11 November 2000 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD NOVEMBER 20, 2000
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, November 20, 2000, at City Hall.
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as
their names were called: Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. City Clerk Barbie Curtis and
City Attorney Candice Settle were also present. This made a total of nine (9)present. A quorum was declared.
The Invocation was given by Michael Reading, member of First Baptist Church in Van Buren, and a student at Van
Buren High School.
Next the Mayor led the Pledge of Allegiance.
Next Mayor Riggs asked to adopt the minutes of the Council Meeting on October 17, 2000 as printed. Alderman
Swaim said he would like to correct an amount that he had stated at the last meeting, of$140,000 that should have been
$76,000. He said the correction should be on Resolution 10-3-2000. Alderman Swaim seconded by Alderman Taylor
made a motion to approve the minutes of the regular Council meeting as amended. On roll call the following Council
members voted aye: Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. The following voted nay: none.
On the agenda next was to consider a RESOLUTION AU'T'HORIZING THE MAYOR TO ENTER INTO A
CONTRACT FOR ENGINEERING SERVICES FOR THE DESIGN OF DRAINAGE IMPROVEMENTS
BETWEEN BEAR TRACK DRIVE AND ACCESS ROAD AND SOMERSET WAY AND VALLEY VIEW
STREET IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman
Swaim seconded by Alderman Spoon moved that the Resolution be adopted. The question was put by Mayor Riggs on
the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor,
Spoon and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and
signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11-1-2000
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On the agenda next was to consider a RESOLUTION APPROVING FINAL PLAT OF PARK RIDGE AT LEE
CREEK, LOT 17A AND LOTS 85 THROUGH 142 IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read
the Resolution in its entirety. Alderman Taylor seconded by Alderman Swaim moved that the Resolution be adopted.
The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye:
Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. And the following voted nay; none. The Mayor thereupon
declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the
seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11-2-2000
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. I i '02 -2000
A RESOLUTION APPROVING FINAL PLAT OF PARK RIDGE AT LEE
CREEK, LOT 17A AND LOTS 85 THROUGH 142 IN THE CITY OF VAN
BUREN, ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN
BUREN, ARKANSAS.
SECTION 1: THAT subject to the assurances provided in the
Subdivision Regulations being executed to assure
that all improvements are put in, the final plat
of Park Ridge at Lee Creek, Lot 17A and Lots
85 through 142 is approved.
SECTION 2: THAT the Mayor is authorized and directed to
sign said plat plan and the City Clerk is
authorized and directed to attest same upon
filing of the assurities mentioned above.
PASSED AND APPROVED THIS 20TH DAY OF NOVEMBER ,2000.
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ATTESTED:
CITY CLERK-TREASURER
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On the agenda next was to consider a RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF
CERTAIN FIXED ASSETS. The Clerk read the Resolution in its entirety. Alderman Swaim made a motion to amend
the Resolution to dispose of the fixed assets by advertising them to be sold by sealed bid. Alderman Taylor said the
items have to be sold before they could be taken off the fixed assets. The motion was seconded by Alderman Taylor.
The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye:
Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. And the following voted nay; none. The Mayor thereupon
declared the Resolution adopted as amended and signed the Resolution, which was attested by the City Clerk and
impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11-3-2000
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. /1-3 -2000
A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF CERTAIN FIXED ASSETS.
WHEREAS, The City of Van Buren has items which are beyond repair and are no
longer needed by the City; and
WHEREAS, After an inventory of Fixed Assets, it is recommended by our State
Auditors that these items be removed from our Fixed Asset Inventory':
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS: '
THAT, The Mayor is hereby authorized to advertise by sealed bids the
following assets and is authorized to remove same from the Fixed
Asset Inventory.
SERIAL CONTROL
DEPART ENT AMOUNT DESCRIPTION NUMBER NUMBER
City Clerk $ 339.00 Samsung Color Monitor B05222 CC-45
Police 1,199.00 P/B Computer System 8000252 PD-301
Police 1,372.07 D-Best Computer System 3009 PD-383
Police 15,316.00 1991 Ford Crown Victoria 156074 PD-115 £.
Police 6,500.00 1991 Oldsmobile Cierra 634495 PD-265
Police 1,000.00 1988 GMC Safari Mini Van 53709 PD-400
TOTAL $25,726.07
PASSED AND APPROVED THIS 20TH DAY OF NOVEMBER ,2000
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ATTES�TED�:
; �
CITY CLERK-TREASURER
On the agenda next was to consider a RESOLUTION APPROVING A ONE HUNDRED DOLLAR($100.00)
CHRISTMAS BONUS TO ALL FULL-TIME, NON ELECTED CITY EMPLOYEES WHO HAVE ONE (1)
YEAR OF SERVICE. The Clerk read the Resolution in its entirety. Alderman Barker asked how long the bonus had
been$100.00 and said that next year maybe they could look at that amount. Alderman Swaim seconded by Alderman
Taylor moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and
the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. And the
following voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was
attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11-4-2000
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. J - y -2000
A RESOLUTION APPROVING A ONE HUNDRED DOLLAR ($100.00) CHRISTMAS
BONUS TO ALL FULL-TIME, NON-ELECTED CITY EMPLOYEES WHO HAVE ONE
(1) YEAR OF SERVICE.
WHEREAS, The City of Van Buren, Arkansas, has paid a
Christmas Bonus to its salaried employees in the past;
and
WHEREAS, The City of Van Buren, Arkansas, wishes to continue
this practice:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN, ARKANSAS:
THAT, All Full-Time, Non-Elected City Employees who have
one (1) full year of service, shall be paid a ($100.00)
One Hundred Dollar bonus for Christmas.
PASSED AND APPROVED THIS 20TH DAY OF NOVEMBER , 2000
ATTESTED:
I Y CLERK-TREASURER
On the agenda next was to consider a RESOLUTION AUTHORISING THE MAYOR TO ENTER INTO A
CONTRACT FOR ENGINEERING DESIGN AND SERVICES FOR RENA ROAD EAST EXTENTION IN
THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. Alderman Swaim
seconded by Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs on the
adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor,
Spoon and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution adopted and
signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11-5-2000
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. I -5 -2000
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT
FOR ENGINEERING DESIGN AND SERVICES FOR RENA ROAD EAST EXTENTION
IN THE CITY OF VAN BUREN, ARKANSAS.
WHEREAS, The City of Van Buren, Arkansas, has a need for street
and drainage construction on the Rena Road East
Extention and in order to commence the project the City
is in need of engineering services for the development
of plans and designs for said project:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN, ARKANSAS:
SECTION 1: THAT the Mayor is authorized to enter into a contract
with Hawkins-Weir Engineers, Inc. of Van Buren,
Arkansas, to provide engineering services for the
Rena Road East Extention for the sum of $30,000.00.
PASSED AND APPROVED THIS 20TH DAY OF NOVEMBER , 2000
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ATTESTED:
JAI
CITY CLERK-TREASURER
Next on the agenda was the Treasurer's Report. Motion was made by Alderman Swaim and seconded by Alderman
Moore to appropriate the sum of$731,631.61 to pay expenses and salaries for October 2000, presented by the City
Clerk-Treasurer. The Council followed with a unanimous vote.
City Of Van Buren
G.P. f,e, . the period October 1, 2000 to October 31, 2000
As
P,��Y_—,. � ��`.yr Treasurer's Report
. A 1r .1tio* Year To Date Current Month Year To Date
el Last Month Amount This Month
GENERAL FUND
Receipts
Beginning Balance $494,958.38 $.00 $494,958.38
Retained Clearing Acct. - Ge ($2,352.82) $.00 ($2,352.82)
State General Turnback $219,121.02 $24,022.84 $243,143.86
Turnback (Workers Comp) $39,768.92 $.00 $39,768.92
Property Tax (City General) $260,542.31 $22,298.40 $282,840.71
Sales Tax Proceeds $1,826,987.75 $214,889.95 $2,041,877.70
New County Sales Tax Proceed $750,444.50 $117,148.57 $867,593.07
Franchise Tax $607,730.82 $91,912.81 $699,643.63
Privilege Licenses $85,083.75 $956.25 $86,040.00
Court Fines $748,462.40 $81,463.64 $829,926.04
Inspection Fees $98,504.98 $10,165.30 $108,670.28
Pet Licenses $1,279.00 $1,532.00 $2,811.00
Rezoning Fees $150.00 $.00 $150.00
Civil Small Claims $13,505.40 $235.10 $13,740.50
Misc. General Fund $40,475.73 $32,736.73 $73,212.46
Interest $14,164.65 $325.42 $14,490.07
Administrative Justice Fund $40,476.10 $3,675.00 $44,151.10
Reimb. Co. Share Mun. Ct. $26,624.77 $.00 $26,624.77
Administrative Grants $6,000.00 $.00 $6,000.00
Vision 2010 Revenues $5,944.25 $.00 $5,944.25
Garage Sales $5,180.00 $815.00 $5,995.00
Property Clean Up $20,444.59 $.00 $20,444.59
Transfer From Capital Imp. F $112,808.63 $26,475.83 $139,284.46
P.D. 12.5% Co. Sales Tax Rev $100,062.09 $.00 $100,062.09
Insurance Reimbursement-P.D. $7,121.04 $3,665.74 $10,786.78
Juvenile Transport $8,023.65 $678.00 $8,701.65
Miscellaneous Revenue-F.D. $5.00 $.00 $5.00
F.D. 12.5% Co. Sales Tax Reven $100,062.09 $.00 $100,062.09
Donation/Fire Safety House $28,979.26 $11,346.43 $40,325.69
County Share/Mun. Ct. Expens $3,429.20 $8,817.14 $12,246.34
UNCLAIMED LIABILITIES ACCOUNT $460.25 $.00 $460.25
Total Receipts $5,664,447.71 $653,160.15 $6,317,607.86
Disbursements
Salaries - Admin. $234,093.27 $26,469.36 $260,562.63
Other - Admin. $313,373.69 $62,295.95 $375,669.64
New County Sales Tax Transfer $888,722.19 $117,148.57 $1,005,870.76
Vision 2010 Expenditures $5,444.21 $.00 $5,444.21
Fixed Assets General $6,496.61 $233.51 $6,730.12
Total Administration $1,448,129.97 $206,147.39 $1,654,277.36
Salaries - Police $996,244.19 $115,009.27 $1,111,253.46
Other - Police $615,357.13 $82,038.46 $697,395.59
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Nest Police, Fire, Fire Marshall, Building Inspector's, KOH, Municipal Court, Auditorium Commission Reports
were presented for filing.
Next was any item from any citizen present. Alderman Spoon said the Cluistmas lights looked good. The Mayor
said they were still working on the lights.
Next was time for Miscellaneous and General Discussion. There was none.
There being no further business motion was made by Alderman Swaim seconded by Alderman Taylor to adjourn.
The City Council members followed with a unanimous vote. The meeting adjourned at 7:20 p.m.
J
APPROVED:
MAYOR
ATTESTED:
Q/LL ( &t Z
CITY CLERK-TREASURER