01 January 2001 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD JANUARY 22, 2001
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, January 22, 2001, at City Hall. The
meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as their
names were called: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. City Clerk Barbie Curtis and City
Attorney Candice Settle were also present. This made a total of nine(9)present. A quorum was declared.
The Invocation was given by Will Tommy, Governor of Boys State and a senior at Van Buren High School.
Next the Mayor led the Pledge of Allegiance.
Next Mayor Riggs asked to adopt the minutes of the Council Meeting on December 18, 2000 as printed. Alderman
Swaim seconded by Alderman Parker made a motion to approve the minutes as printed. On roll call the following
Council members voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The following voted nay:
none.
Next Mayor Riggs asked to adopt the minutes of the Special Called Meeting on January 10,2001 as painted
Alderman Taylor seconded by Alderman Swaim made a motion to approve the Special Called Meeting minutes as
printed. On roll call the following voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The
following voted nay: none.
On the agenda next was to consider a RESOLUTION AUTHORIZING THE PURCHASE OF TWO(2)
POLICE CARS UNDER THE STATE CONTRACT. The Clerk read the Resolution in its entirety. Alderman
Pitchford asked Chief Childers if they were replacing police cars. Chief Childers said they were replacing police cars.
Alderman Swaim asked if they were going to be white. Mayor Riggs said they would be white. Alderman Swaim
seconded by Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs on the
adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor,
Pitchford and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and
signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-1-2001
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. I -- I -2001
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) POLICE CARS
UNDER THE STATE CONTRACT.
WHEREAS, Under authority of A.C.A. 19-11-201,and following,and Resolution
2-2-1993, the City of Van Buren, Arkansas is authorized to purchase
certain equipment including cars, under state procurement contracts and
that such purchases are exempted from the requirements of competitive
bidding;and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: The Mayor is authorized to enter into a purchasing agreement for two (2)
2001, Ford Crown Victoria Police Specials for the price of$ 42,244.00
under the state procurement( subject to Resolution 2-2-1993.
PASSED AND APPROVED THIS ola DAY OF JANUARY 2001.
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MAYO OHI(RIGGS
ATTESTED:
CITY CLERK/TREASURER
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On the agenda next was to consider a RESOLUTION AUTHORIZING THE MAYOR TO DELETE CERTAIN
FIXED ASSETS. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Taylor
moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll
being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. And the
following voted nay;none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was
attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1-2-2001
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. / ^a, 2001
A RESOLUTION AUTHORIZING THE MAYOR TO DELETE CERTAIN FIXED ASSETS.
WHEREAS. The copy machine in Municipal Court was in need of
repair and was used as a trade-in for a new copy
machine, and
WHEREAS, It is recommended by our State Auditors that such items
be removed from our Fixed Asset Inventory:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN, ARKANSAS:
THAT, The Mayor is authorized to remove the above listed copy
machine from our Fixed Asset Inventory.
SERIAL CONTROL
DEPARTMENT AMOUNT DESCRIPTION NUMBER NUMBER
Municipal Court $2,285.00 Richo Copy Machine 3604110864 MC-46
TOTAL $2,285.00
PASSED AND APPROVED THIS 22ND DAY OF JANUARY ,2001
ATTESTED:
1 Pout Ln/arc`r cT M�Yo
CI CLERK-TREASURER
Next on the agenda was to consider an ORDINANCE REQUIRING LICENSURE BEYOND THE
REQUIREMENTS OF ACT 950 OF 1999(ARK. CODE ANN. SECTION 17-25-501 ET SEQ.)FOR THE
ISSUANCE OF A BUILDING PERMIT FOR THE CONSTRUCTION OR REMODELING OF A
RESIDENTIAL DWELLING; AND DESCRIBING OTHER MATTERS RELATING THERETO. The Clerk
read the Ordinance the first time in its entirety. Alderman Taylor moved that the rules be suspended and the Ordinance
placed on its second reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the
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following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared
the motion carried as there were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance
was read the second time.
Alderman Swaim then moved that the rules be further suspended and the Ordinance be placed on its third and final
reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted:
Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The clerk then read the Ordinance the third
and final time. The Mayor declared the Ordinance open for discussion. Alderman Taylor said he would like some minor
changes made in the Ordinance before they pass it. Alderman Swaim asked about the two copies he had. The City
Attorney, Candice Settle said that the second copy had the minor changes already. Alderman Swaim said he had never
seen the changed copy. Alderman Swaim asked if the City Clerk, Barbie Curtis had read the originaL The City Attorney
said the first Ordinance was recommended by the Planning Commission and Alderman Taylor had noticed a few things
that needed to be changed. She said she went ahead and made a revised Ordinance so it could be voted on as changed
that night. Alderman Swaim recommended they expunge the Ordinance that was read and asked that the revised
Ordinance be read so they would know just exactly what they were voting on. Alderman Taylor seconded the motion to
expunge the Ordinance that was read the first time. The Council followed with a unanimous vote.
The City Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the
Ordinance placed on its second reading. The motion was seconded by Alderman Barker. On the Clerk's calling the roll,
The following vote resulted: Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor
declared the motion carried as there were six(6) ayes and(0)nays. Four(4)votes being necessary for passage. The
Ordinance was read the second time.
Alderman Taylor then moved that the rules be further suspended and the Ordinance be placed on its third and final
reading. The motion was seconded by Aldennan Swaim. On the Clerk's calling the roll, the following vote resulted:
Ayes—Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the motion carried as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk read the Ordinance the third and
final time. The Mayor declared the Ordinance open for discussion.
The Mayor then put the question, " Shall the Ordinance pass?" Motion was made by Alderman Taylor and seconded
by Alderman Swaim to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes—
Alderman Swaim, Parker, Moore, Taylor, Pitchford and Barker. The Mayor declared the Ordinance passed as there were
six(6)ayes and(0)nays. Four(4)votes being necessary for passage.
Motion was then made by Alderman Taylor and seconded by Alderman Swaim, that the Emergency Clause be
adopted which motion on roll call carried by the unanimous vote of Council The Mayor then declared the Ordinance
duly passed and signed same in open Council, duly attested to by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 2-2001
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Next on the agenda was the Treasurer's Report. Motion was made by Alderman Parker and seconded by Alderman
Swaim to appropriate the sum of $717,054.92 to pay expenses and salaries for December 2000, presented by the City
Clerk-Treasurer. The Council followed with a unanimous vote.
G.' -- 637,314 •67+ City Of Van Buren
sj{reet- — 68,724 .96+ e period December 1 , 2000 to December 29, 2000
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1 ,555. 12+ Treasurer ' s Report
Libra --6,733.31+Lr —. 2,426.86+ Year To Date Current Month Year To Date
005 Last Month Amount This Month
717,054.92*+
GENERAL FUND
Receipts
Beginning Balance $494,958.38 $.00 $494,958.38
Retained Clearing Acct. — Ge ($2,352.82) $.00 ($2,352.82)
State General Turnback $267,166.70 $23,084.96 $290,251.66
Turnback (Workers Comp) $39,768.92 $.00 $39,768.92
Property Tax (City General) $282,840.71 $177,201.83 $460,042.54
Sales Tax Proceeds $2,252,114.05 $237,512.09 $2,489,626. 14
New County Sales Tax Proceed $989,687.74 $120,990.84 $1,110,678.58
Franchise Tax $793,784.17 $77,973.86 $871,758.03
Privilege Licenses $86,752.50 $16,279.50 $103,032.00
Court Fines $919,267.42 $81,547.26 $1,000,814.68
Inspection Fees $117,402.13 $3,432.98 $120,835.11
Pet Licenses $2,816.00 $.00 $2,816.00
Rezoning Fees $150.00 $.00 $150.00
Civil Small Claims $14,001.25 $286.50 $14,287.75
Misc. General Fund $73,291.96 $704.68 $73,996.64
Interest $14,787.11 $335.88 $15,122.99
Administrative Justice Fund $47,536.10 $2,390.00 $49,926.10
Reimb. Co. Share Mun. Ct. $28,371.43 $1,746.67 $30,118.10
Administrative Grants $6,000.00 $.00 $6,000.00
Vision 2010 Revenues $6,294.25 $.00 $6,294.25
Garage Sales $6,320.00 $10.00 $6,330.00
Property Clean Up $26,833.73 $6,872.88 $33,706.61
Transfer From Capital Imp. F $172,336.26 $3,173.88 $175,510.14
P.D. 12.5% Co. Sales Tax Rev $100,062.09 $.00 $100,062.09
Insurance Reimbursement—P.D. $11,303.78 $4,529.16 $15,832.94
Juvenile Transport $9,037.65 $1, 136.00 $10,173.65
Miscellaneous Revenue—F.D. $5.00 $.00 $5.00
F.D. 12.5% Co. Sales Tax Reven $100,062.09 $.00 $100,062.09
Act 833 Money $40,325.69 $.00 $40,325.69
County Share/Mun. Ct. Expens $13,992.99 $.00 $13,992.99
UNCLAIMED LIABILITIES ACCOUNT $460.25 $.00 $460.25
Total Receipts $6,915,377.53 $759,208.97 $7,674,586.50
Disbursements
Salaries — Admin . $286,966.02 $27,006.56 $313,972.58
Other — Admin. $392,562.53 $30,078.44 $422,640.97
New County Sales Tax Transfer $1,127,965.43 $120,990.84 $1,248,956.27
Vision 2010 Expenditures $5,444.21 $74.56 $5,518.77
Fixed Assets General $8,290.75 $.00 $8,290.75
Total Administration $1,821,228.94 $178,150.40 $1,999,379.34
Salaries — Police $1 ,221,018.53 $119.281 .12 $1,340,299.65
Other — Police $731,415.38 $68,942.34 $800,357.72
Nest Police, Fire, Fire Marshall, Building Inspector's, KOH, Municipal Court, Auditorium Commission Reports
were presented for filing.
Next was any item from any citizen present. There was none.
Next was time for Miscellaneous and General Discussion. Mayor Riggs said he wanted to thank Don Mullens,
Director of Public Facilities and the street department for all the work they had done since the icestorm. The Mayor said
they have three crews working now on the limb pick-up. The Mayor said he also appreciated all the work from Chief
Harris and all the Fire Department
There being no further business motion was made by Alderman Taylor and seconded by Alderman Swaim to
adjourn. The City Council members followed with a unanimous vote. The meeting adjourned at 7:30 p.m.
APPROVED:
NcurR)-02- gro
ATTESTED:
(-611z.6112— 6,14;
CITY CLERK-TREASURER
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