04 April 2001 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD APRIL 16, 2001
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, April 16, 2001, at City Hall. The
meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as their
names were called: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. City Clerk Barbie Curtis and City
Attorney Candice Settle were also present. This made a total of nine(9)present. A quorum was declared.
The Invocation was given by Reverend George Lynn pastor of the Living Word Baptist Church.
Next the Mayor led the Pledge of Allegiance.
Next Mayor John Riggs gave Linda Childers, a plaque honoring her husband Chief Mason Childers who recently
passed away. Linda Childers read a letter she had written and sent to the Police Department thanking them for all they
had done for her since Chief Childers death. She thanked everyone for all the nice things they had done in honor of her
husband, Chief Childers.
Next Mayor Riggs asked to adopt the minutes of the Council Meeting on March 19, 2001 and the Special Called
Council Meeting on March 20, 2001 as printed Alderman Swaim seconded by Alderman Moore made a motion to
approve the minutes of the regular Council Meeting on March 19, 2001 and the Special called Council Meeting on
March 20, 2001 as printed. On roll call the following Council members voted aye: Alderman Swaim, Parker, Moore,
Taylor, Pitchford and Barker. The following voted nay: none.
Next on the agenda was to consider an ORDINANCE TO GRANT RAISES TO MUNICIPAL COURT CLERKS
AND TO AMEND THE BUDGET FOR THAT PURPOSE. The Clerk read the Ordinance the first time in its
entirety. Alderman Parker moved that the rules be suspended and the Ordinance placed on its second reading. The
motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman
Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there were six(6)ayes
and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time.
Alderman Parker then moved that the rules be further suspended and the Ordinance be placed on its third and final
reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted:
Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The clerk then read the Ordinance the third
and final time. The Mayor declared the Ordinance open for discussion.
The Mayor then put the question, " Shall the Ordinance pass?" Motion was made by Alderman Parker and seconded
by Alderman Pitchford to adopt the Ordinance. Ann Ritter a citizen from Van Buren asked the council several questions
about the raises. Judge Peer said they had studied some area salaries and the Municipal Court employees would hie
salaries brought up to those areas. On the clerk's calling of the roll the following vote resulted: Ayes—Alderman
Parker, Moore, Taylor, Pitchford and Barker. Nays —Alderman Swaim. The Mayor declared the motion carried as there 'e
were five(5)ayes and one(1)nay. Four(4)votes being necessary for passage.
Motion was then made by Alderman Parker and seconded by Alderman Pitchford, that the Emergency Clause be
adopted which on roll call the following vote resulted: Ayes- Alderman Parker, Moore, Taylor, Pitchford and Barker.
Nays—Alderman Swaim. The Mayor declared the motion canied as there were five(5)ayes and one(1)nay. Four(4)
votes being necessary for passage. The Mayor then declared the Ordinance duly passed and signed same in open
Council, duly attested to by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 8-2001
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Next on the agenda was to consider an ORDINANCE AUTHORIZING A THREE DAY EXTENSION OF THE
MORATORIUM ON THE PLACEMENT OF SIGNS IN THE CITY OF VAN BUREN. The Clerk read the
Ordinance the first time in its entirety. Aldennan Swaim moved that the rules be suspended and the Ordinance placed on
its second reading. The motion was seconded by Aldennan Parker. On the Clerk's calling the roll, the following vote
resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried
as there were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second
time.
Alderman Taylor then moved that the rules be further suspended and the Ordinance be placed on its third and final
reading. The motion was seconded by Alderman Swaim. On the Clerk's calling the roll, the following vote resulted:
Ayes—Aldennan Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The clerk then read the Ordinance the third
and final time. The Mayor declared the Ordinance open for discussion Alderman Barker asked questions and said that
he had received some calls from upset citizens and Sign companies, about not being able to put up signs and he was
concerned about Law suites against the City.
Motion was made by Alderman Swaim and seconded by Alderman Pitchford to adopt the Ordinance. On the Clerk's
calling of the roll the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor and Pitchford. Nays—
Alderman Barker. The Mayor declared the Ordinance carried as there were five (5)ayes and one(1)nay. Four votes
being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 9-2001
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Next on the agenda was to consider an ORDINANCE ALLOWING THE EXCEPTION OF THE
MORATORIUM ON PLACE MENT OF SIGNS IN THE CITY OF VAN BUREN. The Clerk read the Ordinance
the first time in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance placed on its second
reading. The motion was seconded by Alderman Pitchford. On the Clerk's calling the roll, the following vote resulted:
Ayes—Alderman Swain, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time.
Alderman Swaim then moved that the rules be further suspended and the Ordinance be placed on its third and final
reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote resulted:
Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The clerk then read the Ordinance the third
and final time. The Mayor declared the Ordinance open for discussion. The question was asked about the Old Timers
Day Banner being put over the streets. Alderman Swaim said that we should have to suffer just like everyone else.
The Mayor then put the question, " Shall the Ordinance pass? Motion was made by Alderman Moore to adopt the
Ordinance. The Ordinance died from the lack of a second.
On the agenda next was to consider a RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO
ADVERTISE FOR BIDS ON PROPERTY INSURANCE. The Clerk read the Resolution in its entirety. Alderman
Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on
the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Parker, Moore, Taylor,
Pitchford and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and
signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-1-2001 •
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 4-1 -2001
•
A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO
ADVERTISE FOR BIDS ON PROPERTY INSURANCE.
WHERERAS, The Mayor of Van Buren needs to advertise for bids on
Property Insurance,which expires June 25,2001;
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS:
SECTION 1: THAT the Mayor is authorized and directed to cause to be
drafted a list of needed insurance.
SECTION 2: THAT after said list is prepared and incorporated into a
Notice To Bidders, the City Clerk is authorized and
directed to advertise for bids for said Insurance.
PASSED AND APPROVED THIS I lu DAY OF oyo.AQ 2001.
VN\t -
MAYOR
ATTESTED:
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CITY CLERK-TREASURER
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On the agenda next was to consider a RESOLUTION APPROVING REPLAT OF NORTHRIDGE, PHASE I,
LOTS 26 AND 27 WITHIN THE CITY OF VAN BUREN,ARKANSAS. The Clerk read the Resolution in its
entirety. Alderman Swaim seconded by Alderman Moore moved that the Resolution be adopted. The question was put
by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim,
Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay;none. The Mayor thereupon declared the
Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the
City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-2-2001
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 14—2--2001
A RESOLUTION APPROVING REPLAT OF NORTHRIDGE,PHASE I,LOTS 26
AND 27 WITHIN THE CITY OF VAN BUREN,ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in,the replat of Northridge Phase I,Lots 26 and 27,is approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
PASSED AND APPROVED THIS 16 DAY OF MARCH,2001.
MAYOR JO RIG
ATTESTED:
‘6411tAti_,
CITY CLERK/TREASURER
Next on the agenda was to consider a RESOLUTION APPROVING FINAL PLAT FOR NORTHRIDGE
COMMERCIAL PARK, LOTS 1R, 2R, & 3R WITHIN THE CITY OF VAN BUREN, AKRANSAS. The Clerk
read the Resolution in its entirety. Alderman Taylor seconded by Alderman Swaim made a motion to adopt the
Resolution. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following
voted aye; Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay;none. The
Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and
impressed with seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-3-2001
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. LI 3 -2001
A RESOLUTION APPROVING FINAL PLAT FOR NORTHRIDGE
COMMERCIAL PARK,.LOTS IR, 2R & 3R WITHIN THE CITY OF VAN
BUREN,ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in,Northridge Commercial Park,Lots 1R,2R&3R,are approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
PASSED AND APPROVED THIS I I9 DAY OF MARCH,2001.
MAYOR JOHN PaGGS
ATTESTED:
CITY CLERKITREASURER
On the agenda next was to consider a RESOLUTION APPROVING FINAL PLAT FOR KINGSBERRY
ADDITION,PHASE II WITHIN THE CITY OF VAN BUREN,ARKANSAS. The Clerk read the Resolution in its
entirety. Alderman Taylor seconded by Alderman Swaim moved that the Resolution be adopted. The question was put
by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye; Alderman Swaim,
Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay; none. The Mayor thereupon declared the
Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the
City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-4-2001
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 4-4 —2001
A RESOLUTION APPROVING FINAL PLAT FOR KINGSBERRY ADDITION,
PHASE II WITHIN THE CITY OF VAN BUREN,ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-
Division Regulations being executed to assure that all
improvements are put in, Kingsberry Addition, Phase II is
approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said
plat plan and the City Clerk is authorized and directed to
attest same upon the filing of the assurities mentioned
above.
PASSED AND APPROVED THIS 16th DAY OF MARCH, 2001.
May)
MAYOR
ATTESTED:
CITY CLERK-TREASURER
Next was a recommendation by the West River Valley Regional Solid Waste Management Board of Director's to
re-appoint Dorvan Wiley to another term on the Solid Waste Board. Alderman Swaim seconded by Alderman Taylor
made a motion to reappoint Dorvan Wiley to another term on the Solid Waste Board. The Council Followed with a
unanimous vote.
Next was a recommendation by the Water and Sewer Commission to re-appoint John Barnwell to the Water and
Sewer Commission. Alderman Swaim seconded by Alderman Taylor made a motion to re-appoint John Barnwell to
another team with the Water and Sewer Commission. The Council followed with a unanimous vote.
Next was a recommendation by the Civil Service Commission to appoint Karen Pharis to the Civil Service
Commission replacing Paul Ray who has resigned. Alderman Swaim seconded by Alderman Taylor made a motion to
appoint Karen Pharis to the Civil Service Commission. The Council followed with a unanimous vote.
Next on the agenda was the Treasurer's Report. Motion was made by Alderman Parker and seconded by Alderman
Swaim to appropriate the sum of $818,798.11 to pay expenses and salaries for March 2001, presented by the City Clerk-
Treasurer. The Council followed with a unanimous vote.
687,5.59 78+ City Of Van Buren
6.y. - •
_to9.871 •88+ or the period March 1, 2001 to March 31, 2001
-11 ,797•81+ Treasurer's Report
i_ibroxit _ 7,509.81+
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� _ 2,o58•83+ Year To Date Current Month Year To Date
5 Last Month Amount This Month
818,798. 11*+
GENERAL FUND
1
Receipts
Beginning Balance $595,729.52 $.00 $595,729.52
Retained Clearing Acct. - Ge ($2,352.82) $.00 ($2,352.82)
State General Turnback $48,034.70 $24,022.84 $72,057.54
•
Property Tax (City General ) $609.13 $.00 $609.13
Sales Tax Proceeds $442,360.17 $207,295.89 $649,656.06
New County Sales Tax Proceed $241,312.30 $114,086.59 $355,398.89
Franchise Tax $143,892.03 $83,085.64 $226,977.67
Privilege Licenses $89,238.00 $2,375.00 $91,613.00
Court Fines $52,672.66 $47,920.51 $100,593.17
Inspection Fees $17,863.72 $11,364.85 $29,228.57
Pet Licenses $412.00 $140.00 $552.00
Civil Small Claims $1,171 .14 $743.75 $1,914.89
Misc. General Fund $2,568.92 $882.20 $3,451.12
Interest $935.23 $476.26 $1,411.49
Administrative Justice Fund $99,840.27 $62,089.75 $161,930.02
Reimb. Co. Share Mun. Ct. $13,160.76 $3,429.94 $16,590.70
Garage Sales $115.00 $415.00 $530.00
Property Clean Up $5,850.29 $12,290.55 $18,140.84
Cobra Insurance Payment $3,183.00 $1,487.70 $4,670.70
Police Grants $34,327.39 $2,636.20 $36,963.59
Miscellaneous Revenue-P.D. $200.00 $250.00 $450.00
Insurance Reimbursement-P.D. $1,996.95 $1,316.00 $3,312.95
Juvenile Transport $3,573.00 $2,303.00 $5,876.00
Miscellaneous Revenue-F.D. $208.00 $.00 $208.00
Act 833 Money $.00 $10,689.33 $10,689.33
UNCLAIMED LIABILITIES ACCOUNT $88.50 $45.00 $133.50
Total Receipts $1,796,989.86 $589,346.00 $2,386,335.86
Disbursements
Salaries - Admin. $56,432.84 $29,129.62 $85,562.46
Other - Admin. $42,660.57 $19,850.32 $62,510.89
Accounting Consult Fees-FEMA $49,891.31 $36,102.02 $85,993.33
New County Sales Tax Transfer $241,312.30 $114,086.59 $355,398.89
Vision 2010 Expenditures $433.82 $.00 $433.82
Fixed Assets General $534.55 $.00 $534.55
Total Administration $391,265.39 $199,168.55 $590,433.94
Salaries - Police $229,134.69 $120,626.45 $349,761.14
Other - Police $133,900.82 $92,932.97 $226,833.79
Juvenile Transport $13,546.86 $2,150.05 $15,696.91
FIXED ASSETS - POLICE $.00 $315.38 $315.38
Total Police $376,582.37 $216,024.85 $592,607.22
Next Police, Fire, Fire Marshall, Building Inspector's, KOH and Municipal Court Reports were presented for filing.
Next was any item from any citizen present. There was none.
Next was lime for Miscellaneous and General Discussion. There was none.
There being no further business motion was made by Alderman Swaim and seconded by Alderman Taylor to
adjourn. The City Council members followed with a unanimous vote. The meeting adjourned at 7:40 p.m.
APPROVED:
l,t Ul 't62
62
ATTESTED:
Ziag:02- 611)/(:,
CITY CLERK-TREASURER t=