12 December 2001 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD DECEMBER 17, 2001
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, December 17, 2001 at City Hall.
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered
as their names were called: Alderman Swaim. Parker, ':Moore, Taylor. Pitchford and Barker. City Attorney Candice
Settle and City Clerk Barbie Curtis were also present. This made a total of nine (9)present. A quorum was declared.
The Invocation was given by Dr. Merle Dickerson, Superintendent of Van Buren Public Schools.
Next the Mayor led the Pledge of Allegiance.
Next the Mayor presented a plaque to Glenn Hopkins for his years of service on the Public Facilities Board. Mr.
Hopkins thanked Mayor Riggs for the plaque.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on November 19, 2001.
Alderman Parker made a motion to approve the minutes. Alderman Swaim said he would like to make an
amendment to the minutes stating that the permit for the Public hearing that was set for the Taxi Service was not
published and therefore could not take place at the December meeting. Mayor Riggs said that they had a motion to
approve the minutes as amended. Alderman Taylor seconded the motion. On roll call the following Council
members voted aye: Alderman Swaim, Parker, Moore, Taylor. Pitchford and Barker. The following voted nay:
none.
Next on the agenda was to consider''an ORDINANCE FOR THE ABANDONMENT OF ALLEYWAYS IN
BLOCKS 25 AND 26 OF THE RIVERSIDE ADDITION TO THE CITY OF VAN BUREN, ARKANSAS.
The Clerk read the Ordinance the first time in its entirety. Alderman Swaim moved that the rules be suspended and
the Ordinance placed on its second reading. The motion was seconded by Alderman Pitchford. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Taylor, Pitchford And Barker.
Nays—None. The Mayor declared the motion carried as there were six (6) ayes and(0) nays. Four(4)votes being
necessary for passage. The Ordinance was read the second time.
Alderman Swaim then made a motion that the rules be further suspended and the Ordinance be placed on its third
and final reading. The motion was seconded by Alderman Pitchford. On the Clerk's calling the roll, the following
vote resulted: Ayes — Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays - none. The Mayor
declared the motion carried as there were six (6) ayes and(0)nays. Four(4)votes being necessary for passage. The
clerk then read the Ordinance the third and fmal time. The Mayor declared the Ordinance open for discussion.
There was none.
The Mayor then put the question, " Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Taylor to adopt the Ordinance. On the Clerk's calling of the roll the following vote resulted:
Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays —None. The Mayor declared the
motion carried as there were six(6) ayes and (0) nays. Four(4)votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 27-2001
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On the agenda next was to consider a RESOLUTION SETTING A PUBLIC HEARING FOR THE
GRANTING OF A PERMIT FOR A TAXI CAB SERVICE WITHIN THE CITY OF VAN BUREN,
ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Pitchford
moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the
roll being called, the following voted ave; Alderman Swain, Parker, Moore, Taylor, Pitchford and Barker. And the
following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-1-2001
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. /c)...- 1 -2001
A RESOLUTION SETTING A PUBLIC HEARING FOR THE GRANTING OF A
PERMIT FOR A TAXI CAB SERVICE WITHIN THE CITY OF VAN BUREN,
ARKANSAS.
WHEREAS, Pat Gordon of Van Buren,Arkansas has petitioned the City Council of the City of
Van Buren for a permit to operate a taxicab service in the City of Van Buren;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS:
SECTION 1: That a Public Hearing is set for January 28,2002 at 7:00 P.M.,at which time said
Petition shall be presented to the City Council and the Council will determine at
that time whether a permit will be granted.
SECTION 2: That the City Clerk of Van Buren,Arkansas is hereby directed to give notice by
publication at least (1) one time at least (7) seven days prior to the hearing in
some newspaper published in Crawford County advising citizens that on said date
and time the Council will hear said Petition.
IPASSED AND APPROVED THIS 1 rrkk DAY OF DECEMBER,2001.
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ATTESTED:
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CITY CLERK\TREASURER
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Next was an appeal of the Planning Commission's decision concerning final plat of Sunnyside Addition. It was
Requested by Paul Brant. Ricky Hill represented Paul Brant saying they understood the Planning Commission's
decision and the reason being the curb and gutter in a new development. He said the final plat was denied because of
the curb and guttering and Ricky Hill said there wasn't any curb and guttering on Sunnyside road. Alderman Swaim
seconded by Alderman Taylor made a motion to grant the approval. The Council members followed with a
unanimous vote.
On the agenda next was to consider a RESOLUTION APPROVING REPLAT OF LOTS 6B INTO LOT 6C
AND 6D, NORTHSIDE COMMERCIAL PLAZA, IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk
read the Resolution in its entirety. Alderman Swaim seconded by Alderman Parker moved that the Resolution be
adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following
voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-2-2001
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. /' -°Z-2001
A RESOLUTION APPROVING REPLAT OF LOT 6B INTO LOT 6C AND 6D,
NORTHSIDE COMMERCIAL PLAZA, IN THE CITY OF VAN BUREN,
ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in, Replat of Lot 6B into Lot 6C and 6D, Northside Commercial
Plaza,is approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
PASSED AND APPROVED THIS I I')'DAY OF DECEMBER,2001.
MAYOR\ J RIGGS
ATTESTED-_
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CITY CLERKJT a/14ASURER
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On the agenda next was to consider a RESOLUTION APPROVING REPLAT OF LOTS 12 AND 43 I.NTO
LOTS 12A, 12B, 12C, 12D, 43A, 43B, 43C, 45A, AND 46A, OLIVER SPRINGS HEIGHTS,PLASE 1, IN THE
CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Swaim seconded
by Alderman Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption
of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford
and Barker. And the following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-3-2001
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 1.2- 3 -2001
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A RESOLUTION APPROVING REPLAT OF LOTS 12 AND 43 INTO LOTS 12A,
12B, 12C, 12D, 43A, 43B, 43C, 45A AND 46A, OLIVER SPRINGS HEIGHTS,
PHASE 1,IN THE CITY OF VAN BUREN,ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in,Replat of Lots 12 and 43 into Lots 12A, 12B, 12C, 12D,43A,
43B, 43C, 45A and 46A, Oliver Springs Heights, Phase 1, is
approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
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and the City Clerk is authorized and directed to attest same upon
the filing of the assuritiesrmentioned above.
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PASSED AND APPROVED THIS / / DAY OF DECEMBER,2001.
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MAY J =N RIGGS
ATTESTED:
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CITY CLERKITREASURER
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On the agenda next was to consider a RESOLUTION ACCEPTING THE BID OF CRAWFORD
CONSTRUCTION COMPANY' FOR THE CONSTRUCTION OF DRAINAGE IMPROVEMENTS IN THE
VISTA NORTH AND CEDAR CREEK ADDITIONS WITHIN THE CITY OF VAN BUREN, ARKANSAS.
The Clerk read the Resolution in its entirety. Alderman Barker asked why there was just one bid. Mayor Riggs said
they really didn't know why they didn't have more to bid on the project. Alderman Swaim said that this had been
dragging for a while and they should go ahead and get the job done. Alderman Swaim seconded by Alderman Taylor
moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the
roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the
following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-4-2001
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 12- 1 -2001
A RESOLUTION ACCEPTING THE BID OF CRAWFORD CONSTRUCTION COMPANY
CEDAR CREEK SADD TIONS WITHIN INAGE THE CITYOFIMPROVEMENTS
NORTH AND
BUREN, ARKANSAS.
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WHEREAS, The Mayor has advertised for bids for the construction of
drainage improvements in the Vista North and Cedar Creek
Additions within the City of Van Buren, Arkansas; and
WHEREAS, Bids have been received and opened as required by law; and
WHEREAS, The Council feels that the bid of $ 99is the b est of CRAWFORD CONSTRUCTION CO.
NOW, THEREFORE, BEIIRE
ITS RESOLVED
BY THE CITY COUNCIL OF THE CITY OF
VAN
ARK
THAT, The bid of $ 99,529.50 of CRAWFORD CONSTRUCTION CO.
is accpeted.
THAT, The Mayor is authorized and directed to enter into a Contract
with the successful bidder for the construction of drainage
improvements in the Vista North and Cedar Creek Additions at
the above named bid price.
PASSED AND APPROVED THIS 17TH DAY OF
DECEMBER , 2001
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CITY CLERK-TREASURER
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On the agenda next was to consider a RESOLUTION APPROVING A ONE HUNDRED ($100.00)
CHRISTMAS BONUS TO ALL FULL-TIME, NON-ELECTED CITY EMPLOYEES WHO HAVE ONE (1)
YEAR OF SERVICE. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman
Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion
and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker.
And the following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-5-2001
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. /a-5 -2001
A RESOLUTION APPROVING A ONE HUNDRED ($100.00) CHRISTMAS BONUS TO
ALL FULL-TIME, NON-ELECTED CITY EMPLOYEES WHO HAVE ONE (1) YEAR
OF SERVICE.
WHEREAS, The City of Van Buren, Arkansas, has paid a Christmas
Bonus to its salaried employees in the past; and
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WHEREAS, The City of Van Buren, Arkansas, wishes to continue
this practice:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN, ARKANSAS:
THAT, All Full-Time, Non-Elected City Employees who have one
(1) full year of service, shall be paid a ($100.00) One
Hundred Dollar bonus for Christmas. 1
PASSED AND APPROVED THIS 17TH DAY OF DECEMBER , 2001
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ATTESTED:
CITYCLERK-TREASUR R
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On the agenda next was to consider a RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF
FIXED ASSET. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Taylor
moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the
roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the
following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-6-2001
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. /,2—4 -2001
A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF FIXED ASSET.
WHEREAS, The Mayor's Office has a computer/software which is
beyond repair and no longer needed by the Mayor's
Office; and
WHEREAS, It is recommended by our State Auditors that items of
this nature be removed from our Fixed Asset Inventory:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN, ARKANSAS:
THAT, The Mayor is authorized to remove this computer/soft-
ware from the Fixed Asset Inventory by sealed bid:
DEPARTMENT AMOUNT DESCRIPTION CONTROL #
Mayor's Office $500.00 Packard Bell Computer/ MO-45
Software
PASSED AND APPROVED THIS 17TH DAY OF DECEMBER , 2001
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MAY:
ATTESTED:
CITY CLERK-TREASURER
On the agenda next was to consider a RESOLUTION REQUESTING THE CRAWFORD COUNTY
PARTY COMMITTEES OF RECOGNIZED POLITICAL PARTIES UNDER THE LAWS OF THE STATE
OF ARKANSAS TO CONDUCT PARTY PRIMARIES FOR THE MUNICIPAL OFFICES OF THE CITY
OF VAN BUREN, ARKANSAS FOR THE YEAR 2002, AND FOR OTHER PURPOSES. The Clerk read the
Resolution in its entirety. Alderman Taylor moved that the Resolution be adopted. There was no second to the
motion. Mayor Riggs said the Resolution died from the lack of a second.
On the agenda next was to consider a RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE
FISCAL YEAR ENDING DECEMBER 31, 2002. The Clerk read the Resolution in its entirety. Alderman Swaim
seconded by Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs on the
adoption of the motion and the roll being called, the following voted aye, by a show of hands; Alderman Swaim,
Parker, Moore, and Pitchford. And the following voted nay; Alderman Barker and Alderman Taylor.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the Cit\
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-7-2001
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. je2- 7 -2001
A RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE FISCAL YEAR
ENDING DECEMBER 31, 2002.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
g SECTION 1: THAT the 2002 Proposed Expenditures of $9,248,216.00 (Nine
Million, Two Hundred Forty Eight Thousand, Two Hundred
and Sixteen Dollars) is hereby appropriated and a copy of said
budget is attached hereto and made a part hereof; and
SECTION 2: THAT the appropriations made herein include additional pay
for holidays for all agents, servants, and employees of the
City of Van Buren, including, but not limited to, uniformed
employees, as provided for by the laws of the State of
Arkansas.
PASSED AND APPROVED THIS 17TH DAY OF DECEMBER , 2001
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CITY CLERK-TREASURER
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Next on the agenda was to consider an ORDLNANCE AUTHORIZING THE MAYOR TO PURCHASE A
LIFT TRUCK FOR USE IN THE STREET DEPARTMENT, WAIVING BIDDING REQUIREMENTS AND
DECLARING AN EMERGENCY. The Clerk read the Ordinance the first time in its entirety. Alderman Swaim
moved that the rules be suspended and the Ordinance placed on its second reading. The motion was seconded by
Alderman Parker. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore,
Taylor, Pitchford And Barker. Nays -None. The Mayor declared the motion carried as there were six(6) ayes and
(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time.
Alderman Swaim made a motion that the rules be suspended and the Ordinance be placed on its third and fmal
reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote resulted:
Ayes - Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays - none. The Mayor declared the
motion carried as there were six (6) ayes and (0) nays. Four(4)votes being necessary for passage. The clerk then
read the Ordinance the third and fmal time. The Mayor declared the Ordinance open for discussion. There was
none.
The Mayor then put the question, " Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Taylor to adopt the Ordinance. On the Clerk's calling of the roll the following vote resulted:
Ayes-Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays - None. The Mayor declared the
motion carried as there were six(6) ayes and (0)nays. Four(4)votes being necessary for passage.
Motion was then made by Alderman Taylor and seconded by Alderman Swaim, that the Emergency Clause be
Adopted which motion on roll call the following vote resulted: Ayes - Alderman Swaim, Parker, Moore, Taylor and
Pitchford. Nays - Alderman Barker. The Mayor then declared the Ordinance duly passed and signed same in open
Council, duly attested to by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 28-2001
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Next on the agenda was to consider an ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF
VAN BUREN TO ENTER INTO A SETTLEMENT AND RELEASE AGREEMENT WITH THE CITY OF
FORT SMITH. The Clerk read the Ordinance the first time in its entirety. Alderman Parker moved that the rules
be suspended and the Ordinance placed on its second reading. The motion was seconded by Alderman Swaim. On
the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Taylor, Pitchford
and Barker. Nays -None. The Mayor declared the motion carried as there were six(6) ayes and(0) nays. Four(4)
votes being necessary for passage. The Ordinance was read the second time.
Alderman Parker then made a motion that the rules be suspended and the Ordinance be placed on its third and
final reading. The motion was seconded by Alderman Swaim. On the Clerk's calling the roll, the following vote
resulted: Ayes — Alderman Swaim. Parker, Moore, Taylor, Pitchford and Barker. Nays - none. The Mayor declared
the motion carried as there were six(6) ayes and (0)nays. Four (4)votes being necessary for passage. The clerk
then read the Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. John Hall
member of River Valley Regional Water District spoke to the Council about the Pine Mountain Dam project. He said
they wanted to get the Pine Mountain Dam Project up and running. He said it would be such an economic boom for
this county as well as the water which would last for a hundred years. He said the City of Van Buren has a take or
pay clause where the City has to have four to five million gallons of water per day that has to be taken or paid for
until the year 2022. John Hall also said they had worked hard to get the Pine Mountain Dam Project up and going.
He said they have a $200,000.00 grant coming from Congress to bring Pine Mountain Dam up and running. He said
all the people he had talked to in this county wanted the Pine Mountain project to be done. He said that,in the
agreement there was one part that was going to wipe out half their base until 2022 and would really tie their hands
behind them.
C. E. Dougan with the Van Buren Municipal Utilities Commission said the Van Buren Water and Sewer
Commission were fully committed to the Pine Mountain Project. He said if it wasn't for the funding through the Van
Buren Municipal Utilities the Pine Mountain and River Valley Regional Water District wouldn't be where they are
today. He said that the City of Van Buren felt that it was important to have a contract with the City of Fort Smith as
an amendment to the 83 agreement. He said also the City of Fort Smith felt it was important for them to have an
agreement with the City of Van Buren. Fort Smith was going to issue revenue bonds very shortly and they will be
more attractive to have the agreement with the City of Van Buren.
Alderman Barker asked if there was any way to remove the part of the contract that John Hall was concerned
about. C.E. Dougan said there was no way.
The Mayor then put the question, " Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling of the roll the following vote resulted:
Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays—None. The Mayor declared the
motion carried as there were six(6) ayes and (0) nays. Four(4)votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 29-2001
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Next on the agenda was to consider an ORDINANCE ESTABLISHING RATES FOR WATER SERVICES
SUPPLIED BY THE CITY OF VAN BUREN AND REPEALING PRIOR RATES FOR SUCH SERVICES.
The Clerk read the Ordinance the first time in its entirety. Alderman Swaim moved that the rules be suspended and
the Ordinance placed on its second reading. The motion was seconded by Alderman Parker. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Taylor, Pitchford And Barker.
Nays -None. The Mayor declared the motion carried as there were six (6) ayes and (0)nays. Four(4)votes being
necessary for passage. The Ordinance was read the second time.
Alderman Swaim then made a motion that the rules be further suspended and the Ordinance be placed on its third
and final reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote
resulted: Ayes-Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays -none. The Mayor declared
the motion carried as there were six(6) ayes and (0)nays. Four(4)votes being necessary for passage. The clerk
then read the Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. There was
none.
The Mayor then put the question, " Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Taylor to adopt the Ordinance. On the Clerk's calling of the roll the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays -None. The Mayor declared the
motion carried as therewere six(6) ayes and (0) nays. Four(4)votes being necessary for passage.
Motion was then made by Alderman Swaim and seconded by Alderman Taylor, that the Emergency Clause be
Adopted which motion on roll call the following vote resulted: Ayes - Alderman Swaim, Parker, Moore, Taylor,
Pitchford and Barker. Nays-None. The Mayor then declared the Ordinance duly passed and signed same in
open Council, duly attested to by the City Clerk.
THE ORDINANCE WAS GIVEN THE NTLTMBER 30-2001
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Next on the agenda was to consider an ORDINANCE TO AMEND ORDINANCE NO. 18-2000 FOR THE
PURPOSE OF ALLOWING ADDITIONAL ACCESS TO PROPERTY IN THE CITY OF VAN BUREN,
ARKANSAS. The Clerk read the Ordinance the first time in its entirety. Alderman Swaim moved that the rules be
suspended and the Ordinance placed on its second reading. The motion was seconded by Alderman Parker. On the
Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore; Taylor, Pitchford And
Barker. Nays -None. The Mayor declared the motion carried as there were six(6) ayes and(0) nays. Four (4)
votes being necessary for passage. The Ordinance was read the second time.
Alderman Swaim then made a motion that the rules be further suspended and the Ordinance be placed on its third
and final reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote
resulted: Ayes - Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays - none. The Mayor declared
the motion carried as there were six(6) ayes and (0) nays. Four (4)votes being necessary for passage. The clerk
then read the Ordinance the third and fmal time. The Mayor declared the Ordinance open for discussion. There was
none.
The Mayor then put the question, " Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling of the roll the following vote resulted:
Ayes -Alderman Swaim, Parker, Moore, Pitchford and Barker. Nays - Alderman Taylor. The Mayor declared the
motion carried as there were five (5) ayes and (1) nay. Four (4)votes being necessary for passage. City Attorney
Candice Settle asked that the minutes reflect that the Ordinance was passed by a majority vote.
THE ORDINANCE WAS GIVEN THE NUMBER 31-2001
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Next on the agenda was to consider an ORDINANCE GRANTING A COST OF LIVING RAISE TO
ALL CITY OF VAN BUREN EMPLOYEES. The Clerk read the Ordinance the first time in its entirety.
Alderman Swaim moved that the rules be suspended and the Ordinance placed on its second reading. The motion
was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman
Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays - None. The Mayor declared the motion carried as there
were six(6) ayes and (0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time.
Alderman Swaim then made a motion that the rules be further suspended and the Ordinance be placed on its third
and final reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote
resulted: Ayes- Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays - none. The Mayor declared
the motion carried as there were six (6) ayes and(0) nays. Four(4)votes being necessary for passage. The clerk
then read the Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. There was
none.
The Mayor then put the question, " Shall the Ordinance pass`?" Motion was made by Alderman Taylor and
seconded by Alderman Swaim to adopt the Ordinance. On the Clerk's calling of the roll the following vote resulted:
Ayes—Alderman Swaim, Parker, Moore, Taylor,•Pitchford and Barker. Nays —None. The Mayor declared the
motion carried as there were six (6) ayes and (0) nays. Four(4)votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 32-2001
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Next on the agenda was to consider an ORDINANCE SETTING THE SALARIES OF THE MAYOR, CITY
ATTORNEY, CITY CLERK-TREASURER AND DISTRICT JUDGE. The Clerk read the Ordinance the first
time in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance placed on its second
reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted:
. Ayes Alderman Swaim, Parker, Moore, Taylor, Pitchford And Barker. Nays —None. The Mayor declared the
motion carried as there were six (6) ayes and (0) nays. Four(4)votes being necessary for passage. The Ordinance
was read the second time.
Alderman Swaim then made a motion that the rules be further suspended and the Ordinance be placed on its third
and final reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote
resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays -none. The Mayor declared
the motion carried as there were six (6) ayes and(0) nays. Four (4)votes being necessary for passage. The clerk
then read the Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. There was
none.
The Mayor then put the question, " Shall the Ordinance pass?" Motion was made by Alderman Taylor and
seconded by Alderman Swaim to adopt the Ordinance. On the Clerk's calling of the roll the following vote resulted:
Ayes —Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays —None. The Mayor declared the
motion carried as there were six(6) ayes and (0) nays. Four(4)votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 33-2001
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Next was appointments for Board and Commission. The \layor said the Fairview Cemetery Board
recommended the reappointment of Joe Smith to another five (5)year term on the board and also another five (5)
year term for C.C. Mulloy whose term expired in December 2001. Alderman Taylor seconded by Alderman Parker
made a motion to accept the request. The Council followed with a unanimous vote.
The Mayor said Van Buren Public Facilities requests that Scott McBrayer be appointed to fill Glen Hopkins'
seat on the Board. Glen Hopkins had requested that he be replaced from his term, which expired on December 31,
2001 Alderman Taylor seconded by Alderman Parker made a motion to accept the recommendation. The Council
followed with a unanimous vote. .
The Mayor said next was recommendations by the City Recreation Commission for the reappointment of Henry
Holton to another five (5)year term also Susan McCartt to another five (5)year term. Alderman Swaim seconded by
Alderman Parker made a motion to accept the recommendations. The Council followed with a unanimous vote.
Next the Mayor said they have a recommendation from the Municipal Auditorium to appoint Heather Steadham
to replace the chair of Diana Peer who has moved out of the City limits. Alderman Swaim said Heather Steadham
was a member of a group that uses the auditorium. Alderman Swaim said he would question conflict of interest.
Alderman Swaim made a motion that the item be held until the Commission reviews the recommendation and then
they can resubmit. Alderman Parker seconded the motion. The Council followed by a unanimous vote. The
Mayor said he would have the City Attorney check into the request and would bring it back before the Council in
January.
Next on the agenda was the Treasurer's Report. Motion was made by Alderman Swaim and seconded by
Alderman Taylor to appropriate the sum of$731,782.44 to pay expenses and salaries for November 2001, presented
by the City Clerk Treasurer. The Council followed with a unanimous vote.
0•'
City Of Van Buren
655,5
a.r• - 65.731the period November 1, 2001 to November 30, 2001
A,ea- 57,971.76+ Treasurer's Report
c‘jksr -6,899.95+i.,164-ax9- 3,�9 5•.31+ Year To Date Current Month Year To Date
t(.o.H.- Last Month Amount This Month
005
731.782.44'+
GENERAL FUND
Receipts
Beginning Balance $595,729.52 $.00 $595,729.52
q $.00 ($2,352.82)
Retained Clearing Acct. - Ge 280,045.14) $23,090.20 $303,135.34
State General Turnback $138,890.18 $•00 $138'890'18
Property Tax (City General) $
Sales Tax Proceeds $2,259,187.88 $242,186.24 $2,501,374.12
4.52
New County Sales Tax Proceed $1,262,301.56 $130,982:30 $15924,4070.05
Franchise Tax $845,487.75 $78.
Privilege Licenses $104,158.00 $112.50 $104,270.50
Court Fines $331,318.42 $36,732.50 $368,050.92
$89,576.61 $8,519.50 $98,096.11
Inspection Fees
Pet Licenses $898.00 $ 00 $898.00
Civil Small Claims $7,124.52 $637.63 $7,762.15disc. General Fund $31,585.25 ($97.16) $31,488.09
Cnterest $3,518.71 $280.36 $3,799.07
688,933.56
ldministrative Justice Fund $652 704 .42 60.72 5$6,021.58 67,672.84 8$58,726.00
teimb. Co. Share Mun. Ct. 8$4,725.00 $.00 $4,725.00
Tision 2010 Revenues $6,190.00 $610.00$ 00 $11,250.00$6,800.00
garage Sales
'hillips Landing $11,250.00
IBMU 1/2 Cost City Eng. Exp. $17,884.54 $3,428.75 $21,313.29
teim. From Co. Sales Tax-PD $70,179.56 $2,133.45 $19,179.76 $2,260.82 7807.01
:obra Insurance Payment
Police Grants $92,588.45 $3,423.72 $9 43.74
12.17
;Mid Protection Fund $4,034.99 $208.75 $4,2
Miscellaneous Revenue-P.D. $4,639.60 $200.00 $4,839.60
Insurance Reimbursement-P.D. $25,550.04 $3,944.98 $29,495.02
Juvenile Transport $14,707.00 $6,935.00 $21'242.007
Miscellaneous Revenue-F.D. $242.07 8'00 $
00 $6,811.00
Donation/Camera $6,811.00 $'00 $20,497.11
Act 833 Money $20,497.11 $
INCLAIMED LIABILITIES ACCOUNT $133.50 $.00 $133.50
Court Automation Fund - City $430.00 $340.00 $770.00
Court Automation Fund - Coun $382.50 $332.50 $715.00
Total Receipts $6,919,332.98 $618,059.42 $7,537,392.40
,isbursements
Salaries - Admin. $310,164.32 $32,766.26 $342,930.58
Other - Admin.
$76,661.61 $9,002.19 $85,663.80
Phillips Landing $48,862.62 $1,681.538 $$8 385.80
544.10
Engineer Supplies & Expenses $7,425.67 $960.13 $ X783.07
00 $
Engineer Survey Supplies $760,05 $434.83 $1,195.58
Engineer Vehicle(Gas, Maint) $
Engineering Services $104,144.54 $3,124.16 $107,268.70
Accounting Consult Fees-FEMA $7,484.15 $126.35 $7,610.50
P
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Next Police. Fire, Fire Marshall, Building Inspector, Municipal Court and Engineer's Reports were presented for
filing.
Next was any item from any citizen present. There was none.
Next was time for Miscellaneous and General Discussion. Alderman Taylor said as a member if the City Council
he would like it to be know that he was in total support of the Pine Mountain Project. The Mayor said that was
probably the feelings of the whole Council.
A gentleman said he would like Sherwood by City Heights School fixed. He said the ditches were very deep and
were dangerous for the Bus drivers. Alderman Swaim said that he had brought it up before, saying this was an area
that needed work. The Mayor said that he would check on the street with City Engineer Brad Baldwin the coming
week.
There being no further business Alderman Swaim seconded by Alderman Taylor made a motion to adjourn. The
meeting adjourned at 8.10 p.m.
APPROVED:
ATTESTED:
o.^
4xjaatc,r2._ MAYOR
CITY CLERK-TREASURER