06 June 2001 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD JUNE 18, 2001
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, June 18, 2001, at City Hall. The
meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following membeansC urtis and r
Moore, Taylor, Pitchford and Barker. City Clerk Barbie
names were called: Alderman Swann, Parker, ay ,
ty
Attorney Candice Settle were also present. This made a total of nine (9)present. A quorum was declared.
The Invocation was given by Reverend Dewight Townsend pastor of the Greater Pilgrim Rest Baptist Church.
Next the Mayor led the Pledge of Allegiance.
Next Mayor Riggs asked to adopt the minutes of the Council Meeting on May 21, 2001 as printed. Alderman Parker
seconded by Alderman Swaim made a motion to approveoe minutes the �P�k�cer, M�re�Taylor�'Pitchford and
2001 as
printed. On roll call the following Council members ay
Barker. The following voted nay: none.
On the agenda next was to consider a RESOLUTION AUTHORIZING THE CITY TO TAThKE LEGAL read the
ACTION TO CONDEMN CERTAIN PROPERTY IN THE CITY OF VAN BUREan T said that they did not
Resolution in its entirety. Alderman Taylor asked who owned the property.
know who owned the property. Alderman Swaim seconded by Alderman Taylor moved that the Resolution o adopted.d
The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following aye;
Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6-1-2001
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 10^ 1 -2001
A RESOLUTION AUTHORIZING THE CITY ATTORNEY TO TAKE LEGAL
ACTION TO CONDEMN CERTAIN PROPERTY IN THE CITY OF VAN
} BUREN.
WHEREAS, The City of Van Buren desires to construct a Riverfront Park
adjacent to and as an extension of Mike Meyer Park;and
WHEREAS, The City of Van Buren has received a grant of$210,000 from the
Federal Highway Administration to construct said Riverfront Park;
and
WHEREAS, The property to be used for the Park is privately owned and is
valued at approximately$6200 according to an appraisal prepared
by Bob Robinson of Bell Appraisal Services,Inc.;and
WHEREAS, The City of Van Buren will lose the grant from the Federal
Highway Administration if the City does not hold title to the
•? property prior to June 30,2001;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT the Van Buren City Attorney is hereby authorized to take
any and all legal action necessary to condemn certain private
property located adjacent to Mike Meyers Park for the purpose of
constructing a Riverfront Park,in whatever legal,administrative or
regulatory forum necessary.
PASSED AND APPROVED THIS 18`�DAY OF JUNE,2001.
MAYOR JN GGS ��
ATTESTED:
L414/1-01— elt/LV-4.1-)
C CLERIC/TREASURER
On the agenda next was to consider a RESOLUTION ACCEPTING THE BID OF STAGEWORKS FOR
STAGE LIGHTING FOR THE KING OPERA HOUSE. The Clerk read the Resolution in its entirety. Alderman
Taylor seconded by Alderman Swaim moved that the Resolution be adopted. The question was put by Mayor Riggs on
the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor,
Pitchford and Barker. And the following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City
Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6-2-2001
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 6 - -2001
A RESOLUTION ACCEPTING THE BID OF STAGEWORKS FOR STAGE
LIGHTING FOR THE KING OPERA HOUSE.
WHEREAS, The Mayor has advertised for bids for stage lighting for
the King Opera House; and
WHEREAS, Bids have been received and opened as required by law;
and
WHEREAS, The Council feels that the bid of $ 39,096.00 of
Stageworks is the best bid; and
WHEREAS, The A&P Commission will be funding the entire stage works
project in the amount of $39,096.00:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN, ARKANSAS:
THAT, The bid of $39,096.00 from Stageworks
is accented.
THAT, The Mayor is authorized and directed to enter into a
Contract with the successful bidder for the stage lighting
for the King Opera House for the above listed bid price.
PASSED AND APPROVED THIS 18TH DAY OF JUNE , 2001
ATTESTED:
CVXLVIIITREASURER
1
On the agenda next was to consider a RESOLUTION ACCEPTING THE BID OF ATLAS ROOFING, INC.
FOR ROOF REPAIRS TO THE VAN BUREN POLICE DEPARTMENT. The Clerk read the Resolution in its
entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put
by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim,
Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay;none. The Mayor thereupon declared the
Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the
City.
•
THE RESOLUTION WAS GIVEN THE NUMBER 6-3-2001
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. in -J', -2001
A RESOLUTION ACCEPTING THE BID OF ATLAS ROOFING. INC. FOR ROOF REPAIRS
TO THE VAN BUREN POLICE DEPARTMENT.
WHEREAS, The Mayor has advertised for bids for the roof repairs to
the Van Buren Police Department; and
WHEREAS, Bids have been received and opened as required by law; and
WHEREAS, The Council feels that the bid of $ 21.500.00 of
ATLAS ROOFING, INC_ is the best bid:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
THAT, The Bid of $ 21,500;00 of ATLAS ROOFING, INC_
is accepted. ,
THAT, The Mayor is authorized and directed to enter into a
Contract with the successful bidder for those repairs for
the bid price.
PASSED AND APPROVED"THIS 1BTN DAY OF JUNE , 2001
ma YOR \ --&.,) '
ATTESTED:
161.F.L.4.12.-- eve
CITY CLERK-TREASURER
Alderman Taylor asked if this was to repair the roof that is there, or remodel it. Code Enforcement Office Wesley
Sandlin told the Council they were supposed to put a pitched roof on when repairing it. The Mayor said they would be
using money from insurance to pay for the roof.
1
1
On the agenda next was to consider a RESOLUTION ACCEPTING THE BID OF BOB MILLER
INSURANCE AGENCY ON PROPERTY INSURANCE FOR THE YEAR BEGINNING JUNE 25, 2001, AND
ENDING JUNE 25,2002. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman
Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and
the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the
following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was
attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6-4-2001
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 6-4 -2001
A RESOLUTION ACCEPTING THE BID OF Bob Miller Insurance Affency
ON PROPERTY INSURANCE FOR THE YEAR BEGINNING JUNE 25, 2001, AND
ENDING JUNE 25, 2002.
WHEREAS, The Mayor has advertised for bids on property insurance for
the year beginning June 25, 2001, and ending June 25, 2002;
and
WHEREAS, Bids have been received and opened on the time and date as
advertised; and
WHEREAS, The Council feels that the bid of Bob Miller inslim'nee AgPnry
is the best bid:
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN, ARKANSAS:
(Option #2)
THAT, The bid of $ 15,961.00 Annual Premium with a Deductible
of $ 5,000.00 from Bob Miller Insurance Agency
is the best bid and is accepted.
THAT, The Mayor is authorized and directed to pay for same out of
the General Fund.
PASSED AND APPROVED THIS 18TH DAY OF JUNE 2001
MaN�rn % I
V YOR v�Y
ATTESTED:
6a/ii,tcL
CI Y CLERK-TREASURER
1
t
On the agenda next was to consider a RESOLUTION APPROVING LOTS 2A, AND 2B, REPLAT OF LOT 2,
ROYAL OAKS ADDITION WITHIN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution
in its entirety. Alderman Taylor seconded by Alderman Parker moved that the Resolution be adopted. The question
was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman
Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay; none. The Mayor thereupon
declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the
seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6-5-2001
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 4p-3 -2001
A RESOLUTION APPROVING LOTS 2A AND 2B, REPLAT OF LOT 2,ROYAL
OAKS ADDITION WITHIN THE CITY OF VAN BUREN,ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in and subject to approval of an administrative variance for a side
setback, Lots 2A and 2B, Replat of Lot 2, Royal Oaks Addition, is
approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
PASSED AND APPROVED THIS 1 gAY OF JUNE,2001.
CAJA ‘ ,,.
MAYOR JOHN 1tIGGS
ATTESTED:
6(141,(Alit— et(A.
CITY CLERK/TREASURER
Next on the agenda was to consider an ORDINANCE TO AMEND ORDINANCE NO. 7-1963 FOR THE
PURPOSE OF REZONING CERTAIN PROPERTY IN THE CIY OF VAN BUREN, ARKANSAS AND
AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Ordinance
for the first time in it's entirety. Alderman Swaim moved that the rules be suspended and the ordinance placed on its
second reading. The motion was made seconded by Alderman Pitchford. On the Clerk's calling the roll, the following
vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion
carried as there were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the
second time.
Alderman Swaim then moved that the rules be further suspended and the Ordinance be placed on its third and final
reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted:
Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The clerk then read the Ordinance for
the third and final time. The Mayor declared the Ordinance open for discussion. There was none.
The Mayor then put the question"Shall the Ordinance Pass?" Motion was made by Alderman Taylor and seconded
by Alderman Moore to adopt the Ordinance. On the Clerks calling the roll the following vote resulted: Ayes— Alderman
Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor thereupon declared the Ordinance passed as there
were six(6)ayes and(0)nays. Four (4)votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 12-2001
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Next on the agenda was to consider an ORDINANCE TO AMEND ORDINANCE NO. 7-1963 FOR THE
PURPOSE OF REZONING CERTAIN PROPERTY IN THE CIY OF VAN BUREN, ARKANSAS AND
AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Ordinance
for the first time in it's entirety. Alderman Swaim moved that the rules be suspended and the ordinance placed on its
second reading. The motion was made seconded by Alderman Parker. On the Clerk's calling the roll, the following
vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion
carried as there were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the
second time.
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Alderman Taylor then moved that the rules be further suspended and the Ordinance be placed on its third and final
reading. The motion was seconded by Alderman Swaim. On the Clerk's calling the roll, the following vote resulted:
Ayes-Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The clerk then read the Ordinance for
the third and final time. The Mayor declared the Ordinance open for discussion. There was none.
The Mayor then put the question"Shall the Ordinance Pass?" Motion was made by Alderman Swaim and seconded
by Alderman Taylor to adopt the Ordinance. On the Clerks calling the roll the following vote resulted: Ayes-Alderman
Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor thereupon declared the Ordinance passed as there
were six(6) ayes and(0)nays. Four(4)votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 13-2001
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Next on the agenda was to consider an ORDINANCE TO AMEND ORDINANCE NO. 7-1963 FOR THE
PURPOSE OF REZONING CERTAIN PROPERTY IN THE CIY OF VAN BUREN, ARKANSAS AND
AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Ordinance
for the first time in it's entirety. Alderman Parker moved that the rules be suspended and the ordinance placed on its
second reading. The motion was made seconded by Alderman Swaim. On the Clerk's calling the roll, the following
vote resulted: Ayes-Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion
carried as there were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the
second time.
Alderman Swaim then moved that the rules be further suspended and the Ordinance be placed on its third and final
reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted:
Ayes-Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there
were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The clerk then read the Ordinance for
the third and final time. The Mayor declared the Ordinance open for discussion. There was none.
The Mayor then put the question"Shall the Ordinance Pass?" Motion was made by Alderman Swaim and seconded
by Alderman Parker to adopt the Ordinance. On the Clerks calling the roll the following vote resulted: Ayes-Alderman
Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor thereupon declared the Ordinance passed as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 14-2001
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Next on the agenda was recommendations from the Board and Commissions, for Park and Recreations-Louis Gaff,
Historical District-John Symonds, Planning Commission -Mike Burgess to another three (3)year term that will
expire June 30, 2004. The Planning Commission also recommended Dorvan Wiley and Mark Evans to replace Brad
Baldwin, City Engineer and Alderman Taylor whose term would expire June 30, 2001. Alderman Taylor seconded by
Alderman Parker made a motion to accept the recommendations. The Council followed with a unanimous vote.
Next on the agenda was the Treasurer's Report. Motion was made by Alderman Taylor and seconded by Alderman
Parker to appropriate the sum of$660,246.36 to pay expenses and salaries for May 2001, presented by the City Clerk
Treasurer. The Council followed with a unanimous vote.
4.r.- 368, ,57•8, City Of Van Buren
6freeh-61 ,246.89+ For the period May 1, 2001 to May 31, 2001 ,
Parks.Ree,- 9.396-68+ Treasurer's Report
LJkas - 9.352.00••
/Kt or 2.092.94+
005 Year To Date Current Month Year To Date
660,246.36;;, Last Month Amount This Month
GENERAL FUND
Receipts
Beginning Balance $595,729.52 $.00 $595,729.52
Retained Clearing Acct. - Ge ($2,352.82) $.00 ($2,352.82)
State General Turnback $96,564.33 $24,521.19 $121,085.52
Property Tax (City General) $13,367.02 $.00 $13,367.02
Sales Tax Proceeds $866,876.05 $223,004.43 $1,089,880.48
New County Sales Tax Proceed $472,029.19 $129,238.51 $601,267.70
Franchise Tax $286,856.34 $82,042.72 $368,899.06
Privilege Licenses $97,483.00 $4,625.00 $102,108.00
Court Fines $136,168.80 $31,695.14 $167,863.94
Inspection Fees $38,012.42 $6,203.93 $44,216.35
Pet Licenses $562.00 $100.00 $662.00
Civil Small Claims $2,776.14 $893.55 $3,669.69
Misc. General Fund $18,666.49 $90.81 $18,757.30
Interest $1,851.31 $337.62 $2,188.93
Administrative Justice Fund $228,856.67 $61,804.13 $290,660.80
Reimb. Co. Share Mun. Ct. $25,681.46 $4,342.20 $30,023.66
Garage Sales $1,245.00 $915.00 $2,160.00
Property Clean Up $25,743.66 $6,294.52 $32,038.18
Cobra Insurance Payment $6,341.64 $1,687.70 $8,029.34
Police Grants $46,475.59 $5,191.40 $51,666.99
Child Protection Fund $.00 $308.74 $308.74
Miscellaneous Revenue-P.D. $3,664.60 $300.00 $3,964.60
Insurance Reimbursement-P.D. $21,640.45 $6,752.50 $28,392.95
Juvenile Transport $7,183.00 $1,002.00 $8,185.00
Miscellaneous Revenue-F.D. $232.07 $.00 $232.07
Act 833 Money $10,689.33 $.00 $10,689.33
UNCLAIMED LIABILITIES ACCOUNT $133.50 $.00 $133.50
Total Receipts $3,002,476.76 $591,351.09 $3,593,827.85
Disbursements
Salaries - Admin. $113,434.48 $32,694.46 $146,128.94
Other - Admin. $49,382.46 $11,902.40 $61,284.86
Engineer Supplies & Expenses $1,164.98 $3,085.01 $4,249.99
Engineer Survey Supplies $.00 $303.84 $303.84
Engineer Vehicle(Gas, Maint) $36,016.46 $3,158.53 $39,174.99
Accounting Consult Fees-FEMA $107,661.93 $8,967.19 $116,629.12
New County Sales Tax Transfer $472,029.19 $.00 $472,029.19
Vision 2010 Expenditures $433.82 $.00 $433.82
REGIONAL INTERMODAL FACILITY $30,000.00 $.00 $30,000.00
City Park Slide Area $350.00 $.00 $350.00
Fixed Assets General $534.55 $637.98 $1,172.53
Total Administration $811,007.87 $60,749.41 $871,757.28
Next Police, Fire, Fire Marshall, Building Inspector's, KOH and Municipal Court Reports were presented for filing.
City Attorney Candice Settles' annual report was presented.
Next was any item from any citizen present. There was none.
Next was time for Miscellaneous and General Discussion. Mayor Riggs said that the City owns the tennis court and
property adjacent to the practice field on twentieth (20) street. The school is doing construction on a new football field
and field house. He said they needed parking space. The Mayor said he would like to negotiate in someway with the
school so they could provide parking for that area. The Mayor said he had talked with the City Attorney and Don
Zimmerman with the Municipal League and found out we are not allowed to give property away. Alderman Swaim
made a recommendation that he be allowed to negotiate with the school. All the Council members agreed.
Alderman Taylor said he would like to say that he appreciated all the years that he had on the Planning Commission.
Mayor Riggs said they appreciated him serving on the Commission for nine (9)years.
The Mayor said a friend of his son gave him the old banner that used to hang in the Post Office. It was placed there
in 1931. The Mayor is donating the sign to be hung at the Downtown Post Office.
There being no further business motion was made by Alderman Taylor and seconded by Alderman Swaim to
adjourn. The City Council members followed with a unanimous vote. The meeting adjourned at 7:26 p.m.
APPROVED:
1(n01
MAY
ATTESTED:
CITY CLERK-TREASURER
I