09 September 2001 Special SPECIAL CITY COUNCIL MEETING
HELD SEPTEMBER 6, 2001
A special called meeting of the City Council of the City of Van Buren, Arkansas met at 6:00 p.m., on Thursday,
September 6, 2001 at City Hall. The meeting was called to order by Mayor John Riggs, presiding officer. Council
members present were Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. City Clerk Barbie Curtis
and City Attorney Candice Settle were also present. This made a total of nine (9) present. A quorum was
declared.
The Invocation was given by Mayor Riggs.
Next the Mayor led the Pledge of Allegiance.
The Mayor ordered spread upon the minutes, the "NOTICE OF SPECIAL MEETING, CERTIFICATE OF
SERVICE OF NOTICE AND THE WAIVER OF REGULAR NOTICE OF AND CONSENT TO SPECIAL
MEETING."
NOTICE OF SPECIAL MEETING
NOTICE OF SPECIAL MEETING TO THE CITY COUNCILMEN
OF THE CITY OF VAN BUREN, ARKANSAS
Notice is hereby given that a Special Meeting of the City Council of the City of Van
Buren, Arkansas, will be held at the Municipal Complex at 6:00 P.M. on September 6, 2001,
for the following purposes:
1. Resolution accepting Bid on Phase V Street Overlay.
2. Resolution Accepting Final Plat of Town North.
(Recommended by Planning Commission).
3. Ordinance Authorizing the Purchase of New Software.
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JOHN RIG , MA 44J'
CERTIFICATE OF SERVICE OF NOTICE
I, Barbie Curtis, the duly appointed qualified and acting City Clerk-Treasurer of the City
of Van Buren, DO HEREBY CERTIFY, that on the 6th day of September, 2001, I served a true
copy of the foregoing Notice of Special Meeting to each and every Councilman of the City
of Van Buren, Arkansas, by handing a copy to each, in the manner provided in the By-Laws.
BARBIE CURTIS, CITY CLERK-TREASURER
WAIVER OF REGULAR NOTICE OF AND CONSENT TO SPECIAL MEETING
We, the undersigned City Councilmen of the City of Van Buren, Arkansas, do hereby accept
service of the NOTICE OF SPECIAL MEETING waiving any and all irregularities in such
Service and in such Notice and Consent agree that the said City Councilmen of the City
of Van Buren, Arkansas, shall meet at the time and place named in such Notice and for
purposes stated therein.
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NOTICE OF SPECIAL MEETING
NOTICE OF SPECIAL MEETING TO THE CITY COUNCILMEN
OF THE CITY OF VAN BUREN, ARKANSAS
Notice is hereby given that a Special Meeting of the City Council of the City of Van
Buren, Arkansas, will be held at the Municipal Complex at 6 :00 P.M. on September 6, 2001,
for the following purposes:
1. Resolution accepting Bid on Phase V Street Overlay.
2. Resolution Accepting Final Plat of Town North.
(Recommended by Planning Commission).
3. Ordinance Authorizing the Purchase of New Software.
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JOHN RIG( , MA f' "
CERTIFICATE OF SERVICE OF NOTICE
I, Barbie Curtis, the duly appointed qualified and acting City Clerk-Treasurer of the City
of Van Buren, DO HEREBY CERTIFY, that on the 6th day of September, 2001, I served a true
copy of the foregoing Notice of Special Meeting to each and every Councilman of the City
of Van Buren, Arkansas, by handing a copy to each, in the manner provided in the By-Laws.
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BARBIE CURTIS, CITY CLERK-TREASURER
WAIVER OF REGULAR NOTICE OF AND CONSENT TO SPECIAL MEETING
We, the undersigned City Councilmen of the City of Van Buren, Arkansas, do hereby accept
service of the NOTICE OF SPECIAL MEETING waiving any and all irregularities in such
Service and in such Notice and Consent agree that the said City Councilmen of the City
of Van Buren, Arkansas, shall meet at the time and place named in such Notice and for
purposes stated therein.
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On the agenda was to consider a RESOLUTION ACCEPTING THE BID OF WILSON BROTHERS
FOR THE PHASE V STREET OVERLAY PROJECT IN THE CITY OF VAN BUREN, ARKANSAS.
The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Parker, moved that the
Resolution be adopted. The question was put by the Mayor on the adoption of the motion and the roll being called,
the following voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted
nay;none.
The Mayor then declared the Resolution duly passed and signed same in open Council, duly attested to by the
City Clerk.
THE RESOLUTION WAS GIVEN THE NUMBER 9-1-2001
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 9_/ -2001
A RESOLUTION ACCEPTING THE BID OF WILSON BROTHERS
FOR THE PHASE V STREET OVERLAY PROJECT IN THE CITY OF VAN BUREN,
ARKANSAS.
WHEREAS, The Mayor has advertised for bids for the construction of
the Phase V Street Overlay Project; and
WHEREAS, Bids have been received and opened as advertised; and
WHEREAS, The Council feels that the bid of WILSON BROTHERS
is the best bid:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN, ARKANSAS:
THAT, The bid of $ 1,111,315.85 of WILSON BROTHERS
is accepted.
THAT, The Mayor is authorized and directed to pay for same out
of the Street Fund.
PASSED AND APPROVED THIS 6TH DAY OF SEPTEMBER ,
2001
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ATTESTED:
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On the agenda next was to consider a RESOLUTION APPROVING FINAL PLAT FOR THE TOWN
NORTH SUB-DIVISION, LOTS 1 AND 2, IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read
the Resolution in its entirety. Alderman Swaim seconded by Alderman Pitchford, moved that the Resolution be
adopted. The question was put by the Mayor on the adoption of the motion and the roll being called, the following
voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay; none.
The Mayor then declared the Resolution duly passed and signed same in open Council, duly attested to by the
City Clerk.
THE RESOLUTION WAS GIVEN THE NUMBER 9-2-2001
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. a -a- -2001
A RESOLUTION APPROVING FINAL PLAT FOR THE TOWN NORTH
SUB-DIVISION, LOTS 1 AND 2, IN THE CITY OF VAN BUREN,
ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN
BUREN, ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-
Division Regulations being executed to assure that all
improvements are put in, Town North Sub-Division,
Lots 1 and 2, is approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said
plat plan and the City Clerk is authorized and directed
to attest same upon the filing of the assurities
mentioned above.
PASSED AND APPROVED THIS 6TH DAY OF SEPTEMBER , 2001
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ATTESTED:
C C ERK-TREASURER
On the agenda was to consider an ORDINANCE AUTHORIZING THE PURCHASE OF SOFTWARE
AND WAIVING THE REQUIREMENTS OF COMPETITIVE BIDDING. The City Clerk read the
Ordinance the first time in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance
placed on its second reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the
following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays—None.
The Mayor declared the motion carried as there were six(6) ayes and(0)nays. Four(4)votes being necessary for
passage. The Ordinance was read the second time.
Alderman Swaim then moved that the rules be further suspended and the Ordinance be placed on its third and
final reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote
resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays —None. The Mayor
declared the motion carried as there were six(6) ayes and(0)nays. Four(4)votes being necessary for passage.
The Clerk then read the Ordinance the third and final time. The Mayor declared the Ordinance open for
discussion.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and
seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling of the roll, the following vote
resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. Nays—None. The Mayor
declared the Ordinance passed as there were six(6) ayes and(0)nays.
THE ORDINANCE WAS GIVEN THE NUMBER 19-2001
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The Mayor said he wanted the Council to think about something and that was the landside at the City Park. He
said the Soil and Water and RCS had balked on what they were doing. The Mayor said they had asked the City to
lower the lake six(6)to eight(8)feet. He said Soil and Water and RCS were supposed to bid the contract out in
July and then open bids on the project. The Mayor said he had Brad Baldwin the City Engineer to call and check
on the project. The Soil and Water and RCS hadn't done anything on the project. The Mayor said he had been on
the phone trying to get this job done without it costing the city too much money. He said he had an agreement
with Arkansas Soil and Water. He said they expect the proposal to be around $155,000 to $165,000 and the Cities
part would be 65%. The Mayor said he was going to bring this project up as a Resolution on the 17th of September
to the Council and he said if the Council approves it, then they are going to do a sight inspection on the lake next
week and they will take proposals, then they would know the exact cost. The Mayor said they have had the park
closed since December of last year. Alderman Swaim said they had no other choice but to fix the lake.
Alderman Taylor said he would like to see the street striped in front of what used to be Sherman's Grocery store
and off Hwy. 59. Alderman Taylor said that street needs to be striped so there wouldn't be any accidents there.
The Mayor said they were doing some striping on different streets and they will put that one on the list.
There being no further business, motion was made by Alderman Taylor and seconded by Alderman Swaim to
adjourn. The Council members followed with a unanimous vote. The meeting adjourned at 6:15 p.m.
APPROVED:
ATTESTED: °4Lf
MAYOR
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CITY CLERK-TREASURER