Loading...
02 February 2001 Regular MINUTES OF THE VAN BUREN,ARKANSAS CITY COUNCIL MEETING HELD FEBRUARY 26,2001 The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, February 26, 2001, at City Hall. The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as their names were called: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. City Clerk Barbie Curtis and City Attorney Candice Settle were also present. This made a total of nine(9)present. A quorum was declared The Invocation was given by Chief of Police, Mason Childers. Next the Mayor led the Pledge of Allegiance. The Mayor then recognized Firefighter Larry Childers for twenty-five(25)years of service with the Fire Department. The Mayor gave Larry a plaque and complemented him on his work with the Fire Department. On the agenda next the Mayor gave the State of the City report. cian-asr+eeRs c ` - `, r^ - ' /41 ' f -; r 'i C BARBIE CURTIS �„-� C�a' c ,] !i 7,ii„1 City Clerk-Treasurer _ -1_ CANDICE SETTLE �j% ` I tL _ 4" it / f City Attorney \ f -- spy, • ` STEVEN PEER w� ��Kv.REunn ' �l Municipal Judge r • Ili , A:ti:I:t2 L, CAROL RAY L. IMilan._. �0r 1 +: .1'.`•!- -- - , -; Court Clerk - - ' VIVIAN MITCHELL -_= - Administrative Assistant to the Mayor Alderman tfII of - al, �. .urcn, .\rhansas JIM BARKER DAVID MOORE JOHN RIGGS,Mayor DONNA PARKER MIKE PITCHFORD 1003 Broadway•Van Buren,Arkansas 72956 BILL SWAIM (501)474-1541 Fax:(501)471-5010 BILL TAYLOR STATE OF THE CITY FEBRUARY, 2001 As we begin a new Millennium and look to the future, Van Buren continues to be in a prosperous and positive growth pattern. For a city to grow and prosper, it takes hardwork, dedication, and a desire to be the best. That is exactly the type of people who hold our community together. From our city employees to our unlimited resource of volunteers, Van Buren continues to be the envy of the state because of the commitment these have made to make Van Buren a better place in which to live. Revenue for 2000 included interest income totalling $43,846.00 with City Sales Tax proceeds totalling $2,489,626.14 and $1,110,678.58 new County Sales Tax proceeds for a total of $3,644,150.72. Additional revenues were as follows: Franchise Tax - $871,758.03; Privilege Licenses - $103,032.00; Inspection Fees - $120,835.11; Municipal Court Fines - $550,814.68. The 2000 Budget was $8,073,605.00 with carry overs of $1,781,000.00 from 1999 and expenditures totalling $6,860.500.00. We are looking forward with anticipation to receiving the results of our 2000 Census which was conducted last year. Our current population is 17,460 and with our continuous growth we expect our new count to be 20,000 plus, which will increase our revenues. Van Buren was again one of twelve cities in Arkansas selected to receive the "Volunteer Community of the Year" award. This is the eleventh year Van Buren volunteers have been honored since our first application in 1987. In 1991 Van Buren had the distinguished honor of being one oonly four cities to be named "Volunteer Community of the Decade". This award will be made at the annual Fall Convention held later this year. In 2000, volunteers numbering 7,814 from 93 various groups donated 268,467 volunteer hours making a difference within our community. The city hosted its annual appreciation reception honoring these volunteers who are the key to Van Buren's successful volunteer program. We thank -you and appreciate each individual and organization who shared their time to help others. You do make a difference! A grass robts fund raising effort resulted in the purchase of new Christmas lights for Main Street and Broadway. One hundred twenty-one families, businesses and groups donated $27,805.00 for the purchase of the lights. A special thank you to Donna Parker I`stn PROGRESS IS '�^i a' OUR PROJECT CITY OFFICERS j ( - - -— ,) i f r C� t 11 %- r �r BARBIE CURTIS -.\, / _' n 1 — City Clerk-Treasurer „� _ _� t� ��(~ \ -.- • I til P • J� jo. x., CANDICE SETTLE �/- c—i _.„--- City ,f, City Attorney 1 1 �? '�' ----,- r%� STEVEN PEER --4.- ' 44 Ir' _ ga. • - , , _ Vi= ::_ uicge M CAROL RAY - r"'r=�►�': ��� Court Clerk - _ r _-. _ _ ---- VIVIAN MITCHELL - --�— -- - Administrative Assistant to the Mayor i''' •a z ..,. r . -s *'r`,a9- p frt Alderman ` rd: r t 3 a .. .�. '4.,,I, 00.,•1.l l r� JIM BARKER s `"`` DAVID MOORE JOHN RIGGS, Mayor DONNA PARKER MIKE PITCHFORD 1003 Broadway•Van Buren,Arkansas 72956 BILL SWAIM (501)474-1541 Fax: (501)471-5010 BILL TAYLOR STATE OF THE CITY FEBRUARY, 2001 As we begin a new Millennium and look to the future, Van Buren continues to be in a prosperous and positive growth pattern. For a city to grow and prosper, it takes hardwork, dedication, and a desire to be the best. That is exactly the type of people who hold our community together. From our city employees to our unlimited resource of volunteers, Van Buren continues to be the envy of the state because of the commitment these have made to make Van Buren a better place in which to live. Revenue for 2000 included interest income totalling $43,846.00 with City Sales Tax proceeds totalling $2,489,626.14 and $1,110,678.58 new County Sales Tax proceeds for a total of $3,644,150.72. Additional revenues were as follows: Franchise Tax - $871,758.03; Privilege Licenses - $103,032.00; Inspection Fees - $120,835.11; Municipal Court Fines - $550,814.68. The 2000 Budget was $8,073,605.00 with carry overs of $1,781,000.00 from 1999 and expenditures totalling $6,860.500.00. We are looking forward with anticipation to receiving the results of our 2000 Census which was conducted last year. Our current population is 17,460 and with our continuous growth we expect our new count to be 20,000 plus, which will increase our revenues. Van Buren was again one of twelve cities in Arkansas selected to receive the "Volunteer Community of the Year" award. This is the eleventh year Van Buren volunteers have been honored since our first application in 1987. In 1991 Van Buren had the distinguished honor of being one of only four cities to be named "Volunteer Community of the Decade". This award will be made at the annual Fall Convention held later this year. In 2000, volunteers numbering 7,814 from 93 various groups donated 268,467 volunteer hours making a difference within our community. The city hosted its annual appreciation reception honoring these volunteers who are the key to Van Buren's successful volunteer program. We thank 'you and appreciate each individual and organization who shared their time to help others. You do make a difference! A grass robts fund raising effort resulted in the purchase of new Christmas lights for Main Street and Broadway. One hundred twenty-one families, businesses and groups donated $27,805.00 for the purchase of the lights. A special thank you to Donna Parker a Sz 4s PROGRESS IS '' f4'- , x:. OUR PROJECT STATE OF THE CITY PAGE 2 who spearheaded the effort and the committee of Marcia Cooksey, Beth DuVall, Luke Gordy, Richard Hodo, Martha Hurst, Vivian Mitchell, Debbie Moore and Don Mullens. I would like to say a special thank you to the Old Town Merchants who are responsible for bringing thousands of visitors to our town with such events as Old Timer's Days, Fall Festival and the Harbour Lights display, to name a few. These events generate thousands of dollars being spent in Van Buren which boosts our economy. The hours of planning and work which sometimes takes over a year to organize is done by the business owners in our Historic Downtown Van Buren and I cannot praise this group of people enough. Thank you, merchants, for your support of your city. Our tourism continues to increase with Hospitality Tax Receipts generating $260,476 in 2000 as compared with $250,745 in 1999, a 3.9% increase. We received 4,000 requests for brochures, most of these as a result of our print and TV advertising. Our Van Buren web site averaged 3,200 visitor sessions per month. Total train passengers for both the Springdale and Van Buren excursions were 23,000. In 2000, there were 18 Station Masters volunteering for the Chamber of Commerce. They donated a total of 1,550 hours, answered over 1,800 calls coming in on our 1-800 number and greeted some 28,000 visitors to our city. Van Buren continues to be recognized as a top tourist attraction for a city our size as is evident by visitors from the world over. During 2000 we played host to tourists from such places as Spain, England, Canada, Switzerland, Jamaica, Germany, Australia and Sweden. The King Opera House was the venue for 97 events during 2000. Events were held year- round and included: concerts and recitals, theatrical productions, organizational and public meetings, political and organizational fund raising events to name a few. One of the highlights of 2000 was the successful "Family and Children's Theater Series" sponsored by the city through the Municipal Auditorium Commission with financial sponsorship from local businesses. Improvements continue to be made to the facility with plans for a much needed theatrical lighting system that will be funded by the A&P Commission. It should be noted that October 29, 2001, will mark the 100th Anniversary of the King Opera House as a performing arts facility. The Municipal Auditorium Commission is discussing possible celebration events which will promote not only the KOH but Main Street and the entire city of Van Buren. Leadership Crawford County is in its second year, and volunteer coordinator Cathy Gifford has pledged to head the program until 2010. The Millennium class graduated 19 persons from Crawford County and this year's class has increased to 23 citizens from around the county. The program is funded by the $250 tuition fee of which each class member is required to pay at least $50. Local businesses and clubs help fund the project by providing lunch for the sessions, thus making the program a community effort. The goal of Leadership Crawford County is to create an awareness program that will educate and challenge potential leaders to the needs and opportunities in Crawford County and teach them the skills necessary to make a difference. According to a recent survey of Van Buren, 342 new jobs were created last year. However, we lost 318 jobs with the departure of Therma-Tru to Oklahoma, and the shutdown of Eagle Wings which left us with a net of only 24 jobs for the year 2000. There were a total of 850 businesses purchasing privilege licenses from the City Clerk's Office, 78 of which were new businesses. Plant expansions at Bekaert and Van Buren Bridge took place this year and one new industry, Tech Group Industries, located in Van Buren. While signs of an economic slowdown are there, Van Buren's industries remain strong. More than ever before, we must take care of what we have. STATE OF THE CITY PAGE 3 The City of Van Buren, the Van Buren Public Facilities Board, and the Van Buren Chamber of Commerce have been working diligently for five years now on developing an intermodal transportation facility at Van Buren. Senator Tim Hutchinson and especially Congressman Asa Hutchinson have worked to get federal funding for an initial feasibility study, which was completed a year ago. They also secured a second grant, which will allow us to conduct further market studies, to establish a Regional Intermodal Authority, to create an area Shipper's Association, and to do preliminary site engineering. The facility will be comprised of staging areas for truck-to-rail transloading, and at least one dock/warehouse facility for rail-to-barge transloading. It is anticipated that at least some of these facilities will be privately funded, while others will be publicly managed. The purpose of the intermodal facility is to offer area manufacturers more transportation options. Industries in Van Buren, Fort Smith, and NW Arkansas have pledged their support for our efforts. During our interviews last year with CEOs of area industries, many of them told us they would very much like to use rail. However, the consistency of service has not been there. Therefore, the participation of at least one Class I railroad, likely Union Pacific Railroad, will be critical to the success of our effort. January, 2000 began with a 10-inch snowfall and it took approximately three days for our grader, snowplow and four sand trucks to clear roadways. Our Street Department personnel works diligently to make streets passable in situations such as this. New equipment purchased in 2000 included three Dodge pickups, a melter applicator (crack sealer) for street maintenance, and a John Deer tractor which is being used for grass cutting on city rights-of-way. Phase IV street overlay project consisted of 2.8 miles of street reconstructions and overlays. Phase II of Rudy Road widening was completed including reconstruction, widening, curb and gutter, drainage and sidewalks. A section of sidewalk and drainage improvements were done in City Park in preparation for the Millennium Wall project sponsored by the Van Buren Art Center. The Madeline Street drainage project included curb and gutter, drainage and street overlay with the Street Department installing drainage pipe. The Tanglewood drainage project included box culvert crossings and concrete channel lined ditch with fencing. The Street Department employees did their part in our Christmas decorations fund drive by installing new brackets on the light poles, putting up and taking down the lights, and constructing a new building to provide housing for the new decorations. The Street Department utilized the manpower of community service workers as Judge Peer allowed us to continue the use of these workers for a total of 78 men working 8,624 hours during the past year. Our Building Inspection Department continues to grow indicating the City of Van Buren is being recognized statewide and even nationally as a place people desire to live. In 2000, residential building increased from 126 dwellings to 133 over 1999, with a value of construction being $11,875,430.00. Commercial building dropped slightly, 24 to 22, with construction costs totalling $8,190,331.59. We did see an increase in strip mall style construction with Town North, Cedar Point and Cedar Creek Center around the Wal- Mart Super Center. Allen Canning and Bekaert expanded their plants and 59-South saw growth along its rights-of-way. Of the $123,212.82 deposited, $18,519.00 went to the sidewalk fund and $5,450.85 went to the Arkansas Construction Industry Education Act. I want to thank the Inspection Department employees for the hard work they do in keeping • our building and inspection department running so efficiently and for their efforts to abide by the State Codes as well as working to improve the overall operations of their office. STATE OF THE CITY PAGE 4 The Police Department was kept busy during 2000 with the following: obtaining 2,700 hours of certified law enforcement training; patrolling 244,691 miles; answering 18,329 calls for service; writing 8,341 police reports; working 1,029 vehicle accidents and making 606 alcohol related arrests. Our K-9 Patrol continues to prove how important this service is by helping seize 146 pounds of marijuana; assisting with 61 searches on city streets and 1,000 school lockers as well as 100 vehicles on school property. Three SRO's (School Resource Officers) are currently working with 5,000 students teaching law related education, counseling students, families and staff and attending specialized training courses. The Animal Control and Code Enforcement Departments conducted 1,700 clean-up notices, fifteen condemnations of dangerous buildings and issued 396 animal control calls. The Police Department applied for and received grants in the amount of $143,000.00 from the Department of Justice, Arkansas Highway Department and Department of Justice Body Armor Division. Our Reserve Officer Program continues to increase as officers logged approximately 1,148 hours of volunteer time. Our Explorers Program participated in 38 projects and donated 2,275 volunteer hours during the past year. The CID/Narcotics Division continues to work long hard hours during the narcotics investigations and seizures and helping to make our city streets safer. The year 2000 has been a very progressive year for the Fire Department, with many projects being accomplished under the leadership of Chief Dennis Gilstrap who retired in May and our new Chief Teasie Harris who took over in June. The year was filled with much preparation. The Department has been doing extensive fire hydrant maintenance, building pre-fire planning, training, and record keeping preparing for the upcoming I.S.O. inspection. Our present I.S.O. rating is a five and we anticipate reducing it to a two or three. We have purchased new fire equipment in order to ready the trucks and the fire fighters for the inspection. In 2000 the fire fighters responded to 347 fire calls ranging from industrial fires such as Allen Canning Company and Farmer's Co- Operative to smoke scares and false alarms. We have a well trained first responder program which responded to 614 calls to assist the citizens of Van Buren. The combined totals account for 961 calls for help to which our fire department responded. Fire fighters have aggressively trained to maintain the yearly training requirements and logged close to twelve thousand individual training hours. The Fire Marshal's Office had another busy year with 150 inspections, investigated 148 complaints, and 24 fires as well as putting together another constructive year of fire prevention programs at the schools and major events both of which benefit the entire city. I would like to thank the fire department for the professional manner in which they serve our community and their participation in civic events which promote a better relationship with our citizens. Such events as the Halloween Spook House which attracted over 700 people, sponsoring the city team in the Cancer Relay For Life event and taking first place in the state Muscular Dystrophy Drive are evidence that our firefighters are committed to making the Van Buren Fire Department one we can be proud of as well as trust to carry out their duties in a professional manner. We had continued growth and improvements at the Field of Dreams in 2000. In the early spring, approximately 70% of the parking areas and roads received asphalt including the two largest parking areas. This helped tremendously to control the dust problems. The High School Booster Club increased the size and completely enclosed the batting cages, soon to become a complete indoor work-out facility with locker facilities for the high school team. The American Legion team hosted a "wood-bat" tournament in June which brought fourteen teams in from out-of-towm for a weekend tournament. This tournament was a success and will hopefully continue on an annual basis. We hosted our second Babe Ruth/Cal Ripken Division 10-year old Regional tournament in July. The tournament went very well and Van Buren has already been selected to host the 12-year old Regional Tournament this year. We have requested National Babe Ruth Headquarters to consider Van Buren for a World Series in the very near future. • STATE OF THE CITY PAGE 5 The Van Buren City Library continues to provide our public with the best reading and research materials available. For the year 2000, the library checked out 56,360 items to its 6,795 patrons and added 5,621 new materials to the library inventory. Not only does the library provide printed materials, but also educational videos and books-on- tape along with 8 computer terminals with Internet access available for public use. An average of 200 patrons visit the library each day. In 2001, the Library Board plans to add a library director to the staff and to expand the resources available for genealogy research and children's programming. My appreciation to the Board and employees of the library for their dedication to providing the best possible library to our citizens. A special thank you is in order for my Department Heads Chief Mason Childers, Chief Teasie Harris, Don Mullens, Alan Swaim, David Martin and our many loyal employees as well as our elected leadership City Clerk-Treasurer Barbie Curtis, City Attorney Candice Settle, Municipal Judge Steve Peer and Council members Bill Swaim, David Moore, Donna Parker, Rick Spoon, Jim Barker and Bill Taylor. Again, I cannot complete this report without first thanking the many people for allowing me to serve them as Mayor these past six years, and for their many hours of volunteered time serving on the many Commissions and Committees that we depend upon for guidance. I personally want to thank my Assistant, Vivian Mitchell, for her tireless efforts and organization of everything that comes through my office. • I close this report by asking you for your continued prayers as I seek God's direction and wisdon, knowing that the final decision is in His hands. Remembering that if we "commit our work to the Lord, then it will succeed". Respectfully Submitted, • (Y1 glJohn , r E Next Mayor Riggs asked to adopt the minutes of the Council Meeting on January 22, 2001 as printed. Aldennan Swaim seconded by Alderman Taylor made a motion to approve the minutes as printed. On roll call the following Council members voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The following voted nay: none. t Alderman Taylor made a motion to amend the Minutes of the September 18, 2000 Council Meeting, to state that I Alderman Jim Barker donated$1.00 to the City of Heavener to buy the old Christmas lights from the City of Van Buren. Alderman Swaim seconded the motion. On the Clerk's calling of the roll, the following vote resulted: Ayes-Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay: none. Next on the agenda was to consider an ORDINANCE TO AMEND NO. 7-1963 FOR THE PURPOSE OF REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN, ARKANSAS AND AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN,ARKANSAS. The Clerk read the Ordinance the first time in its entirety. Alderman Parker moved that the rules be suspended and the Ordinance placed on its second reading. The motion was seconded by Alderman Swaim. On the Clerk's calling the roll, the following vote resulted: Ayes- Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there were i, six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim then moved that the rules be further suspended and the Ordinance be placed on its third and final reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted: Ayes-Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The clerk then read the Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. The Mayor then put the question, " Shall the Ordinance pass?" Motion was made by Alderman Taylor and seconded by Alderman Swaim to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes- Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the Ordinance passed as there were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. i THE ORDINANCE WAS GIVEN THE NUMBER 3-2001 t W t. OWWtLQWWpWWW a in?_::• to c (DEE 2 £ �_ v� N} F-UZO_=� 2=Z E c S �a m WWW m TN p co E wt - E , B mi C S2 ,,. ~ N ~ u > u E..'c m«om q c a a ((c w gm g z.,g aza oa 8 E _g to El 01-003 amLN EgoN =% S c3 cc 1 z . a� ®g g •gam. g, 8g wwva ..pv 0 'Im ~W z E ei d a via a Z >Q— a£ G Op8 W .y 1„;,—,.,-.L -4:%t t ft ! 17NN' •amO .W2t-o -m .FDOu-w6 m -U>"' 7W W E.- '4"'-- re uJ �A W• = W v a W e 2 U }_ Or m vW�O 11 oraUQiNUQ razzz _`112t m a3a.c aQ ciiZ1-60<citi�a ` 0 dC*QgQ�Q_d �� aQcN�Qmc>U t Next on the agenda was to consider an ORDINANCE TO AMEND ORDINANCE NO. 7-1963 FOR THE PURPOSE OF REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN, ARKANSAS AND AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Ordinance the first time in its entirety. Alderman Parker moved that the rules be suspended and the Ordinance placed on its second reading. The motion was seconded by Alderman Swaim. On the Clerk's calling the roll, the following vote resulted: r Ayes-Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time. Alderman Parker then moved that the rules be fittther suspended and the Ordinance be placed on its third and final reading. The motion was seconded by Alderman Swaim. On the Clerk's calling the roll, the following vote resulted: Ayes-Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The clerk then read the Ordinance third and r tt t i and final time. The Mayor declared the Ordinance open for discussion The Mayor then put the question, " Shall the Ordinance pass?" Motion was made by Alderman Taylor and seconded by Alderman Swaim to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes- Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the Ordinance passed as there were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. THE ORDINANCE WAS GIVEN THE NUMBER 4-2001 OWWLLZW GZ1WW m0 pt c •- cm co ANc ch i gii W. v z)-OQ i W L~ .aN c 03 °' t e o � XW «Ρ2 m- m� ZHQ T ?UZ wZ�__. 5 LLU 52 2, 13 yz ~ ` :�_ QN °m'mE<N� O W cg mQ U—O 6z a' Om =•m co N =y t ..'Om = , N E d 995 E Q 4 CN: Z(AWrzOW �?_ � .l E..� () C c0 N =m 2 to � - Uz`�,g a %z maZ"8 a °°� :- t..'dz := "E>`�` Fw _..� w gls. > <tg EWC7 >93225a5 -wog" uta 0. c6" I ,e. >65 0 •i ObS m Z C`.tnZmti� LLgEv�a�E W-0- E-0 < s 6 0, a --- s z .fig p.Wtt. w 8dfIrO ZaQza¢aUQQniUQ3¢ N �_Q <a3�L at�dL ld D. V - -tJUQtA d�� N Od ©N�QmUU Next on the agenda was to consider an ORDINANCE TO ALLOW THE CITY TO CONDUCT BUSINESS WITH A CITY OFFICAL. The Clerk read the Ordinance the first time in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance placed on its second reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted: Ayes-Alderman Swaim, Parker, Moore, Taylor and Barker. Alderman Pitchford abstained. The Mayor declared the motion carried as there were five(5)ayes and(0) nays. Four(4)votes being necessary for passage. The Ordinance was read the second time. Alderman Parker then moved that the rules be further suspended and the Ordinance be placed on its third and final reading. The motion was seconded by Alderman Swaim. On the Clerk's calling the roll, the following vote resulted: Ayes-Alderman Swaim, Parker, Moore, Taylor and Barker. Alderman Pitchford abstained. The Mayor declared the motion carried as there were five(5)ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk read the Ordinance for the third and final time. The Mayor declared the Ordinance open for discussion. The Mayor then put the question, " Shall the Ordinance pass?" Motion was made by Alderman Taylor and seconded by Alderman Moore to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes- Alderman Swaim, Parker, Moore, Taylor and Barker. Alderman Pitchford abstained. The Mayor declared the Ordinance passed as there were five (5) ayes and(0)nays. Four(4)votes being necessary for passage. THE ORDINANCE WAS GIVEN THE NUMBER 5-2001 CD 0). Z , O pp U J C C .000 Y'N C O 1.0 N�' N_>' WWW ;.: m m� m L mW g W to F-Fui 2 O; m==z o o > ., 34o WQ :820: O ' C YU W ►� £ Z:Q Q zU yt caEtwlL~~OCZoaoQN � ¢rO - W - y: � U C 2 HA1 W m O U—tnLL co - cZ `tl o� �Q-'v ;;;;6;_ii,si8-471 ; i m m'c$ Z U=LL Lm v % ,� �m 3 m me 5 2N ZQmOC _ �«� �U � C G. Y �G>3 =LL �Z7oaom� ° ao.5� �aY�.4yO�qO`���y >, I- � m°-. > 6 p'WF- vi� �— llit! i L ,;,,i amc:a p ` w o _ io ww �e+a g 3 . o �O W �D m 1 , , = UU.xiogp szos..QaNm>_ Q— Q oEzm-casS<OLL4Z- E — m ~� .. .0 '` o �QWO. «Wd m w "8=2"+ Z W W pia t w cF-GUOzO� m�m ai cmc 'it, '. rU=W ejUW 05?�i�� , — ¢ Q c> >'CW Q A1-1-0.2 >.?G1 ..-se p,WO SC Jm= m m w L gU s ',it's.u�Q .0 Q. -m A~H c C . m s Q � t¢ $zdo—=4 z,=-e m Z c= . ;vSz.".Scii £ 5— F-F- UQ$t._ ar �° o.u.tooQdoc..<<. .m ci ... yg>3 a o a a„a„,,c�. €0.2-„- r.m. m 5 s�Qd... .--. O _UUQcn�-t 3>�,E.. > aaQvN QUUU Next on the agenda was to consider an ORDINANCE REVISING THE BUDGET FOR THE YEAR 2001 BY AUTHORIZING FUNDS TO BE ALLOCATED TO THE VAN BUREN PUBLIC FACILITIES BOARD. The Clerk read the Ordinance for first time in its entirety. Alderman Swaim moved that the rules suspended and the Ordinance placed on its second reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor motion carried as there were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time. Alderman Swaim then moved that the rules be further suspended and the Ordinance be placed on its third and final reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The clerk then read the Ordinance the third and final time. The Mayor declared the Ordinance open for discussion. The Mayor then put the question, " Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded by Alderman Moore to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes— Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the Ordinance passed as there were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. THE ORDINANCE WAS GIVEN THE NUMBER 6-2001 2. . H, CAl 'aL aQ__O Ld WWW mm 2$p VIUI 'erne 02} Y Qg� O� m._ m ¢ 'p O �V.r L. Lt nQ�-O.. m2IW .t.� 7 IL p p QmQ YO. O m ~ c C d 9 W}1-m 6 Q O- g Y m_m N< a J m ma .Em (7,- - cs 3 cc>-1,621 mm .2 - u� m `'E mm E �U = c � m " _�o m W0—Z ami --5 8 L nr• �.q WIWi Z Q ¢ I- e' - o Ld F8VOZQo£>O �, g a i WO0 ¢:NW F) g,.2 w out ° m m 5° -1NA.c 30 YUQ.5N)f '2 °▪2541 coda> •Ow o.s_ gi o E ' eix z fe ° m p�--¢W=k'm m aQ o egtg c QaQ§QQ-¢ aE s3CCu-,oum , s o"6 -3 ,au- 0 E a Z-UUQCAF-U >..c os..-.9f.. so- ea aQ0 MQaOUF- m m 4 Z WWW>t/)QZCI) 02,2 `' > Ts 02...8 218 m m a).2"6 EO $21-o.. O = o r 0AW co m ~ E. F.-8- mO € FO ° icc Z1.'1_ Z ¢p ,-7E. 0.2 EE E mC -Q p Z ?�mD mail m d o Ca = m §- 1 0 O�$UU i EU ii Ti U _ g l __ _ E S Nc Q<UWOaZOzes Om cCcg nW i'$cm a > Z C3 VJQ> r >'oc0Nc °mO ` mca° mm gm mm— oEQu.40os - 1..O -611 mg- OQ 0� RuW. �3E .cwwmW¢ m . msmr > �W ummmjTW- Em = �> mt=s� 5tmmpiz3=' a > e0'513 mN � Q5§ Z23 �aa �m3>u >Ut opill 050 EwE a E� i On the agenda next was to consider a RESOLUTION AUTHORIZING THE REMOVAL OF CHRISTMAS LIGHTS FROM THE FIXED ASSET INVENTORY. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swain, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay;none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 2-1-2001 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 1 -2001 A RESOLUTION AUTHORIZING THE REMOVAL OF CHRISTMAS LIGHTS FROM THE FIXED ASSET INVENTORY. WHEREAS, The City of Van Buren has Christmas lights which were sold for the sum of$1.00 and other good and valuable consideration due to their deteriorated state;and WHEREAS, It is recommended by our State Auditors that these items be removed from the Fixed Asset Inventory; NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS: SECTION 1: THAT the Mayor is hereby authorized to remove the Christmas lights from the Fixed Asset Inventory. PASSED AND APPROVED THIS ab'DAY OF FEBRUARY,2001. MAYOR JO RIS ATTTE�STQED:• 1 ( `L CITY CLERK/TREASURER On the agenda next was to consider a RESOLUTION APPROVING FINAL PLAT FOR DAVIS ADDITION WITHIN THE FIVE MILE JURISDICTION OF THE CITY OF VAN BUREN,ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Taylor seconded by Alderman Swaim moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 2-2-2001 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. -2001 A RESOLUTION APPROVING FINAL PLAT FOR DAVIS ADDITION WITHIN THE FIVE MILE JURISDICTION OF THE CITY OF VAN BUREN, ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT subject to the assurances provided in the Sub-Division Regulations being executed to assure that all improvements are put in and that all requirements of the Planning Commission are met, Davis Addition,within the five mile jurisdiction of the City of Van Buren, is approved. SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan and the City Clerk is authorized and directed to attest same upon the filing of the assurities mentioned above. PASSED AND APPROVED THIS, DAY OF FEBRUARY,2001. 1A(1 CU/VA ,nca— MAYOR JOH17 RI S ATTESTED: Vip/Altit ettt&L CITY CLERK/TREASURER On the agenda next was to consider a RESOLUTION AUTHORIZING THE MUNICIPAL JUDGE TO PARTICIPATE IN APERS. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 2-3-2001 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 2-3 -2001 A RESOLUTION AUTHORIZING THE MUNICIPAL JUDGE TO PARTICIPATE IN APERS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT the current Municipal Judge, and ll subsequent either the ArkansasMunicipal cbc Judges, are authorized top p n Employees Retirement System or the Municipal Judge and Court Clerk Retirement Plan. PASSED AND APPROVED THIS 2614D AY OF FEBRUARY,2001. DIA Ctikyl @7@7@79 MAYOR JOHN GS ATTESTED: 43a4h; LAZI:d CITY CLERK/TREASURER Next on the agenda next was to consider a RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF CERTAIN FIXED ASSETS. The Clerk read the Resolution m its entirety. Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 2-4-2001 CITY OF VAN BUREN, ARKANSAS RESOLUTION NO. a- i -2001 A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF CERTAIN FIXED ASSETS. WHEREAS, The City of Van Buren has items which are beyond repair and are no longer needed by the City; and WHEREAS, After an inventory of Fixed Assets, it is recommended by our State Auditors that these items be removed from our Fixed Asset Inventory. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: THAT, The Mayor is hereby authorized to advertise by sealed bids the following assets and is authorized to remove same from the Fixed Asset Inventory: CONTROL DEPARTMENT AMOUNT DESCRIPTION NUMBER City Inspector $ 30.00 (2) Red/Grey Office Chairs CI-42A (Torn Up) CI-42B City Clerk 164.00 Victor 840 Calculator CC-32 (Beyond Repair) Mayor's Office 51.00 Table (Replaced) MO-47 Municipal Court 196.00 Calculator (Beyond Repair) MC-44 Municipal Court 523.48 TV/VCR Combination MC-47 (Destroyed by Lightning - Insurance Replaced) City Storage 508.00 Calculator (Beyond Repair) CS-1 TOTAL $1,472.48 PASSED AND APPROVED THIS 26TH DAY OF FEBRUARY , 2001 OR zJ ( ATTESTED: &dzQJ u � CITY CLERK-TREASURER On the agenda next was to consider a RESOLUTION AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS FOR A NEW FIRE TRUCK. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Barker moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 2-5-2001 CITY OF VAN BUREN, ARKANSAS RESOLUTION NO. A-5 -2001 A RESOLUTION AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS FOR A NEW FIRE TRUCK. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT the Mayor is authorized and directed, along with the Fire Chief, to draft specifications for a new Custom NFPA Rated Pumper for the purpose of replacing an older fire truck. SECTION 2: THAT after said specifications are incorporated into a "Notice To Bidders", the City Clerk is authorized and directed to advertise for bids for said fire truck. PASSED AND APPROVED THIS 26TH DAY OF FEBRUARY , 2001 1 m r tie M OR p ATTESTED: CITY CLERK-TREASURER Next on the agenda next was to consider a RESOLUTION AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS FOR A NEW RESCUE UNIT. The Clerk read the Resolution in its entirety. Alderman Pitchford asked if this unit would be used by itself or with the fire truck. Alderman Pitchford was told that the unit could be used both ways,by itself or with the fire truck. Alderman Swaim seconded by Alderman Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the following voted nay;none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 2-6-2001 CITY OF VAN BUREN, ARKANSAS//-- RESOLUTION NO. g2-(0 -2001 A RESOLUTION AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS FOR A NEW RESCUE UNIT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: THAT the Mayor is authorized and directed, along with the Fire Chief, to draft specifications for a new Commercial NFPA Rated Rescue Unit for multi-use purposes with the three Fire Stations. SECTION 2: THAT after said specifications are incorporated into a "Notice To Bidders", the City Clerk is authorized and directed to advertise for bids for said rescue unit. PASSED AND APPROVED THIS 26TH DAY OF FEBRUARY , 2001 et4101AMAaOR N6 ATTESTED: 26(1.41/ CITY CLERK-TREASURER Next the Mayor said he would like to get permission to advertise for bids to complete the parking at the Field of Dreams. A motion was made by Alderman Swaim and seconded by Alderman Moore for the approval of the advertising for bids to complete the parking area at the Field of Dreams. The Council followed with a unanimous vote. Next on the agenda the Old Town Merchants Association asked for permission to close Main Street to through traffic for Old Timer's Day and Fall Festival. Old Timer's Day will be held May 12th and 13th and Fall Festival will be held October 13th and 14th. They also asked for permission to close Main Street for Halloween festivities. oe Ale derman nts nstParker seconded by Alderman Swaim made a motion to approve the request for the closing of thestreet The Council followed with a unanimous vote. On the agenda next was discussion from Judge Steven Peer for a salary increase for the girls that work in Municipal Court. Alderman Swaim said they would have to have this in Ordinance form before it could be voted on and that he would vote against the request. Next on the agenda was the Treasurer's Report. Motion was made by Alderman Swaim and seconded by Alderman Parker to appropriate the sum of $682,937.32 to pay expenses and salaries for January 2001, presented by the City Clerk-Treasurer. The Council followed with a unanimous vote. GF. 577, • skoct, -87}811•07+ City Of Van Buren Pwkt`Re°•-8,866.27+ the period January 1, 2001 to January 31, 2001, Lbmry _6,606.89+ Treasurer's Report ,K,0,.µ._._.2,007•1 5+ 005 Year To Date Current Month Year To Date 682,937.32*+ Last Month Amount This Month -GENERAL FUND Receipts Beginning Balance $595,729.52 $.00 $595,729.52 Retained Clearing Acct. - Ge ($2,352 .82) 8.00 ($2,352.82} State General Turnback , $.00 $24,022.84 $24,022.84 Property Tax (City General ) $.00 $609.13 609.$609.13 Sales Tax Proceeds $.00 $201,960.01 $201 New County Sales Tax Proceed $.00 $109,453.95 $109,453.95 8.00 $62,140.55 $62,140.55 FranchisePrivilege Tax $ 00 $76,785.50 $76,785.50 iLicenses CourtFines 5.00 $20,309.21 $20,309.21 8.00 $6,874.82 $6,874.82 IetpLccinnlFees $ 00 $392.00 $392.00 CLi SmaClaims $ 00 $433.54 $433.54 Civ vil Small $ 00 $2,467.47 $2,467.47 Misc. General Fund $ 00 $487 .77 $487.77 Interest Administrative Justice Fund $.00 $38,368.29 $38,368.29 S $.00 $30.00 $30.00 Property $ 00 $5,850.29 $5,850.29 Proppee ertyyClean Up S 00 $638. 10 $638.10 Cobra Insurance Payment $ 00 $3638 1 $3,978.78 Transfer From Capital Imp. F , 00 $6,842.00 $6,842.00 Bl Insurance Grant 00 $1,371.95 $1,371.95 Reimbursement P.D. $:©0 $2,620.00 $2,620.00 Juvenile Transport $6.00 $6.000 Miscellaneous Revenue-F.D. $.00 Total Receipts $593,376.70 $565,642.20 $1,159,018.90 Disbursements � Salaries - Admin. $.00 $27,888.82 $27,888.32 Other - Admin. $.00 $25,828.21 $25,828.21 Accounting Consult Fees-FEMA $.00 $20,835.14 $20,835.14 New County Sales Tax Transfer $.00 $109,453.95 $109,453.95 Total Administration $.00 $184,006.12 $184,006.12 r n $.00 $115,013.67 $115,013.67 Salaries - Police 00 $68,338.67 $68,338.67 Other - Police $' Juvenile Transport 8.00 $2,359.73 $2,359.73 Total Police $.00 $185,712.07 $185,712.07 Salaries OtherFiremen 00 $85,053.51 $85,053.51 e $.00 $26,343.88 $26,343.88 Firemenn $ 70 $144.60 $144.60 Fire Safety House Total Firemen $.00 $111,541.99 $111,541.99 4 11 1 i Alderman Swaim said he had a couple of questions on the expenditures. Alderman Swaim asked about the clothing allowance for the Police Department. Chief Mason Childers said he would look into the clothing allowance and he would have a report back at the Council Meeting in March. Alderman Swaim also asked about the utilities and telephone bill at the Field of Dreams. The Mayor said they would look into why it was that high and get a report back in the March meeting. Next Police, Fire, Fire Marshall, Building Inspector's, KOH, Municipal Court, Auditorium Commission Reports were presented for filing. Next was any item from any citizen present. There was none. Next was time for N iiscellaneous and General Discussion. There was none. There being no further business motion was made by Alderman Swaim and seconded by Alderman Taylor to adjourn. The City Council members followed with a unanimous vote. The meeting adjourned at 8:10 p.m. • APPROVED: MAY ,9,)2- 4.6 ATTESTED: jactic_CITY CLERK-TREASURER