,269.35 2,269.35
4700 Misc. Admin. 68,928.51 68,928.51
4701 Golf Course Lease 523.66 523.66
4704 Warrant Service Fees 3,043.50 3,043.50
4706 Child Protection Program 153.75 153.75
4710 Oil a Gas Lease 3,197.76 3,197.76
4711 Restitution 5.00 5.00
[
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Next Police. 1U. I keports wcreuell &Z for
y¥± \
C as I& t \liscellaneon,, and (...ieneral Diseusion. There a a s none.
I here being no turther businessAlderman Swai! pec ,!! dedbmac iman1aylo made a motion to a(llOUFfl. The
Council followed wl� G aunanimous vote. 'The meg ngadjourned at 7: p.m.
AP'OVER:
ATTESTED:
4� \!%YQR
CITY CLERK-TREASURER
(