12 December 2000 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD DECEMBER 18, 2000
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, December 18, 2000, at City Hall.
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as
their names were called: Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. City Clerk Barbie Curtis and
City Attorney Candice Settle were also present. This made a total of nine (9)present. A quorum was declared.
The Invocation was given by Alderman Rick Spoon.
Next the Mayor led the Pledge of Allegiance.
The Mayor made a presentation to Rick Spoon for serving as Alderman on the City Council for the past two(2)years
and the Mayor also made a presentation to Craig Boone for his service on the Planning Commission Board.
Next Mayor Riggs asked to adopt the minutes of the Council Meeting on November 20, 2000 as printed. Alderman
Parker seconded by Alderman Spoon made a motion to approve the minutes of the regular Council meeting as printed.
On roll call the following Council members voted aye: Alderman Swaim, Parker, Moore, Taylor, Spoon and Baiter.
The following voted nay: none.
On the agenda next was to consider a RESOLUTION ADOPTING A REVISED BUDGET FOR THE YEAR
ENDING DECEMBER 31, 2000. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by
Alderman Moore moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the
motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker.
And the following voted nay;none. The Mayor thereupon declared the Resolution adopted and signed the Resolution,
which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-1-2000
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. /a—I— 2000 THAT,Estimated current year's expenditures from the Capital Improvements Fund in
the amount of$428,164.18(Four Hundred Twenty-Eight Thousand,One Hundred Sixty-
A RESOLUTION ADOPTING A REVISED BUDGET FOR THE YEAR ENDING Four Dollars and Eighteen Cents)are appropriated as follows: (Expenditures-
$18,989.00;Fire Department-$6,318.86;Street Department-$113,983.48;Parks&
DECEMBER 31,2000. Recreation-$43,143.58;K.O.H.-$5,729.26;Water&Sewer-$240,000.00).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, THAT,Estimated current year expenditures from the Levee Fund in the amount of
ARKANSAS: $1,200.00(One Thousand,Two Hundred Dollars)are appropriated;and
THAT,2000 estimated current year's revenues of$8,093,605.00(Eight Million, THAT,Estimated currentyear's expenditures from Civil Small Claims Fund in the
Nmety-three Thousand,Six Hundred Five Dollars)are appropriated and copy of said xpeR
Budget is attached hereto and made a part hereof;and amount of$6,500.00(Six Thousand,Five Hundred Dollars)are appropriated;and
THAT,2000 estimated current year's expenditures of$6,860,500.00(Six Millon, THAT,Estimated current year's expenditures of Act 833 Money totaling$19,000.00
Eight Hundred Sixty Thousand,Five Hundred Dollars)including expenditures from prior (Nineteen Thousand Dollars)are appropriated;and
year's balances are appropriated and a copy of said Budget is attached hereto and made a
THAT,Estimated current year's expenditures from the King Opera House Fund in the
part hereof;and amount of$26,000.00(Twenty-Six Thousand Dollars)are appropriated.
THAT,Transfers from General Fund to Parks and Recreation Fund totaling
$66,117.75(Sixty-Six Thousand,One Hundred Seventeen Dollars and Seventy-Five PASSED AND APPROVED THIS /6 DAY OF DECEMBER,2000.
Cents)are approved;and
THAT,Transfers from General Fund to LOPFI in the amount of$28,400.00(Twenty- ,
Eight Thousand,Four Hundred Dollars)are approved;and
THAT,Transfers from General Fund to King Opera House Fund in the amount of .YOR %
$12,700.00(Twelve Thousand,Seven Hundred Dollars)are approved;and ATTESTED:
THAT,Transfers from General Fund to Street Fund in the amount of$36,000.00 'Q) t e P
(Thirty-Six Thousand Dollars)are approved;and 60 7[11-J
ti CITY CLERK-TREASURER THAT,Transfers from Capital Improvements Fund to Parts&Recreation Fund
totaling$43,143.58(Forty-Three Thousand,One Hundred Forty-Three Dollars and Fifty-
Eight Cents)are approved;and
THAT,Transfers from Capital Improvements Fund to the Street Fund in the amount
of$113,983.48(One Hundred Thirteen Thousand,Nine Hundred Eighty-Three Dollars
and Forty-Eight Cents)are approved;and
THAT,Transfers from LOPFI Fund to General Fund in the amount of$28,400.00
(Twenty-Eight Thousand,Four Hundred Dollars)are approved;and
THAT,Estimated current year's expenditures from the LOPFI Fund in the amount of
$140,000.00(One Hundred Forty Thousand Dollars)are appropriated;and
On the agenda next was to consider a RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE
FISCAL YEAR ENDING DECEMBER 31, 2001. The Clerk read the Resolution in its entirety. Alderman Moore
seconded by Alderman Spoon moved that the Resolution be adopted. The question was put by Mayor Riggs on the
adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Spoon and
Barker. And the following voted nay; Alderman Taylor. The Mayor thereupon declared the Resolution adopted and
signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-2-2000
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. /02-02-2000
A RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE FISCAL YEAR ENDING DECEMBER 31. 2001.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS:
SECTION 1: THAT the 2001 Proposed Expenditures of $7,566,501.00 (Seven
Million, Five Sixty Six Thousand, Five Hundred and One Dollars)
is hereby appropriated and a copy of said budget is attached hereto
and made a part hereof; and
SECTION 2: THAT the appropriations made herein include additional pay for
holidays for all agents, servants, and employees of the City of
Van Buren, including, but not limited to, uniformed employees, as
provided for by the laws of the State of Arkansas.
PASSED AND APPROVED THIS 18TH DAY OF DECEMBER , 2000
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ATTESTED:
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CITY CLERK-TREASURER
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On the agenda next was to consider a RESOLUTION ACCEPTING THE BID OF LITTLE ROCK
EQUIPMENT COMPANY ON A 125 GALLON MELTER APPLICATOR FOR USE IN THE STREET
DEPARTMENT. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Spoon made
a motion that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the
roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. And the
following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was
attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-3-2000
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. /.2' 3 -2000
A RESOLUTION ACCEPTING THE BID OF Little Kock Equipment Company ON
A 125 GALLON MELTER APPLICATOR FOR USE'IN THE STREET DEPARTMENT.
WHEREAS. The Mayor has advertised for bids on a 125 gallon Melter
Applicator for use in the Street Department; and
WHEREAS, Bids have been received and reviewed as required by law;
and
WHEREAS, The Council feels that the bid of $35.450.00
of Little Rock Equiment Co. is the best bid:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN, ARKANSAS:
THAT The bid of $ 35.450.00 of Little Rock Equipment Company
is the best bid and is accepted.
THAT, The Mayor is authorized and directed to purchase the same
out of the Street Fund.
PASSED AND APPROVED THIS 18Th DAY OF DECEMBER , 2000
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ATTESTED:
CITY CLERK-TREASURER
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On the agenda next was to consider a RESOLUTION AUTHORIZINGTNE MAYOR
OF THE CONNECTOR ROAD
CONTRACT FOR ENGINEERING SERVICES FOR THE CONSTRUCTION
BETWEEN NORTH HILLS BOULEVARD AND NORTHRIDGE DRIVE IN THE CITY OF VAN BUREN,
ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman Moore moved
that the Resolution be adopted The question was put by Mayor Riggs on the adoption of the motion and the roll being
called, the following voted aye: Alderman Swaim, Parker, Moore, Spoon and Barker. And the following voted nay
Alderman Taylor. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested
by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-4-2000
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. i,2-4 -2000
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A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING
SERVICES FOR THE CONSTRUCTION OF THE CONNECTOR ROAD BETWEEN NORTH HILLS
BOULEVARD AND NORTHRIDGE DRIVE IN THE CITY OF VAN BUREN, ARKANSAS.
WHEREAS,
The City of Van Buren, Arkansas, desires to construct a
Connector Road between North Hills Boulevard to Northridge
Drive and in order to commence the project the City is in
need of engineering services for the development of plans
and designs for said project:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN
BUREN, ARKANSAS:
SECTION 1: THAT the Mayor is authorized to enter into a contract with
Hoffman-Prieur and Associates, Inc. of Van Buren, Arkansas,
to provide engineering services for the planning and design
of a Connector Road from North Hills Boulevard to
Northridge Drive. Payment of such engineering services
shall not exceed $28,750.00.
PASSED AND APPROVED THIS 18TH DAY OF DECEMBER , 2000
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ATTESTED:
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On the agenda next was to consider a RESOLUTION APPROVING EXPENDITURES FOR THE
CONSTRUCTION OF RENA ROAD EAST. The Clerk road the Resolution in its entirety. Alderman Swaim
seconded by Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs on the
adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Spoon and
Barker. And the following voted nay; Alderman Taylor. The Mayor thereupon declared the Resolution adopted and
signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-5-2000
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. /.2-5 -2000
A RESOLUTION APPROVING EXPENDITURES FOR THE CONSTRUCTION OF RENA ROAD EAST.
WHEREAS, Resolution 10-3-2000 authorized the Mayor to expend $40,000
(Forty Thousand Dollars) for engineering and other expenses
on the construction of Rena Road East; and :
WHEREAS, The City's estimated expenditures are $135,000 (One Hundred
and Thirty Five Thousand Dollars):
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN
BUREN, ARKANSAS:
SECTION 1: THAT the Mayor is hereby authorized to spend up to $135,000
(One Hundred and Thirty Five Thousand Dollars)'( which
includes the previously authorized $40,000) for the con-
struction and expenses related to Rena Road East.
PASSED AND APPROVED THIS 18TH DAY OF DECE BER ,2000
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ATTESTED:
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CITY CLERK-TREASURER
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On the agenda next was to consider a RESOLUTION ACCEPTING THE BID OF ED HART(ED'S AUTO
SALES)ON FIXED ASSET ITEMS TO BE DISPOSED OF BY SEALED BID. The Clerk read the Resolution in
its entirety. Alderman Swaim seconded by Alderman Taylor mowed that the Resolution be adopted. The question was
put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim,
Parker, Moore, Taylor, Spoon and Barker. And the following voted nay;none. The Mayor thereupon declared the
Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the
City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-6-2000
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. /a _6 -2000
A RESOLUTION ACCEPTING THE BID OF ED HART (ED'S AUTO SALES) ON
FIXED ASSET ITEMS TO BE DISPOSED OF BY SEALED BID.
WHEREAS, The Mayor has advertised for bids on Fixed Assets to be
disposed of by sealed bid; and
WHEREAS, Bids have been received and reviewed as required by law;
and
WHEREAS, The Council feels that the bid of $2,370.00 from Ed Hart
(Ed's Auto Sales) is the best bid:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN, ARKANSAS:
THAT, The bid of $2,370.00 from Ed Hart (Ed's Auto Sales)is the
best bid and is accepted.
THAT, The Mayor is authorized and directed to release the Fixed
Asset Items to Mr. Hart upon his payment to the City Clerk.
PASSED AND APPROVED THIS 18TH DAY OF DECEMBER , 2000
OAOIA
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ATTESTED:
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CITY CLERK-TREASURER
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Next on the agenda was to consider an ORDINANCE GRANTING A COST OF LIVING RAISE TO ALL CITY
OF VAN BUREN EMPLOYEES. The Clerk read the Ordinance the first time in its entirety. Alderman Taylor moved
that the rules be suspended and the Ordinance placed on its second reading. The motion was seconded by Alderman
Swaim. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Swaim, Parker,Moore, Taylor,
Spoon and Barker. The Mayor declared the motion carried as there were six(6) ayes and(0)nays. Four(4)votes
being necessary for passage. The Ordinance was read the second time.
Alderman Moore then moved that the rules be further suspended and the Ordinance be placed on its third and Mal
reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote
ere there
Ayes—Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. The Mayor declared the motion canied
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The clerk then read the Ordinance the third
and final time. The Mayor declared the Ordinance open for discussion.
The Mayor then put the question, "Shall the Ordinance Pass?" Motion was made by Alderman Taylor and seconded
by Alderman Parker to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes—
Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. The Mayor declared the Ordinance passed as there were
six(6) ayes and(0)nays. Four(4)votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 24-2000.
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Next on the agenda was to consider an ORDINANCE SETTING THE SALARIES OF THE MAYOR, CITY
ATTORNEY, CITY CLERK-TREASURER AND MUNICIPAL JUDGE. The Clerk read the Ordinance the first
time in its entirety. Alderman Parker moved that the rules be suspended and the Ordinance placed on its second reading.
The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote resulted: Ayes—
Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. The Mayor declared the motion carried as there were six
(6) ayes and (0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time.
Alderman Swaim then moved that the rules be further suspended and the Ordinance be placed on its third and final
reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted:
Ayes—Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. The Mayor declared the motion canied as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The clerk then read the Ordinance the third
and final time. The Mayor declared the Ordinance open for discussion.
The Mayor then put the question, "Shall the Ordinance Pass?" Motion was made by Alderman Taylor and seconded
by Alderman Swaim to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes—
Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. The Mayor declared the Ordinance passed as there were
six(6)ayes and(0)nays. Four(4)votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 25-2000
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Next on the agenda was the Treasurer's Report. Motion was made by Alderman Swaim d secondeddy theChan
Moore to appropi
`_` �'_ - .,, ��597.570.95 to pay expenses and salaries for November
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6.K —$00,172.7;.
NR—-85, 449.5+ the period NovemberDfi, 2000r
Buren
Clerk-Treasurer. 3,104.26. to November 30, 2000
1.,ibra,/-31210.07. Treasurer's Report
140.14.-3.sa4.191 •
Year To Date Current Month Year To Date
597.'570.9`5r:t Last Month Amount
This Month
--------GENERAL FUND
Receipts
Beginning Balance
Retained Clearing Acct. - Ge $494,958.38 $.00 $494,958.38
State Turnback ($2,352.82) $.00 ($2,352.82)
State General(Workers Comp) $243,143.86 $24,022.84 $267,166.70
92
Property Tax (City General . $39,768.92 $.00 $282,840.7128 ,740.
Sales Tax Proceeds ) $282,840.71 $.00
New axSalese Tax Proceed $2,041,877.70 $210,236.35 $2,252,114.05
Countyeanoie Tax $867,593.07 8
$699,643.63 $122,094.67 $989,687.74
Privilege Licenses $94,140.54 $793,784.17
Court Fines $86,040.00 $712.50 $86,752.50
Inspection Fees $829,926.04 $89,341.38 $919,267.42
Pet Licenses $108,670.28 $8,731.85 $117,402.13
Rezoning Fees $2,811.00 $5.00 $2,816.00
Civil Small Claims $150.00 $.00 $150.00
Misc. General Fund $13,740.50 $260.75 $14,001.25
Interest $73,212.46 $79.50 $73,291.96
Administrative Justice Fund $14,490.07 $297.04 $14,787.11
Administrative
Cr. ShareJ Hun. Ct.F $44,151.10 $3,385.00 $47,536.10
Administrative Grants $$26.624.77 $1,74 .66 $28,371.43
Vision 2010 Revenues
,000.00 $.00 $6,000.00
Garage Sales $5,944.25 $350.00 $6,294.25
Property Clean Up $5,995.00 $325.00 $6,320.00
From Capital Imp. F $20,444.59 $6,389.14 $26,833.73
P.D.Transfer.51 Co. pta TRev $139,284.46 $33,051.80
I.D. 12.5 RC . SalesaeReimbursement-P.D. $100,062.09 $172,336.26$100,062.09
$10,786.78 $.00 11307
Juvenile Transport $517.00 $11,303.78
Miscellaneous Revenue-F.D. $8,701.65$5 $336.00$ $9,037.65$5
F.D. 12.5% Co. Sales Tax Reven $5.00 $.00 $5.00 '
Donation/Fire Safety $100,062.09 $ 00
Couty reMa. CHouseuens $40,325.69 $100,062.09 x-
$12,246.34 $1,746.656.0 $40,325.690
UNCLAIMED LIABILITIES ACCOUNT 00 $13,992.990
$460.25 $.00 $460.25
Total Receipts
$6,317,607.86 $597,769.67 $6,915,377.53
Disbursements
Salaries - Admin.
Other - Admin. $260,562.63 $26,403.39 $286,966.02
New County Sales Tax Transfer $375,669.64 $16,892.89 $392,562.53
Vision 2010 Expenditures $1,0$5,870.76 $122,094.67 $1,127,965.43
Fixed Assets General $5,444.21 $.00 $5$5,444.21
$6,730.12 $1,560.63 $8,290,75
-,/, Total Administration
$1,654,277.36 $166,951.58 $1,821,228.94
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Salaries - Police
Other - Police $1,111,253.46 $109,765.07 $1,221,018.53
$697,395.59 $34,019.79 $731,415.38
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had some appointments to Boards and Commissions to be considered.
Next on the agenda May Riggs ear term. Ibis term will expire in
The City Recreation Commission recommended Brian hard recommendedother five (Dr. Kenneth James be reappointed to a five-
December 31, 2005. The Van Buren Public Facilities B
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year term ending in December 31, 2005. Also, the Fairview Cemetery Board recommended the reappointment of Martha
A. Jones for another term. Alderman Swaim seconded by Alderman Moore made a motion to approve the appointments.
The Council members followed with a unanimous vote.
Nest Police, Fire, Fire Marshall, Building Inspector's, KOH, Municipal Court, Auditorium Commission Reports
were presented for filing.
Next was any item from any citizen present. Alderman Swaim said he would like to complement the Police, Street
and the Fire Departments for all they had done during the cold weather and ice. The Mayor said he appreciated all the
work the departments had done. The Mayor also said the snow plow they had previously bought had paid off this year.
The City Clerk said she had enjoyed working with all the Council members and would miss Alderman Rick Spoon.
She also said she wished everyone a Happy New Year!
Next was time for Miscellaneous and General Discussion. There was none.
There being no further business motion was made by Alderman Swaim and seconded by Alderman Spoon to adjourn.
The City Council members followed with a unanimous vote. The meeting adjourned at 7:30 p.m.
APPROVED:
MAYOR
ATTESTED:
CITY CLERK-TREASURER
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